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Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II) in the HKU Jockey Club Enterprise Sustainability Global Research Institute, Faculty of Business and Economics (Ref.: to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

HKU Jockey Club Enterprise Sustainability Global Research Institute, a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC), aspires to establish as a world-class hub for Environmental, Social, and Governance (ESG) best practices for Hong Kong, Asia and beyond. Bringing together distinguished global scholars from diverse fields, our mission is to foster a multidisciplinary approach to ESG research and training, as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.

As a leading institute in ESG research, we are dedicated to creating meaningful, lasting impact through pioneering studies, actionable insights, ESG index development, start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable growth. In our pursuit of excellence, we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators, corporates, NGOs, and academics, to ensure the development and dissemination of best practices in ESG. Together, we aim to shape a more sustainable, equitable, and responsible future for all stakeholders.

The Role

Key responsibilities include, but not limited to, the following:

• supporting financial and operational workflows, including budgeting, procurement, claim and vendor coordination for Knowledge Exchange activities and Institute projects;

• supporting Finance Manager to administer financical needs for  grants, prizes and sponsorship programs as well as overseeing the drawdown and claim process, and assist in coordination and communication with University and Faculty central teams;

• providing administrative support for HR, operational tasks, and internal stakeholder management to ensure smooth Institute operations; and

• performing ad-hoc duties as assigned by supervisor; work outside normal office hours maybe required.

Qualifications and Qualities

• a good bachelor's degree in Accounting, Business Administration, or a related discipline;

• at least 2 years of relevant work experience, preferably in higher education, public organization or a related field;

• strong command of written and spoken English and Chinese (including Putonghua);

• excellent interpersonal, communication, and organizational skills;

• proficiency in computer applications (MS Office, finance systems, etc.);

• ability to multitask, work independently, and as part of a team; and

• mature, detail-oriented, self-motivated, and with a strong sense of responsibility.

Shortlisted candidates will be required to attend a written test and interview.   Those with less experience may be considered as Executive Assistant.

What We Offer:

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits.

How to apply:

The University only accepts online application for the above post. Applicants should apply online at the University's careers site ) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) in Research Centres in the Faculty of Law (Ref.: to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

Applicants should possess a Bachelor's degree with at least 3 years' relevant experience, preferably in a tertiary institution; an excellent command of spoken and written English and Chinese, including Putonghua; and the ability to multi-task and perform a variety of duties. They should be self-motivated, attentive to details, able to work independently and excel in interpersonal skills. The appointee will report to the Director of the Centre(s) and provide secretarial and administrative support to academic staff in the Centre(s) including: basic financial administration and record keeping of the Centre(s) budget and research grants; organization of conferences and events; academic programme administration; liaison with local and overseas visitors; travel and accommodation arrangement; and basic website update and maintenance. The appointee will also undertake other duties for the Faculty Office as assigned. Those with less experience may be considered as Clerk II.  Shortlisted candidates will be invited to attend an interview and/or written test. Those who have responded to the previous advertisement (Ref.: need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above posts.  Applicants should apply online at the University's careers site ) and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until October 8, 2025 , or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

THE CHINESE MEDICINE HOSPITAL OF HONG KONG

The Chinese Medicine Hospital of Hong Kong (CMHHK) is a flagship Chinese medicine (CM) institution leading the development of CM including Chinese medicines (CMs) in Hong Kong. The CMHHK adopts a public-private partnership model. The HKSAR Government has financed the construction and selected the Hong Kong Baptist University as the contractor to incorporate the HKBU Chinese Medicine Hospital Company Limited as the operator to manage, operate and maintain the CMHHK.

The CMHHK targets to commence hospital services by phases at the end of 2025. The CMHHK aims to offer comprehensive CM care, ranging from primary, secondary to tertiary services, and promote advanced and specialised CM services.  The CMHHK will pioneer integrated Chinese-western medicine (ICWM) services to cater to different patient needs.  Inpatient, day-patient, and outpatient treatments and also community services will be offered by the CMHHK. Both Government-subsidised services and add-on market-oriented services will be provided to ensure accessibility and to meet the diverse healthcare needs of the community.

