119 Executive Coordination jobs in Hong Kong

Join to apply for the Office Management Assistant-Hong Kong role at EF Language Abroad

At EF, we open the world through education. We're a global team with a mission — and every role here contributes to helping people discover new places, cultures, and perspectives. As our Office Management Assistant in Hong Kong, you’ll play a key role in creating a welcoming, efficient, and supportive environment for our staff, students, and visitors.

• Greet visitors, answer calls, and create a warm, professional front desk experience
• Manage incoming and outgoing mail, and coordinate courier services
• Handle stock-in/out of company materials with logistics partners
• Manage office supplies, maintain equipment, and prepare business cards
• Assist with visa applications, hotel bookings, and organize internal events and staff activities
• Support ad-hoc tasks and team needs

• HKDSE or above (fresh graduates welcome!)
• Experience in reception, admin, or customer service is a plus
• Excellent communication and interpersonal skills, friendly phone manner
• Detail-oriented, organized, able to multitask
• Proficient in MS Office (Word, Excel, Outlook)
• Fluent in English and Cantonese; Mandarin is a plus
• Overseas study/work experience or a passion for travel is a plus

• Friendly and professional demeanor
• Strong attention to detail and organization
• Excellent communication in Chinese and English
• Calm under pressure, handle requests gracefully
• Self-motivated, entrepreneurial spirit
• Creative problem-solver
• Positive, charismatic, passionate
• Comfortable in multicultural environment

• Competitive salary with MPF and medical benefits
• Global, dynamic, flat-structure work environment
• Travel opportunities to EF schools abroad
• Clear career paths into sales or leadership roles
• Central office location in Times Square
• Staff discounts on EF programs
• Energetic team culture with events

If you’re organized, people-loving, and excited to join a mission-driven company — we’d love to hear from you! Send us your CV and a short note on why EF feels like the right fit.

EF believes the world is better when people understand each other. Since 1965, we’ve helped millions explore new places, cultures, and learn about themselves. Our programs focus on language, travel, cultural exchange, and academics, turning dreams into opportunities. Join our diverse community across 600+ schools and offices in 50 countries, all dedicated to opening the world through education. We are committed to inclusion and equal opportunity.

EF was founded in Sweden in 1965 and has offices worldwide, including Boston, London, Mexico City, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children and vulnerable adults. All positions are subject to background and reference checks.

Join to apply for the Senior Business Analyst, Programme Management Office role at Chubb .

Job Description

We are hiring a Business Analyst to join our team. The successful candidate will be responsible for managing User Acceptance Testing (UAT) and PMO for our project.

Responsibilities

• Function as a PMO business analyst for the mid-back office in the general insurance domain.
• Collaborate with stakeholders to gather project requirements.
• Consult and collaborate with business users / functional units to understand business needs, goals, objectives, processes, and requirements.
• Conduct process gap analysis, develop and review business requirement documents, and to-be process maps to ensure alignment between business users and IT on user requirements.
• Execute/manage test plan & communicate UAT progress, risks, and issues to project stakeholders and escalate any critical issues to the Senior Programme Manager.
• Coordinate business verification testing to ensure overall efficiency, functionality, and user-friendliness of system enhancements/developments.
• Manage change requests and track the progress of bug fixing for designated applications with development teams and vendors.
• Provide roll-out and post-implementation support.
• Support programme governance, monitor project progress, and escalate any risks and issues in time.

Requirements

• Bachelor degree in Business Administration, Computer Science, Information Systems, or related discipline.
• At least 3 years of experience in business analysis or project management including test planning and execution.
• Knowledge of insurance products and operation workflow and/or integration cutover plan will be an advantage.
• Knowledge of UAT methodologies, tools, and best practices is preferred.
• Excellent interpersonal, communication, negotiating, and problem-solving skills.
• Able to work independently and proactively to deliver in accordance with timeline.
• Good command of both written and spoken English and Chinese.

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Research, Analyst, and Information Technology
• Industry: Insurance

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This job posting is active. No indications of expiration are present.

