What Jobs are available for Project Administration in Hong Kong?

Recruit Ref: L

Posting Date:

Maxim's Caterers Ltd

About Us

Founded in 1956, Maxim's Group is one of Asia's leading food and beverage companies, operating Chinese, Western, Japanese and Southeast Asian restaurants, quick service outlets, bakery shops and cafes, and an institutional catering service. Maxim's Group also produces a range of festive products, including the award-winning Hong Kong MX Mooncakes, and is a licensee of Starbucks Coffee, Genki Sushi, IPPUDO, The Cheesecake Factory and Shake Shack in various territories. Altogether, the Group has over 40,000 employees and 2,000 outlets in Asia.

Proud of our heritage and humbled by our success, we are committed to a sustainable and innovative future. To learn more about Maxim's, visit

Senior Project Administration Officer

Job Responsibilities:

• Assist in the preparation, tracking, and management of project documentation, including contracts, licensing documents, and progress reports
• Coordinate with internal departments and external vendors to ensure timely delivery of project milestones
• Maintain and update project schedules, budgets, and records
• Support tendering processes, including document compilation and submission tracking
• Organize meetings, prepare minutes, and follow up on action items
• Ensure compliance with company policies and procedures in all administrative tasks
• Provide support in handling ad hoc tasks and project-related issues as assigned

Job Requirements:

• Diploma in Business Administration, Engineering, or related discipline
• Minimum 3–5 years of relevant experience in project administration, preferably in engineering or construction-related fields
• Strong organizational and coordination skills
• Proficient in MS Office (Excel, Word, PowerPoint)
• Experience with project management tools is a plus
• Good command of written and spoken English and Chinese
• Detail-oriented, proactive, and able to work independently under pressure
• Candidate with more relevant experience will be considered as Assistant Project Administration Manager

Interested parties please apply with full resume, state expected salaries by clicking "Apply".

All applications and data collected will be treated in strict confidential and used exclusively for recruitment purposes. Only short listed candidates will be invited for interview. The company will retain the applications for a maximum period of 24 months and may refer suitable candidates to other vacancies within the Group.

Industry:

Catering

Job Category / Function:

Administration / Secretary (Administration / Operation Manager)

Administration / Secretary (Clerical / Admin Staff)

Engineering (Others)

Job Position Level:

Middle

Employment Term:

Full Time / Permanent

Min. Edu. Level Req:

Diploma

Minimum QF Level attained:

-

Total Working Exp:

3-5

Salary(HKD):

• (Monthly)

Location:

Sham Shui Po District / Lai Chi Kok

Benefits:

-

*The Department *
The Club has setup of a new Strategic Project for the integrated Conghua Racecourse ('CRC') business which involves consolidating various business and functional workstreams to enable a cohesive and sustainable strategy for the integrated CRC business model, and establish business requirements and timeline.

*The Job *
You will

• Provide professional administrative and secretarial support to handle meeting arrangements, logistical set up for workshops, team related administrative matters, document management, follow up on tasks and actions.
• Take minutes and be able to write clear, concise and accurate minutes of meetings with a fast turnaround.
• Prioritize and arrange internal and external meetings and appointments, conference calls, travel schedules, and bookings for Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC. Manage diary effectively to support them in achieving optimum time management.
• Handle all incoming and outgoing correspondence (emails, letters, etc.). Make preliminary assessments of the importance of the correspondence and forward the correspondence to the appropriate direct report(s) if necessary. Help draft replies when required.
• Support the team in preparing different types of documents, such as reports, meeting papers, agendas, meeting minutes, and presentations on PowerPoint slides, Excel spreadsheets or Word document etc. as required.
• Set up and maintain a good filing system for project documents and support timely document retrievals as and when required.
• Provide support in the various management approval processes (e.g. expense claims, leave applications, etc.) as assigned by management.
• Handle and respond to inquiries and requests from internal departments, including finance, audit, procurement, compliance, and IT, in related matters.
• Act as a communication channel between the teams and other internal and external stakeholders. Maintain collaborative relationships across different departments to keep updated on operations issues.
• Keep watching the Club's rules and policies to ensure Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC complies with the updated policies.
• Provide support to project or BAU operations as required. Perform ad-hoc tasks including team administration activities as assigned by management.

