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Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

Join to apply for the Administrative Assistant role at MdME

Join to apply for the Administrative Assistant role at MdME

Get AI-powered advice on this job and more exclusive features.

Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

For more information regarding our company, please visit our website: Description

Role: The Administrative Assistant is the operational backbone of the Lisbon office. This role blends logistical precision with proactive coordination to keep our legal and other teams focused and friction-free. The role will own processes, anticipate needs, and build smooth experiences for our people, clients, and partners.

Responsibilities

• Daily reception services management, including front desk reception, phone, correspondence (physical and digital) and external services handling, office scheduling and meeting rooms;
• Daily preparation and coordination with accounts payable for timely invoice processing;
• Maintain daily records of databases related to the correspondence and external services handling and respective invoice log;
• Liaison with the IT team to ensure equipment's are working properly and lawyers are well and timely assisted;
• Support in the recruitment processes, such as booking interviews;
• Assist People’s team with the locals activities related to onboarding movers and offboarding processes, ensuring a smooth integration of the team members in the office;
• Coordinate internal events and team buildings;
• Ensure complete and timely execution of the annual facilities maintenance/cleaning plan, ensuring monitoring and improvement suggestions including the relationship with the building management;
• Maintain and monitor office supplies inventory (IT equipment, pantry, cleaning, paper and stationery, branded materials, merchandise, memberships, etc) and place orders, while managing office expenditure, budget and update databases according to existing budget allocations;
• Manage petty cash and assist with urgent payments deadlines (online or credit card).
• Traveling booking and management;
• Coordinate business developments activities and events, locally supporting BD team, including timely record of events and activities.
• Backup support of Private Client practice, when the allocated resource is on leave;
• Provide assistance to Partner and team members, including scheduling and task coordination.
• Support other office activities and perform ad hoc administrative tasks as required by the leadership team.
  
  

• HKID holder.
• Diploma or certification in paralegal studies, executive assistant training, or a related field.
• 1-2 years of relevant experience in administrative, preferably within a law firm, or professional services environment.
• Proficiency in both written and spoken English and Chinese (Cantonese and/or Mandarin).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive attitude with the ability to work independently and as part of a team.
• Familiarity with Microsoft 365 applications.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Law Practice, Legal Services, and Administration of Justice

Referrals increase your chances of interviewing at MdME by 2x

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 2 days ago

Southern District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 2 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group
Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group
Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.
We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.
We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.
As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Administrative Assistant role at MdME

Join to apply for the Administrative Assistant role at MdME

Get AI-powered advice on this job and more exclusive features.

Company Description
Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

Company Description
Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.
For more information regarding our company, please visit our website: Description
Role: The Administrative Assistant is the operational backbone of the Lisbon office. This role blends logistical precision with proactive coordination to keep our legal and other teams focused and friction-free. The role will own processes, anticipate needs, and build smooth experiences for our people, clients, and partners.
Responsibilities

• Daily reception services management, including front desk reception, phone, correspondence (physical and digital) and external services handling, office scheduling and meeting rooms;
• Daily preparation and coordination with accounts payable for timely invoice processing;
• Maintain daily records of databases related to the correspondence and external services handling and respective invoice log;
• Liaison with the IT team to ensure equipment's are working properly and lawyers are well and timely assisted;
• Support in the recruitment processes, such as booking interviews;
• Assist People’s team with the locals activities related to onboarding movers and offboarding processes, ensuring a smooth integration of the team members in the office;
• Coordinate internal events and team buildings;
• Ensure complete and timely execution of the annual facilities maintenance/cleaning plan, ensuring monitoring and improvement suggestions including the relationship with the building management;
• Maintain and monitor office supplies inventory (IT equipment, pantry, cleaning, paper and stationery, branded materials, merchandise, memberships, etc) and place orders, while managing office expenditure, budget and update databases according to existing budget allocations;
• Manage petty cash and assist with urgent payments deadlines (online or credit card).
• Traveling booking and management;
• Coordinate business developments activities and events, locally supporting BD team, including timely record of events and activities.
• Backup support of Private Client practice, when the allocated resource is on leave;
• Provide assistance to Partner and team members, including scheduling and task coordination.
• Support other office activities and perform ad hoc administrative tasks as required by the leadership team.
  

• HKID holder.
• Diploma or certification in paralegal studies, executive assistant training, or a related field.
• 1-2 years of relevant experience in administrative, preferably within a law firm, or professional services environment.
• Proficiency in both written and spoken English and Chinese (Cantonese and/or Mandarin).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive attitude with the ability to work independently and as part of a team.
• Familiarity with Microsoft 365 applications.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Law Practice, Legal Services, and Administration of Justice

Referrals increase your chances of interviewing at MdME by 2x

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 2 days ago

Southern District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 2 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.
Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.
To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.
The Role
You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

Referrals increase your chances of interviewing at RYDU by 2x

Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

Join to apply for the ADMINISTRATIVE ASSISTANT (ACCOUNTS) role at Occupational Safety & Health Council

2 days ago Be among the first 25 applicants

Join to apply for the ADMINISTRATIVE ASSISTANT (ACCOUNTS) role at Occupational Safety & Health Council

Get AI-powered advice on this job and more exclusive features.

Company Description

The Occupational Safety & Health Council is a statutory body established for the promotion of higher safety & health standards in Hong Kong. The Council invites applications for the following post:

Company Description

The Occupational Safety & Health Council is a statutory body established for the promotion of higher safety & health standards in Hong Kong. The Council invites applications for the following post:

Duties

Job Description:

To perform accounting duties and provide administrative support to the Accounting Team and other duties as assigned by the Council.

Requirements

• Grade E/Level 2 or above in five subjects, including Chinese Language, English Language (“Syllabus B” before 2007) and Mathematics in the Hong Kong Certificate of Education Examination or Hong Kong Diploma of Secondary Education Examination, or equivalent;
• Diploma in Accounting from a Hong Kong tertiary educational institution or a registered student of the Hong Kong Institute of Certified Public Accountants Qualification Programme, or equivalent;
• Good communication skills including written and spoken Chinese & English;
• Good knowledge in computer applications, such as MS Word, Excel, Powerpoint, etc.
• Familiar with major accounting system will be an advantage;
• Good English and Chinese (Changjie/Quick/Pinyin) typing skill;
• Possession of good interpersonal skills / telephone manner, and a pleasant personality is a must;
• Preferences will be given to those with 2-3 years solid working experience in accounting, but Fresh graduates are also welcomed.
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative and Accounting/Auditing
• Industries Non-profit Organizations, Political Organizations, and Philanthropic Fundraising Services

Referrals increase your chances of interviewing at Occupational Safety & Health Council by 2x

Sha Tin District, Hong Kong SAR 4 days ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are an international investment management firm based in Hong Kong, founded in 2016. We manage long-term capital for highly sophisticated professional investors and clients globally.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Hong Kong SAR. The Executive Administrative Assistant will be responsible for managing all aspects of administrative functions in support to the executives, including travel, calendar and event management, office management and administrative support.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and multitasking abilities
• Documentation experience preferred
• Strong attention to detail
• Proficiency in Microsoft Office suite
• Proficiency in computer management and hardware
• Ability to work independently and prioritize tasks effectively
• At least 1 year of experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field preferred
• Fluency in Mandarin, Cantonese and English required

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Anatole Investment Management by 2x

Sha Tin District, Hong Kong SAR 4 days ago

Hong Kong SAR HK$8,500.00-HK 19,500.00 1 week ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 2 weeks ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 month ago

Islands District, Hong Kong SAR 3 days ago

Central & Western District, Hong Kong SAR 9 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.