What Jobs are available for Administrative Coordinator in Hong Kong?

Administrative Coordinator

Our Client

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

Responsibilities

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

Requirements

• Bachelor's degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

Remarks:

• Working Hours:
  9:15 AM to 5:45 PM
• Medical Benefits:
  Coverage for employees and immediate family members
• Annual Leave:
  Starts with 15 days per year
• Work Location:
  Tsim Sha Tsui

PLUG is an award-winning independent Marketing and Communications Agency based in Sheung Wan, Hong Kong. We are looking for an 
HR & Administrative Coordinator

to provide support to our team, assist in daily office needs, and ensure efficient day-to-day operation of the office. The ideal candidate will have 1-2 years of experience in a related role, and be bilingual with native-level proficiency in spoken and written Cantonese (Traditional Chinese) and great business level English language.

RESPONSIBILITIES

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, supports visitors and the teams.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Responding to employees' queries and resolving issues in a timely and professional manner
• Supports with all HR systems and processes
• Assisting with onboarding, quarterly and annual employee performance reviews
• Ensuring all employee records are maintained and updated with new hire information or changes in employment status

JOB REQUIREMENTS

• 1-2 years of experience in a related role
• Good command of both written and spoken English and Cantonese
• Outstanding verbal and written communication skills
• Self-motivated, willing to team, attentive to details, responsible, organised and able to work with a team
• A team player with a positive attitude
• Proficiency in MS Office applications including Word, Excel, PowerPoint and Google Workspace

More About PLUG:
We were founded in 2007 as a small consumer PR agency with a big ambition to do iconic work. Since then, we have grown into a full-service creative communications house, creating value for our clients and team members.

Our guiding principles are:

• Handling all business with a conscience
• Redefining expectations
• Enriching lives

Our team members are at the centre of everything we do. We encourage everyone to be open-minded and empathetic, to communicate openly, and to have a growth mentality. We operate a "Freedom and Responsibility" policy for our team, empowering them to act autonomously while holding them accountable for their actions. We believe that granting people the freedom to make decisions and take ownership of their work leads to greater creativity, agility, and engagement.

Benefits:
PLUG offers extensive benefits, including a four-day work week, birthday leave, office closure between Christmas and the New Year, flexible working hours, generous annual leave, UNPLUG long service leave, 16-week maternity leave, yearly bonus and pay reviews, career mentorship, and more.

Our client, a renowned international educational group, is seeking an Admissions Coordinator to join their dynamic team

Job Responsibilities:

• Assist with client inquiries and the admissions process.
• Oversee a specific global or departmental process area, managing all application and inquiry processing while collaborating with the Recruitment team on conversion campaigns as needed.
• Maintain accurate student records and documentation in line with job requirements.
• Handle phone and email communications with both internal and external stakeholders.
• Ensure the accurate organization and entry of student and agent information into databases.
• Prepare and process paperwork efficiently and accurately.
• Foster strong working relationships with colleagues, especially within the Recruitment team and centers.
• Stay informed about the company's centers, courses, special offers, and entry requirements to provide applicants with accurate and relevant guidance

Job Requirements:

• Strong administrative skills with the ability to manage a high-volume workload, prioritize tasks effectively, and meet tight deadlines.
• Excellent customer service skills with a proactive and professional approach.
• Strong written and verbal communication skills in both English and Mandarin.
• Exceptional attention to detail, a collaborative team player, and culturally aware with strong sensitivity to diverse backgrounds.
• Proficient in Microsoft Office Suite.

If you are interest to the position, please visit Adecco website with the below link for application:

Please note that only shortlisted candidates will be notified.  All information gathered will be treated in strictly confidential and solely used for recruitment purpose.

Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II) in the HKU Jockey Club Enterprise Sustainability Global Research Institute, Faculty of Business and Economics (Ref.: to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

HKU Jockey Club Enterprise Sustainability Global Research Institute, a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC), aspires to establish as a world-class hub for Environmental, Social, and Governance (ESG) best practices for Hong Kong, Asia and beyond. Bringing together distinguished global scholars from diverse fields, our mission is to foster a multidisciplinary approach to ESG research and training, as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.

As a leading institute in ESG research, we are dedicated to creating meaningful, lasting impact through pioneering studies, actionable insights, ESG index development, start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable growth. In our pursuit of excellence, we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators, corporates, NGOs, and academics, to ensure the development and dissemination of best practices in ESG. Together, we aim to shape a more sustainable, equitable, and responsible future for all stakeholders.

