What Jobs are available for Commercial Assistant in Hong Kong?

Showing 34 Commercial Assistant jobs in Hong Kong

Commercial Assistant

$360000 - $480000 Y WilliamSELECT

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Job Description

Summary

Administrative and Operation Support to the Teams, Sales Director and Service & HR Director. Executes standard sales tasks and typically subject to instructions and work routines.

Job Description:

  • Office and administrative assistance to Director (calendar management), and the teams (50% Team operations support; 50% commercial operation support & HR Assistant)
  • Provide commercial operation support related to product lines / markets / sales processes or customer groups
  • Support with on-site HR support for employee engagement (e.g. employee event organization, onboarding/offboarding process, etc.)
  • Provide business support by arranging meetings, receiving visitors, and booking meeting rooms, etc
  • Preparing reports, presentations, and correspondence in Chinese and English
  • Engage in dynamic events or exhibitions to promote and showcase products and services
  • Excellent interpersonal skill and able to communicate with direct colleagues and the business coordination services rendered
  • other ad-hoc duties as required.

Requirement:

  • Bachelor's degree or higher, preferably in business administration, management or related fields
  • Exceptional professionalism with a strong sense of discretion and confidentiality
  • High proficiency in standard office software and internet applications

  • Fluency in spoken and written English, Cantonese, and Mandarin

  • Energic,  with agility to learn & grow, Able to work under pressure, responsive and initiative
  • Able to deliver flawless execution and handle details with strong sense of ownership
  • With good Office, communication & coordination skills
  • Immediate available is highly preferred
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商務結算 Commercial Officer/ Assistant, Commercial Dept

Sheung Wan, Hong Kong $40000 - $60000 Y Hong Kong Ming Wah Shipping Company Limited

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Job Description

工作職責 Responsibilities

  • 按照租船合同或相關協議開具各類收款發票和對賬單,催收租金、運費、滯期費等各類應收賬款;
  • 審核並安排租金、運費、滯期費、港口使費等各類費用的支付;
  • 處理日常經營結算爭議及索賠事務;
  • 完成航運系統賬單、數據的錄入,審核無單放貸、二套提單保函等文件;
  • 完成領導交辦的其他任務。
  • Issue invoices and statements per charter contracts, collect receivables like rent, freight, and demurrage.
  • Review and process payments for rent, freight, demurrage, port charges, etc.
  • Resolve daily settlement disputes and handle claims.
  • Enter shipping system data, review documents such as delivery without B/L and second B/L guarantees.
  • Complete other tasks assigned by supervisors.

任職要求 Requirements

  • 海商法本科及以上學歷,熟悉航運業務及相關法律;
  • 優秀的中英文讀寫能力,可獨立處理涉外商務文件;
  • 熟練使用辦公軟件及業務系統,具備較強的財務風險意識;
  • 具備良好的溝通協調能力,能高效處理爭議事務;
  • 工作認真負責,兼具獨立工作能力和團隊合作精神。
  • Bachelor's or higher in Maritime Law; knowledge of shipping operations and relevant laws.
  • Strong Chinese-English literacy; ability to handle international business documents independently.
  • Proficient in office and business systems; high financial risk awareness.
  • Excellent communication and coordination skills; efficient at dispute resolution.
  • Responsible work ethic; capable of independent work and teamwork.
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Assistant Commercial Manager

$1200000 - $2400000 Y LIXIL Corporation

Posted today

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Job Description

Job Responsibilities:

  • Act as the team leader for Commercial Division;
  • Discuss, draft, review and negotiate the terms of business contract / agreement and / or subcontract;
  • Monitor contracts administration and supervision works;
  • Manage control budgets and schedules;
  • Monitor and lead the sales, marketing, and business development works;
  • Develop appropriate plans / programs to ensure the business procedures aligning to commercial policies;
  • Recognize and identify business opportunities;
  • Recognize and identify potential / target clients;
  • Monitor and manage performance and efficiency of divisional operations, scopes and functions;
  • Strategically expand, preserve, or improve divisional operation procedures, standards and policies;
  • Liaison with technical and financial staff, vendors, legal teams and clients' representatives;
  • Oversee invoicing and collection;
  • Develop Company Profile and products information materials for presentations; and
  • Perform ad-hoc assignments as required.

