55 Document Management jobs in Hong Kong

Join to apply for the Specialist, Document Control role at Hong Kong Disneyland .

This position is full-time and designed for candidates with a background in document management and control.

• Collect documents from project managers, designers, and contractors to consolidate for archive, storage, retrieval, and ensure compliance with Disney standards.
• Manage facility records to migrate from hard copies to electronic documents.
• Create workflows to optimize the team's use of electronic documents.

• Diploma or higher in Document Management or related field.
• At least 2 years of experience in document control.
• Strong written and spoken English communication skills, proficient typing and editing skills.
• Experience with MS Office, especially MS Excel; knowledge of EDMS is preferred.
• Attention to detail, good collaboration skills, and ability to liaise with internal and external stakeholders.

• Seniority level: Mid-Senior level
• Industries: Entertainment Providers

This job posting is active and open for applications.

Join to apply for the Senior Records and Heritage Manager (REF: HHRD/SRHM/RHO/SCMPW) role at Tung Wah Group Of Hospitals

2 days ago Be among the first 25 applicants

Join to apply for the Senior Records and Heritage Manager (REF: HHRD/SRHM/RHO/SCMPW) role at Tung Wah Group Of Hospitals

Company Description

The

Company Description

The Tung Wah Group of Hospitals is the largest charitable organization in Hong Kong. At present, we offer medical and health, education, community, historical and cultural heritage preservation, and traditional services to the community with over 390 service centres spreading over the territory of Hong Kong.

Job Description

Location: Yau Ma Tei

Roles & Responsibilities

• Support the Head of Records and Heritage Office in developing strategic plans of the Records and Heritage Office;
• oversee the administration and management of the Records and Heritage Office, Tung Wah Museum and TWGHs Maisy Ho Archives and Relics Centre;
• conduct research work, coordinate committee meetings and office administration matters;
• initiate, conceive, and implement plans to promote the cultural heritage of Tung Wah;
• support teachers and students’ training, staff orientation, fundraising, corporate brand building, and Board activities through heritage initiatives;
• foster positive relationships among associates; and
• perform any other duties as assigned.
  
  

• A recognized degree or equivalent, preferably a master degree;
• 8 years or above post-qualification experience at managerial level, preferably in museum, library, archives, or cultural management;
• at least Grade D in English Language (Syllabus B) and Chinese Language in the HKCEE or equivalent;
• excellent supervisory, administrative, project management, and interpersonal skills;
• capable to leverage Tung Wah’s legacy in various domains;
• strong knowledge of Hong Kong history and a passion for heritage preservation and promotion; and
• high proficiency in written English and Chinese and spoken Cantonese, Putonghua and English.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other and Management
• Industries Hospitals and Health Care

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Join to apply for the Senior Records and Heritage Manager (REF: HHRD/SRHM/RHO/SCMPW) role at Tung Wah Group Of Hospitals

2 days ago Be among the first 25 applicants

Join to apply for the Senior Records and Heritage Manager (REF: HHRD/SRHM/RHO/SCMPW) role at Tung Wah Group Of Hospitals

Company Description
The

Company Description
The Tung Wah Group of Hospitals is the largest charitable organization in Hong Kong. At present, we offer medical and health, education, community, historical and cultural heritage preservation, and traditional services to the community with over 390 service centres spreading over the territory of Hong Kong.
Job Description
Location: Yau Ma Tei
Roles & Responsibilities

• Support the Head of Records and Heritage Office in developing strategic plans of the Records and Heritage Office;
• oversee the administration and management of the Records and Heritage Office, Tung Wah Museum and TWGHs Maisy Ho Archives and Relics Centre;
• conduct research work, coordinate committee meetings and office administration matters;
• initiate, conceive, and implement plans to promote the cultural heritage of Tung Wah;
• support teachers and students’ training, staff orientation, fundraising, corporate brand building, and Board activities through heritage initiatives;
• foster positive relationships among associates; and
• perform any other duties as assigned.
  

• A recognized degree or equivalent, preferably a master degree;
• 8 years or above post-qualification experience at managerial level, preferably in museum, library, archives, or cultural management;
• at least Grade D in English Language (Syllabus B) and Chinese Language in the HKCEE or equivalent;
• excellent supervisory, administrative, project management, and interpersonal skills;
• capable to leverage Tung Wah’s legacy in various domains;
• strong knowledge of Hong Kong history and a passion for heritage preservation and promotion; and
• high proficiency in written English and Chinese and spoken Cantonese, Putonghua and English.
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other and Management
• Industries Hospitals and Health Care

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2 days ago Be among the first 25 applicants

We are seeking a highly capable and experienced professional with approximately 10 years of experience in cybersecurity governance, and IT audit and security assessment support. This role focuses on leading security assessments in collaboration with technical teams, reviewing and translating technical findings into clear and impactful reports for clients, regulators, and senior management. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a solid understanding of security controls across various technology domains.

Your Role

• Lead and coordinate security assessments across infrastructure, applications, and cloud environments, working closely with technical SMEs.
• Interface with technical teams to understand control implementation and translate findings into governance insights.
• Prepare high-quality security reports and presentations tailored for client and senior stakeholders.
• Support responses to client and regulatory security inquiries, ensuring accuracy, clarity, and timely delivery.
• Support the development of security reporting and risk metrics
• Contribute to the development and refinement of security policies, standards, and procedures.
• Support audit and assessment activities, including evidence collection and coordination with internal teams.
• Promote security awareness and contribute to training initiatives across the organization.

