52 Administrative Tasks jobs in Hong Kong

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

• Provide secretarial and administrative support to the Associate Director and Section Heads
• Compile statistical reports and presentation materials
• Coordinate the timely submission of management reports and handle departmental duties
• Coordinate team meetings and gatherings
• Consolidate departmental budgets and manage cost allocations for projects
• Handle team administrative duties
• Organize and maintain files of correspondence and records
• Assist project teams in project execution, including onsite support when necessary
• Perform other duties as assigned

• Minimum 5 years of relevant experience as an administrative assistant
• Ability to work independently, prioritize, and handle multiple tasks
• Proactive, self-initiated, and attentive to details
• Mature, creative, and team-oriented
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: International Trade and Development

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

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Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

• Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
• Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
• Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
• Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
• Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
• Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Information Technology
• Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

Kwun Tong District, Hong Kong SAR 1 month ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kwun Tong District, Hong Kong SAR 8 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Kwun Tong District, Hong Kong SAR 6 days ago

Kwun Tong District, Hong Kong SAR 5 months ago

Kwun Tong District, Hong Kong SAR 1 year ago

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Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

Get AI-powered advice on this job and more exclusive features.

Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

• Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
• Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
• Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
• Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
• Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
• Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Information Technology
• Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

Kwun Tong District, Hong Kong SAR 1 month ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kwun Tong District, Hong Kong SAR 8 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Kwun Tong District, Hong Kong SAR 6 days ago

Kwun Tong District, Hong Kong SAR 5 months ago

Kwun Tong District, Hong Kong SAR 1 year ago

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Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

1 day ago Be among the first 25 applicants

Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

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Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

Capital Market Middle Office (CMM):

• Transaction validation & controls
• Trade Capture, Amendments and Events management
• Deal allocations
• FOBO/FOFO Reconciliation and resolution of breaks
• Liaising with Trading and Sales teams and BO query management
• Collateral Management - Liaising with external clients for Margin calls and MTM reports and solve any query
• Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines

Capital Market Back Office (CMB):

• Ensuring in liaison with Business Lines and Middle Office teams a smooth transaction integration within the Back Office systems
• Liaising with external clients for Confirmation and Settlements and solve any query
• Ensuring cut offs are met for payments
• Meeting our regulatory requirement sin terms of timely confirmation
• Client static data and Settlement Instruction creation
• Funding projection in liaison with multiple Treasury desks
• Regulatory reporting for several regulators
• Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines
• KPI’s production and operational risk mitigation implementation

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

• MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
• MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives.
• MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
• MO Post Trade: In charge of the processing activities from FO systems to BO systems
• MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
• MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

• Provide support to Front Office business lines under Global Markets Division during Asian trading hours
• Ensure transactional integrity across trading applications, including 1st level trade checking
• Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
• Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
• Investigate and follow-up of breaks sent by back office, front office and other internal departments
• Support local business development and volume increase
• Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Candidate Criteria

• University Degree holder from discipline in Finance, Mathematics or Engineering
• Minimum 5-8 years’ experience in Rates Derivatives Middle Office environment is necessary
• Good knowledge of financial products and understanding of the operational risks involved in Rates derivatives including the structured products
• Good analytical, organizational and interpersonal skill
• Comfortable with multi-tasking and able to work independently with minimal supervision
• Strong attention to details and a self-starter who is highly motivated
• Good judgement, alertness and common sense
• Fluency in English. Proficient in French or other Asian languages a definite advantage
• Versatile with PC tools and applications, e.g. MS Office, VBA

• Seniority level Associate

• Employment type Full-time

• Job function Finance
• Industries Banking and Investment Banking

Referrals increase your chances of interviewing at Crédit Agricole CIB by 2x

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Central & Western District, Hong Kong SAR 9 months ago

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Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

1 day ago Be among the first 25 applicants

Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

Get AI-powered advice on this job and more exclusive features.

Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

Capital Market Middle Office (CMM):

• Transaction validation & controls
• Trade Capture, Amendments and Events management
• Deal allocations
• FOBO/FOFO Reconciliation and resolution of breaks
• Liaising with Trading and Sales teams and BO query management
• Collateral Management - Liaising with external clients for Margin calls and MTM reports and solve any query
• Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines

Capital Market Back Office (CMB):

• Ensuring in liaison with Business Lines and Middle Office teams a smooth transaction integration within the Back Office systems
• Liaising with external clients for Confirmation and Settlements and solve any query
• Ensuring cut offs are met for payments
• Meeting our regulatory requirement sin terms of timely confirmation
• Client static data and Settlement Instruction creation
• Funding projection in liaison with multiple Treasury desks
• Regulatory reporting for several regulators
• Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines
• KPI’s production and operational risk mitigation implementation

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

• MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
• MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives.
• MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
• MO Post Trade: In charge of the processing activities from FO systems to BO systems
• MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
• MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

• Provide support to Front Office business lines under Global Markets Division during Asian trading hours
• Ensure transactional integrity across trading applications, including 1st level trade checking
• Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
• Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
• Investigate and follow-up of breaks sent by back office, front office and other internal departments
• Support local business development and volume increase
• Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Candidate Criteria

• University Degree holder from discipline in Finance, Mathematics or Engineering
• Minimum 5-8 years’ experience in Rates Derivatives Middle Office environment is necessary
• Good knowledge of financial products and understanding of the operational risks involved in Rates derivatives including the structured products
• Good analytical, organizational and interpersonal skill
• Comfortable with multi-tasking and able to work independently with minimal supervision
• Strong attention to details and a self-starter who is highly motivated
• Good judgement, alertness and common sense
• Fluency in English. Proficient in French or other Asian languages a definite advantage
• Versatile with PC tools and applications, e.g. MS Office, VBA

