89 Ea To Md jobs in Hong Kong

Senior Project Executive (Administrative Support), Service Promotion

Hong Kong Trade Development Council

Posted 10 days ago

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Job Description

Senior Project Executive (Administrative Support), Service Promotion

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

Job Overview

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

Responsibilities:
  • Provide secretarial and administrative support to the Associate Director and Section Heads
  • Compile statistical reports and presentation materials
  • Coordinate the timely submission of management reports and handle departmental duties
  • Coordinate team meetings and gatherings
  • Consolidate departmental budgets and manage cost allocations for projects
  • Handle team administrative duties
  • Organize and maintain files of correspondence and records
  • Assist project teams in project execution, including onsite support when necessary
  • Perform other duties as assigned
Requirements:
  • Minimum 5 years of relevant experience as an administrative assistant
  • Ability to work independently, prioritize, and handle multiple tasks
  • Proactive, self-initiated, and attentive to details
  • Mature, creative, and team-oriented
  • Good command of spoken and written English and Chinese, including Putonghua
  • Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.
Remuneration and Benefits:

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Application Procedure:

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

Additional Information
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Business Development and Sales
  • Industries: International Trade and Development
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Senior Project Executive (Administrative Support), Service Promotion

Hong Kong, Hong Kong Hong Kong Trade Development Council

Posted 3 days ago

Job Viewed

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Job Description

Senior Project Executive (Administrative Support), Service Promotion

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

Job Overview

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

Responsibilities:
  • Provide secretarial and administrative support to the Associate Director and Section Heads
  • Compile statistical reports and presentation materials
  • Coordinate the timely submission of management reports and handle departmental duties
  • Coordinate team meetings and gatherings
  • Consolidate departmental budgets and manage cost allocations for projects
  • Handle team administrative duties
  • Organize and maintain files of correspondence and records
  • Assist project teams in project execution, including onsite support when necessary
  • Perform other duties as assigned
Requirements:
  • Minimum 5 years of relevant experience as an administrative assistant
  • Ability to work independently, prioritize, and handle multiple tasks
  • Proactive, self-initiated, and attentive to details
  • Mature, creative, and team-oriented
  • Good command of spoken and written English and Chinese, including Putonghua
  • Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.
Remuneration and Benefits:

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Application Procedure:

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

Additional Information
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Business Development and Sales
  • Industries: International Trade and Development
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Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

The Hong Kong University of Science and Technology

Posted 10 days ago

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Job Description

Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

1 day ago Be among the first 25 applicants

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Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

  • Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
  • Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
  • Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
  • Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
  • Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
  • Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative and Information Technology
  • Industries Higher Education

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Kwun Tong District, Hong Kong SAR 1 month ago

Officer, Contact Center Customer Service

Kowloon City District, Hong Kong SAR 2 weeks ago

Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Assistant Business Development Manager (Cold Storage)

Kwun Tong District, Hong Kong SAR 8 months ago

Assistant Manager, Manufacturing Applications Assistant Manager/Senior Executive - Yield Management - Space Management

Kowloon City District, Hong Kong SAR 1 month ago

Assistant Manager (Partnerships & Ecosystem), AI & Innovation Lab (Ref: SCD220/25, 10542) Assistant Clubhouse & Public Relations Manager (5-day work) Assistant General Manager (Finance & Procurement) (Ref: FIN0701) Assistant Manager (Network Infrastructure), Up to 70K Assistant Manager / Senior Officer, Client Solutions

Kwun Tong District, Hong Kong SAR 6 days ago

Assistant Manager - Contact Centre and Remote Channel

Kwun Tong District, Hong Kong SAR 5 months ago

Assistant Manager/ Senior Business Analyst - HR Applications & Business Analysis

Kwun Tong District, Hong Kong SAR 1 year ago

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Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

Kowloon, Kowloon The Hong Kong University of Science and Technology

Posted 1 day ago

Job Viewed

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Job Description

Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880)

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

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Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

  • Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
  • Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
  • Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
  • Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
  • Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
  • Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative and Information Technology
  • Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

Sign in to set job alerts for “Assistant Manager” roles.

