8 Legal Secretaries jobs in Hong Kong

Join to apply for the Junior Legal Secretary / Legal Assistant role at Munros .

Position: Junior Legal Secretary / Legal Assistant

Location: Hong Kong

Seniority level: Entry level

Employment type: Full-time

Job function: Consulting

Industry: Law Practice

We are seeking a Junior Legal Secretary with preferably some experience in the legal field. Candidates should meet the following minimum requirements:

• Provide administrative and secretarial support to the solicitor as needed
• Draft and edit letters, correspondence, and simple court documents
• Manage diary/calendar and answer phone calls
• Dispatch correspondence via email, fax, or mail
• Prepare monthly invoices and billing
• Compile Excel tables
• Perform ad hoc duties as required

• At least 1 year of litigation experience in PI and EC cases is a definite advantage
• Good command of written and spoken English and Chinese
• Good academic results
• Self-motivated and able to work under pressure and independently
• Candidates studying legal executive courses or part-time law degrees will also be considered
• Less experienced candidates or fresh graduates will also be considered

Interested parties please send a full resume with current and expected salary by clicking "Apply Now".

Personal data collected will be used for recruitment purposes only.

Join to apply for the Paralegal / Legal Secretary - Hong Kong role at Mishcon de Reya LLP

Join to apply for the Paralegal / Legal Secretary - Hong Kong role at Mishcon de Reya LLP

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The Department

Private client work is at the heart of Mishcon de Reya. We specialise in understanding the complex dynamics of international families, family businesses, and family offices. With expertise in wealth structuring, tax, succession planning, and private wealth disputes, we help clients achieve long-term goals and prepare for unforeseen challenges. Our diverse clientele includes numerous Asian families, their family offices, and supporting institutions like private banks and trust companies.

The Department

Private client work is at the heart of Mishcon de Reya. We specialise in understanding the complex dynamics of international families, family businesses, and family offices. With expertise in wealth structuring, tax, succession planning, and private wealth disputes, we help clients achieve long-term goals and prepare for unforeseen challenges. Our diverse clientele includes numerous Asian families, their family offices, and supporting institutions like private banks and trust companies.

Main Responsibilities/Duties

• Based in our Hong Kong office
• Prepare, proofread, and update legal documents, using initiative to flag queries
• Provide efficient administrative and secretarial support to ensure department functionality
• Manage client onboarding administration, including file opening/closing, engagement letters, conflict checks, and AML/Compliance issues
• Prepare monthly bills and ensure follow up as needed
• Manage knowledge by creating and maintaining precedents
• Maintain client contact details
• Manage diaries, including scheduling meetings and booking travel arrangements
  
  

• Essential: Previous paralegal or legal secretary experience in a legal services environment
• Proficiency in both Mandarin and Cantonese is required.
• Dynamic and driven, with the ability to work independently with initiative, discretion, and confidentiality
• Resilient and calm under pressure
• Excellent attention to detail
• Strong organisational and planning skills
• Ability to manage and prioritise workload effectively
• Capable of working independently and as part of a team
• Personable and confident, able to build relationships with fee-earners at all levels and clients
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Legal
• Industries Law Practice and Legal Services

Referrals increase your chances of interviewing at Mishcon de Reya LLP by 2x

Hong Kong SAR HK$16,000.00-HK$16,999.00 1 week ago

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Join to apply for the Paralegal / Legal Secretary - Hong Kong role at Mishcon de Reya LLP

Join to apply for the Paralegal / Legal Secretary - Hong Kong role at Mishcon de Reya LLP

Get AI-powered advice on this job and more exclusive features.

The Department
Private client work is at the heart of Mishcon de Reya. We specialise in understanding the complex dynamics of international families, family businesses, and family offices. With expertise in wealth structuring, tax, succession planning, and private wealth disputes, we help clients achieve long-term goals and prepare for unforeseen challenges. Our diverse clientele includes numerous Asian families, their family offices, and supporting institutions like private banks and trust companies.

The Department
Private client work is at the heart of Mishcon de Reya. We specialise in understanding the complex dynamics of international families, family businesses, and family offices. With expertise in wealth structuring, tax, succession planning, and private wealth disputes, we help clients achieve long-term goals and prepare for unforeseen challenges. Our diverse clientele includes numerous Asian families, their family offices, and supporting institutions like private banks and trust companies.
Main Responsibilities/Duties

• Based in our Hong Kong office
• Prepare, proofread, and update legal documents, using initiative to flag queries
• Provide efficient administrative and secretarial support to ensure department functionality
• Manage client onboarding administration, including file opening/closing, engagement letters, conflict checks, and AML/Compliance issues
• Prepare monthly bills and ensure follow up as needed
• Manage knowledge by creating and maintaining precedents
• Maintain client contact details
• Manage diaries, including scheduling meetings and booking travel arrangements
  

• Essential: Previous paralegal or legal secretary experience in a legal services environment
• Proficiency in both Mandarin and Cantonese is required.
• Dynamic and driven, with the ability to work independently with initiative, discretion, and confidentiality
• Resilient and calm under pressure
• Excellent attention to detail
• Strong organisational and planning skills
• Ability to manage and prioritise workload effectively
• Capable of working independently and as part of a team
• Personable and confident, able to build relationships with fee-earners at all levels and clients
  

• Seniority level Entry level

• Employment type Full-time

• Job function Legal
• Industries Law Practice and Legal Services

Referrals increase your chances of interviewing at Mishcon de Reya LLP by 2x

Hong Kong SAR HK$16,000.00-HK$16,999.00 1 week ago

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Join to apply for the Business Support Management – Administrative Assistant Manager – Associate role at JPMorganChase

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Join to apply for the Business Support Management – Administrative Assistant Manager – Associate role at JPMorganChase

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Job Description

Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.

