What Jobs are available for Project Coordination in Hong Kong?

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• Client focus - Deliver on our promise.
• Integrity - Always do the right thing.
• Create opportunity - for our people to excel.

Works with the office manager to ensure smooth and efficient running of the office, whilst carrying out a range of administrative tasks for the project team/s.

You'll Be Responsible For

• Provides informal guidance to more junior roles.
• Supports diary management for project director/project manager alongside office manager.
• Ensures team members are aware of administration processes.
• Assist with set up project office, for example arrange IT equipment and office furniture.
• Creates and maintains electronic and hard copy filing systems.
• Ensures staff have complete and regularly update their 'Infomace' staff home page.
• Arranges the set up project email addresses and outlook mailboxes for the project, performing regular filing of project inbox emails.
• Processes all incoming correspondence and produce all outgoing correspondence and records in accordance with the Mace way.
• Archives all project documentation and retain complete records for hand over to client upon project completion.
• Places orders from Mace suppliers.
• Assists in the booking of meeting rooms for all meetings arranging refreshments/lunches for Client/external meetings.
• Maintains a log of Mace training records and arrange tests/training when required.
• Manages petty cash and reconciliations for accounts department and recovery.
• Provides administrative support, typing letters, minutes reports etc. as necessary.
• Updates project directory as and when required, issue via email and upload to conject, distributing to project team.
• Coordinate site visits for both client and project teams.
• Manage site meeting room diary.
• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll Also Have

• Experience of web-based applications/software.
• Knowledge and use of document control systems.
• Previous experience in within construction industry.
• PA experience, i.e. diary management.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

Job specifications:

• To develop and implement the Federation's nw projects, overseeing all phases from research and planning to execution and evaluation;
• To manage project timeless and deliverables to ensur successful completion wihtin scope and deadlines;
• To collaborate effectively with international terams, external business partners, and vendors to ensure scamless execution;
• To conduct destop research and data anaylsis on tasks assisnged;
• To handle administrative tasks or other ad-hoc duties as assigned.

Requirements:

• Higher Diploma or above;
• 1-3 years of work experience preferred;
• Excellent interpersonal and communication skills;
• Good language skills, both in English and Chinese;
• Detail-minded and self-motivated;
• Ability to work independently and meet deadlines.

The Federation offers a friendly, small office environment, 5-day work week, attractive salary, MPF and group medical insurance for the right candidate. Please submit your application on or before 26 September 2025 with application letter, full resume, existing and expected salary. Shortlished candidates will be invited to attend a written test. Candidates who are not contacted within 2 months of the closing date or the date of applications, whichever is later, may consider their applicaiton unsucessful.

All information suibmitted will be treated in strict condidence and be used for recruitment purposed only.

Job Duties:

• Manage quality control and operational support for new initiatives, projects, and key accounts.
• Develop and optimize Standard Operating Procedures (SOPs) to enhance operational efficiency.
• Collaborate cross-functionally to integrate supply chain resources and achieve business goals.
• Coordinate with frontline teams to strategies and optimize warehousing/distribution workflows.
• Monitor project progress and implement continuous improvement plans.
• Execute ad hoc tasks assigned by senior management.

Job Requirements:

• Bachelor's degree or above in Logistics Management, Data Analysis, or related fields.
• Experience in government/large-scale client tenders, with the ability to independently develop operational proposals and service quotations.
• Minimum 5 years of logistics operations management experience, with a background in large multinational logistics corporations preferred.
• Experience in fleet management and 3PL cooperation is preferred
• Proficiency in Microsoft Office applications.
• Strong business acumen, decision-making, communication, coordination, goal/team management, and data analysis skills.
• Excellent written and verbal communication skills in English, Cantonese, and Mandarin.

About Iron Mountain

Iron Mountain (NYSE: IRM) is the industry leader in information protection and storage services. Forbes magazine has recognized Iron Mountain as one of the "Top 400 Best Big Companies" and FORTUNE Magazine has consistently ranked the Company as one of "America's Most Admired Companies". In early 2009, Iron Mountain was added to the prestigious Standard & Poor 500 Index.

For more information, please visit

If you embrace challenges, work well in a team setting, and are driven to grow and excel in your career, we would like to hear from you.

