88 Executive Liaison jobs in Hong Kong

Liaison and Partnership Executive (HK / GBA Project) - Weekend Weekly

Join to apply for the Liaison and Partnership Executive (HK / GBA Project) - Weekend Weekly role at New Media Group HK

Liaison and Partnership Executive (HK / GBA Project) - Weekend Weekly

6 months ago Be among the first 25 applicants

Join to apply for the Liaison and Partnership Executive (HK / GBA Project) - Weekend Weekly role at New Media Group HK

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Job Nature
The role needs to liaise merchants and close partnership deals for projects assigned. Merchant nature covers restaurants, hotels, coffee shops, fashion brands, beauty centers, health & fitness, travel, e-commerce merchants etc.

十二月 7, 2023
Job Nature
The role needs to liaise merchants and close partnership deals for projects assigned. Merchant nature covers restaurants, hotels, coffee shops, fashion brands, beauty centers, health & fitness, travel, e-commerce merchants etc.
Prospecting

• Keep track on new merchants launched and acquire contacts
• Active monitor similar programs in the market including card promotion, bank promotion, payment promotions, loyalty programs, to identify the right merchants
• Collect information of new merchants and input into the master database
• Approach new and existing merchants to explore promotion deals
  

Liaison

• Liaise and negotiate with respective merchants for promotion collaboration
• Well handle merchants’ enquiry and provide additional information if needed
• Follow up on contract / agreement sign back
• Follow up on layout review / approval and information arrangement
• Support assigned clerical works within the company
  

Characters / Qualifications

• Diploma holder or above
• Responsible, detail oriented, proactive and hardworking
• Good command of both spoken and written in Chinese and English
• Skill of Chinese typing and Microsoft Office
• Experience in sales jobs or merchant liaison is preferred
  

Interested parties please send your application letter, resume, expected salary and availability to Human Resources Department, via email
We are an equal opportunity employer and welcome applications from all qualified candidates. The information provided will be treated in strict confidence and be used only for consideration of your application within the New Media Group. Applicants not hearing from us 2 months after applied may consider their applications unsuccessful.
Apply Now
« Business Development Manager (Media sales) - GoTrip
Assistant Project Manager(Facebook/Social Media Management) » Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Online Audio and Video Media

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Sign in to set job alerts for “Executive Liaison” roles. Executive Assistant (Infection Prevention and Control)

Shenzhen, Guangdong, China CN¥6,000.00-CN¥9,000.00 2 years ago

Manager, Charities (Youth Upward Mobility) School of Humanities and Social Science - Executive Assistant Executive Assistant - Banking (Up to 40K/mth) Chief of Staff & Executive Assistant to the CEO Marketing & Executive Communications Officer

Hong Kong SAR $30,000.00-$0,000.00 2 weeks ago

JAPANESE SPEAKING EXECUTIVE ASST (30K-32K X 13) - Japan MNC audio electronic brand owner & manufacturer (Tsuen Wan)

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 6 days ago

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Willa Legal is a trusted boutique Hong Kong law firm providing private investment fund-related legal services to fund sponsors, asset managers, family offices, high-net-worth individuals, and fund investors. Recognized as a leading firm by Legal500 and IFLR1000, Willa Legal stands out for its expertise in various fund strategies and structures, including hedge, private equity, and venture capital. The firm excels in establishing and growing fund businesses and fund management platforms for its clients. Willa Legal also represents investors in negotiating and reviewing investment product offering documents.

Role Description

This is a full-time on-site role for an Executive Assistant located in Central, Hong Kong SAR. The Executive Assistant will provide executive administrative support and ensuring smooth office operations and supporting the executive team in daily activities, including:

• Managing and organizing schedules, appointments, and meetings for the Founding Principal.
• Bookkeeping travel and expense claims, and payments to vendors, corporate consultants and business association memberships.
• Leading special projects such as corporate gift design, procurement, and delivery.
• Handling general office administrative duties, including ordering office supplies (e.g., water, paper, stationeries and groceries) and liaising with suppliers.
• Handling electronic filing of emails and documents, format Word, Excel, and PowerPoint files.
• Drafting, revising and formatting emails and documents.
• Performing other duties reasonably assigned by the Founding Principal.