Job Requirements:

  • 8+ years experience in the construction industry with at least 4 years in the related field;
  • 2+ years supervisory experience;
  • Higher Diploma or above in Engineering / Building Services / relevant disciplines;
  • Solid experience and knowledge in façade, curtain wall and relevant services and products;
  • Good command in both spoken and written Chinese and English, including Putonghua;
  • Excellent interpersonal, negotiation and team leading skills; and
  • Short notice will be an advantage.

Benefits & Others:

  • Five Days Work
  • Bank Holidays
  • 10-17 Days Annual Leave
  • Birthday Leave
  • Dental Insurance, Life Insurance, Medical Insurance
  • Discretionary Bonus

Please apply with full resume in Word or PDF format stating availability, present and expected salary via "Apply Now" with attention to Human Resources and Administration Manager, LIXIL Corporation, Units , 26/F, Prosperity Millennia Plaza, 663 King's Road, North Point, Hong Kong.

Application will NOT be considered if candidate fails to provide the said information.

(Please note that only shortlisted candidate will be notifies. All information will be treated in strict confidence and solely used for recruitment purposes.)

---

Who We Are:

LIXIL Corporation ("LIXIL") is the largest manufacturer of curtain walls, building and housing sashes, building and housing materials in Japan. LIXIL is a public-listed company in Japan with TSE Securities Code 5938.

LIXIL Hong Kong Office ("LIXIL HK"), formerly known as "Tostem Hong Kong (東洋鋁建)", was established since September 1986 with expertise in design, supply and installation of façade system. We are professional in products and services such as unitized curtain wall, semi-unitized curtain wall, aluminium cladding and façade maintenance.

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Assistant Commercial Manager

LIXIL Corporation

Posted today

Job Viewed

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Job Description

Job Responsibilities:

  • Act as the team leader for Commercial Division;
  • Discuss, draft, review and negotiate the terms of business contract / agreement and / or subcontract;
  • Monitor contracts administration and supervision works;
  • Manage control budgets and schedules;
  • Monitor and lead the sales, marketing, and business development works;
  • Develop appropriate plans / programs to ensure the business procedures aligning to commercial policies;
  • Recognize and identify business opportunities;
  • Recognize and identify potential / target clients;
  • Monitor and manage performance and efficiency of divisional operations, scopes and functions;
  • Strategically expand, preserve, or improve divisional operation procedures, standards and policies;
  • Liaison with technical and financial staff, vendors, legal teams and clients' representatives;
  • Oversee invoicing and collection;
  • Develop Company Profile and products information materials for presentations; and
  • Perform ad-hoc assignments as required.

Job Requirements:

  • 8+ years experience in the construction industry with at least 4 years in the related field;
  • 2+ years supervisory experience;
  • Higher Diploma or above in Engineering / Building Services / relevant disciplines;
  • Solid experience and knowledge in façade, curtain wall and relevant services and products;
  • Good command in both spoken and written Chinese and English, including Putonghua;
  • Excellent interpersonal, negotiation and team leading skills; and
  • Short notice will be an advantage.

Benefits & Others:

  • Five Days Work
  • Bank Holidays
  • 10-17 Days Annual Leave
  • Birthday Leave
  • Dental Insurance, Life Insurance, Medical Insurance
  • Discretionary Bonus

Please apply with full resume in Word or PDF format stating availability, present and expected salary via "Apply Now" with attention to Human Resources and Administration Manager, LIXIL Corporation, Units , 26/F, Prosperity Millennia Plaza, 663 King's Road, North Point, Hong Kong.

Application will NOT be considered if candidate fails to provide the said information.

(Please note that only shortlisted candidate will be notifies. All information will be treated in strict confidence and solely used for recruitment purposes.)

---

Who We Are:

LIXIL Corporation ("LIXIL") is the largest manufacturer of curtain walls, building and housing sashes, building and housing materials in Japan. LIXIL is a public-listed company in Japan with TSE Securities Code 5938.