Job Summary:

Kofax Capture Document Imaging Software Support Engineer role is positioned to offer IT technical support services on IT systems enabling Document Capture and document delivery services at Iron Mountain across Global sites. DS support Engineer engages with Scan operations staff across sites to diagnose, detect, and fix DS Systems technical issues restoring IT systems to steady state operations.

Roles & Responsibilities:

Shall offer DS IT technical support services to imaging operations across the Global sites.

Engage with document Imaging site managers and supervisors to resolve systems issues timely resulting in customer delight.

Drive resolution for complex DS IT system issues with very high impact.

Install Imaging server and client software, and configure all application components.

Install and configure scanners of multiple make and models.

Proactively manage and monitor document work queues across multiple sites.

Liaise with product vendors to troubleshoot complex Imaging problems.

Qualifications Required:

Graduate degree with experience offering IT support services for minimum 6 years with supporting experience.

Should have a very good understanding of document imaging systems and Kofax Capture 9.0/10 or 11.0

Experience in working with different components of Document management systems such as Capture, Delivery & Storage would be an advantage.

Experience in Installing, configuring, and troubleshooting document imaging scanners or Kofax capture

Experience in working with distributed imaging systems.

Candidate should possess strong analytical skills.

Certifications in Document Imaging products or business would be an advantage

Process certifications (i.e. ITIL v3)

Ability to extend web applications to create dynamic user experiences leveraging HTML5, JavaScript, jQuery and/or AJAX

Strong analytical and problem-solving abilities

What we offer:

Be part of an ever-evolving global organization focused on transformation and innovation.

A support system where you have a safe place to voice your opinion, share feedback, and be your true authentic self.

Global connectivity to learn from 26,000+ teammates across 52 countries.

Be part of a winning team who embrace diversity, inclusion, and our differences.

Competitive Total Reward offerings to support your career at Iron Mountain, family, personal wellness, financial wellbeing.

Full-time,Permanent

Responsibilities:

• Reporting to the Principal IT Lead, the appointee will mainly perform the following duties:
• To administer and maintain various IT systems, cloud services and the end-user computing platform
• To perform system upgrades, conduct disaster recovery tests and implement security measures
• To maintain documentation and ensure system compliance
• To collaborate with other IT teams to ensure smooth system integration with enterprise applications
• To support IT infrastructure-related projects and evaluate emerging technologies

Requirements:

• Bachelor's Degree in Computer Science, Information Systems or related disciplines

• A minimum of 3 years' relevant experience in one or more of the following areas:

• Identity, certificate, and access management (e.g. Microsoft AD, Entra ID, ADFS, ADCS, GPO)

• Microsoft 365 services (e.g. Teams, OneDrive, Exchange Online, Forms)
• Enterprise email systems (e.g. Microsoft Exchange, Veritas Enterprise Vault, Cisco SEG)
• End-user computing platform management (e.g. Microsoft SCCM, Intune, Defender)
• Privileged identity and access management (e.g. CyberArk)
• Certification in ITIL or any of the above areas an advantage
• Strong analytical and problem-solving skills
• Good command of English and Chinese, both spoken and written

Candidate with less relevant experience may be considered for the position of IT Specialist.

This is a 2-year contract position. Renewal of contract or appointment as a member of our permanent workforce is subject to the Company's business needs and the performance of the individual.

Working Location:Admiralty

Application:

If you are interested in this position, please send your resume (in PDF format) with details of qualification, experience, present and expected salaries, and contact number to the Human Resources Division, The Hongkong Electric Co., Ltd. on or before 22 October 2025 and quote the reference number in your application.  Please also visit our website to know more about our Company

Applicants not invited for interview within one month from the closing date may consider their applications unsuccessful.  All unsuccessful applications will be kept for six months after the date of this advertisement.

We are an equal opportunity employer.  Personal data provided by job applicants will be treated in strictest confidence and used only for recruitment-related purposes in accordance with the laws and ordinance of the HKSAR.