About You
You should have

• A bachelor degree in any Business disciplines, or other related disciplines.
• Minimum 8 years of relevant working experience in operations, administration, or secretarial support
• Experience in assisting senior management levels in a sizable organization is preferable
• Proactive and able to work effectively under pressure coping with changing priorities / requirements
• Prior experience in supporting Project Management Office in running sizable projects is preferred
• Excellent verbal and written communication skills in both English and Chinese. Working knowledge of Putonghua is an added advantage
• Proficient in using Microsoft tools (Word, Excel, PowerPoint, Outlook, Teams etc.)

*Terms of Employment *
The level of appointment will be commensurate with qualifications and experience.

*How to Apply *
Please submit your resume with expected salary by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Hong Kong University of Science and Technology R and D Corporation Limited (the Company) is a wholly-owned subsidiary of The Hong Kong University of Science and Technology (the University). The Company has been serving as the vehicle for commercialization and exploitation of the research conducted at the University. The Company provides contractual, financial and administrative support for the University's technology transfer, collaborative research and consulting activities with industry.

The appointee will be responsible to perform project administration matters of the Company. Major responsibilities of the appointee include:

• provide support in both pre- and post-contract administration, including license and research contracts;
• assist in document preparation to secure government funding, including documents for tender, cash rebate, and RAISe+;
• liaise, coordinate and communicate with project stakeholders including various HKUST departments and external clients;
• review project budget for compliance with the Company's and University's policies and practices;
• maintain an accurate database for contract-related information;
• assist in the preparation of reports; and
• perform any other ad-hoc duties as assigned by the Company.

Requirements:

• Applicants should have a bachelor's degree in any discipline, preferably with 3 years of work experience in higher education. Candidates must be confident, proactive, and highly organized with the ability to work both independently as well as in a team environment. Attention to details and quality, along with proficiency in MS Office (Word, Excel, PowerPoint) and Outlook, are essential.  Good communication and interpersonal skills, as well as a good command of written and spoken English and Chinese, are required. Experience in managing contract databases is an advantage. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits, including annual leave, medical and dental benefits, will be provided. A gratuity will be payable upon successful completion of the contract. Successful applicant will be hired as an employee of Hong Kong University of Science and Technology R and D Corporation Limited.

Application Procedure:

Application forms can be downloaded from the Company's website ). Completed application form and resume (including current and expected salary) should be returned to the Company by clicking "APPLY NOW" on or before 2 October 2025. We thank applicants for their interest but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by the applicants will be used for recruitment and other employment-related purposes only.)

Internal Job Title: Admin Coordinator, PMO

Responsibilities:

• Perform clerical support including document verification, data input, filing, and prepare report for the Project Management team;
• Coordinate cross-functional teams to facilitate case investigation and resolving within defined SLAs;
• Monitor case progress, identify blocking issues, escalate and follow up with stakeholders to drive closure with proper documentation;
• Support ad-hoc tasks related to client service level tracking and project management as assigned by the supervisor.

Requirements:

• Diploma holder or above;
• Good command of written and spoken English and Chinese;
• Proficient in computer applications including MS Word, MS Excel, MS PowerPoint;
• Good communication and interpersonal skills, and able to work productively with multiple parties.
• Mature, strong analytical and problem-solving skills with attention to detail;
• Self-motivated and able to work independently, can work under pressure and challenges, and has a strong sense of responsibility;
• Immediate availability is preferred;
• Experience in a regulated environment (financial services, insurance, compliance, customer service), or the pension industry is a plus;
• Candidates with more experience will be considered as the Project Coordinator.

