131 Executive Assistant jobs in Hong Kong

Join to apply for the Executive Assistant role at ASTRI - Hong Kong Applied Science and Technology Research Institute

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Join to apply for the Executive Assistant role at ASTRI - Hong Kong Applied Science and Technology Research Institute

Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness through applied research. ASTRI’s core R&D competence in various areas is grouped under five Technology Divisions: Advanced Electronic Components and Systems; Artificial Intelligence and Trust Technologies; Communications Technologies; IoT Sensing and AI Technologies; and Intelligent Perception and Control Technologies.

It is applied across six core areas which are Smart City, Financial Technologies, New Industrialisation and Intelligent Manufacturing, Digital Health, Application Specific Integrated Circuits and Metaverse.

Over the years, ASTRI has nurtured a pool of research, I&T talents and received numerous international awards for its pioneering innovations as well as outstanding business and community contributions. To date, ASTRI has transferred almost 1,500 technologies to the industries and been granted more than 1,100 patents in the Mainland, the US, and other countries.

Job Responsibilities

To support our constant endeavour to position Hong Kong as a world-class smart city and an international hub of innovation and technology, we are seeking qualified professionals to fill the following position(s):

• Provide professional secretarial and administrative support to the Senior Executive
• Act as the internal and external coordinator of all the activities of the Senior Executive
• Manage the required tasks and provide advices to the Senior Executive on activities with external industry parties, government bodies, and board of directors
• Prepare documents to be reviewed and presented by the board of directors, executives, and other activities
• Assist, coordinate and collaborate with internal and external parties on various business activities
• Organise and prepare presentation materials, reports, meeting minutes and other correspondence including translation, letters and email
• Support travel arrangements and reimbursement claims
• Support all other ad-hoc requests as needed
  
  

• Bachelor’s degree or above
• At least 5 years of experience in departmental supporting and administration roles in sizable organizations is a plus
• Strong organisational and time management skills
• Strong cultural adapter, able to, and lead others to, cope with change
• Proficient in Microsoft Office (Outlook, PowerPoint, Word and Excel)
• Highly resourceful and proactive team player with the ability to work independently
• Excellent integrity and ability to keep confidentiality in the highest priority manner
• Good inter-personal skills and works well in a fast pace dynamic environment
• Excellent language skills, high proficiency in written and spoken English, Cantonese and Putonghua is a must
• Lives ASTRI values
  
  

• Seniority level Associate

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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Kowloon City District, Hong Kong SAR 1 month ago

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Our client, a company specializing in cooling technology, is expanding its operations and is currently seeking an Executive Assistant to support their offices in Hong Kong and Shenzhen.

Job Responsibilities:

• Schedule and coordinate meetings, appointments, and events for CEO.
• Organize and facilitate meetings, ensuring effective communication with stakeholders.
• Prepare and circulate presentation materials, agendas, and meeting minutes.
• Attend meetings and actively track action items for follow-up.
• Independently manage databases, daily tasks, and business communications.
• Arrange comprehensive travel plans and itineraries, including occasional day trips to Shenzhen for business.

Job Requirements:

• Bachelor’s degree in Business Management or a related field from a prestigious university.
• IANG visa holders are welcome to apply.
• Highly self-motivated with strong attention to detail.
• Minimum of 3 years’ experience experience as an Executive Assistant or in a similar administrative role.
• Proactive and adaptable, able to navigate changing priorities and responsibilities.
• Excellent interpersonal skills, capable of working with a diverse group of individuals.
• Proficient in Cantonese, with good command of English and Mandarin.
• Strong analytical and problem-solving skills, with the ability to work well under pressure.

Interested parties, please click to this link: to apply online or email with your latest CV to

Please note that only shortlisted candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative, General Business, and Strategy/Planning
• Industries Climate Technology Product Manufacturing and Energy Technology

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Wan Chai District, Hong Kong SAR 3 weeks ago

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Direct message the job poster from Egon Zehnder

Join Our Team as an Executive Assistant at Egon Zehnder!

Are you ready to take your career to the next level with a prestigious global executive search firm? Egon Zehnder, the biggest private executive search and leadership advisory firm globally, is seeking a dynamic and highly organized Executive Assistant to support our Consumer and Services consultants.

Why Egon Zehnder?

At Egon Zehnder, we believe that great talent drives great organizations. As a top-tier executive search and leadership advisory firm, we partner with leading companies to identify and develop exceptional leaders. Join us, and become part of a collaborative environment where your contributions will make a real impact.

What We Offer:

• Collaborative Culture: Work alongside some of the brightest minds in the industry, where your ideas and insights are valued.
• Global Reach: Be part of a firm with a presence in over 40 countries, connecting with clients and candidates across diverse industries.
• Competitive Compensation: Enjoy a comprehensive benefits package that rewards your hard work and dedication.
• Professional Growth: We invest in your development with training programs.

Your Role:

As an Executive Assistant, you will be the backbone of our team, providing full administrative support to our consultants. Your responsibilities will include:

• Managing complex calendars and scheduling appointments with precision.
• Coordinating travel arrangements and itineraries for domestic and international trips.
• Preparing and organizing documents, reports, and presentations.
• Facilitating communication within the team and with clients, ensuring seamless operations.
• Assisting with special projects and initiatives that drive our firm’s success.

