14 Legal Secretaries jobs in Hong Kong

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

• Provide secretarial and administrative support to the Associate Director and Section Heads
• Compile statistical reports and presentation materials
• Coordinate the timely submission of management reports and handle departmental duties
• Coordinate team meetings and gatherings
• Consolidate departmental budgets and manage cost allocations for projects
• Handle team administrative duties
• Organize and maintain files of correspondence and records
• Assist project teams in project execution, including onsite support when necessary
• Perform other duties as assigned

• Minimum 5 years of relevant experience as an administrative assistant
• Ability to work independently, prioritize, and handle multiple tasks
• Proactive, self-initiated, and attentive to details
• Mature, creative, and team-oriented
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: International Trade and Development

2 days ago Be among the first 25 applicants

This junior-level role offers fantastic mentoring and career advancement opportunities within a positive and engaging work environment. This role will be based in Hong Kong and report to legal manager. You will also work closely with legal counsels and other professionals in the Asia legal department, spanning 3 offices across the region.

• Provide comprehensive administrative and secretarial support to the legal department
• Organize and maintain corporate records and filing systems with accuracy and efficiency
• Coordinate contract execution and document management
• Handle billing, invoices, and payment requisitions using our internal systems
• Manage meeting schedules, calendars, and travel arrangements
• Assist with expense claims and ensure timely submissions
• Support the team with various ad hoc administrative tasks

Requirements:

• Bachelor's degree preferred
• 1-3 years of legal secretarial experience
• Proficient in English and Chinese (written and spoken)
• Exceptionally organized with strong time-management abilities
• Detail-oriented, reliable, and proactive in taking ownership of tasks
• Excellent interpersonal and communication skills
• Skilled in Microsoft Office applications including Outlook, Word, and Excel
• Familiarity with HighQ and Legal Tracker is a plus
• Prior in-house legal experience is welcome but not required

We offer 5-day week, competitive remuneration package including double pay, medical, life & personal accident insurances, education sponsorship and good career prospects to the right candidate. Interested parties please send your resume with expected salary by clicking Quick Apply.

(All personal data collected would be used for recruitment purpose only.)

• Entry level

• Full-time

• Administrative

• Manufacturing

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

2 days ago Be among the first 25 applicants

This junior-level role offers fantastic mentoring and career advancement opportunities within a positive and engaging work environment. This role will be based in Hong Kong and report to legal manager. You will also work closely with legal counsels and other professionals in the Asia legal department, spanning 3 offices across the region.

• Provide comprehensive administrative and secretarial support to the legal department
• Organize and maintain corporate records and filing systems with accuracy and efficiency
• Coordinate contract execution and document management
• Handle billing, invoices, and payment requisitions using our internal systems
• Manage meeting schedules, calendars, and travel arrangements
• Assist with expense claims and ensure timely submissions
• Support the team with various ad hoc administrative tasks

Requirements:

• Bachelor's degree preferred
• 1-3 years of legal secretarial experience
• Proficient in English and Chinese (written and spoken)
• Exceptionally organized with strong time-management abilities
• Detail-oriented, reliable, and proactive in taking ownership of tasks
• Excellent interpersonal and communication skills
• Skilled in Microsoft Office applications including Outlook, Word, and Excel
• Familiarity with HighQ and Legal Tracker is a plus
• Prior in-house legal experience is welcome but not required

We offer 5-day week, competitive remuneration package including double pay, medical, life & personal accident insurances, education sponsorship and good career prospects to the right candidate. Interested parties please send your resume with expected salary by clicking Quick Apply.

(All personal data collected would be used for recruitment purpose only.)

• Entry level

• Full-time

• Administrative

• Manufacturing

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We have an exciting opportunity for a Junior Legal Secretary to work as part of a team, providing secretarial and administrative support to a group of designated Corporate fee earners in our Carey Olsen Hong Kong office.

