88 Administrative Support jobs in Hong Kong

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

• Provide secretarial and administrative support to the Associate Director and Section Heads
• Compile statistical reports and presentation materials
• Coordinate the timely submission of management reports and handle departmental duties
• Coordinate team meetings and gatherings
• Consolidate departmental budgets and manage cost allocations for projects
• Handle team administrative duties
• Organize and maintain files of correspondence and records
• Assist project teams in project execution, including onsite support when necessary
• Perform other duties as assigned

• Minimum 5 years of relevant experience as an administrative assistant
• Ability to work independently, prioritize, and handle multiple tasks
• Proactive, self-initiated, and attentive to details
• Mature, creative, and team-oriented
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: International Trade and Development

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

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Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

• Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
• Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
• Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
• Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
• Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
• Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Information Technology
• Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

Kwun Tong District, Hong Kong SAR 1 month ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kwun Tong District, Hong Kong SAR 8 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Kwun Tong District, Hong Kong SAR 6 days ago

Kwun Tong District, Hong Kong SAR 5 months ago

Kwun Tong District, Hong Kong SAR 1 year ago

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Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

Get AI-powered advice on this job and more exclusive features.

Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

• Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
• Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
• Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
• Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
• Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
• Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Information Technology
• Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

Kwun Tong District, Hong Kong SAR 1 month ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kwun Tong District, Hong Kong SAR 8 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Kwun Tong District, Hong Kong SAR 6 days ago

Kwun Tong District, Hong Kong SAR 5 months ago

Kwun Tong District, Hong Kong SAR 1 year ago

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Join to apply for the Office Assistant role at Sun Life

Join to apply for the Office Assistant role at Sun Life

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

• Ensure satisfactory housekeeping and hygiene standards of meeting rooms, pantries, public common areas in the offices. Stocktaking and Replenishment of office supplies (e.g. stationeries, pantry items, fruits & coffee beans delivery)
• Greet with visitors, clients, and staff, and provide beverages
• Internal mail distribution, arrange postage and courier including ad hoc courier to external venues e.g. hotel, banks, HKSAR offices, etc.
• Provide onsite support in company events such as arranging food & beverage orders and venue set up.
• Liaise with technicians and cleaners in the office to ensure proper services are delivered.
• Support reception areas as backup and other administrative duties when needed
  
  

• Elementary level of English-speaking competency
• Facilities management knowledge will be an advantage
• F.5 or above with at least 5+ relevant job experience
• Experience of working in sizable companies e.g. MNC, and client facing jobs will be a plus.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Financial Services and Insurance

Referrals increase your chances of interviewing at Sun Life by 2x

Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 3 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Office Assistant role at Sun Life

Join to apply for the Office Assistant role at Sun Life

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.
Job Description:

• Ensure satisfactory housekeeping and hygiene standards of meeting rooms, pantries, public common areas in the offices. Stocktaking and Replenishment of office supplies (e.g. stationeries, pantry items, fruits & coffee beans delivery)
• Greet with visitors, clients, and staff, and provide beverages
• Internal mail distribution, arrange postage and courier including ad hoc courier to external venues e.g. hotel, banks, HKSAR offices, etc.
• Provide onsite support in company events such as arranging food & beverage orders and venue set up.
• Liaise with technicians and cleaners in the office to ensure proper services are delivered.
• Support reception areas as backup and other administrative duties when needed
  

• Elementary level of English-speaking competency
• Facilities management knowledge will be an advantage
• F.5 or above with at least 5+ relevant job experience
• Experience of working in sizable companies e.g. MNC, and client facing jobs will be a plus.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Financial Services and Insurance

Referrals increase your chances of interviewing at Sun Life by 2x

Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 3 days ago

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Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

Referrals increase your chances of interviewing at CLSA by 2x

Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 9 months ago

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Join to apply for the Mailroom Office Assistant role at JLL .

Responsibilities include:

1. Providing assistance to mailroom staff and customers.
2. Maintaining the mailroom environment by keeping it clean, organized, and stocked.
3. Assisting with incoming and outgoing mail services.
4. Collecting and delivering mails.
5. Sorting and registering mails.
6. Off-site delivery may be required.
7. Using basic MS Office applications (Excel, Outlook, Word).
8. Using a franking machine.
9. Similar experience is preferred.

Entry level

Contract

Administrative

Referrals increase your chances of interviewing at JLL by 2x.

Location: Sha Tin District, Hong Kong SAR

Note: This job posting was made 2 weeks ago and is still active.

Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

Referrals increase your chances of interviewing at CLSA by 2x

Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 9 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Mailroom Office Assistant role at JLL .

Responsibilities include:

• Providing assistance to mailroom staff and customers.
• Maintaining the mailroom environment by keeping it clean, organized, and stocked.
• Assisting with incoming and outgoing mail services.
• Collecting and delivering mails.
• Sorting and registering mails.
• Off-site delivery may be required.
• Using basic MS Office applications (Excel, Outlook, Word).
• Using a franking machine.
• Similar experience is preferred.

Entry level

Contract

Administrative

Referrals increase your chances of interviewing at JLL by 2x.

Location: Sha Tin District, Hong Kong SAR

Note: This job posting was made 2 weeks ago and is still active.