What Jobs are available for Administrative Staff in Hong Kong?

ISS connects people and places to make the world work better. Are you ready to connect to a place where you belong? At our corporate facilities or at client sites – together, we make places while transforming businesses into having even more positive impact on societies, the environment and our people.

Location: Quarry Bay, Hong Kong Island

Language: English & Chinese

What you'll do

• Manage internal and external deliveries and the collection of documents/packages.
• Perform general office tasks such as photocopying, scanning, and filing documents.
• Facilitate room setup according to user requests for meetings/events/activities.
• Assist with the movement and arrangement of office furniture and equipment.
• Complete other ad-hoc/assigned tasks as needed.

Key qualifications

• Higher Diploma/Certificate in or equivalent
• Minimum 1 year of relevant experiences in facilities management service support administrative work

Personal skills you excel

• Detail-minded, well-organized, strong sense of responsibility
• Basic computer skills is a MUST, including MS Word and MS Outlook.
• Good command of spoken and written English and Chinese.

Why ISS

Since our founding in 1901, ISS has been a people-first company. We recognize the power of diversity and celebrate the differences that make us unique. When everyone is free to be themselves, everyone benefits. Our people feel safe, respected, represented, and supported as their authentic selves, allowing them to seize opportunities and reach their full potential. We take seriously our obligation to improve lives, make a difference in our communities, and protect our planet — because when we get things right, the world works better. And that is what drives us.

ISS is a Place to Be You.

Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

Key Responsibilities:

1. Business operation support: assist Bohan in the communication and docking of daily administrative and personnel affairs, business contracts and financial matters in Hong Kong to ensure the daily operation and management of the company;

2. Business cooperation support: actively assist the communication and cooperation between the teams in Hong Kong and Shenzhen, promote the smooth development of various affairs, and provide strong support for the business development of the two places.

Job requirements:

1. Correct image, good professional temperament and communication skills;

2. Experience in Hong Kong financial public relations or related industry assistant is preferred;

3. Education requirements: a degree recognized in Hong Kong or the mainland, with no restrictions on major;

4. Skills and abilities: proficient in Microsoft office software (word/Excel/ppt), fluent English communication skills are preferred.

The Hong Kong Society for Rehabilitation (hereunder as 'HKSR') is a pioneer in rehabilitation

dedicated to providing holistic and personalized services to empower persons with disabilities,

chronic illnesses or challenges of aging to lead fulfilling lives, and to advocate for an inclusive society.

We are a non-governmental organization receiving subvention from government and funds from

private donors and other sources. We invite people with the heart and passion to join us in realizing

our social mission.

District Health Centre (DHC) aims to provide primary healthcare services including health promotion,

assessment and patient empowerment program to enhance the public awareness on disease prevention

and the capacity in the self-management of health through the public-private partnership.

Senior Administrative Assistant/ Administrative Assistant

(Eastern District Health Centre)

(Ref: SADA/ADMA_EDHC_SEP25)

Key responsibilities:


Responsible for the counter reception, membership registration, activities inquiry and enrolment

in District Health Centre(s)


Assist in payment handling and provide clerical support to supervisor and other healthcare

professionals
br>
Maintain the operation of the Core Centre and Service Point
br>
Handle general administration function such as incoming calls and emails handling, complaints

and enquiries receiving, office premise and equipment maintenance, meeting arrangement and

minutes taking, preparing report and correspondence, etc.
/p>

Assist supervisor to establish and maintain various administration policies and procedures to

ensure efficient, effective and consistent level of service is provided
/p>

Assist in implementing new initiatives for continuous improvement in administration practices/

systems and in accordance with corporate and departmental plan
/p>

Perform any other duties as assigned.

Requirements:


HKDSE with 5 subjects at Level 2 (Pass) including English, Chinese and Mathematics or

equivalent;


At least 2 years' administrative work experience
br>
Good interpersonal skills, able to work independently and with customer oriented mindset
br>
Good command of written Chinese and English, spoken English, Cantonese and Mandarin
br>
Proficient in MS Office especially Word, Excel and PowerPoint, Chinese and English word

processing
br>
Shift duty including 1-2 days night shift until 9:00 p.m. per week is required br>
Less experience will be considered as post of Administrative Assistant

We offer:
br>
5-day work week
br>
Flexible Working Hour
br>
Birthday Leave
br>
Family Care Leave
br>
Marriage Leave
br>
Full-paid Sick Leave
br>
Medical & Dental Benefits

The successful candidate will normally be appointed on contract terms. Renewal of contract will be

subject to the service/operational needs of the department and the candidate's performance.

Work Location: Eastern District

We value the diversity of individuals, ideas, perspectives, insights, and values, and what they bring

to the workplace. Applications from all qualified candidates are welcome. Interested parties please

click "Apply Now" and send your full resume with reference code, present and expected salary via

our career page. The application will close on 31 December 2025 or until the position is filled up.

HKSR is an equal opportunity employer

(The information provided will be used for recruitment and other employment related purposes)

Responsibilities:

• Provide secretarial and administrative support to business lines under the department
• Perform general administrative duties including but not limit to preparation & handling of business correspondence, data input, formatting and consolidation, maintaining good filing system etc.
• Maintain the meeting schedules and arrange appointments for the team
• Handle traveling arrangement and logistics
• Liaise with internal and external parties
• Handle ad-hoc duties as assigned

Requirements:

• Associate Degree holder or equivalent
• At least 2 years' relevant working experience
• Organized and detail-minded
• Of good interpersonal and communication skills
• Conversant in spoken and written English, Chinese and Putonghua
• Proficient in MS Office applications and Chinese Word Processing
• Immediate availability an advantage
• Candidate with more experience will be considered as Assistant Administrative Officer

We offer competitive remuneration package that commensurate with experience and qualifications. Interested parties are invited to send full resume stating career aspiration, contact telephone number, date available, present and expected salary to our recruitment e-mail address.