• Amending lengthy, complex legal documents in an accurate and timely manner
• Checking and proofreading documents and amending as necessary
• Assisting in the creating of new clients / matters on Document Management (DM) system
• Copy typing and general drafting

• Answering telephones and email messages
• Assisting with conflict checks
• Taking and forwarding messages
• Booking meeting rooms, equipment and catering
• File management and archiving, ensuring all matter opening data is captured
• Creating and amending diary appointments
• Arranging conference calls
• Working collaboratively with marketing and business development (M&BD), providing a range of administrative support as and when requested
• Creation, checking and processing of business-related expense claim forms on behalf of fee earners
• Covering for absence
• Additional general office duties as and when required
• Preparing draft bills (including narrative) for fee earner approval
• Reviewing for administration

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding partner and fee earner marketing & business development (M&BD) activities to their contacts list

• Creating and formatting PowerPoint presentations as required, following brand guidelines

• Organising the logistics and all administration associated with business trips, client meetings and small events (e.g. team or partner business trips, small client lunches or dinners, client hospitality, sporting or social events, in-house seminars)
• Producing biographies for target contacts and compiling collateral packs
• Ensuring partners plans are kept up to date and that all M&BD activity is reflected in the plan

• Ensuring partners and fee earners review and update their biographies on a regular basis and pass any amendments to the M&BD team for updating on the website

• Previous experience with some or all the above duties
• Some corporate experience, ideally in an international firm
• Some experience of billing (preferably with 3E)
• Well versed in the use of Microsoft Office applications, specifically Word to a high degree of competence plus PowerPoint, Outlook and Excel
• Good typing speeds and accuracy is essential
• Familiarity with the use of CRM systems is beneficial
• Secretarial / administration qualifications are required

This is a full time role with standard working hours of 9:00am - 5:30pm.

• Entry level

• Full-time

• Administrative and Legal

• Law Practice

We have an exciting opportunity for a Junior Legal Secretary to work as part of a team, providing secretarial and administrative support to a group of designated Corporate fee earners in our Carey Olsen Hong Kong office.

• Amending lengthy, complex legal documents in an accurate and timely manner
• Checking and proofreading documents and amending as necessary
• Assisting in the creating of new clients / matters on Document Management (DM) system
• Copy typing and general drafting

• Answering telephones and email messages
• Assisting with conflict checks
• Taking and forwarding messages
• Booking meeting rooms, equipment and catering
• File management and archiving, ensuring all matter opening data is captured
• Creating and amending diary appointments
• Arranging conference calls
• Working collaboratively with marketing and business development (M&BD), providing a range of administrative support as and when requested
• Creation, checking and processing of business-related expense claim forms on behalf of fee earners
• Covering for absence
• Additional general office duties as and when required
• Preparing draft bills (including narrative) for fee earner approval
• Reviewing for administration

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding partner and fee earner marketing & business development (M&BD) activities to their contacts list

• Creating and formatting PowerPoint presentations as required, following brand guidelines

• Organising the logistics and all administration associated with business trips, client meetings and small events (e.g. team or partner business trips, small client lunches or dinners, client hospitality, sporting or social events, in-house seminars)
• Producing biographies for target contacts and compiling collateral packs
• Ensuring partners plans are kept up to date and that all M&BD activity is reflected in the plan

• Ensuring partners and fee earners review and update their biographies on a regular basis and pass any amendments to the M&BD team for updating on the website

• Previous experience with some or all the above duties
• Some corporate experience, ideally in an international firm
• Some experience of billing (preferably with 3E)
• Well versed in the use of Microsoft Office applications, specifically Word to a high degree of competence plus PowerPoint, Outlook and Excel
• Good typing speeds and accuracy is essential
• Familiarity with the use of CRM systems is beneficial
• Secretarial / administration qualifications are required

This is a full time role with standard working hours of 9:00am - 5:30pm.

• Entry level

• Full-time

• Administrative and Legal

• Law Practice

Legal Secretary (HK) – Leading Law Firm

Join to apply for the Legal Secretary (+-25-30k) role at Michael Page .

