133 Administrative Head jobs in Hong Kong

Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

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Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 9 months ago

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Direct message the job poster from Hengrui Pharma

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

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Direct message the job poster from Hengrui Pharma

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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Direct message the job poster from Hengrui Pharma

Office and Administration Manager – Hong Kong, Macau & Asia

Location: Hong Kong

Reports to: Head of Global Business and Portfolio Strategy

Position Summary:

The Office and Administration Manager will oversee all administrative, operational, and office management functions across Hong Kong, Macau, Singapore and selected Asia markets. This role ensures smooth day-to-day operations, supports cross-functional teams and maintains compliance with corporate and local standards. The ideal candidate will have a strong background in pharmaceutical operations, exceptional organizational skills, and fluency in both English, Mandarin and Cantonese.

Key Responsibilities:

Office Management & Operations

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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2 days ago Be among the first 25 applicants

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Direct message the job poster from Hengrui Pharma

• Develop and execute government affairs strategies to support product access, reimbursement, and policy shaping.
• Build and maintain relationships with health authorities, regulatory agencies, and government stakeholders. Represent Hengrui externally.
• Monitor and influence healthcare policy developments relevant to oncology and pharmaceutical innovation.
• Represent the company in industry associations, policy forums, and public-private partnerships.
• Partner with the China Government Affairs and Strategic Investment team on policy initiatives across China, Hong Kong and other Asian markets

Market Access & Pricing Strategy

• Lead market access planning for oncology products, including HTA submissions, pricing negotiations, and reimbursement strategies.
• Collaborate with medical, regulatory, and commercial teams to align access strategies with clinical and business goals.
• Support health economics and outcomes research (HEOR) initiatives to demonstrate product value.
• Identify and develop strategic commercial partnerships with hospitals, payers, distributors, and other stakeholders.
• Drive commercial initiatives that support product uptake, brand positioning, and revenue growth.
• Provide strategic input into business development opportunities and regional expansion plans.

Cross-Functional Leadership

• Act as a key member of the Global Business Leadership team, contributing to strategic planning and decision-making
• Collaborate closely with medical affairs, regulatory, legal and commercial teams to ensure alignment and execution.
• Lead crisis management and issue resolution related to government or commercial affairs.

Qualifications & Experience:

• Advanced degree in Life Sciences, Public Policy, Business, or related field; oncology specialization strongly preferred.
• Minimum 10 years of experience in government affairs, market access, or commercial roles within the pharmaceutical industry.
• Proven track record in oncology, including successful access and policy initiatives in Hong Kong and Macau
• Deep understanding of Hong Kong and Asia regional healthcare systems, pricing and reimbursement frameworks, and regulatory environments.
• Fluent in Cantonese, Mandarin, and English.
• Strong negotiation, communication, and stakeholder management skills.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

Get notified about new Office Associate jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 4 weeks ago

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Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 3 weeks ago

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2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Hengrui Pharma

• Develop and execute government affairs strategies to support product access, reimbursement, and policy shaping.
• Build and maintain relationships with health authorities, regulatory agencies, and government stakeholders. Represent Hengrui externally.
• Monitor and influence healthcare policy developments relevant to oncology and pharmaceutical innovation.
• Represent the company in industry associations, policy forums, and public-private partnerships.
• Partner with the China Government Affairs and Strategic Investment team on policy initiatives across China, Hong Kong and other Asian markets

Market Access & Pricing Strategy

• Lead market access planning for oncology products, including HTA submissions, pricing negotiations, and reimbursement strategies.
• Collaborate with medical, regulatory, and commercial teams to align access strategies with clinical and business goals.
• Support health economics and outcomes research (HEOR) initiatives to demonstrate product value.
• Identify and develop strategic commercial partnerships with hospitals, payers, distributors, and other stakeholders.
• Drive commercial initiatives that support product uptake, brand positioning, and revenue growth.
• Provide strategic input into business development opportunities and regional expansion plans.

Cross-Functional Leadership

• Act as a key member of the Global Business Leadership team, contributing to strategic planning and decision-making
• Collaborate closely with medical affairs, regulatory, legal and commercial teams to ensure alignment and execution.
• Lead crisis management and issue resolution related to government or commercial affairs.