LIXIL Hong Kong Office ("LIXIL HK"), formerly known as "Tostem Hong Kong (東洋鋁建)", was established since September 1986 with expertise in design, supply and installation of façade system. We are professional in products and services such as unitized curtain wall, semi-unitized curtain wall, aluminium cladding and façade maintenance.

Job Types: Full-time, Permanent

Pay: $35, $50,000.00 per month

Benefits:

  • Dental insurance
  • Medical Insurance
  • Professional development

Work authorization:

  • Hong Kong (Required)

Work Location: In person

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Assistant Commercial Manager

$900000 - $1200000 Y LIXIL Corporation

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Responsibilities:

  • Act as the team leader for Commercial Division;
  • Monitor and manage performance and efficiency of divisional operations, scopes and functions;
  • Monitor and lead the sales, marketing, and business development works;
  • Recognize and identify business opportunities;
  • recognize and identify potential / target clients;
  • Strategically expand, preserve, or improve divisional operation procedures, standards and policies;
  • Develop Company Profile and products information materials for presentations;
  • Monitor contracts administration and supervision works;
  • Discuss, draft, review and negotiate the terms of business contract / agreement and / or subcontract;
  • Manage control budgets and schedules;
  • Liaison with technical and financial staff, vendors, legal teams and clients' representatives;
  • Oversee invoicing and collection;
  • Develop appropriate plans / programs to ensure the business procedures aligning to commercial policies; and
  • Perform ad-hoc assignments as required.

Job Requirements:

  • Higher Diploma or above in Engineering / Building Services / relevant disciplines;
  • Preferably with 8 years or above working experience in construction industry, in which minimum of 4 years in related field and 2 years in supervisor level;
  • Sound knowledge in façade, curtain wall and relevant services and products;
  • Good communication and negotiation skills;
  • Proficient in both spoken and written Chinese and English, including Putonghua;
  • Result oriented, self-driven and good team leader; and
  • Short notice will be advantage.

Benefits & Others:

  • Five Days Work
  • Bank Holidays
  • 10-17 Days Annual Leave
  • Birthday Leave
  • Dental Insurance, Life Insurance, Medical Insurance
  • Discretionary Bonus

Please apply with full resume in Word or PDF format stating availability, present and expected salary via "Apply Now" with attention to Human Resources and Administration Manager, LIXIL Corporation, Units , 26/F, Prosperity Millennia Plaza, 663 King's Road, North Point, Hong Kong.

Application will NOT be considered if candidate fails to provide the said information.

(Please note that only shortlisted candidate will be notifies. All information will be treated in strict confidence and solely used for recruitment purposes.)

---

Who We Are:

LIXIL Corporation ("LIXIL") is the largest manufacturer of curtain walls, building and housing sashes, building and housing materials in Japan. LIXIL is a public-listed company in Japan with TSE Securities Code 5938.

LIXIL Hong Kong Office ("LIXIL HK"), formerly known as "Tostem Hong Kong (東洋鋁建)", was established since September 1986 with expertise in design, supply and installation of façade system. We are professional in products and services such as unitized curtain wall, semi-unitized curtain wall, aluminium cladding and façade maintenance.

Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant, Commercial

$60000 - $120000 Y JPMorganChase

Posted today

Job Viewed

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Job Description

JOB DESCRIPTION

Are you ready to make an impact in a global leader across investment banking, wholesale payments, markets, and securities services? In this pivotal position, you will play a crucial role in supporting our executives and their teams, ensuring seamless operations and contributing to our success. If you thrive in a fast-paced environment and excel at managing multiple priorities, we want to hear from you

As an Executive Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

  • Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
  • Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
  • Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
  • Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
  • Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Be open to taking on increased and/or new responsibilities at any time
  • Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

  • At least 5 years of administrative experience in financial institutions for senior-level executive(s)
  • Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
  • Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes, and techniques to the completion of assignments
  • Open to taking on increased and/or new responsibilities at any time
  • Ability to manage and resolve competing priorities, i.e., calendar management
  • Excellent telephone etiquette
  • Adaptable team player

Preferred qualifications, capabilities, and skills

  • Bachelor's Degree preferred
  • Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.

