What Jobs are available for Administrator Intern in Hong Kong?

Job Responsibilities:

• Manage and oversee the daily administrative operation of the project and the on-site offices
• Oversee smooth running of project operations by acting as point-of-contact for project teams / construction teams / RSS with respect to any administrative support required
• Maintain document control process and controlling the movement of project documents on site
• Planning and Control of various office supplies.
• Monitor the distribution of office supplies and equipment across departments/teams
• Transportation and Company car arrangement
• Handle ad-hoc duties as assigned

Job Requirements:

• Bachelor degree holder in Business Administration or relevant qualification
• At least 8 years of relevant main contractor + construction site experience.
• Able to lead the site administration team to perform the daily administration activities
• Good communication and coordination skills with different stakeholders
• Strong computer knowledge such as MS Office (Word, Excel, & Outlook), PowerPoint, etc.
• Proficiency in English and Chinese report writing .
• Good command of English and Putonghua is required.

Interested parties, please apply with full resume stating present and expected salary in your application.  By submitting your personal data for recruitment purposes, Applicants understood and agreed that the Company may retain such personal data up to a period of two years for the recruitment of any suitable position within the Company.

Information provided will be treated in strict confidence. Applicants who are not invited for an interview within 8 weeks may consider their application unsuccessful for the applied post.

At Ogier, we are deeply committed to fostering an open and progressive work environment, where our people-first culture continuously supports and enhances career development.

By joining us, you will work under the supervision of an experienced team member, supporting them and the wider team in the provision of tailored solutions for Ultra High Net Worth Individuals, Family Offices, and Charities. Our client portfolio is globally extensive, encompassing a wide array of Trusts, Companies, Foundations, and Asset Holding Structures (for collectibles, marine, and aviation).

The team operates in a flexible manner, without rigid division of responsibility based on client type or geography. Therefore, this is a exceptional opportunity for individuals eager to embrace a genuinely varied workload and gain extensive exposure to the world of Private Wealth. If you are passionate about expanding your professional horizons in a dynamic and supportive environment, we would love for you to be a part of our team.

Key Responsibilities

• The formation and ongoing administration of a portfolio of Trusts, Companies, Foundations, and high-value Asset Holding Structures
• Preparation of minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records
• Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required
• Processing of bank payments, reconciliation of payment logs and approvals
• Production and circulation of invoices, fee collection and chasing debtors
• Support an 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency
• Ensure compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist Financing and reporting of suspicious activity or transactions, client due diligence and record keeping
• Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 1-3 years' relevant experience in professional firm/CPA firm/law firm/the finance industry, preferably within Trust and Private Wealth administration or Corporate administration.
• Strong academic background, preferably Bachelor's degree or equivalent. Working towards or holding a professional qualification such as STEP, ICSA or HKCGI would be an advantage.
• Excellent written and verbal communication skills. Fluent in both Mandarin and English.
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage.
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations.
• Experience working with offshore structures.
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative.
• Must be committed and driven to achieving excellence for themselves, their clients and their team.

About Ogier

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

Department

Private Wealth Services - Ogier Global

Employment Type

Permanent

Location

Hong Kong

Workplace type

Onsite

Adminstrator (17-22K)

Job Responsibilities:

• Handling paperwork (Word / Excel / Powerpoint / PDF / Outlook), issuing purchase orders at Dynamic System and processing worker wages.
• Support office operations and IT issues.
• Following up with the operation teams.
• Assist Corporate Services Manager.

Job Requirements:

• Form 5 or equivalent
• 2 years above relevant working experience
• Good command in written and spoken English & Chinese
• Strong proficiency in MS Office
• Immediately Available is highly preferred
• 5 days of work per week
• With public holidays & group medical scheme

We offer competitive remuneration package and fringe benefits to the right applicants. If you are interested in the above posts, please send your detailed resume with expected salary by email.

(Data collected will be used for our recruitment purpose only)

Job Duties:

• Providing comprehensive administrative support to the tender team, including document preparation, filing, and managing correspondence
• Assisting with the preparation and submission of tender documents to clients
• Maintaining detailed records and databases to track tender progress and outcomes
• Liaising with internal teams and external stakeholders to ensure timely and effective tender responses

Job Requirements:

• Diploma holder or above;
• Minimum of 3 years of experience as an administrative assistant or in a similar support role (e.g., tender coordination), preferably within a professional services or tendering environment
• Chinese word processing speed of 20 words per minute and English word processing speed of 30 words per minute;
• Effective communication skills, both written and verbal, with the ability to liaise with a range of stakeholders
• Strong organizational and time management skills with the ability to prioritize and multitask
• Proficient in Microsoft Office suite, particularly Excel, Word, and PowerPoint
• A proactive, flexible, and collaborative approach to work

We offer attractive salary and fringe benefits package to the successful candidate.  Apply now with full resume including current and expected salary, via any of the following methods (please include your name, contact number, and the position you are applying for):

• Submit your application through the "Apply Now" button;
• Receive application via email:
• Mail your application to People and Culture, Jardine Engineering Corporation, 5/F, Tower A Manulife Financial Centre, Wai Yip Street, Kwun Tong, Kowloon.  (Please quote reference no. in your application letter).

For more information about our company, please visit our website:

Personal data provided by job applicants will be used strictly in accordance with the company's personal data policies, a copy of which will be provided immediately upon request.

• Diploma in Business Administration or related discipline.
• Solid experience in administration routines.
• Proficiency in spoken and written English and Chinese.
• Hardworking and result oriented with strong team management.
• Able to work independently and resourcefully.

