92 Administrative jobs in Hong Kong

Join to apply for the Business Support Management – Administrative Assistant Manager – Associate role at JPMorganChase

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Job Description

Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.

Job Description

Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.

As an Administrative Assistant Manager – Associate in Business Support Management, you will assume direct management responsibilities for administrative assistants supporting one or more lines of business across the APAC region. Your role is pivotal in maintaining effective relationships with stakeholders, supporting productivity, and contributing to business process optimization.

Job Responsibilities

• Lead and manage the day-to-day activities of administrative assistants, ensuring efficient operations and providing coverage support.
• Develop and implement performance metrics to drive team success and enhance productivity.
• Coach and support the professional development of administrative assistants, fostering a culture of continuous improvement.
• Maintain a dynamic control and compliance environment, helping to mitigate risks in business processes.
• Build and maintain effective relationships with key stakeholders, acting as a liaison to ensure seamless business connectivity and support.
• Manage relationships with internal business partners across multiple lines of business within the Commercial & Investment Bank.
• Contribute to the execution of strategic initiatives to improve productivity and leverage resources effectively.
• Assist in the performance management process for direct reports, advocating for administrative staff needs and supporting their career growth.
• Participate in compensation planning and deliver clear communication regarding compensation to direct reports.
• Support Business Support Management projects to drive the BSM agenda, enhance controls, and optimize efficiencies.
  
  

• Minimum of 3+ years of experience in Human Resources, Administration, or Management.
• Proven track record in managing teams and driving performance improvements.
• Strong oral and written communication skills, with the ability to articulate ideas clearly and effectively.
• Solid analytical skills to troubleshoot and leverage data for problem-solving.
• Excellent problem-solving skills and a results-oriented approach.
• Customer service and client-facing experience, with strong relationship-building skills.
• Ability to listen well, influence others, and work collaboratively in a team-based environment.
• Organized and able to meet deliverables in a fast-paced and changing environment.
• Bachelor's Degree or equivalent.
  
  

• Experience in an Investment Banking or Financial Services organization.
• Ability to work independently and effectively manage multiple priorities.
• Strong focus on delivery and a proactive approach to managing challenges.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Business Development and Sales

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Central & Western District, Hong Kong SAR
HK$28,000.00
-
HK$2,000.00
2 weeks ago

Quarry Bay, Hong Kong SAR
HK 22,000.00
-
HK 25,000.00
2 weeks ago

Kowloon City District, Hong Kong SAR 3 days ago

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Join to apply for the Administrative Assistant (Ref. No.: PMSA-AA-23/25) role at Property Management Services Authority (PMSA)

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant (Ref. No.: PMSA-AA-23/25) role at Property Management Services Authority (PMSA)

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The Property Management Services Authority (PMSA) is the statutory body established under the Property Management Services Ordinance (Cap 626) and is tasked to regulate and promote the development of the property management industry. For further details about the PMSA, please visit website at Reporting to the Manager (Administration and Resources Management), the appointee will be required to:

• Organise and schedule meetings / activities
• Prepare meeting minutes, reports and presentations
• Maintain and update databases and records
• Handle incoming and outgoing correspondences
• Assist with the management of staff by coordinating schedules and tasks
• Perform any other duties assigned as and when required
  
  

• Bachelor’s degree in Business Administration or equivalent
• Relevant work experience is a plus. Fresh graduates are also welcome
• Good interpersonal and communication skills, well-organised, strong attention to detail and able to observe confidentiality
• Good command of English and Chinese. Conversational Mandarin is a plus
• Proficient in Microsoft Office applications (including Word, Excel, PowerPoint) and Chinese word processing
  
  

• Seniority level Entry level

• Employment type Other

• Job function General Business and Administrative

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Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$3,999.00 3 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 6 days ago

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Join to apply for the Part-time Administrative Assistant (St. Louis) role at Hermès

Join to apply for the Part-time Administrative Assistant (St. Louis) role at Hermès

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• Provide different sales and analytics reports on a regular basis
• Provide sales support on daily business issues for internal & external activities
• Provide full spectrum of office administration and clerical support
• Assist team on ad-hoc projects and tasks as required
  
  

• Provide different sales and analytics reports on a regular basis
• Provide sales support on daily business issues for internal & external activities
• Provide full spectrum of office administration and clerical support
• Assist team on ad-hoc projects and tasks as required
  
  