Qualifications & Experience:

• Advanced degree in Life Sciences, Public Policy, Business, or related field; oncology specialization strongly preferred.
• Minimum 10 years of experience in government affairs, market access, or commercial roles within the pharmaceutical industry.
• Proven track record in oncology, including successful access and policy initiatives in Hong Kong and Macau
• Deep understanding of Hong Kong and Asia regional healthcare systems, pricing and reimbursement frameworks, and regulatory environments.
• Fluent in Cantonese, Mandarin, and English.
• Strong negotiation, communication, and stakeholder management skills.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

Get notified about new Office Associate jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 4 weeks ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Direct message the job poster from Hengrui Pharma

Office and Administration Manager – Hong Kong, Macau & Asia

Location: Hong Kong

Reports to: Head of Global Business and Portfolio Strategy

Position Summary:

The Office and Administration Manager will oversee all administrative, operational, and office management functions across Hong Kong, Macau, Singapore and selected Asia markets. This role ensures smooth day-to-day operations, supports cross-functional teams and maintains compliance with corporate and local standards. The ideal candidate will have a strong background in pharmaceutical operations, exceptional organizational skills, and fluency in both English, Mandarin and Cantonese.

Key Responsibilities:

Office Management & Operations

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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Willa Legal is a trusted boutique Hong Kong law firm providing private investment fund-related legal services to fund sponsors, asset managers, family offices, high-net-worth individuals, and fund investors. Recognized as a leading firm by Legal500 and IFLR1000, Willa Legal stands out for its expertise in various fund strategies and structures, including hedge, private equity, and venture capital. The firm excels in establishing and growing fund businesses and fund management platforms for its clients. Willa Legal also represents investors in negotiating and reviewing investment product offering documents.

Role Description

This is a full-time on-site role for an Executive Assistant located in Central, Hong Kong SAR. The Executive Assistant will provide executive administrative support and ensuring smooth office operations and supporting the executive team in daily activities, including:

• Managing and organizing schedules, appointments, and meetings for the Founding Principal.
• Bookkeeping travel and expense claims, and payments to vendors, corporate consultants and business association memberships.
• Leading special projects such as corporate gift design, procurement, and delivery.
• Handling general office administrative duties, including ordering office supplies (e.g., water, paper, stationeries and groceries) and liaising with suppliers.
• Handling electronic filing of emails and documents, format Word, Excel, and PowerPoint files.
• Drafting, revising and formatting emails and documents.
• Performing other duties reasonably assigned by the Founding Principal.

Qualifications

• Fresh bachelor degree's graduates are welcome. Remuneration will be commensurate with relevant experience.
• Good command of oral and written English and Chinese (Cantonese and Mandarin) and Microsoft office (e.g. Outlook, Word, Excel and PowerPoint).
• Detail-oriented, organized, discreet, efficient, eager to learn and problem solving.
• Ability to multitask effectively and prioritize in a fast-paced environment.
• Basic website maintenance and Canva skills are preferred.

Application

Interested candidates should send cover letter, resume and expected salary to with an appropriate subject line in English.

Personal Information Collection Statement

All information collected from and provided by the applicant to Willa Legal will be kept strictly confidential and will be solely used by Willa Legal, and Willa Services Limited, for assessing the applicant's suitability for the position. The applicant may make a request to access to, and to request correction of, his/her own personal data provided by the applicant to Willa Legal by contacting Willa Legal by email. Willa Legal has the right to charge a reasonable fee for processing applicant’s data access and correction request. All personal data of applicants that are not employees of Willa Legal will be kept for a period of 12 months from the application date and will be destroyed afterwards.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Legal Services

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Get notified about new Executive Assistant jobs in Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 days ago

Kowloon City District, Hong Kong SAR 2 months ago

Hong Kong, Hong Kong SAR HK$80,000.00-HK$100,000.00 2 days ago

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Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

• Administrative Support
• Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
• A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Maintain professionalism, handle confidential documents and communications with discretion.
• Draft and distribute internal communications on behalf of the People leadership team.
• Conduct research and compile data to support strategy and decision-making.
• Proceed the expenses related to APAC Management Office
• Office Coordination
• Ensure smooth day-to-day operations of the APAC Management Office.
• Liaise with internal and external stakeholders to schedule and facilitate key discussions.
• Organize and support executive meetings, including preparing agendas and taking minutes.
• Project and Event Support
• Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
• Track progress on strategic projects and follow up on action items.
• Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
• Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Track deadlines, deliverables, and progress on related projects.
• Communication Management
• Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
• Draft and proofread communications on behalf of leadership.
• Data and Document Management
• Maintain filing systems (digital and physical).
• Track key documents, contracts, and compliance deadlines.
  
  

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 3+ years of experience as an Executive Assistant
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
• Exceptional organizational, time-management and multitasking abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail Apparel and Fashion

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Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Kwun Tong District, Hong Kong SAR 1 day ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Tsuen Wan District, Hong Kong SAR 2 weeks ago

New Territories, Hong Kong SAR 3 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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