What Jobs are available for Director Assistant in Hong Kong?

Job Duties:

• Provide all-rounded secretarial & administrative support to Director
• Build good relationship and act as a communication bridge with different parties
• Facilitate business communication with foreign companies and stakeholders in English
• Maintain high discretion and confidentiality of information handled
• Assist in ad-hoc projects as required

Requirements:

• Bachelor degree in any discipline
• Minimum 3 years of relevant experiences in Personal Assistant
• Excellent command of written and spoken English, Cantonese and Mandarin
• Independent and Detail-oriented
• Immediate available or short notice period is preferred

Highlight of Benefits:

• 12 Days AL, 5 Days Work
• Pleasant Working Environment
• Performance Bonus
• Great Career Exposure
• Comprehensive Medical Coverage

Who is our Right Fit :

• University graduate in supply chain or logistics related disciplines
• 5 years relevant working experience with freight forwarding industry, e-Commerce, supply-chain or related disciplines are advantages
• Excellent communication skills in written and spoken English, Chinese and Mandarin
• Proficient in MS Word, Excel and PowerPoint
• Independent, proactive, detail-oriented and able to work under pressure
• Solid business sense, analytical-minded, performance-driven, details- & results-oriented
• Good skills in problem solving, self-initiated, attentive to details and customer focused
• Presentable with outgoing and pleasant personality

What you will be doing:

• Provide all-rounded secretarial support to senior management in both business and personal matters
• Liaise with internal and external parties on business issues proactively & independently
• Support senior management to formulate the overall strategy on freight forwarding industry and e-Commerce industry
• Maintain a good relationship with clients and ensure to delivery of excellent customer experience
• Working closely with members of the team to generate new business
• Prepare and realize marketing plans and commercial activities, make follow up with potential customers
• Assist are various freight forwarding and e-Commerce projects
• Understand business needs and work closely with different teams and stakeholders to deliver high quality business solutions
• Location: near Kwai Fong MTR Station

Interested parties please send your resume with your current and expected salary by clicking the Apply Now.

Please visit our website at: (link removed) for more information about us

All applications will be treated in the strictest confidence and personal data collected will be used for recruitment related purposes only.

PLOTIO was established in 1983 yet a fast-growing financial institution. We have a wide range of business including real estate, property management, bullion trade as well as environmental service. Today, we keep growing and developing new business to the portfolio.

To cope with our expansion, we sincerely invite you to join our team for an ambitious development to be the next generation of leaders.

Key Responsibilities:

Provide full spectrum of support to the Director in daily business activities (80%) and personal matters (20%).

Handle business correspondence & ensuring timely responses and follow-ups.

Plan and manage complex domestic and international travel itineraries, including flights, accommodations & ground transportation.

Provide comprehensive administrative support.

Assist with ad-hoc tasks as required.

Travel to overseas & mainland China.

Requirements:

Bachelor's Degree or above holder in any disciplines.

Minimum 3 years of experience supporting senior executives, preferable in Finance or related industry.

Excellent spoken and written in both English, Cantonese and Mandarin.

Target-oriented with strong organizational and time management skills.

Self-motivated, dynamic, and a good team player.

Ability to multitask and prioritize effectively.

Immediately available is highly preferable.

What We Offer:

5-days work

Medical Scheme

Bank holiday

Life Insurance

Performance Bonus

Full-time

Location: North Point Office

Responsibilities:

• Provide full spectrum of secretarial and administrative support to Director, not limited to flights & hotels arrangement, preparing document correspondences, internal reports and presentation materials, front desk services back up when necessary;
• Manage and coordinate all business related affairs for Senior Executives in Hong Kong and other regional offices;
• Administration of confidential documents and record management;
• Perform other ad-hoc duties as required.

Requirements:

• Bachelor degree or equivalent;
• At least 5 years relevant experience in supporting senior management;
• Strong organizational, interpersonal, communication and presentation skills;
• High flexibility, reliable, possess integrity and respect for confidentiality;
• Can work independently with a pleasant and proactive working attitude;
• Previous experience in an investment firm or professional firm (law firm or in-house legal department) would be an advantage;
• Proficient in written and spoken English and Chinese (Mandarin & Cantonese);
• Proficient in MS Office;
• Immediate Available will be highly preferred.