Qualifications

• Fresh bachelor degree's graduates are welcome. Remuneration will be commensurate with relevant experience.
• Good command of oral and written English and Chinese (Cantonese and Mandarin) and Microsoft office (e.g. Outlook, Word, Excel and PowerPoint).
• Detail-oriented, organized, discreet, efficient, eager to learn and problem solving.
• Ability to multitask effectively and prioritize in a fast-paced environment.
• Basic website maintenance and Canva skills are preferred.

Application

Interested candidates should send cover letter, resume and expected salary to with an appropriate subject line in English.

Personal Information Collection Statement

All information collected from and provided by the applicant to Willa Legal will be kept strictly confidential and will be solely used by Willa Legal, and Willa Services Limited, for assessing the applicant's suitability for the position. The applicant may make a request to access to, and to request correction of, his/her own personal data provided by the applicant to Willa Legal by contacting Willa Legal by email. Willa Legal has the right to charge a reasonable fee for processing applicant’s data access and correction request. All personal data of applicants that are not employees of Willa Legal will be kept for a period of 12 months from the application date and will be destroyed afterwards.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Legal Services

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Get notified about new Executive Assistant jobs in Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong Internal Communications Assistant & Executive Assistant Office and Administration Manager– Hong Kong, Macau & Asia

Central & Western District, Hong Kong SAR 2 days ago

Executive Assistant (6 months fixed term contract) - HSBC Life Office and Administration Manager-Hong Kong, Macau & Asia Senior Manager, Chief of Staff Office (HK) Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Executive Assistant (Infection Prevention and Control) Assistant Manager / Manager, Facilities and Office Administration Duty Manager/ Assistant Manager - Front Office Media Content Senior Executive / Assistant Manager (FMCG | Skincare) Assistant Manager/ Senior Officer, Business Operations Office

Kowloon City District, Hong Kong SAR 2 months ago

Wealth Management - Global Family Office Relationship Manager Senior Business Manager, CE Office and Strategy, Banking Group

Hong Kong, Hong Kong SAR HK$80,000.00-HK$100,000.00 2 days ago

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Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

• Administrative Support
• Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
• A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Maintain professionalism, handle confidential documents and communications with discretion.
• Draft and distribute internal communications on behalf of the People leadership team.
• Conduct research and compile data to support strategy and decision-making.
• Proceed the expenses related to APAC Management Office
• Office Coordination
• Ensure smooth day-to-day operations of the APAC Management Office.
• Liaise with internal and external stakeholders to schedule and facilitate key discussions.
• Organize and support executive meetings, including preparing agendas and taking minutes.
• Project and Event Support
• Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
• Track progress on strategic projects and follow up on action items.
• Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
• Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Track deadlines, deliverables, and progress on related projects.
• Communication Management
• Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
• Draft and proofread communications on behalf of leadership.
• Data and Document Management
• Maintain filing systems (digital and physical).
• Track key documents, contracts, and compliance deadlines.
  
  

Experience, Skills & Knowledge

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 3+ years of experience as an Executive Assistant
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
• Exceptional organizational, time-management and multitasking abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Retail Apparel and Fashion

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Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong

Kwun Tong District, Hong Kong SAR 1 day ago

Executive Assistant - Banking (Up to 40K/mth)

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) Senior Manager, Chief of Staff Office (HK)

Tsuen Wan District, Hong Kong SAR 2 weeks ago

Executive Assistant in Faculty of Humanities (Ref: 2500543)

New Territories, Hong Kong SAR 3 weeks ago

Assistant Manager / Manager, Facilities and Office Administration Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Assistant Manager - Manager (Personal E-Business) Executive Assistant (Infection Prevention and Control)

Kowloon City District, Hong Kong SAR 1 month ago

Duty Manager/ Assistant Manager - Front Office

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Join to apply for the Executive Assistant role at The Walt Disney Company

Join to apply for the Executive Assistant role at The Walt Disney Company

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Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

Position Overview

Are you a natural organizer who thrives under pressure?

Do you have experience supporting senior executives - and a passion for Disney? If so, an Executive Assistant role at The Walt Disney Company could be the perfect fit.

As a key member of our fast-paced APAC team, reporting to an EVP, you’ll play a vital role in ensuring smooth operations and driving team success.

We’re looking for someone who is highly organized, proactive, adaptable, and collaborative - someone who can manage multiple priorities with professionalism, discretion, and integrity.

Join us and be part of the magic.

