476 Executive Assistant jobs in Hong Kong

Ref.:

Work type: Full-time

Department: Department of Electrical and Electronic Engineering

Categories: Executive / Technical / Support

Hong Kong

Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) in Department of Electrical and Electronic Engineering (Ref.: to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

Applicants should possess a good Bachelor's degree, with at least 2 years' full-time administrative work experience, preferably in the tertiary education sector. They should have an excellent command of both written and spoken English and Chinese (including Putonghua); good organisational, interpersonal, communication and problem-solving skills; proficiency in IT and familiarity with office applications; ability to work independently and under pressure to meet tight deadlines. They should also have a strong sense of responsibility, attention to details and ability to multi-task. Immediately available is preferred.

The appointee will be part of the administrative team providing comprehensive support to supervisor(s). Key responsibilities include:

• Handling staff recruitment processes, including hiring, reappointment and promotions;
• Handling compensation and benefits administration;
• Assisting in HR activities such as onboarding new staff and coordinating staff training and development;
• Maintaining staff records, data collection, filing and system updates;
• Supporting finance and accounting task; and
• Performing other duties as assigned by the Head of the Department or their delegates.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue untilAugust 25, 2025, or until the post is filled, whichever is earlier.

Advertised:Aug 14, 2025 (HK Time)

Applications close:Aug 25, 2025 (HK Time)

• Salary: Negotiable, plus company benefits
• Location: Quarry Bay, Hong Kong
• Contract: Full Time
• Shifts: 40 hours per week, Monday – Friday, 9am until 6pm with 1-hour unpaid lunch break
• Work model: Fully onsite

The Executive Assistant will provide high-level administrative and strategic support to senior executives, enabling them to focus on leadership priorities and client engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing demands in a fast-paced, global environment.

• Manage complex and dynamic calendars, including scheduling meetings across time zones
• Coordinate domestic and international travel arrangements, including visas and itineraries
• Prepare, proofread, and format correspondence, presentations, and reports
• Handle sensitive and confidential information with the utmost discretion

• Serve as a liaison between the executive and internal/external stakeholders
• Facilitate communication and follow-up on behalf of the executive
• Build and maintain trusted relationships across the executive’s network

• Organize and support internal meetings, client events, and team offsites
• Assist in the execution of strategic initiatives and special projects
• Monitor deadlines and ensure timely completion of deliverables

• Process expense reports, timesheets, and reimbursements
• Maintain accurate records and filing systems in accordance with firm policies
• Provide coverage and support to other Executive Assistants as needed

• Bachelor’s degree in a related discipline
• 8+ years experience supporting senior executives, preferably in consulting or finance
• Advanced skills in Microsoft Office Suite; familiarity with CRM and scheduling tools
• Ability to prioritize under tight time constraints and to work successfully in a fast-paced environment
• Excellent written and verbal communication skills with professional demeanor
• Fluent in English and Mandarin
• High emotional intelligence, adaptability, and a proactive approach

We offer a comprehensive benefits package to support our employees both professionally and personally, including but not limited to:

• 15 days holiday, plus bank holidays (pro-rata for part time or fixed term roles)
• Life Assurance
• Private Medical Insurance
• Referral Scheme

You will also have the opportunity to work for a global employer dedicated to offering an enjoyable, challenging, and rewarding career with future career development prospects.

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business—synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us—for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

No one knows more about aligning talent and organizational strategies than us. With our unique expertise, we can help you release the power of your collective genius and drive superior performance.

At Korn Ferry, we’re passionate about creating a diverse, autonomous, and flexible environment. Having a career at Korn Ferry, talent thrives and excellence is always recognized and rewarded.

You’ll be empowered to share your ideas and to follow them through. And, because we’re all about taking talent further, you can look forward to exceptional training and development opportunities in every job at Korn Ferry.

OUR PURPOSE: To enable people and organizations to exceed their potential.

OUR VISION: To be the preeminent organizational consultancy.

OUR VALUES:

• Inclusion: We embrace people with different points of view, from all backgrounds. And we think and work as one team.
• Honesty: We say what we mean, and we do what we say. We hold ourselves to the highest standards. And we make it safe for people to speak out when they see something wrong.
• Knowledge: We are insatiably curious, always learning new things. And we actively help our colleagues grow and develop, too, with mentoring and support.
• Performance: We never settle for the status quo. We always strive to be better today than we were yesterday and do our best for our clients, colleagues, and shareholders.