• Seniority level Associate

• Employment type Full-time

• Job function Finance
• Industries Banking and Investment Banking

Referrals increase your chances of interviewing at Crédit Agricole CIB by 2x

Get notified about new Office Associate jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

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Central & Western District, Hong Kong SAR 4 minutes ago

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Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

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• Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
• Support our derivative listed product front-office desk in their daily IT requests
• Ensure a high level of production quality and platform availability
• Collect requirements and provide business analysis when needed
• Ensure on-duty tasks when required
• Work with local and global counterparts: raise issues and new requirements
  
  

• Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
• Support our derivative listed product front-office desk in their daily IT requests
• Ensure a high level of production quality and platform availability
• Collect requirements and provide business analysis when needed
• Ensure on-duty tasks when required
• Work with local and global counterparts: raise issues and new requirements
  
  

• Hold a relevant Bachelors or Masters degree in Computer Science or similar
• Able to work in the stressful environment of a trading floor
• Team player, work hand to hand with our peers, client oriented
• Familiar with DevOps tools : ELK stack, GitHub, Jira, Azure, Puppet, Jenkins
• Technical background : Javascript/Angular, Python, Java and Linux is a strong advantage
• Knowledge of equity derivative products is a plus
• Aware and curious about new technologies, ability to share and explore them
• Able to communicate effectively in English
  
  

• Client - Client focus: I put long term relationship with our clients at the center of my actions, whatever my position
• Client - Risk: I strive to satisfy clients while taking into account risks for the company
• Innovation - Technology: I adopt new technologies in the solutions and projects I work on
• Commitment - Sustainability: I strive to develop my skills and knowledge
• Innovation - Simplification: I make things & ideas simple
• Team Spirit - Collective mindset: I favour the team’s interest over my own results
  
  

• Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
• Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
• Engage our community and marketplace, and position the organization to meet the needs of all its clients
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Other
• Industries Financial Services and Investment Banking

Referrals increase your chances of interviewing at Societe Generale by 2x

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Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

Get AI-powered advice on this job and more exclusive features.

• Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
• Support our derivative listed product front-office desk in their daily IT requests
• Ensure a high level of production quality and platform availability
• Collect requirements and provide business analysis when needed
• Ensure on-duty tasks when required
• Work with local and global counterparts: raise issues and new requirements
  

• Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
• Support our derivative listed product front-office desk in their daily IT requests
• Ensure a high level of production quality and platform availability
• Collect requirements and provide business analysis when needed
• Ensure on-duty tasks when required
• Work with local and global counterparts: raise issues and new requirements
  

• Hold a relevant Bachelors or Masters degree in Computer Science or similar
• Able to work in the stressful environment of a trading floor
• Team player, work hand to hand with our peers, client oriented
• Familiar with DevOps tools : ELK stack, GitHub, Jira, Azure, Puppet, Jenkins
• Technical background : Javascript/Angular, Python, Java and Linux is a strong advantage
• Knowledge of equity derivative products is a plus
• Aware and curious about new technologies, ability to share and explore them
• Able to communicate effectively in English
  

• Client - Client focus: I put long term relationship with our clients at the center of my actions, whatever my position
• Client - Risk: I strive to satisfy clients while taking into account risks for the company
• Innovation - Technology: I adopt new technologies in the solutions and projects I work on
• Commitment - Sustainability: I strive to develop my skills and knowledge
• Innovation - Simplification: I make things & ideas simple
• Team Spirit - Collective mindset: I favour the team’s interest over my own results
  

• Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
• Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
• Engage our community and marketplace, and position the organization to meet the needs of all its clients
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Other
• Industries Financial Services and Investment Banking

Referrals increase your chances of interviewing at Societe Generale by 2x

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My client, a leading financial institution with global offices, are currently seeking a dedicated application support analyst to provide technical support and ensure the smooth operation of their critical trading applications.

As a Front Office Support Engineer, you will play a vital role in supporting and maintaining the performance of key applications used in their hedge fund operations. Your responsibilities will include troubleshooting issues, coordinating with vendors, and collaborating with internal teams to deliver high-quality support services that meet the needs of their traders and analysts.

The role:

• Provide first and second line technical support, responding to user queries and issues in a timely and efficient manner.
• Monitor application performance, identify potential problems, and implement solutions to optimize system functionality.
• Work closely with traders, analysts, and IT teams to understand application requirements and provide tailored support solutions.
• Perform software installations, upgrades, and patches, following change management processes and ensuring system stability.
• Document support activities, resolutions, and system configurations to maintain accurate records and facilitate knowledge sharing.
• Contribute to the development and implementation of support processes, procedures, and best practices to enhance operational efficiency.

What you offer:

• Bachelor's degree in Computer Science, Information Technology, or a related field.
• Proven experience in application support within the financial services industry, preferably in a hedge fund or investment bank.
• Strong knowledge of financial applications, trading systems, and market data platforms.
• Proficiency in troubleshooting application issues, analyzing logs, and diagnosing root causes.
• Knowledge of Python a big plus
• Excellent communication skills and the ability to collaborate effectively with diverse teams and stakeholders.
• Ability to work well under pressure in a fast-paced environment and prioritize tasks effectively.

The sell:

• Market leading compensation
• Excellent benefits such as a comprehensive medical plan
• Stable environment coupled with growth opportunities

Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

Referrals increase your chances of interviewing at RYDU by 2x

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