671 Administrative Staff jobs in Hong Kong

岗位职责:

1. 负责撰写公司各类正式文件,包括工作汇报、总结材料、会议纪要、制度文件、请示报告等;
2. 协助对接总行及相关业务部门的文字工作需求,并根据实际需要收集、整理相关信息与数据,形成高质量的文字成果;
3. 负责公司品牌宣传相关内容的策划与撰写,包括新闻稿、品牌介绍、活动通稿等宣传文稿,以及微信公众号、内网、外部媒体平台的日常内容运营,持续优化公司对外传播效果与品牌形象;
4. 完成上级交办的其他相关工作,包括综合事务支持、专项材料撰写等。

任职要求:

• 本科及以上学历,新闻传播、中文、金融、管理等相关专业优先;
• 具备3年及以上文案撰写或综合事务相关工作经验,熟悉金融行业语言风格与表达规范;
• 具备扎实的文字功底与内容策划能力,能够独立完成各类高质量材料的撰写与编辑;
• 有大型央国企或金融机构相关从业背景者优先;
• 具备较强的沟通协调能力,工作责任心强,具备良好的团队合作意识与执行力。

Responsibilities:

1. Responsible for drafting various formal documents, including work reports, summary papers, meeting minutes, policy manuals, official requests, and internal notices, ensuring clarity, structure, and professional tone;
2. Assist in coordinating with the head office and relevant business departments on writing tasks, collecting and organizing necessary information and data to produce high-quality written materials tailored to specific business contexts;
3. Lead the planning and creation of brand-related content, including press releases, corporate profiles, and event briefs, and manage daily operations of communication platforms such as WeChat Official Account, intranet, and external media to enhance the company's public communication and brand image;
4. Perform other duties as assigned by management, including support for general administrative tasks and drafting of specialized documents.

Requirements:

• Bachelor's degree or above, preferably in Journalism, Chinese Language, Finance, Management, or related disciplines;
• Minimum of 3 years' experience in copywriting or corporate affairs, with familiarity in the language style and communication standards of the financial industry;
• Strong writing and content development skills, with the ability to independently produce high-quality materials;
• Prior experience in large state-owned enterprises or financial institutions is preferred;
• Excellent communication and coordination abilities, strong sense of responsibility, and a collaborative team spirit.

Well established overseas Health and skin ecommerce/ retail industry are looking for

Requirements

• High Diploma in Business Administration or HR or above education level
• Around 3 years of solid experience in office administration, operations, and some HR duties
• Familiar with Hong Kong Labour Ordinance
• Proficient in Microsoft Word and Excel
• Good command of English and Mandarin
• Immediate availability is preferred

Health goods trading and ecommerce under expansion

Responsibilities

• Handle general office administrative tasks
• Arrange staff duty rosters and manage leave records
• Update staff records, employee handbook, and revise company policies as needed
• Modify and update SOP (Standard Operating Procedures)
• Coordinate staff training and internal activities
• Review and update office vendor lists, licenses, and contracts
• Assist with ad hoc projects, including marketing events

Benefits

• Double pay
• Monthly incentive bonus
• Year-end bonus
• 14 days annual leave
• Medical allowance

(all data to be collected is for recruitment use only)

Job Types: Full-time, Permanent

Pay: $22, $26,000.00 per month

Benefits:

• Medical Insurance

Work Location: In person

Job Purpose:

We are looking for a responsible and proactive Office Administrator to oversee our Hong Kong office operations and provide administrative support to ensure smooth business functions. This role requires someone who is detail-oriented, resourceful, and has strong communication and coordination skills.

