80 Clerical Support jobs in Hong Kong

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

We Are Looking For Someone Who Is

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

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Sign in to set job alerts for “Administrative Assistant” roles. Administration Officer, Asia (contractor)

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Senior Administration Officer/ Officer (Vehicle & Administration) Administration Officer (1-year Contract)

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

Job Duties

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

Requested Profile

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

#J-18808-Ljbffr

Overview

Administrative Assistant role at Starbucks Asia Pacific . This position provides administrative support of a moderately complex nature to leaders and teams of multiple functional organizations, with a focus on customer service and teamwork while supporting the Starbucks Mission and Values. Location: Kowloon, Hong Kong SAR.

Responsibilities

• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.


• Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.


• Organizes and schedules small, moderately complex meetings, business travel, conferences and departmental activities. May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. Maintains manager and departmental calendar.


• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, sorting and distributing mail, and taking phone messages.


• Provides administrative support to departments or division managers. Serves as a primary point of contact for business unit or department inquiries. Answers routine questions, directs requests to appropriate partners, and works with other partners to exchange information. May escort visitors.


• Types general correspondence including memos and emails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits. Responsible for accuracy and appearance of final documents.


• Handles highly confidential and sensitive information with professionalism and composure.


• Collaborates closely with admin teams across the enterprise for events or projects; directs partners to appropriate resources.

Experience

• Progressive administrative experience and/or Starbucks store experience. (3+ years)


• Experience managing calendars and email on MS Outlook (3+ years)


• Project or event management (3+ years)


• Fast-paced environment (3+ years)

Required Knowledge, Skills and Abilities

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.


• Collaboration - demonstrate confidence, composure and professionalism; able to build trust and works collaboratively in a team environment.


• Communication - able to communicate clearly and concisely, both verbal and written.


• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.


• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.


• Technology - proficient with Microsoft Office 365 (PowerPoint, Excel, and Word) and virtual tools.


• Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on.

Preferred Knowledge, Skills and Abilities

• Business Acumen - able to learn and understand the business, function and company priorities.


• Development - self-driven with an ownership mentality.


• Problem Solving - critical thinking and strong analytical skills.

Let us give you the opportunity to be part of something bigger than yourself. It is time for you #tobeapartner. Apply today!

Position details

• Seniority level: Associate


• Employment type: Full-time


• Job function: Administrative


• Industries: Food and Beverage Retail

#J-18808-Ljbffr

Overview

Manulife Regional Office is currently seeking an Administrative Assistant for providing administrative and office management support to the Regional Actuarial Team.

Responsibilities

• Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
• Manages projects as assigned and ensures the accurate and timely completion of tasks. Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
• Composes correspondence and documents of a highly confidential nature.
• Maintains file records for executive and/or officer.
• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
• Uses various applications to produce reports, spreadsheets, presentations and other documents.
• Generally, plans, organizes and schedules own work.
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
• Completes expense reports and maintains detailed records of expenses.
• Performs other duties as assigned.
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

Qualifications

• Bachelor’s Degree preferred,
• Has progressed to this level after 8+ years in a related secretarial or administrative assistant role
• Proficiency in all MS Office applications
• Comprehensive skill and knowledge of organization policies and practices.
• Competencies:
• Activity Coordination
• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support

What You’ll Get When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

Working Arrangement

Hybrid

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Insurance

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit

Equal Opportunity Employer

Manulife/John Hancock embraces diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Hours and Work Arrangement

Hybrid

#J-18808-Ljbffr

Manulife Regional Office is currently seeking an Administrative Assistant for providing administrative and office management support to the Regional Actuarial Team
**Position Responsibilities:**
+ Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
+ Manages projects as assigned and ensures the accurate and timely completion of tasks.Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
+ Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
+ Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
+ May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
+ Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
+ Composes correspondence and documents of a highly confidential nature.
+ Maintains file records for executive and/or officer.
+ Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
+ Uses various applications to produce reports, spreadsheets, presentations and other documents.
+ Generally, plans, organizes and schedules own work.
+ Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
+ Completes expense reports and maintains detailed records of expenses.
+ Performs other duties as assigned,
+ Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.
**Required Qualifications:**
+ Bachelor's Degree preferred,
+ Has progressed to this level after 8 + years in a related secretarial or administrative assistant role
+ Proficiency in all MS Office applications
+ Comprehensive skill and knowledge of organization policies and practices.
+ Competencies:- Activity Coordination- Business Partnering- Prioritization- Service Delivery Effectiveness- Troubleshooting/Technical Support
**_When you join our team:_**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido

Overview

Manulife Regional Office is currently seeking an Administrative Assistant for providing administrative and office management support to the Regional Actuarial Team.