Key Responsibilities

• Provide high-level administrative support to Executives, including managing complex calendars across time zones, coordinating meetings, and preparing for daily engagements
• Arrange and manage domestic and international travel, including detailed itineraries and timely expense processing
• Serve as a professional and proactive liaison with internal and external stakeholders across the region and globally, while upholding confidentiality and integrity when handling sensitive information
• Attend selected meetings to take notes, summarize key points, and manage action items
• Maintain awareness of priorities, manage incoming requests and support time-sensitive issues with discretion
• Coordinate logistics for internal events, workshops, and cross-functional meetings
• Draft, edit, and format presentations, reports, memos, and other communications with accuracy and polish
• Track projects and follow-ups, assist with scheduling, research, and project management when needed
  
  
  

Basic Qualifications & Skills

• Bachelor’s degree
• Minimum 6 years’ experience supporting senior executives in a multinational environment, with a proven ability to manage complex calendars and multiple priorities in a fast-paced, deadline-driven setting
• Fluent in English, Cantonese, and Mandarin, with excellent verbal and written communication skills
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and enterprise tools such as Concur
• Strong organizational skills with exceptional attention to detail and accuracy
• Self-starter with a proactive mindset; anticipates needs and takes initiative
• Exercises sound judgment, discretion, and professionalism in handling confidential matters
• Flexible and adaptable, including availability for occasional after-hours support (e.g., press events, urgent travel arrangements)
• Collaborative team player with a positive, can-do attitude, committed to building strong relationships and going the extra mile
  
  
  

Preferred Experience

• Experience at The Walt Disney Company
• Background in large multinational organizations

Seniority level

• Seniority level Executive

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Entertainment Providers

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Get notified about new Executive Assistant jobs in Quarry Bay, Hong Kong SAR .

Senior Executive Assistant, Investment Banking - Hong Kong Executive Assistant, Commercial Investment Bank Executive Assistant - Banking (Up to 40K/mth) Executive Assistant/Office Manager, Hong Kong Senior Personal Assistant - Global Private Banking Office Administration Manager - Property Developer Senior Executive Assistant/Executive Assistant (at the rank of Clerk I/II) Executive Assistant in Faculty of Humanities (Ref: 2500543)

New Territories, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Assistant Manager to Deputy Manager, General Compliance (Compliance and Legal Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical) Executive Assistant (Infection Prevention and Control) Assistant Manager - Manager (Personal E-Business) Duty Manager/ Assistant Manager - Front Office Assistant Front Office Manager / Guest Services Manager - The Langham, Hong Kong SECRETARY / EXECUTIVE ASST (28K-32K) - member of HK listed company / investment holdings (Central District)

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Join to apply for the Executive Assistant role at JLL .

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Responsibilities:

• Manage the daily/weekly/monthly agenda and arrange meetings and appointments for the Asia ExCo members as needed.
• Handle administrative tasks such as access cards, meeting deck updates, requisitions, welcoming new joiners, and equipment arrangements.
• Coordinate travel arrangements, expense claims, and mail filtering.
• Assist with sitting plans and office renovations.
• Prepare weekly reports for DFIN ExCo members.
• Maintain confidentiality with drives and mailing lists, and coordinate related activities.
• Support team-building events and seminar organization for the COO team.

Requirements:

• Associate's Degree with at least 5 years of secretarial experience.
• Excellent multitasking, organizational, and communication skills.
• Discretion and confidentiality are essential.
• Ability to act as PA to the Regional CFO and collaborate with team members.
• Proficiency in Microsoft Office and good verbal and written communication skills.

Additional Information:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative

This job posting is active and accepting applications.

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Join to apply for the Executive Assistant role at Manulife

Join to apply for the Executive Assistant role at Manulife

Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Asia Corporate Real Estate and Operations Leaders. This position will be reporting directly to the Head of Corporate Real Estate and Head Of Operations Innovation, Transformation and Performance, Asia. The successful candidate will be responsible for managing the calendar, travel, meetings set up of the leadership team (ALT) and senior management team (SMT) members and their teams, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The tasks will include but not limited to formatting, proof reading and the issuance of required reports, preparation of presentation decks, KPI reporting and support ALT and SMT in monitoring the department KPI and budget, office administration and organizing team events. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an ‘own it’ mindset.

Job Description

• Manage Hong Kong based ALT and SMT’s calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
• Manage meeting and travelling schedules while they are on Asia/Global business trips.
• Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
• Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
• Prepare expense reports for ALT and SMT.
• Perform final formatting and proof reading and issuance of required reports.
• Assist in preparing committees/board materials and presentation deck.
• Assist in collecting data for KPI reporting.
• Assist in KPI and budget monitoring.
• Organize team events and activities independently.
• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
• Partner with other administrative staff to coordinate and prepare for meetings.
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
• Facilitate interdepartmental communication and manage special projects, as necessary.
  
