91 Administrative Staff jobs in Hong Kong

Join to apply for the Office Administrator role at HedgeSPA (Sophisticated Predictive Analytics for Hedge Funds and Leading Institutions)

1 week ago Be among the first 25 applicants

We are seeking an Office Administrator to support our operations at HedgeSPA. The ideal candidate will have proficiency in cloud architecture and virtualization, hands-on experience in OS-level programming, and strong troubleshooting skills at the system level. Responsibilities include collaborating with business analysts, creating prototypes, transforming designs into code, integrating software solutions, performing system upgrades, and supporting documentation creation.

• Minimal experience: Over 1 year
• Career Level: Entry Level
• English Level: Business Level (English usage about 50%)
• Education: Bachelor's Degree
• Skills: Knowledge of administrative procedures and basic accounting, professional maturity

• American-style Employee Stock Option Scheme
• Negotiable salary based on experience
• Bonuses paid on top of salary

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

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Join to apply for the Office Administrator role at Airbus

Join to apply for the Office Administrator role at Airbus

• Assist on office general operation and administration tasks including: receiving visitors, answering incoming phone calls, mantaining general office files and office correspondence, coordinating and managing appointments/meetings and conference room, purchasing/managing office supplies and equipment and taking proper inventory
• Support in G&A procurement including issuance of PR, follow up on PO, GR, invoice checking and payment arrangement
• Support in EHS related matters
• Prepare and maintain staff record on annual leaves, internal training, safety training, CP record, expense/schedule task claim
• Prepare and maintain car usage and permit
• Assist on accounting and book keeping for office expenditures
• Clerical support for the whole team for daily and travelling arrangements.
• Certificate/Diploma/Degree in Business Administration or any other discipline
• Minimum 5 years’ working experience in office administration / procurement / secretarial support
• Experience of other IT packages including Words, Excel and PowerPoint
• Knowledge in accounting and finance is preferred
• Good command of English and Chinese is a must
• Candidates with less experience but lower qualification will be considered as office assistant
  
  

• Assist on office general operation and administration tasks including: receiving visitors, answering incoming phone calls, mantaining general office files and office correspondence, coordinating and managing appointments/meetings and conference room, purchasing/managing office supplies and equipment and taking proper inventory
• Support in G&A procurement including issuance of PR, follow up on PO, GR, invoice checking and payment arrangement
• Support in EHS related matters
• Prepare and maintain staff record on annual leaves, internal training, safety training, CP record, expense/schedule task claim
• Prepare and maintain car usage and permit
• Assist on accounting and book keeping for office expenditures
• Clerical support for the whole team for daily and travelling arrangements.
• Certificate/Diploma/Degree in Business Administration or any other discipline
• Minimum 5 years’ working experience in office administration / procurement / secretarial support
• Experience of other IT packages including Words, Excel and PowerPoint
• Knowledge in accounting and finance is preferred
• Good command of English and Chinese is a must
• Candidates with less experience but lower qualification will be considered as office assistant
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Aviation and Aerospace Component Manufacturing

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Sha Tin District, Hong Kong SAR 4 days ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

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Join to apply for the Office Administrator role at Airbus

Join to apply for the Office Administrator role at Airbus

• Assist on office general operation and administration tasks including: receiving visitors, answering incoming phone calls, mantaining general office files and office correspondence, coordinating and managing appointments/meetings and conference room, purchasing/managing office supplies and equipment and taking proper inventory
• Support in G&A procurement including issuance of PR, follow up on PO, GR, invoice checking and payment arrangement
• Support in EHS related matters
• Prepare and maintain staff record on annual leaves, internal training, safety training, CP record, expense/schedule task claim
• Prepare and maintain car usage and permit
• Assist on accounting and book keeping for office expenditures
• Clerical support for the whole team for daily and travelling arrangements.
• Certificate/Diploma/Degree in Business Administration or any other discipline
• Minimum 5 years’ working experience in office administration / procurement / secretarial support
• Experience of other IT packages including Words, Excel and PowerPoint
• Knowledge in accounting and finance is preferred
• Good command of English and Chinese is a must
• Candidates with less experience but lower qualification will be considered as office assistant
  

• Assist on office general operation and administration tasks including: receiving visitors, answering incoming phone calls, mantaining general office files and office correspondence, coordinating and managing appointments/meetings and conference room, purchasing/managing office supplies and equipment and taking proper inventory
• Support in G&A procurement including issuance of PR, follow up on PO, GR, invoice checking and payment arrangement
• Support in EHS related matters
• Prepare and maintain staff record on annual leaves, internal training, safety training, CP record, expense/schedule task claim
• Prepare and maintain car usage and permit
• Assist on accounting and book keeping for office expenditures
• Clerical support for the whole team for daily and travelling arrangements.
• Certificate/Diploma/Degree in Business Administration or any other discipline
• Minimum 5 years’ working experience in office administration / procurement / secretarial support
• Experience of other IT packages including Words, Excel and PowerPoint
• Knowledge in accounting and finance is preferred
• Good command of English and Chinese is a must
• Candidates with less experience but lower qualification will be considered as office assistant
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Aviation and Aerospace Component Manufacturing

Referrals increase your chances of interviewing at Airbus by 2x

Get notified about new Office Administrator jobs in Hong Kong, Hong Kong SAR .