Job Description

Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.

As an Administrative Assistant Manager – Associate in Business Support Management, you will assume direct management responsibilities for administrative assistants supporting one or more lines of business across the APAC region. Your role is pivotal in maintaining effective relationships with stakeholders, supporting productivity, and contributing to business process optimization.

Job Responsibilities

• Lead and manage the day-to-day activities of administrative assistants, ensuring efficient operations and providing coverage support.
• Develop and implement performance metrics to drive team success and enhance productivity.
• Coach and support the professional development of administrative assistants, fostering a culture of continuous improvement.
• Maintain a dynamic control and compliance environment, helping to mitigate risks in business processes.
• Build and maintain effective relationships with key stakeholders, acting as a liaison to ensure seamless business connectivity and support.
• Manage relationships with internal business partners across multiple lines of business within the Commercial & Investment Bank.
• Contribute to the execution of strategic initiatives to improve productivity and leverage resources effectively.
• Assist in the performance management process for direct reports, advocating for administrative staff needs and supporting their career growth.
• Participate in compensation planning and deliver clear communication regarding compensation to direct reports.
• Support Business Support Management projects to drive the BSM agenda, enhance controls, and optimize efficiencies.
  
  

• Minimum of 3+ years of experience in Human Resources, Administration, or Management.
• Proven track record in managing teams and driving performance improvements.
• Strong oral and written communication skills, with the ability to articulate ideas clearly and effectively.
• Solid analytical skills to troubleshoot and leverage data for problem-solving.
• Excellent problem-solving skills and a results-oriented approach.
• Customer service and client-facing experience, with strong relationship-building skills.
• Ability to listen well, influence others, and work collaboratively in a team-based environment.
• Organized and able to meet deliverables in a fast-paced and changing environment.
• Bachelor's Degree or equivalent.
  
  

• Experience in an Investment Banking or Financial Services organization.
• Ability to work independently and effectively manage multiple priorities.
• Strong focus on delivery and a proactive approach to managing challenges.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Business Development and Sales

Referrals increase your chances of interviewing at JPMorganChase by 2x

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Central & Western District, Hong Kong SAR
HK$28,000.00
-
HK$2,000.00
2 weeks ago

Quarry Bay, Hong Kong SAR
HK 22,000.00
-
HK 25,000.00
2 weeks ago

Kowloon City District, Hong Kong SAR 3 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Business Support Management – Administrative Assistant Manager – Associate role at JPMorganChase

Continue with Google Continue with Google

Join to apply for the Business Support Management – Administrative Assistant Manager – Associate role at JPMorganChase

Get AI-powered advice on this job and more exclusive features.

Continue with Google Continue with Google

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Job Description
Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.

Job Description
Are you ready to lead and inspire a team in a dynamic finance environment within the APAC region? As a Business Support Management – Administrative Assistant Manager – Associate, you will play a crucial role in managing administrative assistants to ensure efficiency and support the success of our Commercial and Investment Bank (CIB) Finance & Business Management team. Business Support Management (BSM) is a vital function within the Commercial and Investment Bank - Finance & Business Management. Our team provides essential administrative and control-focused support to CIB businesses, collaborating with multiple lines of business, Business Managers, and internal partners such as CIB Expense Management, Business Change Management, Business Controls, Compliance, Human Resources, and Technology.
As an Administrative Assistant Manager – Associate in Business Support Management, you will assume direct management responsibilities for administrative assistants supporting one or more lines of business across the APAC region. Your role is pivotal in maintaining effective relationships with stakeholders, supporting productivity, and contributing to business process optimization.
Job Responsibilities

• Lead and manage the day-to-day activities of administrative assistants, ensuring efficient operations and providing coverage support.
• Develop and implement performance metrics to drive team success and enhance productivity.
• Coach and support the professional development of administrative assistants, fostering a culture of continuous improvement.
• Maintain a dynamic control and compliance environment, helping to mitigate risks in business processes.
• Build and maintain effective relationships with key stakeholders, acting as a liaison to ensure seamless business connectivity and support.
• Manage relationships with internal business partners across multiple lines of business within the Commercial & Investment Bank.
• Contribute to the execution of strategic initiatives to improve productivity and leverage resources effectively.
• Assist in the performance management process for direct reports, advocating for administrative staff needs and supporting their career growth.
• Participate in compensation planning and deliver clear communication regarding compensation to direct reports.
• Support Business Support Management projects to drive the BSM agenda, enhance controls, and optimize efficiencies.
  