Experience Level

Entry level (i.e. Exec, Snr. Exec)

Education Level

Diploma,

Advanced/Higher/Graduate Diploma,

Bachelor's Degree

Language

English,

Chinese

Skillset

Computer Applications,

Interpersonal ,

Communication

Fun

Game room with PS4, FIFA19 and Foosball at all time.

Snacks & Beverages

Vending machines with various snacks and coffee for you to choose from.

Yearly activities

Movie Day, Outdoor activities, Celebration during festive seasons and many more

Remuneration package

Competitive Salary (way above market rate if you have the right potential)

Coverage

Insurance and medical coverage.

Allowances

Monthly sports allowance, Yearly department gathering and welcome dinner for new staff.

iFAST Corporation is a global digital banking and wealth management platform headquartered in Singapore, providing a comprehensive range of investment products and services to financial advisory firms, financial institutions, banks, internet companies, multinational companies, as well as retail and high net worth investors in Asia. The Group offers access to over 17,000 investment products including funds, bonds and Singapore Government Securities (SGS), stocks, Exchange Traded Funds (ETFs), insurance products, and services including online discretionary portfolio management services (DPMS), research and investment seminars, financial technology (fintech) solutions, banking, pension administration, investment administration and transactions services. The company is also present in Hong Kong, Malaysia, China and UK.

See More

location_on

Tsim Sha Tsui, Yau Tsim Mong District, Hong Kong

calendar_month

Full Time

work

Clerical/Administrative Support

Apply

share

arrow_back_ios

arrow_forward_ios

FULL TIME

place

Kuala Lumpur, Malaysia

work

Banking/ Investment Related Services

View Job

FULL TIME

place

Tsim Sha Tsui, Hong Kong

work

Operations and Settlements

View Job

FULL TIME

place

Kuala Lumpur, Malaysia

work

IT - Security Operations/ Technology Risk

View Job

FULL TIME

place

Tsim Sha Tsui, Yau Tsim Mong District, Hong Kong

work

Others

View Job

FULL TIME

place

Kuala Lumpur, Malaysia

work

Banking/ Investment Related Services

View Job

INTERNSHIP

place

Tsim Sha Tsui, Yau Tsim Mong District, Hong Kong

work

Operations and Settlements

View Job

INTERNSHIP

place

Kuala Lumpur, Malaysia

work

Information Technology

View Job

FULL TIME

place

Tsim Sha Tsui, Hong Kong

work

Admin/Human Resources/ Management

View Job

INTERNSHIP

place

Tsim Sha Tsui, Yau Tsim Mong District, Hong Kong

work

Marketing, Video Producing/ Editing, Content Producing

View Job

FULL TIME

place

Kuala Lumpur, Malaysia

work

Information Technology

View Job

About iFAST ePension Services Limited:

iFAST ePension Services Limited is a subsidiary of iFAST Corporation Ltd., which is listed on Singapore's SGX-ST Mainboard.

We support and empower our pension partners in their digital transformation to achieve better customer engagement, enhanced operational efficiencies, and improved decision-making.

We also provide step-by-step assistance for the transfer of existing pension schemes, encompassing processes such as data migration, operational onboarding, and client communications, while ensuring a seamless transition.

Internal Job Title: Admin Coordinator, PMO

Responsibilities:

• Perform clerical support including document verification, data input, filing, and prepare report for the Project Management team;
• Coordinate cross-functional teams to facilitate case investigation and resolving within defined SLAs;
• Monitor case progress, identify blocking issues, escalate and follow up with stakeholders to drive closure with proper documentation;
• Support ad-hoc tasks related to client service level tracking and project management as assigned by the supervisor.

Requirements:

• Diploma holder or above;
• Good command of written and spoken English and Chinese;
• Proficient in computer applications including MS Word, MS Excel, MS PowerPoint;
• Good communication and interpersonal skills, and able to work productively with multiple parties.
• Mature, strong analytical and problem-solving skills with attention to detail;
• Self-motivated and able to work independently, can work under pressure and challenges, and has a strong sense of responsibility;
• Immediate availability is preferred;
• Experience in a regulated environment (financial services, insurance, compliance, customer service), or the pension industry is a plus;
• Candidates with more experience will be considered as the Project Coordinator.