  

Required Qualifications

• A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
• Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
• Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
• Ability to deal with a high level of ambiguity and utilize sound business judgment.
• Great organizational skills, a strong bias for action and the ability to multitask effectively.
• Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
• Strong track record of being a team player within a large scale fast-moving and process-driven environment.
• Excellent communication (written and verbal) and interpersonal skills.
• Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization.
• Ability to come up with creative ideas in team events and activities.
  
  

When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
  
  

About Manulife And John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Working Arrangement

Hybrid

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Insurance

Referrals increase your chances of interviewing at Manulife by 2x

Sign in to set job alerts for “Executive Assistant” roles. Senior Executive Assistant, Investment Banking - Hong Kong

Kwun Tong District, Hong Kong SAR 6 days ago

Executive Assistant - Banking (Up to 40K/mth)

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 5 days ago

Assistant Manager - Manager (Personal E-Business) Senior Manager, Chief of Staff Office (HK) Assistant Manager / Manager, Facilities and Office Administration Executive Assistant in Faculty of Humanities (Ref: 2500543)

New Territories, Hong Kong SAR 4 weeks ago

Duty Manager/ Assistant Manager - Front Office Senior Executive/ Assistant Manager, Business Development ( F&B or Tour Vertical)

Kowloon City District, Hong Kong SAR 1 month ago

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The ideal candidate will provide top-level secretarial support for high level executive. They should be well-organized and good in calendar management, and responding to emails on the executive's behalf. Lastly, this individual should be able to assist in preparing reports and presentation.

Responsibilities

• Provide full spectrum of executive secretarial and administrative support to the senior management including calendar management and meeting coordination
• Ensure effective time management and prioritize conflicting commitments
• Organise management meetings, prepare agenda and minute taking and proactively follow up on action points
• Coordinate travel arrangements including flight and accommodation bookings and itinerary planning
• Support the preparation of correspondence, reports and presentation materials
• Act as key point of contact between the executives and internal/external stakeholders
• Daily administration work to keep the office running smoothly
• Handle ad hoc assignments as assigned

Qualifications

• Degree holder in Business Administration or related disciplines preferably tertiary education institution
• At least 3 years of proven experience as Executive Assistant to senior executives
• Strong calendar management, good time management and organizing skills
• Have affinity and excellent interpersonal communication and problem-solving skills, and high EQ
• An enthusiastic and outgoing personality with high integrity and professionalism
• Multi-tasking abilities, responsible and possess a strong drive for excellence
• Self-motivated, dynamic, continuous learning mindset and a good team player
• Proactive, independent, mature, detail-minded with positive attitude
• Good logical sense and business acumen
• Excellent in written and spoken English a must. Fluency in Cantonese, Mandarin a plus
• Well-versed in IT technology. Advanced proficiency in MS office with excellent PowerPoint skills

We offer an attractive compensation package, bank holidays, medical benefits, and paid examination leave to the right candidate.

Interested candidates please send your detailed resume with your present and expected salary to

Employment application data held by the Group will be treated in strict confidence and used only for recruitment purposes. Applicants who are not contacted within 2 months may consider their applications unsuccessful. The Group will retain their applications for a maximum period of one year and may refer suitable applicants to other vacancies within the Group.

Seniority level

• Seniority level Not Applicable

Employment type

• Employment type Full-time

Job function

• Job function Administrative
• Industries Real Estate and Investment Management

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Sign in to set job alerts for “Executive Assistant” roles.

Sha Tin District, Hong Kong SAR 2 weeks ago

Administration Executive, Executive Office Administration Officer (1-year Contract)

Sha Tin District, Hong Kong SAR 2 weeks ago

Administrative Officer (Facilities Management)

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Administrative Assistant (Up to $20,000/mth)

Hong Kong SAR HK$2,000.00-HK 13,999.00 1 month ago

Central & Western District, Hong Kong SAR 9 months ago

Sha Tin District, Hong Kong SAR 1 week ago

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Our client, a company specializing in cooling technology, is expanding its operations and is currently seeking an Executive Assistant to support their offices in Hong Kong and Shenzhen.