• Minimum of 3+ years of experience in Human Resources, Administration, or Management.
• Proven track record in managing teams and driving performance improvements.
• Strong oral and written communication skills, with the ability to articulate ideas clearly and effectively.
• Solid analytical skills to troubleshoot and leverage data for problem-solving.
• Excellent problem-solving skills and a results-oriented approach.
• Customer service and client-facing experience, with strong relationship-building skills.
• Ability to listen well, influence others, and work collaboratively in a team-based environment.
• Organized and able to meet deliverables in a fast-paced and changing environment.
• Bachelor's Degree or equivalent.
  

• Experience in an Investment Banking or Financial Services organization.
• Ability to work independently and effectively manage multiple priorities.
• Strong focus on delivery and a proactive approach to managing challenges.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Business Development and Sales

Referrals increase your chances of interviewing at JPMorganChase by 2x

Continue with Google Continue with Google

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Central & Western District, Hong Kong SAR
HK$28,000.00
-
HK$2,000.00
2 weeks ago

Quarry Bay, Hong Kong SAR
HK 22,000.00
-
HK 25,000.00
2 weeks ago

Kowloon City District, Hong Kong SAR 3 days ago

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Join to apply for the CBS - Business Support Centre - Senior Administrative Officer - Hong Kong role at EY

1 day ago Be among the first 25 applicants

Join to apply for the CBS - Business Support Centre - Senior Administrative Officer - Hong Kong role at EY

Get AI-powered advice on this job and more exclusive features.

Core Business Services - Business Support Centre - Senior Administrative Officer - Hong Kong

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality services to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

Join our Business Support Centre (BSC) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our BSC professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders to team to deliver on our promises to all of our stakeholders, and in so doing, playing a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? This is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Key Responsibilities

• Provide professional administrative support to client-facing Senior Managers and Managers and CBS Associate Directors and Assistant Directors
• Assist in business travel, visa applications, hotel accommodations, transportation arrangements, and related matters
• Prepare billing, invoices, expenses claims and business reports
• Coordinate video conferences, set up conference calls, and book conference rooms
• Handle data entry and maintain the accuracy of data input from documents
• Support firm-wide group activities
• Perform ad-hoc assignments as required
  
  

• Diploma holder or above with an understanding of administrative and secretarial duties
• Minimum of 3 years of relevant experience, such as working with various systems and performing secretarial/administrative tasks
• Proficiency in Microsoft Office skills, including Word, Excel, PowerPoint and Chinese word processing
• Good command of spoken and written Chinese and English, proficiency in Mandarin is advantageous
• Ability to work independently and a good team player
• Excellent communication and interpersonal skills
• On the job training will be provided
  
  

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

Referrals increase your chances of interviewing at EY by 2x

Wan Chai District, Hong Kong SAR 1 week ago

Kwun Tong District, Hong Kong SAR 1 month ago

Hong Kong SAR HK$15,000.00-HK$30,000.00 1 week ago

Kowloon City District, Hong Kong SAR 4 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the CBS - Business Support Centre - Senior Administrative Officer - Hong Kong role at EY

1 day ago Be among the first 25 applicants

Join to apply for the CBS - Business Support Centre - Senior Administrative Officer - Hong Kong role at EY

Get AI-powered advice on this job and more exclusive features.

Core Business Services - Business Support Centre - Senior Administrative Officer - Hong Kong
Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality services to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.
Join our Business Support Centre (BSC) team and you will provide comprehensive, quality administrative and support services for all of our EY member firms. Our BSC professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders to team to deliver on our promises to all of our stakeholders, and in so doing, playing a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? This is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
Key Responsibilities

• Provide professional administrative support to client-facing Senior Managers and Managers and CBS Associate Directors and Assistant Directors
• Assist in business travel, visa applications, hotel accommodations, transportation arrangements, and related matters
• Prepare billing, invoices, expenses claims and business reports
• Coordinate video conferences, set up conference calls, and book conference rooms
• Handle data entry and maintain the accuracy of data input from documents
• Support firm-wide group activities
• Perform ad-hoc assignments as required
  

• Diploma holder or above with an understanding of administrative and secretarial duties
• Minimum of 3 years of relevant experience, such as working with various systems and performing secretarial/administrative tasks
• Proficiency in Microsoft Office skills, including Word, Excel, PowerPoint and Chinese word processing
• Good command of spoken and written Chinese and English, proficiency in Mandarin is advantageous
• Ability to work independently and a good team player
• Excellent communication and interpersonal skills
• On the job training will be provided
  

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you
  

• Seniority level Associate

• Employment type Full-time

• Job function Administrative
• Industries Professional Services

Referrals increase your chances of interviewing at EY by 2x

Wan Chai District, Hong Kong SAR 1 week ago

Kwun Tong District, Hong Kong SAR 1 month ago

Hong Kong SAR HK$15,000.00-HK$30,000.00 1 week ago

Kowloon City District, Hong Kong SAR 4 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.