83 Admin Assistant jobs in Hong Kong

Join to apply for the Admin Assistant role at International SOS

3 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant role at International SOS

Health Service Administrative Assistant

Health Service Administrative Assistant
Position : Health Service Administrative Assistant
Location : Hong Kong Island
Primary Purpose
On-site role supporting Health Service Team in Hong Kong and remotely Japan with daily administrative tasks, ensuring smooth operations and coordination. Responsibilities include managing communications, organizing meetings, handling logistics, and providing cross-functional support. Additionally, the role supports Benefits and Wellness programs, managing travel, expenses, compliance, and assisting event organization.
Key Responsibilities

• Support Program Manager with daily administrative tasks, including emails, calls, meetings, and visitor coordination.
• Assist with medical case management, including collecting employee information, scheduling medical appointments, and managing records.
• Collaborate with team members in Hong Kong and Japan, providing administrative support as needed.
• Manage complex diaries for multiple leads, coordinating with internal and external parties, and handling meeting logistics.
• Organize conferences, training, and meetings, including multimedia needs.
• Manage phone lines and ensure accurate message delivery and provide phone coverage with other assistants during absences.
• Act as the first point of contact for leads and teams, filtering queries.
• Handle logistics for team meetings, including agendas and minutes.
• Manage visitor registration and ensure their comfort.
• Arrange global and local travel for leads, including itineraries.
• Manage expenses for leads, ensuring compliance with firm policy.
• Support ongoing projects, track progress, and meet deadlines.
• Assist with finance processes, such as coding invoices.
• Create and format presentations and documents.
• Adhere to compliance regulations and secure approvals.
• Organize team social activities and events.
• Update internal webpages.
• Assist with Benefits and Wellness events.
• Provide broader support and ad-hoc administrative assistance as needed.
  

• Bachelor's degree in business administration, management, or a related field is often preferred.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with managing IT systems and tickets.
• Good communication fluency in English (Chinese and/or Japanese a plus).
• Prior experience as an assistant, or in an administrative and/or customer service role.
• Solid organizational skills and capability to multi-task and prioritize effectively, strong attention to detail.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Strong work ethic with a positive attitude and growth mindset.
• Ability to work well under pressure and stay professional in a busy environment.
• Discretion-ability to always handle sensitive matters confidentially.
• Able to complete meeting minutes without recording/AI assistance.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Other
• Industries Hospitals and Health Care

Referrals increase your chances of interviewing at International SOS by 2x

Sha Tin District, Hong Kong SAR 4 days ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

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Join to apply for the Admin Assistant I role at The TJX Companies, Inc.

3 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant I role at The TJX Companies, Inc.

TJX Companies

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.

Job Description

TJX Companies Inc.

The TJX Companies, Inc., the leading off-price retailer of apparel and home fashions in the U.S. and worldwide, is ranked 75 in the 2022 Fortune 500 companies listings. TJX operates TJ Maxx, Marshalls, HomeGoods, Sierra Trading Post and Homesense, as well as tjmaxx.com and sierratradingpost.com in the U.S.; Winners, HomeSense and Marshalls in Canada; TK Maxx in the U.K., Ireland, Germany, Poland, Austria, and the Netherlands and tkmaxx.com in the U.K., Homesense in the U.K. and Ireland, as well as TK Maxx in Australia. With more than 4,700 stores in nine countries and four e-commerce sites, we are a global, off-price retailer delivering great value to our customers through the combination of brand, fashion, price, and quality. We welcome you to visit us at The Admin Assistant supports the office wide administrative duties as well as the VP Head of the Hong Kong Buying Office. The incumbent is required to understand the business, coordinate with internal and external parties, maintaining workflow by refining standard operating procedures and achieving organizational goals.

Job Responsibilities

• Provide general office administrative support such as ordering stationery, maintaining office supplies, business cards, managing mail services, processing expense claims and invoices
• Assist in the coordination and logistic support in office accommodation, renovation, maintenance
• Plan, organize and execute company events such as annual dinner, Christmas party, summer carnival, fun workshops
• Provide secretarial support to leaders in HKBO
• Schedule and coordinate internal/external meeting arrangements
• Coordinate and prepare meetings include materials and minutes
• Coordinate with internal and external parties proactively and independently
• Compile and extract data for presentations and reports
• Manage vendors and service providers’ contracts
• Explore regional trade shows to attend
• Perform ad-hoc projects and tasks as assigned by supervisor
  
  

• Minimum 1 year of working experience in office administration
• Good command in written and spoken English
• Proficient in Microsoft Office
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Can-do and willing to learn attitude
• Independent, Responsible, detail-minded and proactive
  
  

• Salary ranges above industry average
• Harmony Fridays - 4.5 Day Work Week
• Flexible Working Hours - 2 Days Work-From-Home Flexibility
• Spacious Working Environment
• Year-round Social Events
• Dental & Medical Insurance include spouse and children
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail

Referrals increase your chances of interviewing at The TJX Companies, Inc. by 2x

Sha Tin District, Hong Kong SAR 3 days ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Admin Assistant I role at The TJX Companies, Inc.