OPPORTUNITY TO ENHANCE YOUR CAREER - It’s about exceeding your potential.

The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support to their assigned Senior Client Partner(s) in a search practice.

In summary, the role provides project co-ordination and management of all opportunities and engagements being executed by Senior Client(s) and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Searcher (core database application used to help conduct candidate searches and candidate sourcing), Salesforce and PSA.

KEY RESPONSIBILITIES:

• Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Always maintain strictest confidentiality when dealing with sensitive client and candidate information.
• Open and close engagements properly in Searcher and SAP or using cross-border alternatives; assure that all required documentation is completed and processed.
• Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
• Draft proposals, position specifications and candidate resumes, in co-ordination with other EAs and consultants/associates on the team.
• Help prepare and edit Pitch Decks and proposals in PowerPoint.
• Schedule, organize and log candidate meetings with consultants and clients.
• Organize both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organization of travel plans.
• Ensure that candidate education verifications are completed on a timely basis.
• Ensure accurate and timely Searcher notations for candidates, engagement, and business development individuals/companies.
• Assist in business development as needed/necessary including using internet to research companies, individuals and industries, update consultant’s business development activities and opportunity management on SalesForce and Searcher as appropriate.
• Monitor all engagements exported or shared with other offices and/or consultants worldwide.
• Produce written responses to resumes and phone contacts.
• Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
• Prepare and submit accurate and timely expense reports for consultant (s) using internal Concur tool.
• Ensure effective co-ordination of workflow by partnering with local AOM and other office staff when necessary.
• Periodic backup telephone/admin support for other Admins, consultants during absences.
• Participate in regularly scheduled office meetings.
• Keep up to date of KF policies and procedures and software by reviewing all emails and attending training sessions where necessary.
• Participate in training new hires and temporary staff.
• Manage a high volume and variety of calls from clients, candidates, business development contacts and jobseekers.
• Monitor Partner’s email and traffic.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules.
• Work with other practice EAs as necessary to organize ad-hoc events and BD mailings.

PROFESSIONAL EXPERIENCE/QUALIFICATIONS:

• Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word, and Excel).
• Five plus years of relevant experience of supporting leaders and senior professionals within a Professional Services
• High degree of professionalism and competence.
• Desire and commitment to learn the “craft” of search at the highest level and be an integral part of the team.
• Dependable and discreet.
• Strong work ethic and sense of personal and professional integrity.
• Inter-personally and intellectually flexible to accommodate needs of business.
• Thrives in a highly stimulating environment.
• Good sense of humor.
• Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all the firm’s key constituencies.
• Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
• Ability/willingness to “partner” with consultant and serve as a team player.
• Self-confident and assertive.
• Excellent written and verbal communication skills, with a desire to communicate effectively at all levels within and outside the firm.
• Meticulous attention to detail and superior organizational skills.
• Able to manage and prioritize multiple tasks simultaneously.
• Ability to stay focused and complete assignments within given timeframes and required deadlines.

• Associate

• Full-time

• Administrative, Customer Service, and Human Resources

• Human Resources Services

Responsibilities

• Provide direct support to a CEO and COO and general support to the daily operations and administrative functions of the Institute;
• Manage the daily calendars of senior management, ensuring efficient scheduling;
• Coordinate all aspects of executive-level appointments, meetings, receptions, and conference calls;
• Prepare and review meeting materials and correspondence as needed;
• Assist in creating and modifying presentations, spreadsheets, reports and various documents;
• Arrange travel, including preparation of schedules, agendas, budget and expense reports;
• Demonstrate sound ethical judgment, manage control issues and uphold company policies;
• Proactively follow up on critical tasks to meet deadlines and commitments;
• Build strong relationships with internal/external stakeholders;
• Support sales and marketing initiatives; and
• Handle ad hoc requests as needed to support executive operations.