All personal data collected will be treated strictly in accordance with our personal data policy and for recruitment purposes only.

Key Responsibilities:

• Manage the daily operations of the office, ensuring efficiency and effectiveness in all areas.
• Oversee facilities management, including maintenance, space planning, and vendor relationships.
• Manage a team of legal secretaries, providing guidance, support, and performance management.
• Develop and implement office policies and procedures to enhance productivity.
• Prepare and manage budgets, ensuring financial accountability and resource optimization.
• Generate and present management reports to senior stakeholders, providing insights and recommendations.
• Foster a positive work environment through effective team management and conflict resolution.
• Collaborate with various departments to support organizational objectives and initiatives.

Qualifications:

• At least 10 years of total experience, with a minimum of 5 years in a managerial role, overseeing a team of 10 or more.
• Proven experience managing an office with at least 150 staff members.
• Strong background in office operations, facilities management, and budgeting.
• Excellent communication skills in both English and Chinese.
• Demonstrated expertise in senior stakeholder management and conflict resolution.
• Candidates from non-legal backgrounds (e.g., professional firms, consulting firms, financial institutions) are welcome.

For further details, please contact Wilfred Yu or send across your details to

Job Code: WY/60351

Personal data collected will be used for recruitment purposes only

By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy

Purpose of the Role

The Office Manager – Hong Kong is responsible for ensuring the effective and efficient operation of the Hong Kong office, providing comprehensive support across administration, finance, and personnel functions for both the office and the ATCO team.

Key Accountabilities

Administrative Responsibilities

• Ensure the effective, safe, and smooth operation of the Hong Kong office.
• Oversee relationships with building facilities management, subcontractors, local hotels, and suppliers (e.g., cleaning company, telecommunications).
• Collaborate with the Supply Chain team to ensure timely contract negotiations and renewals.
• Accountable for timely processing of invoices, utility bills, accurately tracking each payment to submit for approval and processing.
• Assist and submit annual audits documentation
• Organise and file documents correctly to ISO standards.
• Manage the renewal of office leases, commercial licences, and certifications.
• Ensure timely preparation and submission of attendance reports to the Airport Authority Hong Kong, with all leave records (annual and sick leave) accurately stored on the SharePoint drive for audit compliance.
• Support the annual employee tax return cycle.
• Maintain data protection standards in accordance with the Personal Data (Privacy) Ordinance.
• Act as the key contact for the Hong Kong MPF scheme and Airport Restricted Permits.
• Identify and implement opportunities for cost savings and cost avoidance within office operations.
• Support regulatory compliance requirements in collaboration with NATS stakeholders (e.g., Health & Safety, audit).
• Ensure the timely processing of payments, and maintain and update the invoice tracker.

Office Support

• Foster and maintain positive relationships with key stakeholders (e.g., Civil Aviation Department, Airport Authority Hong Kong, Aviation Academy).
• Organise logistics for local and regional events, conferences, and assessment centres (e.g., accommodation, flights, interviews).
• Serve as the primary coordinator during significant technical, operational, or security incidents.
• Collaborate with the Executive's PA to arrange C-Level visits and meetings.
• Act as the main point of contact for the Hong Kong office and participate in Occupational First Aid and Fire Warden training.
• Oversee local IT acquisitions and maintenance in accordance with central IT protocols.
• Ensure adequate stock and maintenance of office supplies, equipment, and miscellaneous items.
• Maintain office cleanliness and ensure compliance with Health & Safety requirements.
• Manage the Class 3 medical process for ATCOs, including both initial and renewal appointments.
• Support travel bookings and facilitate office visits.
• Serve as the CSR Champion to plan and coordinate local CSR initiatives.
• Support local event planning and coordination (e.g., team building, company gatherings, social functions).
• Provide administrative support for project management activities and bids as required.