Who You Are:

• You possess exceptional organizational skills and attention to detail.
• You thrive in a fast-paced environment and can manage multiple priorities with ease.
• You have excellent communication skills, both written and verbal, in English and preferably Chinese (Mandarin).
• You are tech-savvy and proficient in Microsoft Office Suite and other relevant tools.
• You bring a proactive attitude and a problem-solving mindset to every challenge.
• Experience with reputable executive search firms will be an advantage.

Join Us!

If you are passionate about supporting leaders and making a difference in the world of discovering and developing top leaders, we want to hear from you! Take the next step in your career and become part of a team that values integrity, collaboration, and excellence.

Apply Today!

Send your resume and a cover letter detailing your experience here. Join Egon Zehnder and help us shape the future of leadership!

• Seniority level Executive

• Employment type Full-time

• Job function Administrative, Project Management, and Human Resources
• Industries Staffing and Recruiting, Human Resources Services, and Business Consulting and Services

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Get notified about new Executive Assistant jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

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Join to apply for the Executive Assistant role at JLL .

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• Manage the daily/weekly/monthly agenda and arrange meetings and appointments for the Asia ExCo members as needed.
• Handle administrative tasks such as access cards, meeting deck updates, requisitions, welcoming new joiners, and equipment arrangements.
• Coordinate travel arrangements, expense claims, and mail filtering.
• Assist with sitting plans and office renovations.
• Prepare weekly reports for DFIN ExCo members.
• Maintain confidentiality with drives and mailing lists, and coordinate related activities.
• Support team-building events and seminar organization for the COO team.

• Associate's Degree with at least 5 years of secretarial experience.
• Excellent multitasking, organizational, and communication skills.
• Discretion and confidentiality are essential.
• Ability to act as PA to the Regional CFO and collaborate with team members.
• Proficiency in Microsoft Office and good verbal and written communication skills.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative

This job posting is active and accepting applications.

Join to apply for the Executive Assistant role at Hong Kong Housing Society .

• Act as the personal secretary of the General Manager (Corporate Communications).
• Handle telephone and correspondence professionally and efficiently.
• Manage daily work schedules and general clerical work.
• Coordinate business appointments with internal and external parties, prepare correspondences, agendas, and minutes.
• Develop and maintain comprehensive filing systems for the General Manager and related teams.
• Perform general administrative duties, manage expenses, and assist in budgeting and financial control.
• Perform other duties as assigned.

• Diploma holder or above.
• Minimum 5 years of secretarial or executive assistant experience, preferably in public organizations.
• High proficiency in MS Office, including Outlook, Word, Excel, PowerPoint.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Good team player with strong interpersonal and communication skills.
• Able to multi-task and work efficiently in a fast-paced environment.
• Good command of verbal and written English and Chinese.
• Familiarity with expense management, budget tracking, and basic financial reporting.
• Ability to handle confidential and sensitive information discreetly and professionally.

Attractive remuneration package will be offered to suitable candidates. To apply, please submit your online application:

You are welcome to visit our website to learn more about us.

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

Personal data provided by job applicants will be used strictly in accordance with the Housing Society’s personal data policies, available on our website and upon request. Please refer to the Policy Statement on Employment Related Data under the Personal Data (Privacy) Ordinance on our website.

• Associate

• Full-time

• Administrative and Other

• Non-profit Organizations and Real Estate

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Get notified about new Executive Assistant jobs in Causeway Bay, Hong Kong SAR .

Locations include Sha Tin District, Kowloon City District, Wan Chai District, and Central & Western District.

Join to apply for the Executive Assistant role at Manulife

Join to apply for the Executive Assistant role at Manulife

Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Asia Corporate Real Estate and Operations Leaders. This position will be reporting directly to the Head of Corporate Real Estate and Head Of Operations Innovation, Transformation and Performance, Asia. The successful candidate will be responsible for managing the calendar, travel, meetings set up of the leadership team (ALT) and senior management team (SMT) members and their teams, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The tasks will include but not limited to formatting, proof reading and the issuance of required reports, preparation of presentation decks, KPI reporting and support ALT and SMT in monitoring the department KPI and budget, office administration and organizing team events. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an ‘own it’ mindset.

Job Description

• Manage Hong Kong based ALT and SMT’s calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
• Manage meeting and travelling schedules while they are on Asia/Global business trips.
• Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
• Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
• Prepare expense reports for ALT and SMT.
• Perform final formatting and proof reading and issuance of required reports.
• Assist in preparing committees/board materials and presentation deck.
• Assist in collecting data for KPI reporting.
• Assist in KPI and budget monitoring.
• Organize team events and activities independently.
• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
• Partner with other administrative staff to coordinate and prepare for meetings.
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
• Facilitate interdepartmental communication and manage special projects, as necessary.
  