• Higher diploma or above with strong knowledge of data analysis is a plus
• Minimum 3 years of solid experience in sales support; experience in luxury or wholesales business environment will be preferred.
• Detail-oriented, strong analytical and interpersonal skills to effectively interact with all teams and areas of the business
• Good organizational and multitasking skills, self-motivated, with strong sense of responsibility and ability to work independently
• Hands-on with proactiveness, and able to work in a small team
• Excellent computer and software skills, high level of proficiency in MS Office applications especially in Excel, PowerPoint and Power BI.
• Fluency in English, proficiency in Mandarin and French is an advantage
• Immediate available and able to work at least 3 days per week are highly preferred
  
  

• Seniority level Mid-Senior level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

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Get notified about new Parttime Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Quarry Bay, Hong Kong SAR HK$22,000.00-HK$5,000.00 2 weeks ago

Central & Western District, Hong Kong SAR HK 28,000.00-HK 32,000.00 2 weeks ago

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We are a cutting-edge AI startup specializing in next-generation video generation technology based in Hong Kong. Our mission is to push the boundaries of what's possible in AI-driven video synthesis through innovative applications of foundation models. As a growing startup, we're looking for a versatile administrative professional to support our dynamic team.

Position Overview

We are seeking an experienced Administrative & HR Coordinator to manage our office operations and human resources functions. This multifaceted role combines administrative support, HR responsibilities, and reception duties to ensure smooth day-to-day operations. The ideal candidate will be highly organized, adaptable, and skilled at supporting a fast-paced technical environment.

Key Responsibilities

Administrative Management

• Manage office logistics, facilities, and supplies
• Coordinate internal and external meetings, including scheduling, preparation of materials, and follow-up
• Handle travel arrangements for executives and team members
• Manage documentation and filing systems (both digital and physical)
• Coordinate with vendors and service providers
• Support executive team with calendar management and correspondence
• Assist with event planning and company activities

Human Resources

• Facilitate the full recruitment cycle, including job posting, resume screening, and interview coordination
• Manage onboarding and offboarding processes for new and departing employees
• Maintain employee records and HR documentation
• Assist with payroll preparation and benefits administration
• Support performance review processes
• Coordinate training and professional development activities
• Assist with visa and work permit applications for international staff

Reception & Office Hospitality

• Serve as the first point of contact for office visitors
• Manage phone calls, emails, and other communications
• Create a welcoming environment for guests, clients, and team members
• Coordinate office hospitality, including refreshments for meetings
• Assist with company culture initiatives and team-building activities

Finance Support

• Process expense reports and reimbursements
• Assist with basic bookkeeping and financial documentation
• Coordinate with external accounting services
• Manage petty cash and office expense budgets

Required Qualifications

• Bachelor's degree in Business Administration, Human Resources, or related field
• 3+ years of experience in administrative and/or HR roles
• Strong organizational and multitasking skills
• Excellent communication abilities in both English and Chinese (Cantonese and/or Mandarin)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with HR information systems and applicant tracking software
• Detail-oriented with strong problem-solving capabilities
• Professional demeanor and excellent interpersonal skills
• Permanent residency of Hong Kong is a must

Preferred Qualifications

• Experience in a technology or startup environment
• Knowledge of Hong Kong employment laws and HR practices
• Experience with G Suite and collaboration tools
• Basic understanding of accounting principles
• Prior experience supporting international teams
• Familiarity with visa processes for technology professionals
• Event planning experience

Technical Skills

• HRIS platforms (e.g., lark)
• MS Office Suite (advanced)
• Document management systems
• Basic accounting software
• Communication and collaboration tools

What We Offer

• Opportunity to be an integral part of an innovative AI company
• Competitive salary and benefits package
• Exposure to cutting-edge technology
• Collaborative and international work environment
• Health and wellness benefits

Location

• Hong Kong (on-site, Hong Kong Science Park)

Expected Impact

• Create efficient administrative systems that support company growth
• Build and maintain a positive workplace culture
• Streamline HR processes to attract and retain top talent
• Ensure smooth daily operations for the entire team

To Apply

Please submit:

• Comprehensive CV highlighting relevant administrative and HR experience
• Cover letter explaining your interest and qualifications
• References from previous roles

To apply or learn more about this position, please contact

• Seniority level Associate

• Employment type Full-time

• Job function Human Resources and Administrative
• Industries Software Development

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Get notified about new Human Resources Administrative Coordinator jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 8 months ago

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Join to apply for the Accounting & Administrative Assistant role at AECOM

Join to apply for the Accounting & Administrative Assistant role at AECOM

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Accounting & Administrative Assistantwill perform project billing for Client by account and carrying out general accounting/ administrative duties in HK Finance team.