• Bachelor's/University degree or equivalent experience;
• Minimum of 5 years of experience as an executive assistant in large organizations;
• Articulate with excellent command of written and spoken English and Chinese (both Putonghua and Cantonese);
• Highly proficient in Microsoft Office;
• Strong research skills for data gathering, analysis, and presentation;
• Exceptional organizational and time management skills;
• Resourceful team player with the ability to work independently;
• High level of integrity and ability to maintain confidentiality;
• Excellent interpersonal skills and ability to thrive in a fast-paced environment; and
• Experience in sales and marketing will be an advantage.

• Associate

• Contract

• Administrative

• Research Services, Chemical Manufacturing, and Engineering Services

Join to apply for the Executive Assistant role at Hong Kong Aero Engine Services Limited (HAESL)

HAESL is a joint venture company between Rolls-Royce plc and Hong Kong Aircraft Engineering Co. Ltd. (HAECO), a member of the Swire Group to provide aero-engine repair and overhaul services. We are a fast-growing company that provides a dynamic and stable working environment, along with a highly competitive remuneration package. Our company is an ideal choice for individuals aspiring to build a successful career in the fields of engineering and aviation. Don’t miss this opportunity to join us and embark on a rewarding professional journey. Take the first step towards a prosperous future by joining our team today!

Job Responsibilities

• Provide professional secretarial support to the senior management and handle office administration.
• Act as the primary liaison between senior executives and internal/external stakeholders.
• Manage the senior executives’ daily calendars, including meetings, appointments and activities.
• Coordinate logistics arrangement of conferences, meetings and corporate events.
• Receive, screen and direct incoming calls, visitors, mails and emails.
• Organize all aspects of business travel arrangement of the senior management.
• Provide general administrative support, including managing office supplies, handling invoices and expense reimbursements.
• Handle and manage confidential documents and information with the highest level of discretion and professionalism.
• Supervise a small team including administrative staff and driver, and ensure tasks are delivered with high quality.
• Ad-hoc assignments as assigned by the Senior Management.

Key Requirements

• Bachelor's degree in Business Administration or a related field.
• Over 5 years of experience in Secretary / Executive Assistant in serving senior management level.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Detail-minded, high level of professionalism and discretion in handling confidential information.
• Excellent written and verbal communication skills in both English and Chinese (Cantonese and Putonghua).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Approachable with the ability to communicate professionally with all levels.
• Flexible and able to adapt to changing priorities and work in a timely manner.
• Proactive and resourceful approach to problem-solving.
• Exposure to the aviation industry is an advantage.
• Candidate with less work experience will be considered as an Administrator.

Perks

• Coach Subsidy
• Staff Canteen Subsidy
• Double Pay
• Incentive Bonus
• Quarterly Safety Bonus
• Medical Coverage for dependent and child
• Education Subsidies
• And more.

Data collected will be used for recruitment purpose only

• Mid-Senior level

• Other

• Administrative

• Aviation and Aerospace Component Manufacturing

Please feel free to visit our company website at

Applicants not invited for interview within three weeks from the date of submitting CV may consider their application unsuccessful.

Associate Director | Hong Kong | Charlotte Frank - Business Support Recruitment

About the role

Our client, a world-renowned hedge fund with a dynamic global presence, is seeking a polished and proactive Team Assistant to support their high-performing Equities/Investment team. This is a role for someone who thrives in fast-paced, high-stakes environments and understands the rhythm of financial services at the top tier.

The ideal candidate will bring up to 10 years of relevant experience—preferably within the buy-side or broader financial services—and demonstrate exceptional communication finesse, organizational precision, and the ability to manage competing priorities with grace. You’ll be interfacing with professionals across all levels, including senior leadership and C-suite executives, so a confident, articulate presence is key. The ideal candidate is someone who can anticipate needs before they're spoken, juggle calendars like a strategist, and bring calm to complexity.

Given the nature of the role and the global stakeholder engagement, fluent English is essential, while Cantonese and Mandarin is a plus.