Our client is a leading foreign law firm with an expanding business in Hong Kong and a strong client portfolio in Greater China. Great work-life balance will be provided.

• Provide all-rounded administrative and secretarial support to attorneys
• Format, type and edit documents
• Make travel, meeting and diary arrangements for attorneys
• Prepare presentation and meeting materials
• Assist in time entry and billing
• Other ad hoc projects as assigned

• 3-5 years' legal secretary experience from law firms; candidates from local law firms will also be considered
• Good command of spoken/written Chinese and English; spoken Mandarin is a must
• Proficiency in MS Word, Excel and PowerPoint, with knowledge of Chinese typing
• Professional, proactive, independent, good time management and a positive working attitude
• Good team player with strong sense of responsibility and excellent organizational skills

Excellent benefits including 13 months' salary pay-out will be offered to the right candidate.

Contact: Janice Wong

Quote job ref: JN-

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal and Consulting
• Industries: Information Services, Human Resources Services, and Financial Services

Join to apply for the Legal Secretary (+-25-30k) role at Michael Page .

Our client is a leading foreign law firm with an expanding business in Hong Kong and a strong client portfolio in Greater China. Great work-life balance will be provided.

• Provide all-rounded administrative and secretarial support to attorneys
• Format, type and edit documents
• Make travel, meeting and diary arrangements for attorneys
• Prepare presentation and meeting materials
• Assist in time entry and billing
• Other ad hoc projects as assigned

• 3-5 years' legal secretary experience from law firms; candidates from local law firms will also be considered
• Good command of spoken/written Chinese and English; spoken Mandarin is a must
• Proficiency in MS Word, Excel and PowerPoint, with knowledge of Chinese typing
• Professional, proactive, independent, good time management and a positive working attitude
• Good team player with strong sense of responsibility and excellent organizational skills

Excellent benefits including 13 months' salary pay-out will be offered to the right candidate.

Contact: Janice Wong

Quote job ref: JN-

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal and Consulting
• Industries: Information Services, Human Resources Services, and Financial Services

Responsibilities

• Greet guests, answer and direct incoming calls, and manage conference room bookings and guest registration.
• Ensure the reception area and meeting rooms are kept tidy and organized at all times.
• Maintain records of incoming and outgoing documents and packages.
• Liaise and coordinate with internal teams on administrative matters.
• Provide comprehensive administrative support to the Head of Administration.
• Assist in planning and organizing company events and activities.
• Perform other ad hoc administrative duties as assigned.

• Bachelor’s degree with 2–3 years of relevant experience in reception and administrative support.
• Fluency in Mandarin, Cantonese, and English (both written and spoken).
• Strong problem-solving skills, reliability, discretion, and ability to maintain confidentiality.
• Proactive attitude, fast learner, and strong attention to detail.
• Pleasant and mature personality with excellent interpersonal and communication skills.
• Experience in a Chinese financial institution is highly preferred.
• Proficient in MS Office applications and Chinese word processing.

• Entry level

• Full-time

• Administrative

• Investment Management

• Greet guests, answer and direct incoming calls, and manage conference room bookings and guest registration.
• Ensure the reception area and meeting rooms are kept tidy and organized at all times.
• Maintain records of incoming and outgoing documents and packages.
• Liaise and coordinate with internal teams on administrative matters.
• Provide comprehensive administrative support to the Head of Administration.
• Assist in planning and organizing company events and activities.
• Perform other ad hoc administrative duties as assigned.

• Bachelor’s degree with 2–3 years of relevant experience in reception and administrative support.
• Fluency in Mandarin, Cantonese, and English (both written and spoken).
• Strong problem-solving skills, reliability, discretion, and ability to maintain confidentiality.
• Proactive attitude, fast learner, and strong attention to detail.
• Pleasant and mature personality with excellent interpersonal and communication skills.
• Experience in a Chinese financial institution is highly preferred.
• Proficient in MS Office applications and Chinese word processing.

• Entry level

• Full-time

• Administrative

• Investment Management