What Jobs are available for IT Administration in Hong Kong?

Responsibilities

• Perform full spectrum of office administrative duties, which include but not limited to managing office supplies and equipment, filling system, inventory control, etc.
• Handling office and branch space and seating plans, leasing, renovation and maintenance work
• Assist in license and insurance renewal
• Preparing PowerPoint presentations, department reports, and ad-hoc correspondences, etc.
• Perform ad hoc tasks as assigned.

Requirements

• Form 5 or above with 3 years' relevant working experience
• Self-motivated and with good communication skills
• Good command of spoken English & Cantonese
• Strong sense of responsibility and a proactive work attitude
• Familiar with PC applications (Word, Excel, PowerPoint & Chinese Word Processing)
• Immediate available is highly preferred
• Candidates with less experience will be considered for the role of Assistant Administration Officer

Company description:

The Hong Kong Jockey Club

Job description:

Job Summary

The job holder shall be responsible for providing administrative support across various departments, ensuring the smooth and efficient operation of the administrative office. This includes coordinating communication, managing logistics, and delivering professional secretarial assistance in accordance with the Club's policies and standards. The job holder also involves supporting a range of projects and compliance functions, while also engaging with stakeholders through various programmes and events.

The Job

You will:

• Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages
• Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility
• Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses
• Coordinate and arrange meetings, including preparing agendas and taking minutes
• Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation
• Provide logistical support for events and projects, including scheduling and coordinating travel arrangements
• Maintain collaborative relationships across departments to facilitate smooth operations
• Undertake other duties as assigned by Manager

About You

You should have:

• Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline
• Minimum of 2 to 5 years of relevant experience in administrative support or a similar role, preferably within sizable organizations

Terms of Employment

The level of appointment will be commensurate with qualifications and experience.

How to Apply

Please submit your resume with expected salary by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

What you'll be doing

1. Perform general administrative tasks, including filing, data entry, and document management to ensure efficient office operations.
2. Assist in product sorting and inventory management to maintain accurate records and streamline processes.
3. Provide clerical support to various departments to enhance operational efficiency.
4. Support the accounting department by handling bookkeeping, tracking payments, and verifying invoices for accuracy before processing.
5. Answering and directing incoming phone calls and emails in a professional manner
6. Supporting the team with any other ad-hoc administrative tasks as required

What we're looking for

• 1-2 years of experience in accounting or administrative roles is preferred.
• Hardworking, accountable, honest, and self-motivated.
• Strong attention to detail and accuracy in managing records.
• Proficient in English, Mandarin, and Cantonese.
• Strong team player with effective communication skills.
• Familiarity with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with accounting software is a plus.

Company Overview

Hang Lung Properties Limited, a constituent stock of the Hang Seng Index and Hang Seng Corporate Sustainability Indices in Hong Kong, is a leading real estate developer in Hong Kong and mainland China. Boasting a diversified portfolio of investment properties in Hong Kong, we have progressively branched out into the Mainland since the 1990s, building, owning and managing world-class commercial complexes in key cities that have earned international acclaim for their exceptional quality of architectural design, services and sustainable features.

Our people are the most precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team.

We are looking for people who are talented, energetic, self-motivated team players. Are you ready to join us now?

Responsibilities

• Manage a large administration team across Hong Kong and Mainland China to provide full spectrum of corporate administration and facilities management services, as well as implement the administration dashboard, essential for effective management, operational oversee, and strategic planning within the organization
• Contribute a thorough plan for the maintenance service including but not limited to contract renewal, budgeting and execution without delay
• Respond to emergency calls and manage operation resuming works when required
• Assist the senior manager in corporate administration budget planning, policy monitoring and implementation
• Monitor the warehouse operation and ensure the records are up-to-date and coordinate with various departments for the in/out arrangement
• Prepare and submit regular financial, operational and governance reports to senior management
• Be the key person for travel management of the corporate and responsible for coordination with the third-party vendors on account management
• Contribute to the development of Change & Category SME models; translate and support the introduction of new processes and systems for enhancing efficiency
• Manage and participate in group departmental initiatives, innovations and reporting requirements, actively drive forward continuous improvement
• Lead and coordinate with cross-functional parties to execute group projects & procurement; ensure successful project deliveries in both headquarters and local projects
• Be the key point of contact and management for our third-party service providers and vendors, ensuring SLAs are delivered in line with expectations
• Coordinate the management of the budget, actuals, cost centers and Key Performance Indicators (KPIs) within established targets, including identifying and driving cost saving opportunities and efficiencies
• Regularly review and update the administration policies / operational procedures, and ensure their seamless alignments and implementations in both headquarters and local projects, appropriately adjusted to local needs
• Issue internal administration communication according to operational need & project communication; contribute to corporate communication in related to administration area
• Plan, organize and coordinate any assigned moves/relocation/restack activities
• Assist to contribute towards the corporate objectives and targets such as sustainability and wellbeing
• Support business contingency, protection and resilience activities per administrative domain
• Other ad-hoc tasks assigned by the Department Head