Sha Tin District, Hong Kong SAR 4 days ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

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Join to apply for the Office Administrator role at IMC Trading .

We have an exciting opportunity for an Office Administrator to join our Hong Kong office. In this role, you will ensure the smooth operation of the office during a period of growth and contribute to providing a world-class workplace experience for our employees. You will support senior leaders and facilitate effective communication across the organization.

This position requires on-site work at our Hong Kong office.

• Coordinate exchange requests, liaise with internal teams and external vendors for service requests, and ensure timely follow-up.
• Manage office administrative support, including liaising with vendors, maintaining supplies, and overseeing office equipment.
• Plan and organize company events.
• Assist with clerical tasks such as expense reports, filing, and preparing presentations.
• Support executives with scheduling, appointments, and travel arrangements.

• At least 3 years of administrative experience, with ability to work with diverse stakeholders.
• High accuracy, diligence, and attention to detail.
• Excellent verbal and written communication skills.
• Fluent in English, Mandarin, and Cantonese.
• Strong organizational skills and ability to manage multiple tasks efficiently.

• Seniority level: Associate
• Employment type: Full-time
• Job function: Information Technology
• Industries: Financial Services and Capital Markets

This job posting is active. Apply now to join IMC Trading.

Join to apply for the Office Administrator role at Epiq

Join to apply for the Office Administrator role at Epiq

It's fun to work at a company where people truly believe in what they are doing!
Job Description:
Job Summary
The Office Administrator is responsible for ensuring the smooth operation of the office by performing a variety of administrative and clerical tasks. This role involves managing office activities, providing administrative support, and maintaining a professional and organized environment. The Office Administrator works closely with various departments to support overall office efficiency.
Essential Job Responsibilities

• Provides administrative support work to ensure efficient office operations.
• Manages communication by handling phone calls, emails, and correspondence.
• Oversees inventory management to ensure office supplies are stocked and ordered as needed.
• Manages mailroom operations including sorting and distributing incoming mail and packages.
• Exhibits outstanding organizational abilities to maintain a tidy and efficient office environment.
• Performs reception duties by greeting visitors and managing the front desk when required
• Demonstrates self-management by prioritizing tasks and managing time effectively.
• Handles telephone operations by answering and directing calls appropriately.
  

• Education: High school diploma or equivalent required;
• Experience: Proven experience in office administration or a related field.
• Skills:
• Administrative Support Work
• Communication
• Computer Literacy
• Customer Satisfaction
• Detail-Oriented
• Inventory Management
• Mailroom Operations
• Outstanding Organizational Abilities
• Reception Duties
• Self-Management
• Telephone Operations
• Physical Requirements: Ability to work in an office environment and perform tasks that may require sitting, standing, and using office equipment.#
  

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Law Practice

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Get notified about new Office Administrator jobs in Central, Hong Kong SAR .

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Join to apply for the Office Administrator role at HedgeSPA (Sophisticated Predictive Analytics for Hedge Funds and Leading Institutions)

1 week ago Be among the first 25 applicants

We are seeking an Office Administrator to support our operations at HedgeSPA. The ideal candidate will have proficiency in cloud architecture and virtualization, hands-on experience in OS-level programming, and strong troubleshooting skills at the system level. Responsibilities include collaborating with business analysts, creating prototypes, transforming designs into code, integrating software solutions, performing system upgrades, and supporting documentation creation.

• Minimal experience: Over 1 year
• Career Level: Entry Level
• English Level: Business Level (English usage about 50%)
• Education: Bachelor's Degree
• Skills: Knowledge of administrative procedures and basic accounting, professional maturity

• American-style Employee Stock Option Scheme
• Negotiable salary based on experience
• Bonuses paid on top of salary

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

Referrals increase your chances of interviewing at HedgeSPA by 2x.

Get notified about new Office Administrator jobs in Hong Kong, Hong Kong SAR .

Join to apply for the Administrative Executive role at Hong Kong Red Cross

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Executive role at Hong Kong Red Cross

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The Hong Kong Red Cross was established in 1950. We belong to the World's largest humanitarian network and provide impartial and quality care to protect life and health, and to enhance the capacity of vulnerable people to live a safe and dignified life. Our services include disaster relief, special education, volunteer service, first aid and health training, and blood transfusion. Purpose

This position is responsible for performing administrative and volunteer management in the administration and program support team of the Communications and Resources Development. S/he will work closely with internal and external parties to support the departmental administrative duties.