Main Responsibilities:

• Project billing to client via Oracle
• Prepare invoice breakdown and supporting documentation for client
• Communicate with Project Manager for billing arrangement
• Co-ordinate signature and courier arrangement
• Answers invoice queries received from project manager and clients
• Make sure accurate, timely with proper compliance of company policies and procedures
• Any additional relevant duties assigned by the Company

• Diploma or above in Business, Finance or related discipline
• Prior working experience in AR or AP and billing is advantageous. (Less experience with admin role will be considered)
• Good command of both written and spoken English and Chinese (including Putonghua)
• Knowledgeable of MS office and Excel skills
• Experience in Oracle billing system preferred

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Architecture and Planning, Civil Engineering, and Construction

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Get notified about new Administrative Assistant jobs in Sha Tin District, Hong Kong SAR .

Hong Kong SAR HK$2,000 - HK 13,999 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong SAR
HK 12,000.00
-
HK 13,999.00
5 days ago

Sha Tin District, Hong Kong SAR 3 days ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 5 days ago

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About Linjer

Founded in 2014, Linjer is a design studio with Scandinavian roots dedicated to creating timeless, high-quality jewelry, bags, and watches.

About Linjer

Founded in 2014, Linjer is a design studio with Scandinavian roots dedicated to creating timeless, high-quality jewelry, bags, and watches.

Frustrated by the limited options between fast fashion and overpriced luxury, we partner directly with top suppliers to deliver beautiful, well-crafted products at a fraction of traditional luxury prices.

We are committed to thoughtful design and sustainable practices, using recycled metals, ethically sourced gemstones, and conflict-free, lab-grown diamonds.

Our company is rapidly scaling and we’re excited to expand our Hong Kong office by adding 10 new team members this year!

What Linjer Offers

• A multicultural and inclusive team culture
• Talented and passionate colleagues committed to excellence
• The opportunity to make an impact with your work from day one
• Exposure to entrepreneurship in a stable business growing 100%+ every year

• Sample management: Organize, train and maintain records of our samples
• Facilities and supplies management: Maintain office supplies and equipment, oversee office maintenance, coordinate with contractors and suppliers and ensure a well-maintained work environment
• Mailing and shipping: Prepare packages for shipment and coordinate with courier services
• Filing and record keeping: Organize physical and digital files ensuring easy retrieval
• Basic HR and payroll: Help with basic administrative tasks related to HR and payments set up (no previous experience needed)
• Payments support: Process and organize payments
• Expense tracking: Assist with collecting and organizing receipts, preparing expense reports
• Event coordination: Help plan and coordinate small office events or meetings
• Provide general administrative support as required
  
  

• Professionally fluent in English
• Mature, trustworthy and able to handle confidential information with discretion
• Strong organizational skills and attention to detail
• Confident using technology
• Reliable and able to work independently with minimal supervsision
• Excellent communication skills
  
  

• Flexible part-time hours: 5 to 10 hours per week with flexible scheduling between 10:00 AM and 4:00 PM HKT on weekdays
• Hybrid work arrangement: Be onsite at our Sheung Wan office 2 to 3 days per week to handle in-person tasks, with the option to work remotely for the remaining hours.
  
  

• This role is paid hourly with a compensation range of $100-$20/hour
  
  

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Internet Publishing

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Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR HK$25, 00.00-HK 29,000.00 2 weeks ago

Central & Western District, Hong Kong SAR 2 days ago

Hong Kong SAR HK 16,000.00-HK 19,999.00 1 month ago

Tsuen Wan District, Hong Kong SAR 3 weeks ago

Shenzhen, Guangdong, China CN¥6,000.00-CN¥8,000.00 1 year ago

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Join to apply for the Administrative Assistant role at Nomura

Join to apply for the Administrative Assistant role at Nomura

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit

Investment Banking Overview:

Nomura's Investment Banking department is a leading global player offering a comprehensive range of advisory and capital-raising services to clients. With a focus on innovation and creativity, the team delivers tailored solutions to help clients achieve their strategic objectives. Nomura's Investment Banking team specializes in mergers and acquisitions, equity, and debt capital markets, and restructuring and financing, with a strong track record of success and exceptional service to clients across industries. Through its global network and expertise, Nomura's Investment Banking department is well-positioned to continue driving growth and delivering value to clients in the financial industry.