The Role

Key responsibilities include, but not limited to, the following:

• supporting financial and operational workflows, including budgeting, procurement, claim and vendor coordination for Knowledge Exchange activities and Institute projects;

• supporting Finance Manager to administer financical needs for  grants, prizes and sponsorship programs as well as overseeing the drawdown and claim process, and assist in coordination and communication with University and Faculty central teams;

• providing administrative support for HR, operational tasks, and internal stakeholder management to ensure smooth Institute operations; and

• performing ad-hoc duties as assigned by supervisor; work outside normal office hours maybe required.

Qualifications and Qualities

• a good bachelor's degree in Accounting, Business Administration, or a related discipline;

• at least 2 years of relevant work experience, preferably in higher education, public organization or a related field;

• strong command of written and spoken English and Chinese (including Putonghua);

• excellent interpersonal, communication, and organizational skills;

• proficiency in computer applications (MS Office, finance systems, etc.);

• ability to multitask, work independently, and as part of a team; and

• mature, detail-oriented, self-motivated, and with a strong sense of responsibility.

Shortlisted candidates will be required to attend a written test and interview.   Those with less experience may be considered as Executive Assistant.

What We Offer:

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits.

How to apply:

The University only accepts online application for the above post. Applicants should apply online at the University's careers site ) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) in Research Centres in the Faculty of Law (Ref.: to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

Applicants should possess a Bachelor's degree with at least 3 years' relevant experience, preferably in a tertiary institution; an excellent command of spoken and written English and Chinese, including Putonghua; and the ability to multi-task and perform a variety of duties. They should be self-motivated, attentive to details, able to work independently and excel in interpersonal skills. The appointee will report to the Director of the Centre(s) and provide secretarial and administrative support to academic staff in the Centre(s) including: basic financial administration and record keeping of the Centre(s) budget and research grants; organization of conferences and events; academic programme administration; liaison with local and overseas visitors; travel and accommodation arrangement; and basic website update and maintenance. The appointee will also undertake other duties for the Faculty Office as assigned. Those with less experience may be considered as Clerk II.  Shortlisted candidates will be invited to attend an interview and/or written test. Those who have responded to the previous advertisement (Ref.: need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above posts.  Applicants should apply online at the University's careers site ) and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until October 8, 2025 , or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

THE CHINESE MEDICINE HOSPITAL OF HONG KONG

The Chinese Medicine Hospital of Hong Kong (CMHHK) is a flagship Chinese medicine (CM) institution leading the development of CM including Chinese medicines (CMs) in Hong Kong. The CMHHK adopts a public-private partnership model. The HKSAR Government has financed the construction and selected the Hong Kong Baptist University as the contractor to incorporate the HKBU Chinese Medicine Hospital Company Limited as the operator to manage, operate and maintain the CMHHK.

The CMHHK targets to commence hospital services by phases at the end of 2025. The CMHHK aims to offer comprehensive CM care, ranging from primary, secondary to tertiary services, and promote advanced and specialised CM services.  The CMHHK will pioneer integrated Chinese-western medicine (ICWM) services to cater to different patient needs.  Inpatient, day-patient, and outpatient treatments and also community services will be offered by the CMHHK. Both Government-subsidised services and add-on market-oriented services will be provided to ensure accessibility and to meet the diverse healthcare needs of the community.

With a view to prioritising education, training, innovation and research, including collaboration with local and overseas universities to advance evidence-based clinical research and develop CM theories and clinical applications, the CMHHK is now looking for the following talent to join our team.

Executive Assistant (Biomedical Engineering

Responsibilities:

• Provide administrative and clerical support to Biomedical Engineering Office in carrying out daily operation, including but not limited to office administration, enquiry handling, data entry, document preparation, record filing and keeping, inventory checking;
• Compile data and statistics reports for biomedical equipment and biomedical engineering management;
• Assist the Biomedical Engineer to support biomedical equipment management in the hospital;
• Assist in preparing documents and progress report for biomedical equipment and biomedical engineering management; and
• Perform any other related duties as assigned by the supervisor.

Requirements:

• University Graduates; or a diploma or associate degree in any discipline; preferably with at least one year of relevant work experience;
• Experience in hospital/ healthcare industry is preferred;
• A degree majoring in Biomedical Engineering, Electronics Engineering, Electrical Engineering or equivalent is an advantage;
• Good command of both written and spoken English and Chinese;
• Good proficiency in Microsoft Office Applications;
• Good communication, interpersonal and organisation skills; and
• Self-motivated and able to work independently.