Responsibilities

• Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
• Manages projects as assigned and ensures the accurate and timely completion of tasks. Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
• Composes correspondence and documents of a highly confidential nature.
• Maintains file records for executive and/or officer.
• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
• Uses various applications to produce reports, spreadsheets, presentations and other documents.
• Generally, plans, organizes and schedules own work.
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
• Completes expense reports and maintains detailed records of expenses.
• Performs other duties as assigned.
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

Qualifications

• Bachelor’s Degree preferred,
• Has progressed to this level after 8+ years in a related secretarial or administrative assistant role
• Proficiency in all MS Office applications
• Comprehensive skill and knowledge of organization policies and practices.
• Competencies:
• Activity Coordination
• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support

What You’ll Get When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

Working Arrangement

Hybrid

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Insurance

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit

Equal Opportunity Employer

Manulife/John Hancock embraces diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Hours and Work Arrangement

Hybrid

#J-18808-Ljbffr

Overview

Administrative Assistant role at Starbucks Asia Pacific . This position provides administrative support of a moderately complex nature to leaders and teams of multiple functional organizations, with a focus on customer service and teamwork while supporting the Starbucks Mission and Values. Location: Kowloon, Hong Kong SAR.

Responsibilities

• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.


• Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.


• Organizes and schedules small, moderately complex meetings, business travel, conferences and departmental activities. May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. Maintains manager and departmental calendar.


• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, sorting and distributing mail, and taking phone messages.


• Provides administrative support to departments or division managers. Serves as a primary point of contact for business unit or department inquiries. Answers routine questions, directs requests to appropriate partners, and works with other partners to exchange information. May escort visitors.


• Types general correspondence including memos and emails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits. Responsible for accuracy and appearance of final documents.


• Handles highly confidential and sensitive information with professionalism and composure.


• Collaborates closely with admin teams across the enterprise for events or projects; directs partners to appropriate resources.

Experience

• Progressive administrative experience and/or Starbucks store experience. (3+ years)


• Experience managing calendars and email on MS Outlook (3+ years)


• Project or event management (3+ years)


• Fast-paced environment (3+ years)

Required Knowledge, Skills and Abilities

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.


• Collaboration - demonstrate confidence, composure and professionalism; able to build trust and works collaboratively in a team environment.


• Communication - able to communicate clearly and concisely, both verbal and written.


• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.


• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.


• Technology - proficient with Microsoft Office 365 (PowerPoint, Excel, and Word) and virtual tools.


• Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on.

Preferred Knowledge, Skills and Abilities

• Business Acumen - able to learn and understand the business, function and company priorities.


• Development - self-driven with an ownership mentality.


• Problem Solving - critical thinking and strong analytical skills.

Let us give you the opportunity to be part of something bigger than yourself. It is time for you #tobeapartner. Apply today!

Position details

• Seniority level: Associate


• Employment type: Full-time


• Job function: Administrative


• Industries: Food and Beverage Retail

#J-18808-Ljbffr

Responsibilities

• Maintain complex and detailed calendars which include setting up internal and external meetings / conferences.
• Provide administrative support to Investment Banking team
• Provide administrative support to regional and global visitors
• Screen incoming calls and determine the level of priority, whilst using caution in distributing information and redirecting calls in a professional and appropriate manner.
• Coordinate travel arrangements including visa coordination, process reimbursement claims, prepare detailed itineraries and ensure accurate delivery of plans to travelers.
• Process expense claims and invoices for team members and ensure all guidelines are followed, it is vital to demonstrate knowledge and act as a SME for bank procedures and policies.
• Coordinate onboarding arrangements for new staff including system set up, phone and office supply arrangement, etc.
• Handle office administrative functions
• Will support 9-11 bankers of different levels

Employment Type: 12 months contract (for extension or conversion to permanent role)

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Banking, Investment Banking, and Administrative and Support Services

Central & Western District, Hong Kong SAR

#J-18808-Ljbffr

We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

Job Duties

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

Requested Profile

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

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