Key Responsibilities:

1. Office & Asset Management

• Supervise day-to-day operations of the office and related assets
• Maintain asset inventory and coordinate with the IT team for equipment setup or troubleshooting
• Manage office cleanliness: perform basic cleaning (1 hour/week) and arrange professional cleaning services quarterly or on an ad hoc basis

2. Procurement & Vendor Coordination

• Handle local procurement activities and liaise with vendors/suppliers
• Optimize purchasing processes to save time and cost

3. Recruitment Support

• Coordinate interviews: communicate with candidates and arrange interview schedules
• Welcome and receive candidates at the office
• Support onboarding for new hires

4. Travel Arrangement

• Assist overseas employees with logistics during their business trips to Hong Kong (e.g. hotel booking, workspace setup, etc.)
• Arrange business travel for Hong Kong-based employees

5. Other Tasks

• Perform additional administrative duties as assigned by the manager

Requirements:

• Good command of English (listening, speaking, reading, writing)
• Proficient in basic office software (MS Word, Excel, Outlook, MS Teams)
• Quick learner and able to adapt to internal tools and systems
• Honest, reliable, and maintains high integrity in all tasks
• Enthusiastic and proactive in handling assigned responsibilities
• Vietnamese language proficiency is a plus

About Aether

Aether Education Group brings together former Ivy League/Oxbridge admissions experts and elite educators to unlock students' full potential through strategic mentoring and holistic development.

Job Description

• The Office Administrator is responsible for ensuring the smooth operation of the office by performing a variety of administrative and clerical tasks. This role involves managing office activities, providing administrative support, and maintaining a professional and organized environment. The Office Administrator works closely with various departments to support overall office efficiency.

Essential Job Responsibilities
- Manages communication by handling phone calls, emails, and correspondence.
- Provides administrative support work to ensure efficient office operations.
- Oversees inventory management to ensure office supplies are stocked and ordered as needed.
- Manages classroom operations including scheduling and tidiness
- Exhibits outstanding organizational abilities to maintain a tidy and efficient office environment.
- Performs reception duties by greeting visitors and managing the front desk when required
- Demonstrate self-management by prioritizing tasks and managing time effectively.
- Handles telephone operations by answering and directing calls appropriately.

Qualifications & Requirements

·    Bachelor's degree in business administration or related field

· years of experience in office management or administrative roles

·    Proficiency in Microsoft Office suite and administrative software

·    Strong organizational and multitasking abilities

·    Excellent written and verbal communication skills in English and Chinese

·    Problem-solving mindset with attention to detail

·    Discretion when handling confidential information

·    Experience in the educational sector preferred

If you like wild growth and working with multinational, enthusiastic over-achievers, you'll enjoy your career with us

Apply now: Please send resume to

Inspire the future with Aether Education Group

Shortlisted candidates will be contacted by our HR team for an interview. All applications are confidential.

Responsibilities:

• Handle reception, incoming calls & staff enquiries;
• Managing office operations, including correspondence, phone calls, scheduling, data entry and order tracking;
• Monitoring and communicating with internal and external parties for providing repair and maintenance services;
• Support bookkeeping and budgeting procedures for the company
• Create and update databases and records for financial information, personnel and other data
• Assist in planning and coordinating travel arrangements, hotel bookings, and event/meeting setups.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Compiling different administrative reports for management review;
• Ad hoc duties as assigned

Skills & Experience Required

• Diploma holder in Business, Finance, Accounting or related disciplines
• 1- 3 years related working experience in Design firm will be an advantage
• Proficiency in Microsoft Office Suite/Google Drive applications.
• Excellent written and oral communication skills.
• Strong organizational and multitasking abilities with attention to detail and accuracy.
• Ability to maintain confidentiality and work independently with minimal supervision.
• Ability to work under pressure in a dynamic, fast-paced environment.
• Outgoing, positive attitude with a strong sense of professionalism and teamwork.

We are a corporate services company established since 2002 and located at Wan Chai district. We provide professional services, including but not limited to auditing services, accounting services, compliance services, company secretarial services, taxation services, etc. to our clients. To cope with our rapid expansion, our company secretarial and administrative department would like to invite the qualified individuals to fill the following posts:

JOB REQUIREMENT

1) General reception and office administration work;

2) Good telephone manner and communication skills;

3) Assist company secretarial manager for various ad hoc jobs. 

