1 137 Administrative Assistants jobs in Hong Kong

Job Description

Some careers have more impact than others.
If you're looking for a career where you can make a real impression, join HSBC and discover how valued you'll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Wealth and Personal Banking (WPB) Hong Kong helps deliver on HSBC's purpose of opening up a world of opportunity by providing our customers with borderless banking and world-class wealth management through best-in-class, mobile-first capabilities, and exceptional people. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors, and entrepreneurs. We have four key business areas responsible for efficiently bringing the best of HSBC to our clients through a broad and relevant suite of wealth and retail banking capabilities: Asset Management, Global Private Banking & Wealth, HSBC Life, Retail Banking & Strategy and COO & Digital Transformation.

We are currently seeking a high calibre professional to join our team as an
Administrative Support Officer.
Principal Responsibilities
In this role you will

• Provide full secretarial support and assist the teams with any administration support as required
• Organising schedules, maintaining diaries, arranging travel and accommodation, coordinating activities, events, resources, meetings, services and managing internal and external stakeholders
• Supporting administration, composing presentations, drafting reports and assisting with key documents, such as business plans
• Gatekeeper or primary point of contact roles for an area
• Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area
• Managing external relationships and service providers, Coordinate with internal and external customers and attend to matters relating to the work of the teams, Respond to internal and external customer enquiries
• Maintain effective and efficient communication in department
• Support on ad hoc projects, including PowerPoint presentations and initiatives as required

Requirements
To be successful you will need

• University Degree or Diploma Holder
• Solid years of working experience in providing Secretarial support within Banking, Financial Services, or Insurance settings
• Strong familiarity and knowledge in communicating and working with Executive Management and Senior Executives
• Well Organized and Attention to Details, Able to handle multiple tasks at a fast paced environment
• Ability to work independently or as part of a team, as well as maintain confidentiality and show initiative when needed
• Demonstrate flexibility and adaptability to changing priorities and quality delivery within tight timescales
• Excellent Communication and Presentation Skills, Articulate in English and Cantonese. Proficiency in Mandarin is an advantage, Excellent writing skills in English and Chinese
• Proficiency in Microsoft Word, PowerPoint, Excel

Opening up a world of opportunity

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

Requirements

• High Diploma in Business Administration or HR or above education
• 2–3 years of solid experience in office administration, operations, and some HR duties
• Familiar with Hong Kong Labour Ordinance
• Proficient in Microsoft Word and Excel
• Good command of English and Mandarin
• Immediate availability is preferred

Health goods trading and ecommerce under expansion

Responsibilities

• Handle general office administrative tasks
• Arrange staff duty rosters and manage leave records
• Update staff records, employee handbook, and revise company policies as needed
• Modify and update SOP (Standard Operating Procedures)
• Coordinate staff training and internal activities
• Review and update office vendor lists, licenses, and contracts
• Assist with ad hoc projects, including marketing events

Benefits

• Double pay
• Monthly incentive bonus
• Year-end bonus
• 14 days annual leave
• Medical allowance

(all data to be collected is for recruitment use only)

Job Types: Full-time, Permanent

Pay: $20, $25,000.00 per month

Benefits:

• Employee discount
• Medical Insurance

Experience:

• Hr and admin: 3 years (Required)

Work Location: In person

Job Title: Administrative Support + Driver

Location: Hong Kong

Position Summary (Full time):

The Administrative Support + Driver role is a dual-function position responsible for ensuring smooth office operations while providing safe and professional transportation support to the CEO and visiting executives. Approximately 50% of the role involves administrative tasks, including general office support, purchase order processing, MPF record handling, employer insurance consolidation, and coordination of courier and parcel logistics. The remaining 50% covers driving duties, requiring punctual, reliable, and discreet chauffeur services. This position demands strong organisational skills, attention to detail, and a high level of professionalism to balance multiple responsibilities in a dynamic business environment.

Company Overview:

JIA Investment Limited is a diversified investment company specialising in the education, financial, and real estate sectors. Headquartered in Hong Kong, we are committed to creating long-term value through strategic investments and innovative solutions. Our trading division plays a critical role in managing the company's financial assets and driving its growth strategies.