• Proactively manage complex calendars, identify and action priorities, liaise with key teams (business development, corporate access, central leads, etc.) to schedule and coordinate high-profile internal and external meetings across multiple time zones
• Plan and manage comprehensive domestic and international travel itineraries, including flights, accommodation, ground transportation, visas / other necessary travel documents and update calendars accordingly
• Reconcile and process expense reports in a timely manner, ensuring adherence to company policies and deadlines
• Liaise with key operational teams to facilitate the onboarding of new joiners, including coordinating training schedules and arranging desk set-up and access to required systems
• Partner with key operational teams to support and facilitate the smooth running of internal programs
• Plan and coordinate team events

• Minimum Bachelor’s Degree requirement
• 5+ years’ experience in an administrative or executive assistant role, ideally within financial services, investment management, or a fast-paced corporate environment (experience within a hedge fund is advantageous but not essential)
• Strong proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) with the ability to quickly learn proprietary software
• Exceptional time management and organizational skills, with the ability to manage multiple priorities and meet tight deadlines in a dynamic environment
• High level of discretion and professionalism when handling confidential information and sensitive matters
• Strong interpersonal skills with the ability to interact confidentially and effectively with senior management, team members, and external stakeholders
• Excellent verbal and written communication skills, with strong attention to detail
• A proactive approach with a problem-solving mindset, capable of anticipating needs and action plans at short notice
• Strong team-oriented attitude but equally able to act independently

Job Code: SM/64765

For further information, please kindly contact Shaleena Mulchandani or email your details across to

Personal data collected will be used for recruitment purposes only

By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy

Please note that only shortlisted candidates will be contacted

• Mid-Senior level

• Full-time

• Administrative

• Investment Management and Financial Services

Get AI-powered advice on this job and more exclusive features.

Our client, a company specializing in cooling technology, is expanding its operations and is currently seeking an Executive Assistant to support their offices in Hong Kong and Shenzhen.

Job Responsibilities:

• Schedule and coordinate meetings, appointments, and events for CEO.
• Organize and facilitate meetings, ensuring effective communication with stakeholders.
• Prepare and circulate presentation materials, agendas, and meeting minutes.
• Attend meetings and actively track action items for follow-up.
• Independently manage databases, daily tasks, and business communications.
• Arrange comprehensive travel plans and itineraries, including occasional day trips to Shenzhen for business.

Job Requirements:

• Bachelor’s degree in Business Management or a related field from a prestigious university.
• IANG visa holders are welcome to apply.
• Highly self-motivated with strong attention to detail.
• Minimum of 3 years’ experience experience as an Executive Assistant or in a similar administrative role.
• Proactive and adaptable, able to navigate changing priorities and responsibilities.
• Excellent interpersonal skills, capable of working with a diverse group of individuals.
• Proficient in Cantonese, with good command of English and Mandarin.
• Strong analytical and problem-solving skills, with the ability to work well under pressure.

Interested parties, please click to this link: to apply online or email with your latest CV to

Please note that only shortlisted candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative, General Business, and Strategy/Planning
• Industries Climate Technology Product Manufacturing and Energy Technology

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Wan Chai District, Hong Kong SAR 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Overview

We are looking for an Executive Assistant who is proactive, organized, and has a great personality to provide administrative support to our senior executives. As an Awesome Executive Assistant, you will be responsible for managing the day-to-day operations of the executive office, including scheduling appointments, organizing meetings, managing travel arrangements, and handling confidential information.

• Manage and maintain the executive's schedule, including scheduling appointments and meetings, and making travel arrangements.
• Act as the primary point of contact for the executive, screening calls, emails, and correspondence, and responding on behalf of the executive when necessary.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Prepare reports and financial data, as well as conduct research as needed.
• Manage and maintain the executive's files and records, including confidential information, in an organized and accessible manner.
• Facilitate communication between the executive and internal and external stakeholders, including coordinating with other departments and external partners.
• Provide administrative support for special projects and events as needed.
• Handle other duties as assigned by the executive.

• Bachelor's degree preferred.
• At least 5 years of experience as an executive assistant or similar role.
• You have an upbeat and positive personality that shines through in all of your interactions.
• You are proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• You have excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• You have strong communication and interpersonal skills, with the ability to interact with all levels of the organization.
• You have a high level of attention to detail and accuracy.
• You are proactive and able to anticipate the needs of the executive.
• You can handle confidential and sensitive information with discretion and professionalism.
• You are able to work independently and as part of a team.

• Mid-Senior level

• Full-time

• Administrative, Customer Service, and Human Resources

• Banking, Financial Services, and Software Development