Kwun Tong District, Hong Kong SAR 1 month ago

Officer, Contact Center Customer Service

Kowloon City District, Hong Kong SAR 2 weeks ago

Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Assistant Business Development Manager (Cold Storage)

Kwun Tong District, Hong Kong SAR 8 months ago

Assistant Manager, Manufacturing Applications Assistant Manager/Senior Executive - Yield Management - Space Management

Kowloon City District, Hong Kong SAR 1 month ago

Assistant Manager (Partnerships & Ecosystem), AI & Innovation Lab (Ref: SCD220/25, 10542) Assistant Clubhouse & Public Relations Manager (5-day work) Assistant General Manager (Finance & Procurement) (Ref: FIN0701) Assistant Manager (Network Infrastructure), Up to 70K Assistant Manager / Senior Officer, Client Solutions

Kwun Tong District, Hong Kong SAR 6 days ago

Assistant Manager - Contact Centre and Remote Channel

Kwun Tong District, Hong Kong SAR 5 months ago

Assistant Manager/ Senior Business Analyst - HR Applications & Business Analysis

Kwun Tong District, Hong Kong SAR 1 year ago

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Executive Assistant

Willa Legal

Posted 4 days ago

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Job Description

Willa Legal is a trusted boutique Hong Kong law firm providing private investment fund-related legal services to fund sponsors, asset managers, family offices, high-net-worth individuals, and fund investors. Recognized as a leading firm by Legal500 and IFLR1000, Willa Legal stands out for its expertise in various fund strategies and structures, including hedge, private equity, and venture capital. The firm excels in establishing and growing fund businesses and fund management platforms for its clients. Willa Legal also represents investors in negotiating and reviewing investment product offering documents.

Role Description

This is a full-time on-site role for an Executive Assistant located in Central, Hong Kong SAR. The Executive Assistant will provide executive administrative support and ensuring smooth office operations and supporting the executive team in daily activities, including:

  • Managing and organizing schedules, appointments, and meetings for the Founding Principal.
  • Bookkeeping travel and expense claims, and payments to vendors, corporate consultants and business association memberships.
  • Leading special projects such as corporate gift design, procurement, and delivery.
  • Handling general office administrative duties, including ordering office supplies (e.g., water, paper, stationeries and groceries) and liaising with suppliers.
  • Handling electronic filing of emails and documents, format Word, Excel, and PowerPoint files.
  • Drafting, revising and formatting emails and documents.
  • Performing other duties reasonably assigned by the Founding Principal.

Qualifications

  • Fresh bachelor degree's graduates are welcome. Remuneration will be commensurate with relevant experience.
  • Good command of oral and written English and Chinese (Cantonese and Mandarin) and Microsoft office (e.g. Outlook, Word, Excel and PowerPoint).
  • Detail-oriented, organized, discreet, efficient, eager to learn and problem solving.
  • Ability to multitask effectively and prioritize in a fast-paced environment.
  • Basic website maintenance and Canva skills are preferred.

Application

Interested candidates should send cover letter, resume and expected salary to with an appropriate subject line in English.

Personal Information Collection Statement

All information collected from and provided by the applicant to Willa Legal will be kept strictly confidential and will be solely used by Willa Legal, and Willa Services Limited, for assessing the applicant's suitability for the position. The applicant may make a request to access to, and to request correction of, his/her own personal data provided by the applicant to Willa Legal by contacting Willa Legal by email. Willa Legal has the right to charge a reasonable fee for processing applicant’s data access and correction request. All personal data of applicants that are not employees of Willa Legal will be kept for a period of 12 months from the application date and will be destroyed afterwards.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Legal Services

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Get notified about new Executive Assistant jobs in Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong Internal Communications Assistant & Executive Assistant Office and Administration Manager– Hong Kong, Macau & Asia

Central & Western District, Hong Kong SAR 2 days ago

Executive Assistant (6 months fixed term contract) - HSBC Life Office and Administration Manager-Hong Kong, Macau & Asia Senior Manager, Chief of Staff Office (HK) Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Executive Assistant (Infection Prevention and Control) Assistant Manager / Manager, Facilities and Office Administration Duty Manager/ Assistant Manager - Front Office Media Content Senior Executive / Assistant Manager (FMCG | Skincare) Assistant Manager/ Senior Officer, Business Operations Office

Kowloon City District, Hong Kong SAR 2 months ago

Wealth Management - Global Family Office Relationship Manager Senior Business Manager, CE Office and Strategy, Banking Group

Hong Kong, Hong Kong SAR HK$80,000.00-HK$100,000.00 2 days ago

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Executive Assistant

Ralph Lauren

Posted 10 days ago

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Job Description

Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

  • Administrative Support
  • Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
  • A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Maintain professionalism, handle confidential documents and communications with discretion.
  • Draft and distribute internal communications on behalf of the People leadership team.
  • Conduct research and compile data to support strategy and decision-making.
  • Proceed the expenses related to APAC Management Office
  • Office Coordination
  • Ensure smooth day-to-day operations of the APAC Management Office.
  • Liaise with internal and external stakeholders to schedule and facilitate key discussions.
  • Organize and support executive meetings, including preparing agendas and taking minutes.
  • Project and Event Support
  • Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
  • Track progress on strategic projects and follow up on action items.
  • Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
  • Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Track deadlines, deliverables, and progress on related projects.
  • Communication Management
  • Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
  • Draft and proofread communications on behalf of leadership.
  • Data and Document Management
  • Maintain filing systems (digital and physical).
  • Track key documents, contracts, and compliance deadlines.