JOB QUALIFICATION

1)  F7 or above; 

2) Minimum 2 years office administrative and/ or company secretarial experience;

3) Company secretary knowledge and experience will be an advantage;

4) Proficient in MS Word, MS Excel, and Chinese Word Processing;

5) Good spoken and written English and Mandarin;

6) Independent, initiative, well organize, reliable and responsible.

COMPETITIVE PACKAGE

1) 5 days' work;

2) Performance bonus;

3) On-the job training and supportive environment;

4) Prime location (less than 1 minute walk from Wan Chai MTR station).

Interested party please email your resume stating "current and expected salary" by clicking "Apply Now". Data collected will be used for recruitment purpose only.

About the client

Our client is a trusted aviation asset management firm with a global footprint, specializing in aircraft components and leasing solutions. They are seeking high caliber persons to join their team in Hong Kong.

Position Overview

The Office Administrative Specialist will be responsible for ensuring the smooth and efficient operation of the office. This role involves managing day-to-day administrative tasks, supporting office logistics, and providing essential assistance to team members. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Manage office operations, including maintaining supplies, handling correspondence, and coordinating office maintenance.

• Assist in organizing meetings, events, and travel arrangements for staff.

• Support document preparation, filing, and data entry tasks.

• Act as a point of contact for internal and external inquiries.

• Coordinate with vendors for office equipment maintenance and procurement.

• Assist in implementing and improving office policies and procedures.

• Provide general administrative support to the team as needed.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.

• 1-3 years of experience in office administration or a similar role.

• Strong organizational and time management skills.

• Excellent communication skills in English, Mandarin and Cantonese.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Attention to detail and problem-solving mindset.

What We Offer

• Competitive salary and benefits package.

• Opportunities for professional growth and development.

• A supportive and inclusive work environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the office
• Assist with document handling, filing, data entry, and office coordination
• Manage scheduling, meeting arrangements, and travel bookings
• Handle expense claims and maintain accurate records
• Drive senior management or clients to meetings, events, or airport transfers as needed
• Ensure company vehicle is well-maintained and compliant with safety standards
• Perform other ad hoc tasks as assigned

Requirements

• Valid Hong Kong driving license with a clean driving record
• Bachelor's degree or above
• Fluent in Mandarin and English (spoken and written)
• At least 2 years experience in office administration is preferred
• Experience in driving duties is a plus
• Professional appearance, punctuality, and discretion when handling confidential matters
• Strong organizational skills and ability to multitask
• Proficient in MS Office (Word, Excel, Outlook)

Highlight

• Competitive salary: HKD 25,000/month
• Working hours: Monday to Friday, 9:00 AM – 6:00 PM
• Location: Tsuen Wan

Job Description

We are seeking a proactive and detail-oriented Office Administrator to support smooth office operations in a dynamic environment. Key responsibilities include:

• Provide general receptionist and administrative support to ensure smooth office operations
• Greet and welcome visitors professionally; direct them to the appropriate personnel or meeting rooms
• Managing incoming phone calls by answering, screening, and forwarding them accurately, as well as taking messages when needed
• Handle outgoing and incoming mail, courier parcels, and deliveries promptly
• Maintain visitor logs and issue visitor badges according to security protocols
• Arranging meeting room reservations and preparing room setups for meetings or events
• Managing office supplies procurement processes and timely submission of invoices and purchase requests
• Supporting staff engagement activities and organizing regular company events
• Collaborate closely with office admin teams across different locations
• Performing ad hoc clerical duties for special projects as required

Requirements

• Minimum 5 years of experience in reception, secretary or administrative roles
• Experience working in well-established, structured MNCs is a strong advantage
• Self-motivated, Proactive, detail-oriented, with a strong commitment to data accuracy
• Strong sense of urgency and ability to multitask effectively in a fast-paced environment
• Excellent communication skills and a professional demeanor
• Immediate availability is highly preferred