Requirements

• Degree holder in Business Administration or relevant disciplines is preferable
• Minimum 10 years' relevant working experience with at least 3 years in managerial level, preferably gained from sizeable companies
• Experience in leading office renovation and relocation projects is a must
• With China exposures, vendor experience, group sourcing & procurement as well as participating in facilities outsourcing model will be an advantage
• Mature, proactive, detailed-orientated and well organized
• Able to adapt in a changing environment. Demonstrated ability to look at issues from multiple perspectives
• Able to work effectively both independently and as a team member
• Good problem-solving skills and are able to manage multiple and competing priorities.
• Excellent communication and collaboration skills, demonstrating motivation and initiative.
• Digitally minded, embracing innovation and new technologies
• Embracing our values of integrity, sustainability, excellence and openness
• Excellent oral, written and presentation skills in English, Chinese and Mandarin
• Fully conversant with Microsoft 365 (including Outlook, Excel, Word and PowerPoint and Teams
• Occasional travel to China may be required
• Work Location: Central & Mong Kok

We are an equal opportunity employer and welcome applications from all qualified candidates. We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking "Easy Apply" button. For more information about our Company, please visit our website: Please read the following Personal Information Collection Statement before applying.

Personal Information Collection Statement (For recruitment purposes)

Information collected by Hang Lung Properties Limited and/or its associated companies will be treated in strict confidence and will be used exclusively for recruitment and other employment-related purposes. Information collected may be disclosed to such person or organization for the purpose of verifying the accuracy of the information provided by the applicant. The provision of true, complete and accurate information required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of your application. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their personal data will typically be destroyed within 12 months after rejection of the application. Applicant has the right to request access to and correction of your personal data in writing to "Data Protection Officer of Hang Lung Properties Limited" at 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong.

For further information, please refer to Hang Lung Properties Limited's Privacy Statement

Job Responsibilities

• Provide office administration support in high quality and professional manner
• Provide back up support on front desk area
• Review office expenses and cost control management
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Source vendors for offices supplies, facilities and staff business traveling
• Assist in company activities of any events
• Ad-hoc administrative duties or projects will be assign if necessary

Requirements:

• Diploma holder or above
• Minimum 1-2 years relevant working experience as receptionist & able to handle full range of general office supportive works
• A good team player with cheerful personality, good communication and interpersonal skills with CAN-DO attitude
• Able to work independently
• Proficiency in MS Word, Excel and PowerPoint
• Good command of written and spoken in English, Cantonese and Mandarin
• Fresh graduates are also welcomed

We offer 5-day work, bank holidays and medical insurance. We also offer attractive package commensurate with qualification & experience. Interested parties please send your full resume with CURRENT/LAST & EXPECTED SALARY.

(Information collected will be used for recruitment purpose only)

Where Your Career Takes Flight
Airport Authority Hong Kong (AA) manages and operates Hong Kong International Airport, one of the finest and busiest airports in the world.

We now invite high calibre talent with creativity and passion to join us for a rewarding and meaningful career journey.

We care for our people and provide colleagues with a fair, open and supportive workplace.

By joining us, you will contribute to the continued success and growth of a key infrastructure and economic engine of Hong Kong, gaining invaluable experiences in a unique environment and enjoying boundless opportunities to unleash your full potential.

Together we will share the pride of our leadership status in the global aviation industry and our commitment to sustainability.