Key Responsibilities:

Administration (50%)

• General office support: reception cover, meeting room set-up, stationery and pantry replenishment, vendor coordination, and courier/parcel pick-up & drop-off.
• Purchasing & records: raise purchase orders, maintain inventory logs, reconcile petty cash/expense claims, and file invoices.
• MPF coordination: assist with monthly MPF processing and records in line with statutory requirements.
• Insurance admin: collate and maintain employer insurance documentation (including employees' compensation insurance) and renewal schedules.HR/ops support: assist with onboarding packs, access cards, office maintenance tickets, and ad-hoc admin projects.
• Mail & logistics: liaise with building management and service providers; schedule couriers and manage incoming/outgoing shipments.

Driving (50%)

• Provide safe, courteous, and confidential point-to-point transportation for the CEO and visitors during HK trips; flex to early/late hours on those days.
• Plan optimal routes across Hong Kong Island, Kowloon, and New Territories with real-time adjustments for traffic/weather.
• Vehicle care: coordinate fueling, cleaning, servicing, and maintenance; keep mileage and service logs; manage parking and tunnel/eToll charges.
• Errands: time-critical document runs, airport pick-ups, and ad-hoc deliveries as assigned.
• Flexibility to be on call during executive visits to Hong Kong, time off in lieu will be applied

Requirements

• Clean, full Hong Kong driving licence (Class 1)
• 3+ years' driving experience in Hong Kong with strong road knowledge; prior executive/chauffeur experience preferred.
• 1+ years' office administration experience (or equivalent), ideally in a small to mid-size office.
• Good spoken Cantonese/Putonghua and English.
• Proficient with MS Office/Google Workspace; able to draft simple POs and maintain spreadsheets.
• High discretion, customer service mindset, and calm under time pressure.

Benefits:

Competitive salary - HK$20,000–25,000 per month.

Comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

Opportunities for professional development and career advancement.

Dynamic and collaborative work environment with a diverse team.

How to Apply:

Interested candidates should submit their CV and cover letter to Please include "Accountant Application – (Your Name)" in the email subject line.

Equal Opportunity Employer Statement:

JIA is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.

General Administrative Support Professional

• Develop and monitor the performance of financial and operational plans for hotel.

• Develop annual financial budget and regular reports, operation proposal or plans for hotel's owner review.

• Assist various administrative reception activities.

• Assist accommodation, catering and other services.

• Assist in handling comprehensive departmental affairs.

• Complete other tasks assigned by the leader.

REQUIREMENTS:

• Full time undergraduate degree or above.
• Experience in administrative management or hotel management is preferred.
• Working experience in Chinese funded enterprises is preferred.
• Fluent in both Mandarin and Cantonese.
• Proficient in computer skills.
• Self-driven, able to work proactively and independently, excellent communication and interpersonal skills.
• Good team player, positive attitude, responsible, and willing to work under high pressure and tight timeline.

Applicants who are not contacted within 8 weeks may consider their applications unsuccessful and their personal data will be retained by the bank for a period up to two years.

All information provided by applicants will be used for recruitment purposes only and will be used strictly in accordance with the bank’s personal data policies, a copy of which will be provided upon request.

• Associate

• Full-time

• Administrative

• Banking

• Develop and monitor the performance of financial and operational plans for hotel.

• Develop annual financial budget and regular reports, operation proposal or plans for hotel's owner review.

• Assist various administrative reception activities.

• Assist accommodation, catering and other services.

• Assist in handling comprehensive departmental affairs.

• Complete other tasks assigned by the leader.

REQUIREMENTS:

• Full time undergraduate degree or above.
• Experience in administrative management or hotel management is preferred.
• Working experience in Chinese funded enterprises is preferred.
• Fluent in both Mandarin and Cantonese.
• Proficient in computer skills.
• Self-driven, able to work proactively and independently, excellent communication and interpersonal skills.
• Good team player, positive attitude, responsible, and willing to work under high pressure and tight timeline.

Applicants who are not contacted within 8 weeks may consider their applications unsuccessful and their personal data will be retained by the bank for a period up to two years.

All information provided by applicants will be used for recruitment purposes only and will be used strictly in accordance with the bank’s personal data policies, a copy of which will be provided upon request.

• Associate

• Full-time

• Administrative

• Banking

RESPONSIBILITIES:

• Develop and monitor the performance of financial and operational plans for hotel.