(Personal data provided will be used strictly in accordance with the Company's personal data policy which is available upon request.)

Responsibilities:

• Safely transport employer and/or guests to appointments, meetings, and events
• Maintain vehicle cleanliness, fueling, and routine maintenance schedules
• Plan routes and monitor traffic conditions to ensure timely arrivals
• Assist with loading/unloading items and handling luggage when needed
• Maintain confidentiality and discretion at all times
• Communicate clearly and professionally in English with employer and passengers

Requirements / Skill Sets:

• Valid driver's license with clean driving record
• Fluent in spoken and written English
• Proven experience in administrative support and/or personal driving
• Strong organizational and time-management skills
• Professional demeanor and excellent interpersonal skills
• Ability to handle sensitive information with discretion

Our client is a well-known global investment bank. Currently, they are looking for an experience Administrative Assistant to join their team in IBD.

Client Details

Our client is a well-known global investment bank. Currently, they are looking for an experience Administrative Assistant to join their team in IBD.

Description

• Providing comprehensive administrative support to the Investment Banking Division (IBD) team.
• Assist bankers in scheduling and coordinating meetings, conference calls, and travel arrangements.
• Preparing and managing expense reports and invoices accurately and on time.
• Maintaining effective communication with internal and external stakeholders.
• Assisting in the preparation of presentations, reports, and documentation as needed.
• Ensuring the smooth operation of day-to-day office activities.
• Maintaining confidentiality and professionalism in handling sensitive information.
• Supporting ad-hoc administrative tasks as required by the team.

Profile

• At least 5+ years of relevant experience within investment bank or financial services industry.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills in English.
• A proactive and resourceful mindset to anticipate needs and solve problems effectively.
• The ability to work efficiently under pressure and meet tight deadlines.

Job Offer

• Global investment bank
• Excellent exposure

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact on

Job Description:

• Provide general administrative support to the department
• Acting as a point of contact, handling phone calls, emails, and correspondence professionally
• Assisting with budgeting, invoicing, and expense reporting
• Manage special projects and initiatives as assigned by management
• Assist in organizing meetings and company events with required logistics, including catering arrangements, venue set-up and guest invitation, etc.
• Monitoring inventory levels of office supplies and placing orders as needed to maintain efficient operations.
• Support for front desk duties, including greeting visitors and guests, handling enquiries, managing the meeting room booking
• Conduct regular visual inspections to ensure the operation is in alignment with company standards
• Monitor the planned preventive maintenance program and handle emergency support on office facilities
• Other ad-hoc duties assigned

Requirements

• Diploma holder or above with relevant working experience
• Strong time management and problem-solving skills
• Ability to deal with all members of an organization
• Good interpersonal and communication skills
• Good PC knowledge in MS Word, Excel, PowerPoint & Chinese Word Processing
• Good command of spoken & written English and Chinese

We offer highly motivated remuneration package. Please apply with full resume with your CURRENT and EXPECTED salary by clicking the ''APPLY NOW'' button.

We are an equal opportunity employer.  Personal data provided by job applicants will be treated in strict confidence and used strictly for recruitment purpose only. Applicants not hearing from us within 3 months may consider their applications unsuccessful.

Administrative Assistant(Ref. No.:CHK/MGA/OPR/AA)

Responsibilities

Provide full spectrum of administrative support including but not limited to maintaining an updated database, managing the filing system, preparing business correspondences etc

Liaise with internal and external parties to ensure smooth business operations

Handle ad hoc duties as assigned by manager

Requirements

Higher diploma or above in Business Administration or related disciplines

1 year of relevant working experience is preferred

Fresh graduates are also welcome

Good command of spoken and written English and Chinese, proficient in Putonghua will be an advantage

Proficient in MS Office applications and Chinese Word Processing

Immediately available is highly preferred

APPLY NOW

Please apply with full resume and expected salary to:  (Please include the job title and reference number in the subject line) or Human Resources Manager, Chevalier Group, 22/F, Chevalier Commercial Centre, 8 Wang Hoi Road, Kowloon Bay, Hong Kong.

We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected would be used for recruitment purpose only.

Applications are invited for the following full-time position:

Job Responsibilities:

• Assist Officers in the preparation and follow-up of quotations, tenders, and associated documentation;
• Conduct on-site inspections for minor repair, maintenance, and renovation activities, providing administrative support as needed;
• Conduct regular inspections of campus facilities to proactively identify and report any building defects;
• Facilitate communication and coordination with contractors and service providers.

Job Requirements:

• Higher Diploma or Diploma in Facilities Management, Property Management, or a related discipline;
• A minimum of 2 years of working experience is required, candidate who has experience in facilities management or property maintenance is preferred;
• Familiarity with quotation procedures and related administrative processes is advantageous;
• Basic understanding of repair and maintenance (R&M) and renovation work;
• Good in both written and spoken English and Chinese, with strong skills in Microsoft Office applications.

Applicants should send their resumes and cover letters with expected salary to The Headteacher by email at on or before 18 September 2025.

All personal data collected will be used only for the purposes of recruitment at Diocesan Boys' School.