3 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant I role at The TJX Companies, Inc.

TJX Companies
At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.
Job Description
TJX Companies Inc.
The TJX Companies, Inc., the leading off-price retailer of apparel and home fashions in the U.S. and worldwide, is ranked 75 in the 2022 Fortune 500 companies listings. TJX operates TJ Maxx, Marshalls, HomeGoods, Sierra Trading Post and Homesense, as well as tjmaxx.com and sierratradingpost.com in the U.S.; Winners, HomeSense and Marshalls in Canada; TK Maxx in the U.K., Ireland, Germany, Poland, Austria, and the Netherlands and tkmaxx.com in the U.K., Homesense in the U.K. and Ireland, as well as TK Maxx in Australia. With more than 4,700 stores in nine countries and four e-commerce sites, we are a global, off-price retailer delivering great value to our customers through the combination of brand, fashion, price, and quality. We welcome you to visit us at The Admin Assistant supports the office wide administrative duties as well as the VP Head of the Hong Kong Buying Office. The incumbent is required to understand the business, coordinate with internal and external parties, maintaining workflow by refining standard operating procedures and achieving organizational goals.
Job Responsibilities

• Provide general office administrative support such as ordering stationery, maintaining office supplies, business cards, managing mail services, processing expense claims and invoices
• Assist in the coordination and logistic support in office accommodation, renovation, maintenance
• Plan, organize and execute company events such as annual dinner, Christmas party, summer carnival, fun workshops
• Provide secretarial support to leaders in HKBO
• Schedule and coordinate internal/external meeting arrangements
• Coordinate and prepare meetings include materials and minutes
• Coordinate with internal and external parties proactively and independently
• Compile and extract data for presentations and reports
• Manage vendors and service providers’ contracts
• Explore regional trade shows to attend
• Perform ad-hoc projects and tasks as assigned by supervisor
  

• Minimum 1 year of working experience in office administration
• Good command in written and spoken English
• Proficient in Microsoft Office
• Attention to detail and accuracy
• Good communication and interpersonal skills
• Can-do and willing to learn attitude
• Independent, Responsible, detail-minded and proactive
  

• Salary ranges above industry average
• Harmony Fridays - 4.5 Day Work Week
• Flexible Working Hours - 2 Days Work-From-Home Flexibility
• Spacious Working Environment
• Year-round Social Events
• Dental & Medical Insurance include spouse and children
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail

Referrals increase your chances of interviewing at The TJX Companies, Inc. by 2x

Sha Tin District, Hong Kong SAR 3 days ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

• Greet students, parents, and visitors in a friendly and professional manner.
• Handle phone calls, WhatsApp messages, and emails promptly.
• Provide accurate information about classes, schedules, and services.
• Administrative Support
• Manage class schedules, student attendance, and bookings.
• Assist in enrolment, registration, and updating student records.
• Prepare and maintain documents, invoices, and receipts.
• Support tutors and management with day-to-day operations.
• Ensure the centre is tidy, organised, and welcoming.
• Assist with printing, photocopying, and learning materials preparation.
• Handle simple office management tasks (supplies, coordination with vendors, etc.).
• Follow up on enquiries and maintain good communication with parents.
• Support in addressing student or parent issues and escalating where necessary.

• Front Desk & Customer Service
• Greet students, parents, and visitors in a friendly and professional manner.
• Handle phone calls, WhatsApp messages, and emails promptly.
• Provide accurate information about classes, schedules, and services.
• Administrative Support
• Manage class schedules, student attendance, and bookings.
• Assist in enrolment, registration, and updating student records.
• Prepare and maintain documents, invoices, and receipts.
• Support tutors and management with day-to-day operations.
• Centre Operations
• Ensure the centre is tidy, organised, and welcoming.
• Assist with printing, photocopying, and learning materials preparation.
• Handle simple office management tasks (supplies, coordination with vendors, etc.).
• Parent & Student Liaison
• Follow up on enquiries and maintain good communication with parents.
• Support in addressing student or parent issues and escalating where necessary.