Experience, Skills & Knowledge

  • Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
  • 3+ years of experience as an Executive Assistant
  • Excellent written and verbal communication skills in English, Cantonese and Mandarin.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
  • Exceptional organizational, time-management and multitasking abilities.
  • High level of discretion and professionalism.
  • Ability to work independently and prioritize tasks in a fast-paced environment.
  • Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Retail Apparel and Fashion

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Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong

Kwun Tong District, Hong Kong SAR 1 day ago

Executive Assistant - Banking (Up to 40K/mth)

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) Senior Manager, Chief of Staff Office (HK)

Tsuen Wan District, Hong Kong SAR 2 weeks ago

Executive Assistant in Faculty of Humanities (Ref: 2500543)

New Territories, Hong Kong SAR 3 weeks ago

Assistant Manager / Manager, Facilities and Office Administration Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Assistant Manager - Manager (Personal E-Business) Executive Assistant (Infection Prevention and Control)

Kowloon City District, Hong Kong SAR 1 month ago

Duty Manager/ Assistant Manager - Front Office

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Executive Assistant

The Walt Disney Company

Posted 10 days ago

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Job Description

Join to apply for the Executive Assistant role at The Walt Disney Company

Join to apply for the Executive Assistant role at The Walt Disney Company

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Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

As a key member of our fast-paced APAC team, reporting to an EVP, you’ll play a vital role in ensuring smooth operations and driving team success.

We’re looking for someone who is highly organized, proactive, adaptable, and collaborative - someone who can manage multiple priorities with professionalism, discretion, and integrity.

Join us and be part of the magic.

Key Responsibilities


  • Provide high-level administrative support to Executives, including managing complex calendars across time zones, coordinating meetings, and preparing for daily engagements
  • Arrange and manage domestic and international travel, including detailed itineraries and timely expense processing
  • Serve as a professional and proactive liaison with internal and external stakeholders across the region and globally, while upholding confidentiality and integrity when handling sensitive information
  • Attend selected meetings to take notes, summarize key points, and manage action items
  • Maintain awareness of priorities, manage incoming requests and support time-sensitive issues with discretion
  • Coordinate logistics for internal events, workshops, and cross-functional meetings
  • Draft, edit, and format presentations, reports, memos, and other communications with accuracy and polish
  • Track projects and follow-ups, assist with scheduling, research, and project management when needed


Basic Qualifications & Skills


  • Bachelor’s degree
  • Minimum 6 years’ experience supporting senior executives in a multinational environment, with a proven ability to manage complex calendars and multiple priorities in a fast-paced, deadline-driven setting
  • Fluent in English, Cantonese, and Mandarin, with excellent verbal and written communication skills
  • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and enterprise tools such as Concur
  • Strong organizational skills with exceptional attention to detail and accuracy
  • Self-starter with a proactive mindset; anticipates needs and takes initiative
  • Exercises sound judgment, discretion, and professionalism in handling confidential matters
  • Flexible and adaptable, including availability for occasional after-hours support (e.g., press events, urgent travel arrangements)
  • Collaborative team player with a positive, can-do attitude, committed to building strong relationships and going the extra mile


Preferred Experience


  • Experience at The Walt Disney Company
  • Background in large multinational organizations

Seniority level
  • Seniority level Executive
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Entertainment Providers

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Get notified about new Executive Assistant jobs in Quarry Bay, Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong Executive Assistant, Commercial Investment Bank Executive Assistant - Banking (Up to 40K/mth) Executive Assistant/Office Manager, Hong Kong Senior Personal Assistant - Global Private Banking Office Administration Manager - Property Developer Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) Executive Assistant in Faculty of Humanities (Ref: 2500543)

New Territories, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Executive Assistant (Infection Prevention and Control) Assistant Manager - Manager (Personal E-Business) Duty Manager/ Assistant Manager - Front Office Assistant Front Office Manager / Guest Services Manager - The Langham, Hong Kong SECRETARY / EXECUTIVE ASST (28K-32K) - member of HK listed company / investment holdings (Central District)

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Executive Assistant

JLL

Posted 10 days ago

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Job Description

Join to apply for the Executive Assistant role at JLL .