Job Responsibilities:

• Schedule and coordinate meetings, appointments, and events for CEO.
• Organize and facilitate meetings, ensuring effective communication with stakeholders.
• Prepare and circulate presentation materials, agendas, and meeting minutes.
• Attend meetings and actively track action items for follow-up.
• Independently manage databases, daily tasks, and business communications.
• Arrange comprehensive travel plans and itineraries, including occasional day trips to Shenzhen for business.

Job Requirements:

• Bachelor’s degree in Business Management or a related field from a prestigious university.
• IANG visa holders are welcome to apply.
• Highly self-motivated with strong attention to detail.
• Minimum of 3 years’ experience experience as an Executive Assistant or in a similar administrative role.
• Proactive and adaptable, able to navigate changing priorities and responsibilities.
• Excellent interpersonal skills, capable of working with a diverse group of individuals.
• Proficient in Cantonese, with good command of English and Mandarin.
• Strong analytical and problem-solving skills, with the ability to work well under pressure.

Interested parties, please click to this link: to apply online or email with your latest CV to

Please note that only shortlisted candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.

Seniority level

• Seniority level Associate

Employment type

• Employment type Full-time

Job function

• Job function Administrative, General Business, and Strategy/Planning
• Industries Climate Technology Product Manufacturing and Energy Technology

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Get notified about new Executive Assistant jobs in Hong Kong, Hong Kong SAR .

Office and Administration Manager– Hong Kong, Macau & Asia Office and Administration Manager-Hong Kong, Macau & Asia Senior Manager, Chief of Staff Office (HK) Assistant Manager / Manager, Facilities and Office Administration Wealth Management - Global Family Office Relationship Manager Administration & Issue Management Manager (Family Office) — Chinese language skills required Assistant Manager/ Senior Officer, Business Operations Office Managing Director / General Manager / Group Business Advisor (CEO Office) Senior Executive or Assistant Manager - Actuarial (IFRS17) Senior Manager / Associate Director | Office Services (Leasing) Corporate Communications Manager (Group Office) Assistant Manager, Personal Loan (Product Development)

Wan Chai District, Hong Kong SAR 3 weeks ago

Assistant Treasury Manager (≤50k, buy-side family office, analytical exposure) Business Development Manager - Serviced Office Legal and Compliance, Assistant Manager (40-50k) LEASING MANAGER - property real estate landlord office building owner (Wanchai) Account Director - Health Communications LEASING MANAGER - property investment / real estate owner / landlord / Grade A office building (Wanchai) SALES & LEASING MANAGER - property real estate landlord office building owner (Wanchai) Legal Counsel - Crypto & Strategic Finance

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Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Asia Corporate Real Estate and Operations Leaders. This position will be reporting directly to the Head of Corporate Real Estate and Head Of Operations Innovation, Transformation and Performance, Asia. The successful candidate will be responsible for managing the calendar, travel, meetings set up of the leadership team (ALT) and senior management team (SMT) members and their teams, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The tasks will include but not limited to formatting, proof reading and the issuance of required reports, preparation of presentation decks, KPI reporting and support ALT and SMT in monitoring the department KPI and budget, office administration and organizing team events. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an 'own it' mindset.
**Job Description:**
+ Manage Hong Kong based ALT and SMT's calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
+ Manage meeting and travelling schedules while they are on Asia/Global business trips.
+ Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
+ Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
+ Prepare expense reports for ALT and SMT.
+ Perform final formatting and proof reading and issuance of required reports.
+ Assist in preparing committees/board materials and presentation deck.
+ Assist in collecting data for KPI reporting.
+ Assist in KPI and budget monitoring.
+ Organize team events and activities independently.
+ Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
+ Partner with other administrative staff to coordinate and prepare for meetings.
+ Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
+ Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
+ Facilitate interdepartmental communication and manage special projects, as necessary.
**Required Qualifications:**
+ A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
+ Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
+ Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
+ Ability to deal with a high level of ambiguity and utilize sound business judgment.
+ Great organizational skills, a strong bias for action and the ability to multitask effectively.
+ Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
+ Strong track record of being a team player within a large scale fast-moving and process-driven environment.
+ Excellent communication (written and verbal) and interpersonal skills.
+ Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
+ Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization.
+ Ability to come up with creative ideas in team events and activities.
**When you join our team:**
+ We'll empower you to learn and grow the career you want.
+ We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team, we'll support you in shaping the future you want to see.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Modalidades de Trabajo**
Híbrido