Willa Legal is a trusted boutique Hong Kong law firm providing private investment fund-related legal services to fund sponsors, asset managers, family offices, high-net-worth individuals, and fund investors. Recognized as a leading firm by Legal500 and IFLR1000, Willa Legal stands out for its expertise in various fund strategies and structures, including hedge, private equity, and venture capital. The firm excels in establishing and growing fund businesses and fund management platforms for its clients. Willa Legal also represents investors in negotiating and reviewing investment product offering documents.

Role Description

This is a full-time on-site role for an Executive Assistant located in Central, Hong Kong SAR. The Executive Assistant will provide executive administrative support and ensuring smooth office operations and supporting the executive team in daily activities, including:

• Managing and organizing schedules, appointments, and meetings for the Founding Principal.
• Bookkeeping travel and expense claims, and payments to vendors, corporate consultants and business association memberships.
• Leading special projects such as corporate gift design, procurement, and delivery.
• Handling general office administrative duties, including ordering office supplies (e.g., water, paper, stationeries and groceries) and liaising with suppliers.
• Handling electronic filing of emails and documents, format Word, Excel, and PowerPoint files.
• Drafting, revising and formatting emails and documents.
• Performing other duties reasonably assigned by the Founding Principal.

Qualifications

• Fresh bachelor degree's graduates are welcome. Remuneration will be commensurate with relevant experience.
• Good command of oral and written English and Chinese (Cantonese and Mandarin) and Microsoft office (e.g. Outlook, Word, Excel and PowerPoint).
• Detail-oriented, organized, discreet, efficient, eager to learn and problem solving.
• Ability to multitask effectively and prioritize in a fast-paced environment.
• Basic website maintenance and Canva skills are preferred.

Application

Interested candidates should send cover letter, resume and expected salary to with an appropriate subject line in English.

Personal Information Collection Statement

All information collected from and provided by the applicant to Willa Legal will be kept strictly confidential and will be solely used by Willa Legal, and Willa Services Limited, for assessing the applicant's suitability for the position. The applicant may make a request to access to, and to request correction of, his/her own personal data provided by the applicant to Willa Legal by contacting Willa Legal by email. Willa Legal has the right to charge a reasonable fee for processing applicant’s data access and correction request. All personal data of applicants that are not employees of Willa Legal will be kept for a period of 12 months from the application date and will be destroyed afterwards.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Legal Services

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Get notified about new Executive Assistant jobs in Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 days ago

Kowloon City District, Hong Kong SAR 2 months ago

Hong Kong, Hong Kong SAR HK$80,000.00-HK$100,000.00 2 days ago

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Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

• Administrative Support
• Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
• A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Maintain professionalism, handle confidential documents and communications with discretion.
• Draft and distribute internal communications on behalf of the People leadership team.
• Conduct research and compile data to support strategy and decision-making.
• Proceed the expenses related to APAC Management Office
• Office Coordination
• Ensure smooth day-to-day operations of the APAC Management Office.
• Liaise with internal and external stakeholders to schedule and facilitate key discussions.
• Organize and support executive meetings, including preparing agendas and taking minutes.
• Project and Event Support
• Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
• Track progress on strategic projects and follow up on action items.
• Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
• Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Track deadlines, deliverables, and progress on related projects.
• Communication Management
• Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
• Draft and proofread communications on behalf of leadership.
• Data and Document Management
• Maintain filing systems (digital and physical).
• Track key documents, contracts, and compliance deadlines.
  
  

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 3+ years of experience as an Executive Assistant
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
• Exceptional organizational, time-management and multitasking abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail Apparel and Fashion

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Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Kwun Tong District, Hong Kong SAR 1 day ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Tsuen Wan District, Hong Kong SAR 2 weeks ago

New Territories, Hong Kong SAR 3 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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Join to apply for the Executive Assistant role at The Walt Disney Company

Join to apply for the Executive Assistant role at The Walt Disney Company

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Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

As a key member of our fast-paced APAC team, reporting to an EVP, you’ll play a vital role in ensuring smooth operations and driving team success.

We’re looking for someone who is highly organized, proactive, adaptable, and collaborative - someone who can manage multiple priorities with professionalism, discretion, and integrity.