  

• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
• Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
• Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
• Ability to deal with a high level of ambiguity and utilize sound business judgment.
• Great organizational skills, a strong bias for action and the ability to multitask effectively.
• Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
• Strong track record of being a team player within a large scale fast-moving and process-driven environment.
• Excellent communication (written and verbal) and interpersonal skills.
• Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization.
• Ability to come up with creative ideas in team events and activities.
  
  

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Insurance

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Kwun Tong District, Hong Kong SAR 6 days ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 5 days ago

New Territories, Hong Kong SAR 4 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

• Administrative Support
• Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
• A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Maintain professionalism, handle confidential documents and communications with discretion.
• Draft and distribute internal communications on behalf of the People leadership team.
• Conduct research and compile data to support strategy and decision-making.
• Proceed the expenses related to APAC Management Office
• Office Coordination
• Ensure smooth day-to-day operations of the APAC Management Office.
• Liaise with internal and external stakeholders to schedule and facilitate key discussions.
• Organize and support executive meetings, including preparing agendas and taking minutes.
• Project and Event Support
• Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
• Track progress on strategic projects and follow up on action items.
• Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
• Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Track deadlines, deliverables, and progress on related projects.
• Communication Management
• Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
• Draft and proofread communications on behalf of leadership.
• Data and Document Management
• Maintain filing systems (digital and physical).
• Track key documents, contracts, and compliance deadlines.
  
  

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 3+ years of experience as an Executive Assistant
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
• Exceptional organizational, time-management and multitasking abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail Apparel and Fashion

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Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Kwun Tong District, Hong Kong SAR 1 day ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Tsuen Wan District, Hong Kong SAR 2 weeks ago

New Territories, Hong Kong SAR 3 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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Join to apply for the Executive Assistant role at The Walt Disney Company

Join to apply for the Executive Assistant role at The Walt Disney Company

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Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

As a key member of our fast-paced APAC team, reporting to an EVP, you’ll play a vital role in ensuring smooth operations and driving team success.

We’re looking for someone who is highly organized, proactive, adaptable, and collaborative - someone who can manage multiple priorities with professionalism, discretion, and integrity.

Join us and be part of the magic.

Key Responsibilities

• Provide high-level administrative support to Executives, including managing complex calendars across time zones, coordinating meetings, and preparing for daily engagements
• Arrange and manage domestic and international travel, including detailed itineraries and timely expense processing
• Serve as a professional and proactive liaison with internal and external stakeholders across the region and globally, while upholding confidentiality and integrity when handling sensitive information
• Attend selected meetings to take notes, summarize key points, and manage action items
• Maintain awareness of priorities, manage incoming requests and support time-sensitive issues with discretion
• Coordinate logistics for internal events, workshops, and cross-functional meetings
• Draft, edit, and format presentations, reports, memos, and other communications with accuracy and polish
• Track projects and follow-ups, assist with scheduling, research, and project management when needed
  
  
  

• Bachelor’s degree
• Minimum 6 years’ experience supporting senior executives in a multinational environment, with a proven ability to manage complex calendars and multiple priorities in a fast-paced, deadline-driven setting
• Fluent in English, Cantonese, and Mandarin, with excellent verbal and written communication skills
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and enterprise tools such as Concur
• Strong organizational skills with exceptional attention to detail and accuracy
• Self-starter with a proactive mindset; anticipates needs and takes initiative
• Exercises sound judgment, discretion, and professionalism in handling confidential matters
• Flexible and adaptable, including availability for occasional after-hours support (e.g., press events, urgent travel arrangements)
• Collaborative team player with a positive, can-do attitude, committed to building strong relationships and going the extra mile
  
  
  

• Experience at The Walt Disney Company
• Background in large multinational organizations

• Seniority level Executive

• Employment type Full-time

• Job function Administrative
• Industries Entertainment Providers

Referrals increase your chances of interviewing at The Walt Disney Company by 2x

Get notified about new Executive Assistant jobs in Quarry Bay, Hong Kong SAR .

New Territories, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 2 weeks ago

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Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

Additional information on the firm can be found at

The Role:

The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process.

Job Responsibilities:

• Formatting, editing, proofreading, preparing and transmitting client deliverables
• Maintaining complex consultant calendars.
• In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process.
• Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team.
• Creating and maintaining an efficient organizational system for all search processes.
• Maintaining client and candidate relationships and building rapport through regular communication via phone and email.
• Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested.
• Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates.
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc.
• Maintaining client, candidate and companywide confidentiality
• Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed.
• Assisting with database research and coding of records in collaboration with Associate practices resources.

Required Qualifications:

• Successful completion of High school or GED
• 5+ years of administration experience in roles that required project coordination
• Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace
• Proficient working experience in all Microsoft Office products
• Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information.
• Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals
• Available to work Monday – Friday during normal business hours, flexible to work overtime when needed
• English fluency, written and oral.

Preferred Qualifications:

• Experience working in a professional service organization
• Hands-on experience working within a proprietary database environment
• Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers
• Proven ability to maintain composure in a exciting and at times, rapidly changing environment

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Project Management
• Industries Business Consulting and Services, Staffing and Recruiting, and Professional Services

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Central & Western District, Hong Kong SAR 3 weeks ago

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