Recruitment and Onboarding

• Facilitate recruitment assessments conducted in Hong Kong, including scheduling and coordination with candidates and key stakeholders (e.g., International recruiter, the Aviation Academy and HKCAD).
• Support the international recruiter in the creation of candidate profiles.
• Manage all aspects of local onboarding and offboarding processes, collaborating with the ATC Manager and HR to establish timelines and induction schedules for new employees.

Qualifications, Skills and Personal Attributes

• Excellent standard of spoken and written English.
• Proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
• Strong communication and interpersonal skills; self-motivated and able to engage effectively with individuals from diverse cultural backgrounds.
• Excellent planning and organisational abilities.
• Strong networking skills, with the ability to build key contacts across the airport community quickly.
• Decisive and capable of resolving conflicts effectively.
• Able to assimilate unfamiliar information and promptly relay relevant details to appropriate stakeholders.
• Works independently with minimal supervision, effectively managing priorities and meeting deadlines in a fast-paced environment.

Other Information

• Occasional domestic and international travel may be required.
• Office-based role with standard office hours (9:00 am – 5:00 pm).
• There is no relocation allowance for this role.

About the role

We are seeking an experienced Office Manager/ Senior Manger to join the corporate services team at one of our leading international law firm dedicated to providing exceptional legal services. This person will be responsible for overseeing the smooth running of the office and providing high-level administrative support to the business operations.

Responsibilities:

• Office Management: Oversee daily office operations, ensuring seamless workflow and administrative support for all departments.
• Team Leadership: Manage a team of 10+ operations staff, fostering a collaborative and high-performance culture.
• Facilities Management: Ensure the efficient management of office facilities for an office size of at least personnel.
• Reporting and Compliance: Prepare and present management reports related to office operations, ensuring compliance with policies and procedures.
• Business Management: Costing & budgeting, develop and manage the office budget, ensuring effective resource allocation and cost control.
• Stakeholder Management: Build and maintain relationships with senior stakeholders, addressing conflicts and concerns proactively.
• Policy Development: Establish and enforce office policies and procedures to enhance operational efficiency.
• Communication: Serve as a primary point of contact for both internal and external stakeholders, demonstrating outstanding articulation and communication skills.

Qualifications:

• Minimum of 10 years of total experience, with at least 5 years in a people management role, overseeing a team of 10+.
• Proven experience work independently and managing an office of at least 200+ personnel.
• Strong background in office operations, facilities management, reporting, and budgeting.
• Strong and fluent in English and Chinese, with excellent communication skills in both languages.
• Professional demeanor with the ability to represent the firm effectively.
• Strong conflict management and analytical skills.
• Flexible and able to navigate change in a fast-paced environment.

Responsibilities:

• Formulation in the development and implementation of HR strategies and company policies.
• Oversee all HR & Admin operations.
• Follow Group's development strategies, to establish HR policies, monitor the process closely with regular review and updates.
• Oversee and manage people strategies, including HR regulations, management training programme, recruitment, and employee relations.
• Ensure HR management policies and employment contracts in compliance with PRC Employment Ordinance.
• Be a problem solver to handle Ah hoc duties related in HR and take corresponding action in a timely manner.

Requirements:

• Degree or above, preferred in Human Resources Management.
• At least 5 years of human resource experience, well versed with HK and PRC employment ordinance and other related laws and legislation.
• Experienced in HR & Administration management in China companies is preferable.
• Excellent organizational and communication skills.
• High proficiency of written and spoken Chinese (Cantonese & Putonghua) and English.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time

Job Responsibilities:

• Responsible for office administration, including facilities management, office supplies, staff claims;
• Coordinate travel and flight itineraries for all levels;
• Provide all-round administrative, logistics, and clerical work and assist in organizing company activities;
• Ad-hoc projects and assignments;

Drive when required

Requirements

• HKCEE or above in business administration or related disciplines;
• Basic knowledge of accounting;
• Minimum 1 year working experience;
• Proficiency in Mandarin, good command of both spoken & written English and Chinese;
• Detail-oriented, good communication skills and problem solving skills;
• Ability to evaluate multiple ongoing tasks, determine priorities and organize work in a timely manner;
• Conscientious, reliable, good team player and communication skills;
• Immediately available is preferred.

Holding a valid driving license and has driving experience