Key Responsibilities

• Handle accounts and financial management, including the daily accounting duties, quotations, arrangement of payment and handling petty cash, monthly income and expenditure statement and relating reports etc.
• Maintain proper inventory record and warehouse management to align with the agency requirements.
• Coordinate volunteer’s services, activities & training, and Volunteer Management System (VMS).
• Provide support to Assistant Manager in handling logistics for programs / campaigns e.g. Fundraising event, Donor event and kick-off ceremony.
• Provide support in producing program materials and arranging staff activities.
• Perform other ad hoc duties as assigned by the Senior Resource Development Manager.
  
  

• Completion of HKCEE/ HKDSE (minimum five passes, including English, Chinese & Mathematics) equivalent or above;
• Relevant working experience in operation and NGOS are preferred.
• Good command of English and Chinese, both written and oral;
• Good telephone manner and email management skills.
• Proficient in PC skills, including MS Word, Excel, PowerPoint and Chinese Typing
• Basic knowledge and experience in using graphic design and video production software, such as Photoshop, Illustrator, and Premiere Pro would be advantaged;
• Able to work independently, detail-minded, and good communication skills;
  
  

• Seniority level Entry level

• Employment type Other

• Job function General Business and Administrative
• Industries Non-profit Organizations

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Central & Western District, Hong Kong SAR 6 days ago

Central & Western District, Hong Kong SAR 9 months ago

Kowloon City District, Hong Kong SAR 2 months ago

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2 days ago Be among the first 25 applicants

(This is a Junior position, a fresh graduate from university) - Possession of a valid work visa is mandatory.

Company Description

ASC Consulting Ltd is a company dedicated to helping entrepreneurs protect and grow their businesses, offering services that relieve the weight of administration. We support our clients in setting up their business, managing accounting, implementing digital tools (accounting software, CRM), and expanding overseas with tax registrations and cross-border solutions.

Operating in Hong Kong, Singapore, China, Dubai, and Europe, our team has deep experience with local regulations and international transactions. We prioritize clear communication in English and French to deliver effective, high-quality solutions.

Role Description

This is a full-time, on-site role based in Sheung Wan, Hong Kong, for an Administration Coordinator. The role involves providing direct support to the company’s founder, assisting in daily business and administrative tasks, and occasionally helping with logistics or operational matters that allow leadership to focus on strategic priorities.

You will be responsible for:

• Managing schedules, calendars, and travel planning
• Sending and organizing emails and documentation
• Organizing digital files and categorizing data
• Conducting research, coordinating logistics, and supporting project follow-up
• Occasionally handling practical tasks (retrieving documents, coordinating with service providers, etc.)
• Support top management in both their professional and personal lives, enabling them to stay focused on business growth.
• You will play a key role in coordinating daily operations, allowing the founder to fully dedicate time to strategic priorities.

A typical day may include anything from helping with an important client request to optimizing internal processes or supporting personal errands that help the director stay focused on business priorities. Discretion and professionalism are key.

Our Work Culture

You’ll be working closely with the company’s founder in a role that requires both trust and versatility. Some days will be spent side-by-side in the office, others independently, depending on the rhythm of the week.

We value autonomy, adaptability, and curiosity. While full training will be provided, we expect our assistant to be comfortable using Google, YouTube, or AI tools like ChatGPT to learn and solve problems independently when needed.

The environment is international, entrepreneurial, and intellectually stimulating, perfect for someone eager to grow, handle diverse topics, and explore tools such as Monday.com, CRMs, and process optimization workflows.

We’re open-minded, agile, and deeply focused on doing things smarter – not harder.

Qualifications

• Excellent communication and organizational skills
• Fluent in English and Chinese (Mandarin or Cantonese) – both are mandatory
• Strong attention to detail and ability to handle confidential information
• Confident with Excel, digital tools, and AI tools.
• Curious, resourceful, and able to work both autonomously and in close collaboration
• Past experience in a similar role is appreciated, but we’re also open to recent graduates with strong potential and the right mindset
• Full-time (Monday to Friday), office-based in Sheung Wan, from 9:00 a.m. to 6:00 p.m. with flexible breaks (40h/week)
• Candidate must already reside in Hong Kong with a valid working visa (Permanent Resident or equivalent)
• Salary: From HKD 16,000, depending on profile and experience
• Start date: As soon as possible
• Occasional business travel may be required
• You’ll receive complete onboarding and training on all core tools and internal processes

What’s absolutely essential for this role

To thrive in this position, a few things are truly non-negotiable:

• You must be fluent in both English and Chinese
• You need to be comfortable with computers, including tools like Excel and ChatGPT
• You should feel at ease navigating digital tools and learning new software on your own
• You must be well-organized, able to manage multiple tasks in parallel without losing focus or clarity

Excited to apply? Just complete the short form below, we look forward to hearing from you.

ASC's Team,

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries International Trade and Development

Referrals increase your chances of interviewing at ASC Consulting Ltd by 2x

Get notified about new Administrative Coordinator jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 2 days ago

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Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

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Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

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