Duties:

To assist the trust department in discharging the following duties:

• Assist trust manager/ director in establishing complex trust, foundation, pension plan and EBT structures with underlying entities in different jurisdictions.
• Ensure the accurate set-up of all new trust structures and the transfer-in of existing trust and company appointments.
• Manage day-to-day administration of trust and company appointments, including the maintenance of trust files, company kits and banking and custody records.
• Provide timely and accurate administration for all trust and company appointments, ensuring high quality and accurate service delivery.
• Issue timely reports, accounts, statements, invoices and replies to client queries.
• Assist offshore trustees in local service delivery for offshore trust appointments.
• Coordinate with Banking Support Officer to manage all banking and custody service requirements including bank account opening.
• Assist trust manager to conduct annual reviews of trust and company appointments.
• Ensure that the closing of all trust and company appointments are properly dealt with.
• Assist trust manager to attend to client requests on daily basis to undertake administrative tasks such as preparation of resolutions and minutes and arranging distributions.
• Ensure appropriate approvals are obtained for all transactions.
• Follow company procedures for trust and company administration.
• Follow compliance guidelines established to safeguard Trident Trust and clients from potential risk exposure.
• Issuing of fee and reimbursable invoices and ensure timely collection for all fees due.
• Review of annual financial statements for all trust and company appointments where required.
• Attending to auditors and following up on all queries until the audit is completed.

Requirements:

• 1-4 years of experience gained in a trust company, background with a financial institution, legal or accounting firm also considered.
• Familiarity with trust accounting/administration systems.
• Experience in trust and corporate secretarial matters is a bonus.
• University degree preferred.
• Good written and verbal communication skills.
• Fluent in Putonghua
• Self-motivated, and a team player.
• Able to manage multiple tasks and work under pressure.

Candidates with professional qualifications or more experience will be considered for senior administrator position.

Package:

• Remuneration package commensurate with relevant experience and qualification
• Benefits include medical and MPF provision
• 5-day week

Responsibilities:

Provide database support for Oracle, MSSQL and Mysql Databases within Unix and Wintel environment

Undertake DBA role to manage all databases, including database patching, upgrade, performance tuning, monitoring, backup and recovery for critical systems

Provide technical assistance to the application team for project development

Install and configure various Oracle database products and HA solutions, including Oracle RAC, Oracle Data Guard and Oracle Golden Gate

Perform development using PL/SQL, Unix scripts & JAVA

Perform system administration & monitoring on Unix, Linux & Windows servers

Requirements:

Degree in Information Technology/ Computer Science/ Computer Engineering or other relevant discipline

At least 3 years of work experience in Oracle database administration and support

Experience in different kinds of database recovery methods

Experience in handling VLDB and performance tuning

Experience in system development with Unix scripts, JAVA, SQL and PL/SQL

Experience with other other non-relational databases, including MongoDB, Hadoop will be an advantage

Off-day on-call standby support is required

We offer competitive salary package and career development opportunity. Free company coach is provided. Interested parties, please quote our reference number and apply with full resume, present and expected salary , by clicking "APPLY NOW".

We are an equal opportunity employer and welcome applications from all qualified candidates. Information provided will be treated in strict confidence and only be used for consideration of your application for the relevant post within HGC Global Communications Limited. Personal data provided by job applicants will be used strictly according to our Personal Information Collection Statement, a copy of which will be available upon written request. Information of unsuccessful candidates will be destroyed within six months.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time

Job Responsibility

Job Highlights:

• Infrastructure and hospital operations
• Latest enterprise level architecture and design

Responsibilities:

• Lead a team to support daily operation of system infrastructure such as Microsoft Windows Server, O365, Web Proxy, VMWare, SQL Server, SAN storage and switches
• Provide Windows server administration including system setup, patch upgrade
• Perform detailed system analysis, problem diagnosis, propose, develop and implement IT solutions in system infrastructure such as Microsoft Windows server, Microsoft Defender, O365, web proxy, VM Ware, SAN storage and switches
• Monitor and analyze logs and alerts from a variety of technologies to identify and manage threats
• Support the IT services manager to take lead in new business implementations and technology enhancements of IT systems
• Monitor systems connectivity, performance and security control
• Liaise with vendor on procurement, project planning and implementation

Job Requirement

• Bachelor degree in IT or related discipline
• Minimum of 12 years of IT experience in an enterprise production environment and at least 3 years in supervisory / managerial level
• Preferable with PMP/PRINCE2, MCSE/MCITP, VCP certificate
• Strong knowledge in VMWare, Microsoft Server, Active Directory, SQL Server, Microsoft Defender, O365, Web Proxy, Email Gateway, SAN storage and SAN switch management
• Strong knowledge in data backup, recovery and immutable backup solution
• Solid experience in managing desktop infrastructure for Windows patch management
• Solid experience in project management
• A team-player with good communication and interpersonal skills

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Responsibilities:

• Handle reception, incoming calls & staff enquiries;
• Managing office operations, including correspondence, phone calls, scheduling, data entry and order tracking;
• Monitoring and communicating with internal and external parties for providing repair and maintenance services;
• Support bookkeeping and budgeting procedures for the company
• Create and update databases and records for financial information, personnel and other data
• Assist in planning and coordinating travel arrangements, hotel bookings, and event/meeting setups.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Compiling different administrative reports for management review;
• Ad hoc duties as assigned

Skills & Experience Required

• Diploma holder in Business, Finance, Accounting or related disciplines
• 1- 3 years related working experience in Design firm will be an advantage
• Proficiency in Microsoft Office Suite/Google Drive applications.
• Excellent written and oral communication skills.
• Strong organizational and multitasking abilities with attention to detail and accuracy.
• Ability to maintain confidentiality and work independently with minimal supervision.
• Ability to work under pressure in a dynamic, fast-paced environment.
• Outgoing, positive attitude with a strong sense of professionalism and teamwork.