Our offer:

• Career development prospect;
• Attractive remuneration package;
• 5-day working week;
• 21+ days Annual Leave;
• Medical, Dental, Life Insurance;
• Performance bonus and shares;
• Staff discount on Securities Transactions;
• Training, sports allowance.

Job Description:

1.Business Operations Management:

• Develop and implement international business strategic plans and annual operational plans, driving the achievement of business goals and optimizing operational processes to improve efficiency.
• Lead the full lifecycle management of international projects, including the development of project plans, progress control, risk management, and cross-team collaboration, ensuring high-quality project delivery.
• Establish and improve the international business data analysis system, monitor key performance indicators (KPIs), and leverage data analysis to identify business opportunities and challenges, proposing targeted optimization solutions and driving their implementation.
• Track industry trends and competitor dynamics, and formulate business expansion strategies in conjunction with market demands, driving the successful commercialization of new products/services.
• Build and refine the compliance management framework for international business, developing compliance policies, processes, and operational guidelines to ensure adherence to domestic and international laws, regulations, industry standards, and internal control requirements.

2.Compliance Operation:

• Develop and implement international business strategic plans and annual operational plans, driving the achievement of business goals and optimizing operational processes to improve efficiency.
• Lead the full lifecycle management of international projects, including the development of project plans, progress control, risk management, and cross-team collaboration, ensuring high-quality project delivery.
• Establish and improve the international business data analysis system, monitor key performance indicators (KPIs), and leverage data analysis to identify business opportunities and challenges, proposing targeted optimization solutions and driving their implementation.
• Track industry trends and competitor dynamics, and formulate business expansion strategies in conjunction with market demands, driving the successful commercialization of new products/services.
• Build and refine the compliance management framework for international business, developing compliance policies, processes, and operational guidelines to ensure adherence to domestic and international laws, regulations, industry standards, and internal control requirements.
• Identify, assess, and mitigate compliance risks in international business operations, implementing risk management measures and maintaining continuous monitoring to ensure safe and stable business development.
• Conduct compliance audits and inspections, performing specific audits on critical projects or high-risk areas, monitoring the progress of issue rectifications, and reducing compliance risk exposure.
• Collaborate with internal teams to review company policies, contracts, and business processes, providing compliance recommendations to ensure alignment with international compliance standards.
• Coordinate the regular compilation of internal compliance handbooks and guidelines, enhancing compliance education and guidance.
• Organize and carry out compliance audits for key projects, continuously tracking identified issues and the progress of rectifications.
• Collaborate with group audit and internal regulatory departments to address and resolve issues within the specified timeframe.
• Conduct regular compliance investigations on internal policy documents, orders, etc., monitor departmental compliance status, and produce relevant reports.

Job Requirements:

• Bachelor's degree or above, preferably in Computer Science, Communications, Information Technology, Management, or Law.
• 5+ years of experience in business operations, compliance management, or related fields; telecommunications industry experience is preferred.
• Strong analytical skills and proficiency in using data analysis tools.
• Excellent English communication skills, with the ability to conduct daily communications fluently.
• Strong sense of responsibility and stress management skills, with the ability to adapt to international travel.
• Global vision and cross-cultural communication skills.
• High professional ethics and standards.

Preferred Qualifications:

• Overseas study or work experience.
• Relevant certifications such as PMP, CIPP/E, ITIL.
• Familiarity with DICT (Digital Information and Communications Technology) business models or international operations of telecommunications carriers.

Interested parties please send your full resume with current & expected salary by apply now. Please indicate the reference number in the subject line.

All personal data provided will be used for consideration of your job application only.

This leader will play the overall project management role in the renovation of our headquarters, the development of group-wide office design standards and guidelines, and the cultivation of a positive, engaging office environment across the organization.