With a view to prioritising education, training, innovation and research, including collaboration with local and overseas universities to advance evidence-based clinical research and develop CM theories and clinical applications, the CMHHK is now looking for the following talent to join our team.

Executive Assistant (Biomedical Engineering

Responsibilities:

• Provide administrative and clerical support to Biomedical Engineering Office in carrying out daily operation, including but not limited to office administration, enquiry handling, data entry, document preparation, record filing and keeping, inventory checking;
• Compile data and statistics reports for biomedical equipment and biomedical engineering management;
• Assist the Biomedical Engineer to support biomedical equipment management in the hospital;
• Assist in preparing documents and progress report for biomedical equipment and biomedical engineering management; and
• Perform any other related duties as assigned by the supervisor.

Requirements:

• University Graduates; or a diploma or associate degree in any discipline; preferably with at least one year of relevant work experience;
• Experience in hospital/ healthcare industry is preferred;
• A degree majoring in Biomedical Engineering, Electronics Engineering, Electrical Engineering or equivalent is an advantage;
• Good command of both written and spoken English and Chinese;
• Good proficiency in Microsoft Office Applications;
• Good communication, interpersonal and organisation skills; and
• Self-motivated and able to work independently.

The initial appointment will be offered on a fixed-term contract ending in December Subject to performance and the decision of the CMHHK, the offer of further appointment, if any, will be made by the CMHHK.

Shortlisted candidates may be invited to attend a written test.

Work location: Kowloon Tong Campus and will be moved to Tseung Kwan O Chinese Medicine Hospital when close to commissioning.

Salary will be commensurated with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Details of the University's Personal Information Collection Statement can be found at 

The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.

Department of Science and Environmental Studies

The appointee will be responsible for providing executive and clerical support across various functions, including marketing, admissions, implementation, and evaluation. Additional responsibilities include managing departmental activities, designing promotional materials such as posters and leaflets, and serving as meeting secretary. The role also involves networking with educational partners, institutions/organizations, and alumni, as well as performing general administrative duties like arranging meetings, data manipulation, systems management, and office management; liaising with internal and external stakeholders and performing any other duties as assigned. Travelling may be required. Occasionally, the role may require working off-campus and outside regular office hours. The initial appointment will be for a period of 2 years, with the possibility of renewal subject to mutual agreement.

Applicants should hold a Bachelor's Degree and possess strong interpersonal and communication skills. Proficiency in both English and Chinese is required, along with familiarity with computer applications such as MS Word, Excel, PowerPoint, Chinese Word Processing, and web applications. Relevant working experience in publicity and marketing fields and office administration within a tertiary institution is preferred. Fluency in Putonghua will be considered an advantage.

For information of the Department, please visit this website:

Salary will be commensurate with qualifications and experience.

Initial appointment will be made on a fixed-term contract. Fringe benefits include the University's Voluntary Contributions to MPF Scheme or a contract-end lump sum payment (totaling up to 10% of the basic salary), leave, medical and dental benefits.

The University only accepts and considers applications submitted online for this post. Applicants should complete the online application form and upload a full CV on or before 17 September 2025. Applications which are incomplete or without the required documents may not be considered. Personal data provided by applicants will be used for recruitment and other employment-related purposes. For details of the Personal Information Collection Statement, please refer to

All applications will be treated in strict confidence. Only those who are shortlisted will be contacted. The University reserves the right not to fill the position(s) advertised. Since the incumbent's work would involve contacts with persons aged under 18 and/or mentally incapacitated persons, prospective employee(s) will be required to undergo Sexual Conviction Record Check operated by the Hong Kong Police Force.

Further information about the University is available at

EdUHK is an Equal Opportunities Employer.

Executive Assistant (at the rank of Clerk II) (Ref.: tbc) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal)

Applicants should possess a Bachelor's degree or a Diploma, with at least 2 years' work experience. They should have an excellent command of spoken and written English and Chinese (including Putonghua), strong communication and interpersonal skills, and good computer literacy. They should be able to prioritize multiple tasks efficiently to meet strict deadlines with minimal supervision.