• Develop annual financial budget and regular reports, operation proposal or plans for hotel's owner review.

• Assist various administrative reception activities.

• Assist accommodation, catering and other services.

• Assist in handling comprehensive departmental affairs.

• Complete other tasks assigned by the leader.

REQUIREMENTS:

• Full time undergraduate degree or above.

• Experience in administrative management or hotel management is preferred.

• working experience in Chinese funded enterprises is preferred.

• Fluent in both Mandarin and Cantonese.

• Proficient in computer skills.

• Self-driven, able to work proactively and independently, Excellent communication and interpersonal skills.

• Good team player, positive attitude, responsible, and willing to work under high pressure and tight timeline.

Applicants who are not contacted within 8 weeks may consider their applications unsuccessful and their personal data will be retained by the bank for a period up to two years.

All information provided by applicants will be used for recruitment purposes only and will be used strictly in accordance with the bank's personal data policies, a copy of which will be provided upon request.

Job description

A fast-growing Hong Kong-based international online education company is looking for a client and administration support

Main responsibilities:

• handle and facilitate daily communications with external parties in a timely and pleasant manner

• coordinate meetings, conduct on-boarding of new external relationships

• manage and maintain various schedules on calendar with follow ups

• data entry and database management

• ensure proper filing system is maintained and current

• provide support in overall admin functions

• outreach and liaise with various vendors

• perform ad hoc tasks/projects as assigned

Requirements:

- pleasant, mature and responsible personality

- able to work well in teams

- fluent spoken and written English and good command of Chinese (Cantonese and Mandarin) (Not required, but preferred)

- detail minded

- good judgment and a self starter

- able to prioritize and multi-task

- problem solver

- flexible, proactive, organised and able to work independently

- good understanding of customer's needs and able to communicate effectively

- proficient in basic MS Office functions, working knowledge with other software is a plus

- being flexible with business needs during non-regular work hours

Offer:

- stable employment opportunity with attractive numeration

- opportunity to grow into other roles

- potential to work from home one day a week, subject to project needs

Job Types: Full-time, Permanent

Benefits:

• Employee discount
• Opportunities for promotion

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

About the role

Join the team at Hong Kong Tops Education Services Limited as a full-time Administrative Assistant. This position is based in To Kwa Wan Kowloon City District and will involve providing administrative support to ensure the smooth running of the office.

What you'll be doing

• Scheduling and coordinating appointments and meetings
• Managing calendars and travel arrangements
• Preparing reports, presentations and other administrative documents
• Receiving and directing phone calls and visitors
• Maintaining office supplies and organising the workspace
• Assisting with other general administrative tasks as required

What we're looking for

• At least 2 years' experience in an administrative assistant role
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team
• Attention to detail and a problem-solving mindset

What we offer

At Hong Kong Tops Education Services Limited, we are committed to providing a supportive and rewarding work environment. You'll have access to ongoing training and development opportunities, as well as a range of employee benefits including competitive remuneration, health insurance, and generous leave entitlements.

About us

Hong Kong Tops Education Services Limited is a leading provider of educational services in Hong Kong. We are dedicated to delivering high-quality programs that empower our students to reach their full potential. Our team of passionate and experienced professionals is committed to excellence in all that we do.

If you're ready to join a dynamic and growing organisation, apply now for this exciting opportunity.

Responsibilities

• Greet guests, answer and direct incoming calls, and manage conference room bookings and guest registration.
• Ensure the reception area and meeting rooms are kept tidy and organized at all times.
• Maintain records of incoming and outgoing documents and packages.
• Liaise and coordinate with internal teams on administrative matters.
• Provide comprehensive administrative support to the Head of Administration.
• Assist in planning and organizing company events and activities.
• Perform other ad hoc administrative duties as assigned.

• Bachelor’s degree with 2–3 years of relevant experience in reception and administrative support.
• Fluency in Mandarin, Cantonese, and English (both written and spoken).
• Strong problem-solving skills, reliability, discretion, and ability to maintain confidentiality.
• Proactive attitude, fast learner, and strong attention to detail.
• Pleasant and mature personality with excellent interpersonal and communication skills.
• Experience in a Chinese financial institution is highly preferred.
• Proficient in MS Office applications and Chinese word processing.

• Entry level

• Full-time

• Administrative

• Investment Management