• Higher Diploma / Associate Degree / Bachelor’s Degree preferred.
• Strong communication skills in English, Cantonese, and Mandarin .
• Proficient in MS Office / Google Workspace (Docs, Sheets, Calendar, etc.).
• Responsible, organised, detail-oriented, and able to multi-task.
• Friendly, approachable, and professional in customer service.
• Prior experience in admin, receptionist, or education centre preferred (but not required).

• Competitive salary (commensurate with experience).
• 5-day work week (may include Saturdays).
• On-the-job training and mentorship.
• Friendly and supportive working environment.
• Opportunities for career development within a growing education centre.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Education

Referrals increase your chances of interviewing at Achievers by 2x

Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 6 days ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Wan Chai District, Hong Kong SAR 3 months ago

Central & Western District, Hong Kong SAR 7 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

• Greet students, parents, and visitors in a friendly and professional manner.
• Handle phone calls, WhatsApp messages, and emails promptly.
• Provide accurate information about classes, schedules, and services.
• Administrative Support
• Manage class schedules, student attendance, and bookings.
• Assist in enrolment, registration, and updating student records.
• Prepare and maintain documents, invoices, and receipts.
• Support tutors and management with day-to-day operations.
• Ensure the centre is tidy, organised, and welcoming.
• Assist with printing, photocopying, and learning materials preparation.
• Handle simple office management tasks (supplies, coordination with vendors, etc.).
• Follow up on enquiries and maintain good communication with parents.
• Support in addressing student or parent issues and escalating where necessary.

• Front Desk & Customer Service
• Greet students, parents, and visitors in a friendly and professional manner.
• Handle phone calls, WhatsApp messages, and emails promptly.
• Provide accurate information about classes, schedules, and services.
• Administrative Support
• Manage class schedules, student attendance, and bookings.
• Assist in enrolment, registration, and updating student records.
• Prepare and maintain documents, invoices, and receipts.
• Support tutors and management with day-to-day operations.
• Centre Operations
• Ensure the centre is tidy, organised, and welcoming.
• Assist with printing, photocopying, and learning materials preparation.
• Handle simple office management tasks (supplies, coordination with vendors, etc.).
• Parent & Student Liaison
• Follow up on enquiries and maintain good communication with parents.
• Support in addressing student or parent issues and escalating where necessary.

• Higher Diploma / Associate Degree / Bachelor’s Degree preferred.
• Strong communication skills in English, Cantonese, and Mandarin .
• Proficient in MS Office / Google Workspace (Docs, Sheets, Calendar, etc.).
• Responsible, organised, detail-oriented, and able to multi-task.
• Friendly, approachable, and professional in customer service.
• Prior experience in admin, receptionist, or education centre preferred (but not required).

• Competitive salary (commensurate with experience).
• 5-day work week (may include Saturdays).
• On-the-job training and mentorship.
• Friendly and supportive working environment.
• Opportunities for career development within a growing education centre.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Education

Referrals increase your chances of interviewing at Achievers by 2x

Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 6 days ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Wan Chai District, Hong Kong SAR 3 months ago

Central & Western District, Hong Kong SAR 7 hours ago

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Join to apply for the Admin Assistant - Leading Corporate Bank role at Michael Page

4 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant - Leading Corporate Bank role at Michael Page

• Secretarial support for a senior management
• Great range of administrative support scope within the team
  
  
  

• Secretarial support for a senior management
• Great range of administrative support scope within the team
  
  
  

• Providing comprehensive administrative support to the Secretarial & Business Support department.
• Coordinating schedules, appointments, and meetings to ensure smooth operations.
• Managing correspondence, including drafting, reviewing, and distributing communications.
• Maintaining and organising departmental records and documents for easy access.
• Assisting in the preparation of reports, presentations, and other materials.
• Handling general office tasks, including ordering supplies and managing office equipment.
• Collaborating with internal teams to streamline administrative work flows.
• Ensuring confidentiality and professionalism in all aspects of work.
  
  
  

• 3-5 year's experience in administrative or secretarial role, preferably in a bank or financial institution.
• Proven experience in providing administrative support within a professional setting.
• Strong organisational skills with attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills in English.
• A proactive and adaptable approach to handling multiple tasks.
• Knowledge of the financial services industry is an advantage but not essential.
  