The appointee will perform administrative and clerical duties, provide customer service for front counter, handle enquiries, and perform any other duties as assigned.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above post.  Applicants should apply online at the University's careers site ) and upload an up-to-date C.V.  Review of applications will start as soon as possible and continue until October 23, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency

We are looking for a proactive and motivated Executive Assistant work closely with the Senior Management to manage schedules, coordinate across teams.

Job Descriptions:

• Provide comprehensive administrative to Director, including but not limited to meeting organization, meeting minutes, implementation, presentations, and follow-up of decisions after the meeting, arranging business issues.
• Serve as a communication bridge between the Director and internal stakeholders.
• Coordinate with different teams and departments to gather updates and provide the senior management with an overview of ongoing activities.
• Coordinate projects and follow up on action items to ensure project deadlines are met.
• Perform ad-hoc duties as assigned.

Requirements:

• Degree holder in Business Administration or related disciplines.
• A minimum of 3 years of solid experience in serving senior management.
• Self-motivation and work independently.
• Excellent communication and interpersonal skills with the ability to work effectively across teams.
• Excellent organizational skills, time management, and ability to prioritize multiple tasks.
• Strong proficiency with Microsoft Office and Chinese Word Processing.
• Good command of written and spoken English, Cantonese and Mandarin.

Benefits:

• Birthday leave
• Marriage leave
• Medical scheme
• Five-day work week

Interested parties please submit your full resume with expected salary by clicking "Apply Now".

All applications will be treated in strict confidence and used only for recruitment purpose.

We are seeking a highly motivated and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior executives at Tatler Asia's Hong Kong office. The ideal candidate will play a pivotal role in ensuring the smooth functioning of day-to-day activities and act as a trusted partner to the leadership team, contributing to the success of the organization.You should have exceptional organizational abilities, excellent communication skills, and a strong attention to detail.

Responsibilities:

Calendar and Schedule Management:

1. Manage complex calendars, coordinate appointments, meetings, and travel arrangements for senior executives.
2. Efficiently prioritize and resolve scheduling conflicts to optimize time management and productivity.
3. Prepare necessary materials and briefings for meetings, ensuring executives are well-prepared.

Administrative Support

1. Provide comprehensive administrative support, including managing expense claims, processing invoices, and maintaining records.
2. Coordinate and organize business trips, including visa applications and travel arrangements (flights, hotels.
3. Back up our Receptionist when she is on leave.
4. Maintain confidentiality of sensitive information and handle it with the utmost discretion.
5. Administrative support and follow through trademark renewals and applications.

Meeting Coordination and Follow-up:

1. Arrange and coordinate meetings, conferences, and appointments, both internally and externally.
2. Prepare meeting agendas, take minutes, and distribute relevant documents.
3. Follow up on action items and deadlines to ensure timely completion.

Other task may include:

1. Act as a primary point of contact for internal and external for the senior management to answer any queries.
2. Assist in organizing staff activities
3. Perform ad hoc duties as assigned

Requirements:

• Bachelor's degree minimum 5 years relevant experience in secretarial support and office administration
• Proven experience as an Executive Assistant or similar role, preferably in a fast-paced and dynamic environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills in English and Chinese.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Strong attention to detail and accuracy in work.
• Ability to work independently, show initiative, and solve problems proactively.
• Positive attitude, adaptability, and the ability to thrive in a fast-paced and demanding environment.

Location: Wong Chuk Hang, Hong Kong

Interested parties please send full resume with expected salary to the HR Department via email,

Tatler Asia, the leading luxury media company in Asia, celebrates its 47th anniversary this year. Its mission is to build, inspire and empower Asia's most influential communities through the power of unparalleled storytelling, iconic brands and innovative technologies. Tatler is present in seven markets across Asia and is owned by Lamunière family.