To Succeed in this Role

• Minimum 10 years of experience in cybersecurity governance, technology risk, or audit-related roles.
• Strong understanding of security controls across infrastructure, application, and cloud domains.
• Proven ability to work with technical teams and translate technical content into business-friendly reporting.
• Experience in preparing client-facing documentation and presentations.
• Excellent written and verbal communication skills in English.
• Familiarity with regulatory frameworks and standards (e.g., ISO 27001, NIST, CIS).
• Relevant certifications such as CISM, CRISC, ISO 27001 Lead Implementer, or equivalent are preferred.

Preferred Attributes

• Experience in regulated industries such as finance, healthcare, or insurance.
• Strong stakeholder engagement and coordination skills.
• Detail-oriented with a proactive and structured approach to governance.
• Familiarity with GRC

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries Software Development, Information Services, and Technology, Information and Media

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2 days ago Be among the first 25 applicants

We are seeking a highly capable and experienced professional with approximately 10 years of experience in cybersecurity governance, and IT audit and security assessment support. This role focuses on leading security assessments in collaboration with technical teams, reviewing and translating technical findings into clear and impactful reports for clients, regulators, and senior management. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a solid understanding of security controls across various technology domains.

Your Role

• Lead and coordinate security assessments across infrastructure, applications, and cloud environments, working closely with technical SMEs.
• Interface with technical teams to understand control implementation and translate findings into governance insights.
• Prepare high-quality security reports and presentations tailored for client and senior stakeholders.
• Support responses to client and regulatory security inquiries, ensuring accuracy, clarity, and timely delivery.
• Support the development of security reporting and risk metrics
• Contribute to the development and refinement of security policies, standards, and procedures.
• Support audit and assessment activities, including evidence collection and coordination with internal teams.
• Promote security awareness and contribute to training initiatives across the organization.

To Succeed in this Role

• Minimum 10 years of experience in cybersecurity governance, technology risk, or audit-related roles.
• Strong understanding of security controls across infrastructure, application, and cloud domains.
• Proven ability to work with technical teams and translate technical content into business-friendly reporting.
• Experience in preparing client-facing documentation and presentations.
• Excellent written and verbal communication skills in English.
• Familiarity with regulatory frameworks and standards (e.g., ISO 27001, NIST, CIS).
• Relevant certifications such as CISM, CRISC, ISO 27001 Lead Implementer, or equivalent are preferred.

Preferred Attributes

• Experience in regulated industries such as finance, healthcare, or insurance.
• Strong stakeholder engagement and coordination skills.
• Detail-oriented with a proactive and structured approach to governance.
• Familiarity with GRC

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries Software Development, Information Services, and Technology, Information and Media

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Get notified about new Information Security Specialist jobs in Hong Kong, Hong Kong SAR .

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Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

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Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

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Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

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Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

Join to apply for the Administrative Assistant role at MdME

Join to apply for the Administrative Assistant role at MdME

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Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

For more information regarding our company, please visit our website: Description

Role: The Administrative Assistant is the operational backbone of the Lisbon office. This role blends logistical precision with proactive coordination to keep our legal and other teams focused and friction-free. The role will own processes, anticipate needs, and build smooth experiences for our people, clients, and partners.

Responsibilities

• Daily reception services management, including front desk reception, phone, correspondence (physical and digital) and external services handling, office scheduling and meeting rooms;
• Daily preparation and coordination with accounts payable for timely invoice processing;
• Maintain daily records of databases related to the correspondence and external services handling and respective invoice log;
• Liaison with the IT team to ensure equipment's are working properly and lawyers are well and timely assisted;
• Support in the recruitment processes, such as booking interviews;
• Assist People’s team with the locals activities related to onboarding movers and offboarding processes, ensuring a smooth integration of the team members in the office;
• Coordinate internal events and team buildings;
• Ensure complete and timely execution of the annual facilities maintenance/cleaning plan, ensuring monitoring and improvement suggestions including the relationship with the building management;
• Maintain and monitor office supplies inventory (IT equipment, pantry, cleaning, paper and stationery, branded materials, merchandise, memberships, etc) and place orders, while managing office expenditure, budget and update databases according to existing budget allocations;
• Manage petty cash and assist with urgent payments deadlines (online or credit card).
• Traveling booking and management;
• Coordinate business developments activities and events, locally supporting BD team, including timely record of events and activities.
• Backup support of Private Client practice, when the allocated resource is on leave;
• Provide assistance to Partner and team members, including scheduling and task coordination.
• Support other office activities and perform ad hoc administrative tasks as required by the leadership team.
  
  

• HKID holder.
• Diploma or certification in paralegal studies, executive assistant training, or a related field.
• 1-2 years of relevant experience in administrative, preferably within a law firm, or professional services environment.
• Proficiency in both written and spoken English and Chinese (Cantonese and/or Mandarin).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive attitude with the ability to work independently and as part of a team.
• Familiarity with Microsoft 365 applications.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Law Practice, Legal Services, and Administration of Justice

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Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 2 days ago

Southern District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 2 hours ago

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