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Responsibilities:
  • Manage the daily/weekly/monthly agenda and arrange meetings and appointments for the Asia ExCo members as needed.
  • Handle administrative tasks such as access cards, meeting deck updates, requisitions, welcoming new joiners, and equipment arrangements.
  • Coordinate travel arrangements, expense claims, and mail filtering.
  • Assist with sitting plans and office renovations.
  • Prepare weekly reports for DFIN ExCo members.
  • Maintain confidentiality with drives and mailing lists, and coordinate related activities.
  • Support team-building events and seminar organization for the COO team.
Requirements:
  • Associate's Degree with at least 5 years of secretarial experience.
  • Excellent multitasking, organizational, and communication skills.
  • Discretion and confidentiality are essential.
  • Ability to act as PA to the Regional CFO and collaborate with team members.
  • Proficiency in Microsoft Office and good verbal and written communication skills.
Additional Information:
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative

This job posting is active and accepting applications.

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Executive Assistant

Manulife

Posted 10 days ago

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Job Description

Join to apply for the Executive Assistant role at Manulife

Join to apply for the Executive Assistant role at Manulife

Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Asia Corporate Real Estate and Operations Leaders. This position will be reporting directly to the Head of Corporate Real Estate and Head Of Operations Innovation, Transformation and Performance, Asia. The successful candidate will be responsible for managing the calendar, travel, meetings set up of the leadership team (ALT) and senior management team (SMT) members and their teams, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The tasks will include but not limited to formatting, proof reading and the issuance of required reports, preparation of presentation decks, KPI reporting and support ALT and SMT in monitoring the department KPI and budget, office administration and organizing team events. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an ‘own it’ mindset.

Job Description

  • Manage Hong Kong based ALT and SMT’s calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
  • Manage meeting and travelling schedules while they are on Asia/Global business trips.
  • Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
  • Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
  • Prepare expense reports for ALT and SMT.
  • Perform final formatting and proof reading and issuance of required reports.
  • Assist in preparing committees/board materials and presentation deck.
  • Assist in collecting data for KPI reporting.
  • Assist in KPI and budget monitoring.
  • Organize team events and activities independently.
  • Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
  • Partner with other administrative staff to coordinate and prepare for meetings.
  • Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
  • Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
  • Facilitate interdepartmental communication and manage special projects, as necessary.

Required Qualifications

  • A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
  • Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
  • Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
  • Ability to deal with a high level of ambiguity and utilize sound business judgment.
  • Great organizational skills, a strong bias for action and the ability to multitask effectively.
  • Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
  • Strong track record of being a team player within a large scale fast-moving and process-driven environment.
  • Excellent communication (written and verbal) and interpersonal skills.
  • Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
  • Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization.
  • Ability to come up with creative ideas in team events and activities.

When You Join Our Team

  • We’ll empower you to learn and grow the career you want.
  • We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
  • As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife And John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Working Arrangement

Hybrid

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Insurance

Referrals increase your chances of interviewing at Manulife by 2x

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Executive Assistant

Peterson Group

Posted 10 days ago

Job Viewed

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Job Description

The ideal candidate will provide top-level secretarial support for high level executive. They should be well-organized and good in calendar management, and responding to emails on the executive's behalf. Lastly, this individual should be able to assist in preparing reports and presentation.

Responsibilities

  • Provide full spectrum of executive secretarial and administrative support to the senior management including calendar management and meeting coordination
  • Ensure effective time management and prioritize conflicting commitments
  • Organise management meetings, prepare agenda and minute taking and proactively follow up on action points
  • Coordinate travel arrangements including flight and accommodation bookings and itinerary planning
  • Support the preparation of correspondence, reports and presentation materials
  • Act as key point of contact between the executives and internal/external stakeholders
  • Daily administration work to keep the office running smoothly
  • Handle ad hoc assignments as assigned

Qualifications

  • Degree holder in Business Administration or related disciplines preferably tertiary education institution
  • At least 3 years of proven experience as Executive Assistant to senior executives
  • Strong calendar management, good time management and organizing skills
  • Have affinity and excellent interpersonal communication and problem-solving skills, and high EQ
  • An enthusiastic and outgoing personality with high integrity and professionalism
  • Multi-tasking abilities, responsible and possess a strong drive for excellence
  • Self-motivated, dynamic, continuous learning mindset and a good team player
  • Proactive, independent, mature, detail-minded with positive attitude
  • Good logical sense and business acumen
  • Excellent in written and spoken English a must. Fluency in Cantonese, Mandarin a plus
  • Well-versed in IT technology. Advanced proficiency in MS office with excellent PowerPoint skills

We offer an attractive compensation package, bank holidays, medical benefits, and paid examination leave to the right candidate.

Interested candidates please send your detailed resume with your present and expected salary to

Employment application data held by the Group will be treated in strict confidence and used only for recruitment purposes. Applicants who are not contacted within 2 months may consider their applications unsuccessful. The Group will retain their applications for a maximum period of one year and may refer suitable applicants to other vacancies within the Group.

Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Real Estate and Investment Management

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