Responsibilities:

• Oversee and direct a workspace project in Hong Kong from start to finish, making sure that it complies with corporate culture, business requirements, and space usage goals.
• Partner with internal architects, interior designers, project managers, and key stakeholders to create and maintain detailed project plans, encompassing timelines, milestones, and resource allocation.
• Liaise with external interior designers, contractors, and vendors to ensure the delivery of high-quality work that aligns with project specifications, timelines, and budgets.
• Manage the selection, negotiation, and administration of contracts with service providers, fostering strong vendor relationships and ensuring efficient execution.
• Develop and oversee project budgets, monitoring expenditures to ensure alignment with approved financial parameters.
• Conduct routine site inspections and enforce quality assurance and safety standards to ensure adherence to building codes, regulations, and workplace safety requirements.

Requirements:

• Bachelor's degree and 10+ years in Corporate Facilities or related field experience
• Demonstrated strong business acumen and strategic thinking
• Excellent verbal and written communication skills in both English and Cantonese, with proven interpersonal effectiveness
• Proficient in project planning, contract negotiation, and vendor relationship management
• Successful track record of delivering workplace renovation.

This leader will play the overall project management role in the renovation of our headquarters, the development of group-wide office design standards and guidelines, and the cultivation of a positive, engaging office environment across the organization.

Responsibilities

• Oversee and direct a workspace project in Hong Kong from start to finish, making sure that it complies with corporate culture, business requirements, and space usage goals.
• Partner with internal architects, interior designers, project managers, and key stakeholders to create and maintain detailed project plans, encompassing timelines, milestones, and resource allocation.
• Liaise with external interior designers, contractors, and vendors to ensure the delivery of high-quality work that aligns with project specifications, timelines, and budgets.
• Manage the selection, negotiation, and administration of contracts with service providers, fostering strong vendor relationships and ensuring efficient execution.
• Develop and oversee project budgets, monitoring expenditures to ensure alignment with approved financial parameters.
• Conduct routine site inspections and enforce quality assurance and safety standards to ensure adherence to building codes, regulations, and workplace safety requirements.

Requirements

• Bachelor's degree and 10+ years in Corporate Facilities or related field experience
• Demonstrated strong business acumen and strategic thinking
• Excellent verbal and written communication skills in both English and Cantonese, with proven interpersonal effectiveness
• Proficient in project planning, contract negotiation, and vendor relationship management
• Successful track record of delivering workplace renovation.

佛法心靈輔導中心 (工作地點:筲箕灣)

慈山寺佛法心靈輔導中心為香港首間結合佛法與專業輔導的中心。有需要人士如遇到情緒困擾,並希望憑藉佛法洞察人生,轉煩惱為智慧。我們的社工和輔導員會幫助他們面對困難、舒緩情緒,重拾生活的步伐,駕馭人生的順逆。為配合中心發展,現誠聘有志透過佛法輔導服務和教育活動、關愛社會的人士,加入我們的團隊,淨化心靈,普利香港市民。

為配合中心服務發展,現招聘高級社工(項目及行政)負責中心以下工作:

職 責

• 發展中心服務及大型活動統籌
• 拓展中心不同活動/課程/社區服務
• 中心行政管理
• 機構項目發展
• 按中心主管要求執行指派工作

要 求

• 持有社會工作碩士或同等學歷
• 至少十年或以上的行政管理或工作經驗
• 優良中英文口語及書寫能力
• 認同中心的服務宗旨和理念

本寺僱員福利包括有薪年假16天、醫療、人壽及個人意外保險及在職培訓。有意應徵者請按"Quick apply"遞交個人履歷及要求薪金。

(一切申請資料絕對保密及只用作招聘用途)

公司簡介

慈山寺以弘揚佛法為本義,推動慈悲關愛精神,締造和諧社群。本寺秘書處現誠邀對三寶具虔誠信仰、或有志服務本寺的人士加入,輔助僧團,推動各項弘法利生事業。