For more information, visit

Applicants who are not invited for interview within 8 weeks may consider their applications unsuccessful. Data collected will be used for recruitment purpose only.

Key responsibilities:

Diary Management

* Day-to-day management of the Managing Director's diary and meeting schedule

* Schedule and coordinate internal and external meetings and conference calls

* To coordinate team meetings and communications and manage special team events

Travel Arrangement

* Flight, hotel & transportation arrangement

* Update travel schedule and meeting calendar

Expense claim

* Handle expense claims, ensure Carlyle travel policies are complied with, and to track reimbursements

* Liaise with DC and Corporate Accounting to resolve issues related to expenses claims

* Maintain Gift and Entertainment report

LP Conference Co-ordination

* Liaise with DC and affiliates for LP conferences arrangement, including setting up and following up with meetings, organize business luncheons & dinner and ground transportation arrangement

* Maintain and update roadshow calendar

* Print and bind PPM

General Administration

* Maintain files, incoming calls, photocopy, fax and collate documents as needed

* Prepare mobility report

* Manage vendor accounts (e.g. account set up and arrange payment)

* To perform other reasonably related duties as assigned

Qualification:

• 5-8 years relevant experience supporting both senior management and a team
• Excellent Microsoft Office Skills (including Outlook, Word, PowerPoint, and Excel)
• Ability to adapt to high growth, fast paced and demanding financial services environment.
• Excellent command of written and spoken English and Chinese (Mandarin).
• University degree and/or formal secretarial training certificate preferred
• Strong organization and prioritizing skill, and attention to detail
• Ability to work independently with strong follow-through skills in a dynamic environment

What you'll get from working at Magic Compass:

• Competitive compensation and benefits plus discretionary performance bonus
• Comprehensive Medical insurance coverage
• Five-days work, Bank Holiday, Birthday Leave
• Convenient working locations
• International exposure in your career and building a global interpersonal network

About the Role

Our Managing Director, who leads one of our core business lines, is seeking a highly capable and discreet Executive Assistant to provide comprehensive support. This is a critical role requiring a professional who embodies integrity, precision, and dedication. The successful candidate will be the right hand to the Managing Director, managing a wide spectrum of professional and confidential matters.

Key Responsibilities:

• Executive Support: Provide full spectrum of administrative support including complex diary management, travel arrangements, and correspondence handling with utmost discretion.
• Visa & Documentation: Expertly manage the application process for all business visas and personal travel documents across various jurisdictions, ensuring 100% accuracy and timeliness.
• Business Facilitation: Assist in business operations by preparing meeting agendas, taking meticulous minutes, and diligently following up on action items to ensure project deadlines are met. Serve as a communication bridge in a multilingual environment.
• Liaison & Communication: Act as a primary point of contact between the Managing Director and internal/external stakeholders across Hong Kong, Mainland China, and other regions, representing the office with professionalism.
• Confidentiality: Handle all business and personal matters with the highest level of confidentiality and trust.

Requirements & Qualifications:

• Language Proficiency (Mandatory): Fluent in Mandarin, English(both written and spoken).

• Personal Attributes:

• Exceptionally detail-oriented with a meticulous and rigorous approach to all tasks.

• Possesses a strong sense of responsibility, a steady work ethic, and a pragmatic attitude.
• Able to maintain strict confidentiality and exercise sound judgement at all times.

• Proactive, resourceful, and able to thrive in a fast-paced, high-pressure environment.

• Experience: Minimum of 2 years of solid experience as a Personal Assistant or Executive Assistant supporting C-level or senior management. A proven track record in handling visa applications and complex travel itineraries is required.

• Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Outstanding organisational and communication skills.
• Fresh graduates are also welcome.
• Immediate available is preferred.

IANG  / QMAS / TTPS  / ASMTP Visa are welcome.

We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence and be used only for consideration of your application for relevant/similar posts within the Magic Compass.

Applicants not hearing from us within 6 weeks from the date of advertisement may consider their applications unsuccessful. All personal data of unsuccessful applicants will be destroyed within 12 months from the date of application.