Job Duties:

• To provide project support service on-site to various projects in the implementation of the Strategic Plan to Re-engineer and Transform Public Services (SPRINT), various IT systems, innovations projects, data analytic and enterprise architecture initiatives of the Department of Health (DH), duties including but not limited to below:
• To provide logistics and clerical support for meetings, briefings, events, training and visits;
• To assist in project related procurement process, including but not limited to collecting quotation proposal from contractors, collecting details of contractors for arranging supply of goods/ products, preparing purchase order, updating expenditure record, verifying invoice, etc.;
• To assist in project related payment process, such as collecting and verifying attendance records , checking and collecting of invoice from contractors and, verifying invoice, etc.;

Job Requirements:

(a) Level 2 or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; or Level 2 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent; or qualifications with relevant work experience recognized by the Government Representative;

(b) Preferably with three years relevant full-time working experience and one year or more experience in the HKSAR government;

(c) Have good knowledge of office applications including Microsoft Word, Microsoft Excel, and Microsoft PowerPoint;

(d) Be able to speak English and fluent Cantonese;

(e) Be able to work under pressure to meet deadlines;

(f) Familiar with Chinese and English input methods preferred;

(g) Self-motivated; and

(h) Have good communication and interpersonal skills.

Job Description
Job Responsibilities

• Handle communication with customer for assigned projects and other enquiries
• Coordinate, monitor and control project activities
• Proactive project status monitoring and management
• Closely work with various internal teams and external parties to deliver outcomes to customers
• Maintain good relationship with customers
• Other duties as assigned by supervisor

Job Requirements

• Bachelor's degree or equivalent from a recognized institution.
• Strong command of English, Putonghua and Cantonese to ensure effective communication in a multilingual environment.
• Good inter-personal skills to liaise with various parties
• Fast learner and eager to learn
• Self-driven, self-discipline and diligent to work independently under pressure to meet tight schedule
• Critical thinking, detail-minded with good problem-solving skills
• Flexible and adaptable to changes
• Team-oriented

Other Benefits

• Public Holidays
• Double Pay and Performance Bonus
• Medical, Dental and Life Insurance
• Annual Leave, Service Anniversary Leave, Maternity Leave, Paternity Leave, Marriage Leave, Compassionate Leave
• Company Outing Allowance
• Long Service Award
• Festival Bonus and Special Gratuity
• On-the-job training as well as Training Sponsorship/ Subsidies

Applications
Interested parties please send your full resume with expected salary and date available to the Human Resources Department by clicking Apply Now.

All information received will be kept in strict confidence and used for employment purpose only. Applicants who are not invited for interview within 5 weeks may assume their applications unsuccessful and their data will be retained for 6 months for other suitable vacancies in our organization and thereafter destroyed.

My client is a financial services company building out a team to support the transformation the IT department for their business. Looking for a PMO or Project Support Analyst to join their PMO team. This is initially a contract position and upon the programme's completion will move into a BAU position that is likely permanent

Key Responsibilities:

• Collect data from project managers, track, and report on project metrics and performance indicators
• Organize and coordinate PMO meetings
• Prepare and distribute governance-related reports, such as project status updates and compliance audits
• Train project teams on governance processes and tools, ensuring they understand their roles and responsibilities
• Ensure that projects adhere to organizational policies, procedures, and standards set by the PMO

Requirements:

• 5+ years of experience in PMO / Project Management role within Financial Services
• Bachelor's Degree in business administration, or a related field is often preferred
• Ability to analyze data and generate reports to support project decision-making
• Proficiency in Office tools such as MS Office Suite including SharePoint
• Hands-on Experience in Agile methodology; PMO or PM qualifications such as PMP, Prince2, etc.

Desired Skills and Experience
Project governance

Governance Reporting

Project Management Office

MS Project

Best Practices

Argyll Scott Asia is acting as an Employment Business in relation to this vacancy.

About the role

RPM Design & Contracting Company Limited is seeking a highly organised and detail-oriented Project Coordinator/Project Assistant to join our team in our Central and Western District office. This full-time role will provide critical support to our Project Managers, ensuring the successful delivery of our construction projects.

What you'll be doing

• Coordinate and monitor project budgets and resource allocation
• Assist with the preparation and maintenance of project documentation, including reports, contracts, and quotations
• Liaise with BMO, subcontractors, and other stakeholders to ensure effective communication and timely resolution of issues
• Quantities taken off by software and pre-tender estimation

What we're looking for

• 1-3 years of experience in a project coordination or administrative support role, preferably within the construction industry
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to liaise effectively with BMO, contractors, and team members
• Proficiency in Microsoft Office suite, particularly Excel, Word, and PowerPoint
• Knowledge of AutoCAD would be an advantage

What we offer:

- 10 days annual leave and sick leave entitlements

- Fun and flexible environment with lots of freedom

- A collaborative and inclusive team culture

- Double pay

If you are interested in this exciting opportunity, please apply now to submit your application.