Join us and be part of the magic.

Key Responsibilities

• Provide high-level administrative support to Executives, including managing complex calendars across time zones, coordinating meetings, and preparing for daily engagements
• Arrange and manage domestic and international travel, including detailed itineraries and timely expense processing
• Serve as a professional and proactive liaison with internal and external stakeholders across the region and globally, while upholding confidentiality and integrity when handling sensitive information
• Attend selected meetings to take notes, summarize key points, and manage action items
• Maintain awareness of priorities, manage incoming requests and support time-sensitive issues with discretion
• Coordinate logistics for internal events, workshops, and cross-functional meetings
• Draft, edit, and format presentations, reports, memos, and other communications with accuracy and polish
• Track projects and follow-ups, assist with scheduling, research, and project management when needed
  
  
  

• Bachelor’s degree
• Minimum 6 years’ experience supporting senior executives in a multinational environment, with a proven ability to manage complex calendars and multiple priorities in a fast-paced, deadline-driven setting
• Fluent in English, Cantonese, and Mandarin, with excellent verbal and written communication skills
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and enterprise tools such as Concur
• Strong organizational skills with exceptional attention to detail and accuracy
• Self-starter with a proactive mindset; anticipates needs and takes initiative
• Exercises sound judgment, discretion, and professionalism in handling confidential matters
• Flexible and adaptable, including availability for occasional after-hours support (e.g., press events, urgent travel arrangements)
• Collaborative team player with a positive, can-do attitude, committed to building strong relationships and going the extra mile
  
  
  

• Experience at The Walt Disney Company
• Background in large multinational organizations

• Seniority level Executive

• Employment type Full-time

• Job function Administrative
• Industries Entertainment Providers

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Get notified about new Executive Assistant jobs in Quarry Bay, Hong Kong SAR .

New Territories, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 2 weeks ago

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Join to apply for the Executive Assistant role at JLL .

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• Manage the daily/weekly/monthly agenda and arrange meetings and appointments for the Asia ExCo members as needed.
• Handle administrative tasks such as access cards, meeting deck updates, requisitions, welcoming new joiners, and equipment arrangements.
• Coordinate travel arrangements, expense claims, and mail filtering.
• Assist with sitting plans and office renovations.
• Prepare weekly reports for DFIN ExCo members.
• Maintain confidentiality with drives and mailing lists, and coordinate related activities.
• Support team-building events and seminar organization for the COO team.

• Associate's Degree with at least 5 years of secretarial experience.
• Excellent multitasking, organizational, and communication skills.
• Discretion and confidentiality are essential.
• Ability to act as PA to the Regional CFO and collaborate with team members.
• Proficiency in Microsoft Office and good verbal and written communication skills.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative

This job posting is active and accepting applications.

Join to apply for the Executive Assistant role at Manulife

Join to apply for the Executive Assistant role at Manulife

Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Asia Corporate Real Estate and Operations Leaders. This position will be reporting directly to the Head of Corporate Real Estate and Head Of Operations Innovation, Transformation and Performance, Asia. The successful candidate will be responsible for managing the calendar, travel, meetings set up of the leadership team (ALT) and senior management team (SMT) members and their teams, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The tasks will include but not limited to formatting, proof reading and the issuance of required reports, preparation of presentation decks, KPI reporting and support ALT and SMT in monitoring the department KPI and budget, office administration and organizing team events. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an ‘own it’ mindset.

Job Description

• Manage Hong Kong based ALT and SMT’s calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
• Manage meeting and travelling schedules while they are on Asia/Global business trips.
• Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
• Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
• Prepare expense reports for ALT and SMT.
• Perform final formatting and proof reading and issuance of required reports.
• Assist in preparing committees/board materials and presentation deck.
• Assist in collecting data for KPI reporting.
• Assist in KPI and budget monitoring.
• Organize team events and activities independently.
• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
• Partner with other administrative staff to coordinate and prepare for meetings.
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
• Facilitate interdepartmental communication and manage special projects, as necessary.
  