Responsibilities:

• Coordinate with all departments and provide support on multifunction printers, office and pantry equipment, and supply of distilled water, corporate stationery and pre-inked stamps
• Assist the Assistant Manager in troubleshooting equipment malfunctions and following up
• Process day-to-day service requests on e-form platform for the services concerned
• Familiarize with the framework agreement, contracts, procedures, manual and guidelines
• Assist in annual budget planning, compilation of statistical reports and billing
• Support other services in the Administration Department
• Assist in supporting HKIA Brand Centre, and ad hoc tasks and assignments as required

What you'll be doing

1. Providing exceptional customer service to both individual and corporate clients

2. Responsible for the processing of new policy applications, policy changes, and claims in a timely and accurate manner

3. Assisting with the research, analysis, and presentation of insurance solutions

4. Preparing and processing insurance applications, renewals, and claims

5. Maintaining accurate records and documentation

6. Collaborating with the broader team to ensure efficient and effective client support

7. Staying up-to-date with industry regulations, policies, and best practices

What we're looking for

1. Minimum 2 years of experience in the insurance industry, preferably in a brokerage environment

2. Strong customer service skills and a commitment to providing exceptional client experiences

3. Excellent communication and interpersonal abilities, both written and verbal

4. Proficient in Microsoft Office suite, with the ability to quickly learn new software and systems

5. Knowledgeable about various insurance products, including life, general, and health insurance

6. A detail-oriented approach and the ability to multitask effectively

7. A collaborative mindset and the willingness to contribute to a dynamic team environment

Requirements :

• Post Secondary Education is preferred, Pass in IIQE Licensing Examinations Papers I, III & IV.

• Minimum 2 years of Insurance Support experience in the insurance industry; Energetic, outgoing & confident

with strong attention to detail.

• Good numeric skills and capable of multi-tasking.

• Be well organized and able to work independently under pressure.

• Self-motivated and hardworking.

• Responsible, resourceful, eager to learn and positive working attitude.

• Good analytical and problem-solving skills.

• A good team player with strong communication and interpersonal skills .

• Good command in both spoken and written English, Cantonese and Mandarin.

• Proficient in PC skills, including Microsoft Word, Excel and PowerPoint.

A leading award-winning, multi-disciplinary architectural consultancy headquartered in Hong Kong seeks high-calibre applicants for the following post:

Administration Officer

Job Duties:

• Provide a full range of administrative and coordination support in various areas (i.e. tender submission) under the supervision of the Dept. Head
• Coordinate with internal departments, external vendors and suppliers for operational issues
• Responsible for recruitment including job interview, on-board arrangement and office administration functions
• Maintain filing and documentation system
• Other ad hoc duties as assigned by supervisor

Job Requirements:

• Higher Diploma or above in Business or related disciplines
• 4-5 years working experience in general office administration support
• Mature, detail-minded, good communication & interpersonal skills and sense of responsibility with can-do attitude
• Proficient in using MS Office including Word, Excel and PowerPoint
• Good command of both spoken and written English and Chinese
• Less experience will be considered as Administration Clerk
• Immediate available is highly preferred.

We offer a 5-day work week, birthday leave, and attractive remuneration to the right candidate. Interested parties are invited to send resumes and expected salary to:

The Human Resources Department

33/F, 633 King's Road, North Point, Hong Kong

or email address '-t-'

or fax no

All data collected would be used for recruitment purpose only.

Allied Environmental Consultants Ltd. (AEC) is a subsidiary of a Hong Kong listed company which principally engaged in environmental assessment, green building and acoustics consultancy services. We are now looking for high-calibers to join us.

We are now looking for high-calibers to join us.

Job Duties:

• Mainly preparation of project documents such as quotation, tendering submission, proposal, etc.;
• Provide all-round support and perform general administrative duties to Project Teams in a fast-path environment;
• Consolidate data and analysis to assist Project Teams in implementation of business plans;
• Handle enquiry from client, update data, handle calls & correspondences;
• Assist in any ad-hoc projects as assigned by department head.

Job Requirements:

• HKDSE, or Diploma holders preferably in the field of Business / Finance / Project Management or related;
• At least 2 years' experience in handle contract preparation and teams supporting;
• Strong organization, presentation, communication and interpersonal skills;
• Able to work accurately and communicate well with team members and external parties
• Proficiency in PC software, e.g. Microsoft Word, Excel, Access and Chinese typing;
• Responsible, self-motivated and able to work independently under pressure;
• Immediate available is highly preferred.

Attractive remuneration packages will be offered to the right candidates. Interested parties please apply by click "Apply Now" to submit your full resume, current and expected salary, availability and contact telephone number to us.