What Jobs are available for Court Administration in Hong Kong?

The Firm

HFW is a sector focused global law firm.  We have over 700 lawyers working across the Americas, Europe, the Middle East and Asia-Pacific.  We take a progressive and innovative approach to our roles in commercial business – thinking creatively and pragmatically to support our clients.

HFW Hong Kong

HFW was one of the first international law firms to open an office in Hong Kong, and we have now been serving clients in the region for over 40 years. We have a team of more than 60 lawyers providing specialist advice on a wide range of contentious and transactional matters, including across HFW's core sectors: aerospace, commodities, construction, energy, insurance and shipping.

Our Hong Kong team works seamlessly with our offices in Shanghai and throughout the Asia region to provide expert advice that combines decades of local insight with our truly global capabilities and experience. Our disputes practice is a market leader for high value, multi-party and multi-jurisdictional litigation and international arbitration – we are one of the most active law firms in the Hong Kong High Court and the HKIAC. Our transactional practice in Hong Kong was recently boosted by the arrival of a top corporate finance team, who handle equity and debt capital markets, M&A, funds, and other complex corporate and commercial matters.

The Role

We are looking for a diligent and meticulous Court Clerk to join our Hong Kong office.

Key Responsibilities

The role will include but will not be limited to:

• Prepare and file court documents electronically via the iCMS platform
• Manage the firm's iCMS Organisation Account and liaise with the Court Registry
• Lodge Summons and Notices of Consent and monitor filing deadlines and system alerts
• Support judiciary submissions and ensure procedural compliance
• Assist with conveyancing stamping and conduct company and land searches
• Submit documentation to relevant government departments
• Handle statutory filings under the Companies Ordinance when required
• Liaise with the Inland Revenue Department (IRD) for tax-related filings and correspondence
• Assist in preparing and submitting Business Registration (BR) forms and updates
• Provide support for document authentication and related matters when needed
• Track statutory deadlines and ensure timely submissions
• Conduct filings with corporate registries, land registries, and other government agencies
• Handle submissions to companies, land registries, and relevant governmental authorities
• Process documentation with corporate bodies, property registries, and public institutions
• Manage official filings with business entities, land offices, and various government departments
• Maintain and organise legal filing systems
• Assist in preparing court bundles and certified documents
• Coordinate courier services and manage document dispatch
• Undertake other tasks as required

Key Skills & Experience Required

• HKCEE/DSE or above
• Minimum of 5 years of relevant experience with good knowledge of litigation procedures
• Good command of written and spoken English and Chinese, fluent Cantonese
• Proficient in Microsoft Office and iCMS system
• Excellent organisational and time management skills.
• Ability to work alone with little supervision
• Work outside office is required

What's On Offer

• Collegiate company culture
• Compensation commensurate with experience
• Opportunities for career growth and professional development through our global training program

Additional Information

The successful candidate will be required to undertake initial training in Hong Kong.

This role will involve travelling to the firm's interstate and international offices.

Kindly note that this job description is not contractual.  It will be reviewed periodically and may be amended or altered to meet the needs of the firm.

HFW aims to ensure equality of opportunity, and we are actively working towards improving the diversity of our staff.  All applications will be considered only on merit and the applicant's suitability to meet the requirements of the role.

HFW collects and processes personal data relating to job applicants to manage its recruitment process.  The firm is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.  For information on how the firm will process your data, please see our Privacy Notice on our website ), in the section "What we collect and how we use it".