  

• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
• Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
• Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
• Ability to deal with a high level of ambiguity and utilize sound business judgment.
• Great organizational skills, a strong bias for action and the ability to multitask effectively.
• Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
• Strong track record of being a team player within a large scale fast-moving and process-driven environment.
• Excellent communication (written and verbal) and interpersonal skills.
• Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization.
• Ability to come up with creative ideas in team events and activities.
  
  

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Insurance

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Kwun Tong District, Hong Kong SAR 6 days ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 5 days ago

New Territories, Hong Kong SAR 4 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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The ideal candidate will provide top-level secretarial support for high level executive. They should be well-organized and good in calendar management, and responding to emails on the executive's behalf. Lastly, this individual should be able to assist in preparing reports and presentation.

Responsibilities

• Provide full spectrum of executive secretarial and administrative support to the senior management including calendar management and meeting coordination
• Ensure effective time management and prioritize conflicting commitments
• Organise management meetings, prepare agenda and minute taking and proactively follow up on action points
• Coordinate travel arrangements including flight and accommodation bookings and itinerary planning
• Support the preparation of correspondence, reports and presentation materials
• Act as key point of contact between the executives and internal/external stakeholders
• Daily administration work to keep the office running smoothly
• Handle ad hoc assignments as assigned

Qualifications

• Degree holder in Business Administration or related disciplines preferably tertiary education institution
• At least 3 years of proven experience as Executive Assistant to senior executives
• Strong calendar management, good time management and organizing skills
• Have affinity and excellent interpersonal communication and problem-solving skills, and high EQ
• An enthusiastic and outgoing personality with high integrity and professionalism
• Multi-tasking abilities, responsible and possess a strong drive for excellence
• Self-motivated, dynamic, continuous learning mindset and a good team player
• Proactive, independent, mature, detail-minded with positive attitude
• Good logical sense and business acumen
• Excellent in written and spoken English a must. Fluency in Cantonese, Mandarin a plus
• Well-versed in IT technology. Advanced proficiency in MS office with excellent PowerPoint skills

We offer an attractive compensation package, bank holidays, medical benefits, and paid examination leave to the right candidate.

Interested candidates please send your detailed resume with your present and expected salary to

Employment application data held by the Group will be treated in strict confidence and used only for recruitment purposes. Applicants who are not contacted within 2 months may consider their applications unsuccessful. The Group will retain their applications for a maximum period of one year and may refer suitable applicants to other vacancies within the Group.

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Real Estate and Investment Management

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Sha Tin District, Hong Kong SAR 2 weeks ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Hong Kong SAR HK$2,000.00-HK 13,999.00 1 month ago

Central & Western District, Hong Kong SAR 9 months ago

Sha Tin District, Hong Kong SAR 1 week ago

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Our client, a company specializing in cooling technology, is expanding its operations and is currently seeking an Executive Assistant to support their offices in Hong Kong and Shenzhen.

Job Responsibilities:

• Schedule and coordinate meetings, appointments, and events for CEO.
• Organize and facilitate meetings, ensuring effective communication with stakeholders.
• Prepare and circulate presentation materials, agendas, and meeting minutes.
• Attend meetings and actively track action items for follow-up.
• Independently manage databases, daily tasks, and business communications.
• Arrange comprehensive travel plans and itineraries, including occasional day trips to Shenzhen for business.

Job Requirements:

• Bachelor’s degree in Business Management or a related field from a prestigious university.
• IANG visa holders are welcome to apply.
• Highly self-motivated with strong attention to detail.
• Minimum of 3 years’ experience experience as an Executive Assistant or in a similar administrative role.
• Proactive and adaptable, able to navigate changing priorities and responsibilities.
• Excellent interpersonal skills, capable of working with a diverse group of individuals.
• Proficient in Cantonese, with good command of English and Mandarin.
• Strong analytical and problem-solving skills, with the ability to work well under pressure.

Interested parties, please click to this link: to apply online or email with your latest CV to

Please note that only shortlisted candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative, General Business, and Strategy/Planning
• Industries Climate Technology Product Manufacturing and Energy Technology

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Get notified about new Executive Assistant jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 3 weeks ago

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