The initial appointment will be offered on a fixed-term contract ending in December Subject to performance and the decision of the CMHHK, the offer of further appointment, if any, will be made by the CMHHK.

Shortlisted candidates may be invited to attend a written test.

Work location: Kowloon Tong Campus and will be moved to Tseung Kwan O Chinese Medicine Hospital when close to commissioning.

Salary will be commensurated with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Details of the University's Personal Information Collection Statement can be found at 

The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.

Department of Science and Environmental Studies

The appointee will be responsible for providing executive and clerical support across various functions, including marketing, admissions, implementation, and evaluation. Additional responsibilities include managing departmental activities, designing promotional materials such as posters and leaflets, and serving as meeting secretary. The role also involves networking with educational partners, institutions/organizations, and alumni, as well as performing general administrative duties like arranging meetings, data manipulation, systems management, and office management; liaising with internal and external stakeholders and performing any other duties as assigned. Travelling may be required. Occasionally, the role may require working off-campus and outside regular office hours. The initial appointment will be for a period of 2 years, with the possibility of renewal subject to mutual agreement.

Applicants should hold a Bachelor's Degree and possess strong interpersonal and communication skills. Proficiency in both English and Chinese is required, along with familiarity with computer applications such as MS Word, Excel, PowerPoint, Chinese Word Processing, and web applications. Relevant working experience in publicity and marketing fields and office administration within a tertiary institution is preferred. Fluency in Putonghua will be considered an advantage.

For information of the Department, please visit this website:

Salary will be commensurate with qualifications and experience.

Initial appointment will be made on a fixed-term contract. Fringe benefits include the University's Voluntary Contributions to MPF Scheme or a contract-end lump sum payment (totaling up to 10% of the basic salary), leave, medical and dental benefits.

The University only accepts and considers applications submitted online for this post. Applicants should complete the online application form and upload a full CV on or before 17 September 2025. Applications which are incomplete or without the required documents may not be considered. Personal data provided by applicants will be used for recruitment and other employment-related purposes. For details of the Personal Information Collection Statement, please refer to

All applications will be treated in strict confidence. Only those who are shortlisted will be contacted. The University reserves the right not to fill the position(s) advertised. Since the incumbent's work would involve contacts with persons aged under 18 and/or mentally incapacitated persons, prospective employee(s) will be required to undergo Sexual Conviction Record Check operated by the Hong Kong Police Force.

Further information about the University is available at

EdUHK is an Equal Opportunities Employer.

Executive Assistant (at the rank of Clerk II) (Ref.: tbc) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal)

Applicants should possess a Bachelor's degree or a Diploma, with at least 2 years' work experience. They should have an excellent command of spoken and written English and Chinese (including Putonghua), strong communication and interpersonal skills, and good computer literacy. They should be able to prioritize multiple tasks efficiently to meet strict deadlines with minimal supervision.

The appointee will perform administrative and clerical duties, provide customer service for front counter, handle enquiries, and perform any other duties as assigned.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above post.  Applicants should apply online at the University's careers site ) and upload an up-to-date C.V.  Review of applications will start as soon as possible and continue until October 23, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

We are looking for a proactive and motivated Executive Assistant work closely with the Senior Management to manage schedules, coordinate across teams.

Job Descriptions:

• Provide comprehensive administrative to Director, including but not limited to meeting organization, meeting minutes, implementation, presentations, and follow-up of decisions after the meeting, arranging business issues.
• Serve as a communication bridge between the Director and internal stakeholders.
• Coordinate with different teams and departments to gather updates and provide the senior management with an overview of ongoing activities.
• Coordinate projects and follow up on action items to ensure project deadlines are met.
• Perform ad-hoc duties as assigned.

Requirements:

• Degree holder in Business Administration or related disciplines.
• A minimum of 3 years of solid experience in serving senior management.
• Self-motivation and work independently.
• Excellent communication and interpersonal skills with the ability to work effectively across teams.
• Excellent organizational skills, time management, and ability to prioritize multiple tasks.
• Strong proficiency with Microsoft Office and Chinese Word Processing.
• Good command of written and spoken English, Cantonese and Mandarin.

Benefits:

• Birthday leave
• Marriage leave
• Medical scheme
• Five-day work week

Interested parties please submit your full resume with expected salary by clicking "Apply Now".

All applications will be treated in strict confidence and used only for recruitment purpose.