Senior Administrative Assistant, Commercial

$600000 - $1200000 Y JPMorganChase

Posted today

Job Viewed

Tap Again To Close

Job Description

JOB DESCRIPTION

Are you ready to make an impact in a global leader across investment banking, wholesale payments, markets, and securities services? In this pivotal position, you will play a crucial role in supporting our executives and their teams, ensuring seamless operations and contributing to our success. If you thrive in a fast-paced environment and excel at managing multiple priorities, we want to hear from you

As a Senior Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

  • Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
  • Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
  • Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
  • Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
  • Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Be open to taking on increased and/or new responsibilities at any time
  • Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

  • At least 4 years of administrative experience in financial institutions for senior-level executive(s)
  • Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
  • Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes, and techniques to the completion of assignments
  • Open to taking on increased and/or new responsibilities at any time
  • Ability to manage and resolve competing priorities, i.e., calendar management
  • Excellent telephone etiquette
  • Adaptable team player

Preferred qualifications, capabilities, and skills

  • Bachelor's Degree preferred
  • Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant, Commercial

$40000 - $80000 Y JPMorgan Chase Bank, N.A.

Posted today

Job Viewed

Tap Again To Close

Job Description

Are you ready to make an impact in a global leader across investment banking, wholesale payments, markets, and securities services? In this pivotal position, you will play a crucial role in supporting our executives and their teams, ensuring seamless operations and contributing to our success. If you thrive in a fast-paced environment and excel at managing multiple priorities, we want to hear from you

As a Senior Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

  • Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
  • Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
  • Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
  • Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
  • Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Be open to taking on increased and/or new responsibilities at any time
  • Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

  • At least 4 years of administrative experience in financial institutions for senior-level executive(s)
  • Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
  • Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes, and techniques to the completion of assignments
  • Open to taking on increased and/or new responsibilities at any time
  • Ability to manage and resolve competing priorities, i.e., calendar management
  • Excellent telephone etiquette
  • Adaptable team player

Preferred qualifications, capabilities, and skills

  • Bachelor's Degree preferred
  • Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant, Commercial

$600000 - $900000 Y JPMorgan Chase Bank, N.A.

Posted today

Job Viewed

Tap Again To Close

Job Description

Are you ready to make an impact in a global leader across investment banking, wholesale payments, markets, and securities services? In this pivotal position, you will play a crucial role in supporting our executives and their teams, ensuring seamless operations and contributing to our success. If you thrive in a fast-paced environment and excel at managing multiple priorities, we want to hear from you

As an Executive Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

  • Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
  • Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
  • Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
  • Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
  • Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Be open to taking on increased and/or new responsibilities at any time
  • Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

  • At least 5 years of administrative experience in financial institutions for senior-level executive(s)
  • Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
  • Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes, and techniques to the completion of assignments
  • Open to taking on increased and/or new responsibilities at any time
  • Ability to manage and resolve competing priorities, i.e., calendar management
  • Excellent telephone etiquette
  • Adaptable team player

Preferred qualifications, capabilities, and skills

  • Bachelor's Degree preferred
  • Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant, Commercial

$600000 - $1200000 Y JPMorganChase

Posted today

Job Viewed

Tap Again To Close

Job Description

JOB DESCRIPTION

Are you ready to make an impact in a global leader across investment banking, wholesale payments, markets, and securities services? In this pivotal position, you will play a crucial role in supporting our executives and their teams, ensuring seamless operations and contributing to our success. If you thrive in a fast-paced environment and excel at managing multiple priorities, we want to hear from you

As a Executive Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

  • Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
  • Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
  • Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
  • Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
  • Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
  • Be open to taking on increased and/or new responsibilities at any time
  • Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

  • At least 5 years of administrative experience in financial institutions for senior-level executive(s)
  • Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
  • Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
  • Discretion and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes, and techniques to the completion of assignments
  • Open to taking on increased and/or new responsibilities at any time
  • Ability to manage and resolve competing priorities, i.e., calendar management
  • Excellent telephone etiquette
  • Adaptable team player

Preferred qualifications, capabilities, and skills

  • Bachelor's Degree preferred
  • Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

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