  
  

• Opportunity to gain valuable experience in the financial services industry.
• Chance to work in a professional and structured environment.
• Flexibility and diverse responsibilities.
• Global career development opportunities.
• Inclusive and supportive team culture.
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business and Management
• Industries Financial Services, Accounting, and Banking

Referrals increase your chances of interviewing at Michael Page by 2x

New Territories, Hong Kong SAR 2 weeks ago

Shenzhen, Guangdong, China CN¥6,000.00-CN¥9,000.00 1 year ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Admin Assistant - Leading Corporate Bank role at Michael Page

4 days ago Be among the first 25 applicants

Join to apply for the Admin Assistant - Leading Corporate Bank role at Michael Page

• Secretarial support for a senior management
• Great range of administrative support scope within the team
  

• Secretarial support for a senior management
• Great range of administrative support scope within the team
  

• Providing comprehensive administrative support to the Secretarial & Business Support department.
• Coordinating schedules, appointments, and meetings to ensure smooth operations.
• Managing correspondence, including drafting, reviewing, and distributing communications.
• Maintaining and organising departmental records and documents for easy access.
• Assisting in the preparation of reports, presentations, and other materials.
• Handling general office tasks, including ordering supplies and managing office equipment.
• Collaborating with internal teams to streamline administrative work flows.
• Ensuring confidentiality and professionalism in all aspects of work.
  

• 3-5 year's experience in administrative or secretarial role, preferably in a bank or financial institution.
• Proven experience in providing administrative support within a professional setting.
• Strong organisational skills with attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills in English.
• A proactive and adaptable approach to handling multiple tasks.
• Knowledge of the financial services industry is an advantage but not essential.
  

• Opportunity to gain valuable experience in the financial services industry.
• Chance to work in a professional and structured environment.
• Flexibility and diverse responsibilities.
• Global career development opportunities.
• Inclusive and supportive team culture.
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business and Management
• Industries Financial Services, Accounting, and Banking

Referrals increase your chances of interviewing at Michael Page by 2x

New Territories, Hong Kong SAR 2 weeks ago

Shenzhen, Guangdong, China CN¥6,000.00-CN¥9,000.00 1 year ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Admin Assistant - Leading Hong Kong Bank role at Michael Page .

2 days ago Be among the first 25 applicants.

Our Client is a large organization within the Banking industry, committed to operational excellence, offering professional growth opportunities.

As an Admin Assistant, your main responsibilities will include:

• Managing daily administrative tasks for the department.
• Supporting scheduling and coordinating meetings and appointments.
• Preparing and distributing documents and reports.
• Maintaining accurate records and filing systems.
• Handling correspondence professionally.
• Assisting with travel arrangements and expense claims.
• Collaborating with team members for efficient office operations.
• Performing ad hoc tasks as assigned.

• A diploma or above in business administration or related field.
• Proficiency in Microsoft Office.
• Strong organizational and multitasking skills.
• Excellent communication skills in English.
• Proactive attitude and ability to work under pressure.
• Experience in Financial Services is a plus but not essential.

• Competitive salary
• Attractive leave benefits
• Positive work environment
• Opportunities for development
• Convenient location near MTR stations
• Exposure to the Banking industry

This is a great opportunity to gain experience in Banking.

Contact: Joyce Kwong

Quote job ref: JN-072025-6779586

• Seniority level: Entry level
• Employment type: Full-time
• Job function: General Business and Management
• Industries: Financial Services, Banking

Join to apply for the Admin Assistant - Leading Hong Kong Bank role at Michael Page .

2 days ago Be among the first 25 applicants.

Our Client is a large organization within the Banking industry, committed to operational excellence, offering professional growth opportunities.

As an Admin Assistant, your main responsibilities will include:

• Managing daily administrative tasks for the department.
• Supporting scheduling and coordinating meetings and appointments.
• Preparing and distributing documents and reports.
• Maintaining accurate records and filing systems.
• Handling correspondence professionally.
• Assisting with travel arrangements and expense claims.
• Collaborating with team members for efficient office operations.
• Performing ad hoc tasks as assigned.

• A diploma or above in business administration or related field.
• Proficiency in Microsoft Office.
• Strong organizational and multitasking skills.
• Excellent communication skills in English.
• Proactive attitude and ability to work under pressure.
• Experience in Financial Services is a plus but not essential.

• Competitive salary
• Attractive leave benefits
• Positive work environment
• Opportunities for development
• Convenient location near MTR stations
• Exposure to the Banking industry

This is a great opportunity to gain experience in Banking.

Contact: Joyce Kwong

Quote job ref: JN-072025-6779586

• Seniority level: Entry level
• Employment type: Full-time
• Job function: General Business and Management
• Industries: Financial Services, Banking