Responsibilities

• Assistant to Investment Bankingteam – supporting senior stakeholder
• Calendar management and scheduling client meetings
• Travel and hotel arrangements for all team members in line with firm’s travel policies
• Support visitors from other offices for desk under coverage
• Ensure logistics are in place for new staff onboarding /departure logistics
• On time and accurate submission of expense and claims reimbursement for all team members
• Interview scheduling, Video conference, Tele conference (book meeting room, or restaurant outsideand send meeting planner

Requirements

• Minimum 5years of relevant work experience supporting Investment Banking Bankers.
• Minimum 5years of experience within Investment Banking or Global markets.
• Good professional, well-organized with maturity and flexibility in supporting various activities
• Have strong sense of responsibility and attention to detail
• Flexible to work as a team and also be able to work independently
• Good client orientation and communication skills
• Ability to handle pressure
• Proficient in MS Office

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.

Nomura is an Equal Opportunity Employer

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Analyst, Finance, and Other
• Industries Banking, Financial Services, and Investment Banking

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Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 1 week ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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1 day ago Be among the first 25 applicants

We are looking for a compassionate, organised, and professional Receptionist/Administrative Assistant to join our team. In this role, you will be the first point of contact for clients, creating a welcoming and supportive atmosphere while efficiently managing front desk operations. Your responsibilities will include scheduling appointments, assisting with administrative tasks, and ensuring smooth communication between clients and clinicians. Through your organisational excellence and empathetic communication, you will help us deliver exceptional mental health care to our community—embodying our commitment to valuing our team and prioritising our clients.

Key Responsibilities:

1. Front Desk & Client Relations:

• Greeting clients warmly, answering calls, and responding to emails/WhatsApp messages with empathy and professionalism
• Scheduling appointments thoughtfully, optimising clinician availability while respecting client needs
• Handling inquiries regarding services, fees, policies, and insurance coverage
• Maintaining strict confidentiality and complying with privacy laws for sensitive client information
• Notifying clinicians of client arrivals and communicating schedule changes promptly
• Providing calm, attuned support to clients in distress, upholding our commitment to safety

2. Administrative & Operational Support:

• Maintaining accurate client records (digital and physical) and processing intake forms
• Assisting with bookkeeping, invoicing, payments, and insurance claims
• Managing office supplies, equipment maintenance, and clinic resources
• Following up with potential clients via phone/email/WhatsApp to nurture leads
• Proactively filling appointment gaps to maximise access to care

3. Clinic Coordination & Communication:

• Building trusting relationships with clients, clinicians, and external parties (e.g., doctors, insurers)
• Maintaining a tidy, professional reception and waiting area
• Adhering to clinic policies, procedures, and confidentiality requirements

Who We're Looking For

·2+ years in administration (healthcare/mental health preferred)

·Tech-savvy: MS Office and basic bookkeeping

·Exceptional customer service with a compassionate, client-centred approach

·Outstanding organisational abilities, multitasking, and attention to detail

·Ability to work independently and collaboratively

·Fluency in English (written/spoken); conversational Cantonese or Mandarin desirable

Why Join Us?

·Thrive in a collaborative team that prioritises employee well-being and professional growth

·Contribute to our mission of expanding accessible mental health care in a dynamic, client-focused environment

·Opportunities for advancement and skill-building within a values-driven organisation

·Join a diverse, mission-passionate team dedicated to making a difference

Working Hours:

·Weekly off: Wednesday & Sunday

How to Apply:

Submit your resume and cover letter to

Central Minds Ltd is an equal-opportunity employer committed to an inclusive workplace.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Mental Health Care

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Get notified about new Receptionist jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Wan Chai District, Hong Kong SAR 1 week ago

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Join us to apply for the Contract Administrative Assistant, Private Banking (Business Strategy & Development) role at Bank of China (Hong Kong) .

Application deadline: 1 day ago. Be among the first 25 applicants.

• Manage administrative work and documentation for the department.
• Handle file management and office equipment maintenance.
• Perform other ad-hoc tasks as assigned.

• Higher Diploma Holder or above.
• 1 year relevant experience in banks or financial institutions.
• Proficient in MS Word, Excel, and Chinese input methods.

We offer a competitive remuneration package, medical and life insurance, and various allowances. Interested candidates are invited to submit their applications online via our website . Data collected will be used solely for recruitment purposes. Unsuccessful applicants' data will be destroyed within 12 months.

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Banking, Capital Markets, and Financial Services

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Salary: HK$25,000 - HK$28,000. Application updates from 1 day ago.