159 Executive Secretary jobs in Hong Kong

Join to apply for the Executive Secretary - Financial Service Firm (Confidential) role at Michael Page

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Join to apply for the Executive Secretary - Financial Service Firm (Confidential) role at Michael Page

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About Our Client
This role is with a reputable organization within the financial services sector located in the Central District. As part of a medium-sized team, the company values precision and efficiency in its operations while maintaining a professional and supportive workplace culture.

• Executive level support - C-Level
• Competitive package with good benefits
  

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Preparing, editing, and proofreading confidential documents, reports, and presentations.
• Facilitating effective communication by handling emails, phone calls, and correspondence.
• Organizing travel arrangements, including flights, accommodations, and itineraries.
• Maintaining accurate records and filing systems to ensure easy accessibility.
• Supporting business operations by liaising with internal teams and external stakeholders.
• Assisting with event planning, including logistics and material preparation.
• Ensuring the smooth day-to-day functioning of the office environment.
  

• 5+ years of solid background in providing administrative support within a professional environment.
• Excellent written and verbal communication skills in English, Mandarin and Cantonese.
• Strong organizational abilities and attention to detail.
• Proficiency in using MS Office applications, including Word, Excel, and PowerPoint.
• The ability to manage multiple tasks and prioritize effectively.
• A proactive attitude with a focus on problem-solving and efficiency.
  

• 12 days of annual leave to promote work-life balance.
• Comprehensive medical coverage for peace of mind.
• Opportunities to work in the heart of the Central District with a professional team.
• Exposure to the financial services industry, fostering career growth and development.
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business and Management
• Industries Financial Services, Accounting, and Banking

Referrals increase your chances of interviewing at Michael Page by 2x

Get notified about new Executive Secretary jobs in Central & Western District, Hong Kong SAR .

Futian District, Guangdong, China 1 month ago

Islands District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 4 days ago

Central & Western District, Hong Kong SAR 6 days ago

Islands District, Hong Kong SAR 5 days ago

Kowloon City District, Hong Kong SAR 1 week ago

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Established company under a Hong Kong listed group, one of the leading fintech firms providing financial solutions with advanced technologies.

• Organize and prepare meetings with Japanese partners or clients, including taking meeting minutes;
• Arrange travel and handle related materials, such as hotel bookings in Japan;
• Communicate effectively with Japanese suppliers and vendors, follow up on project progress, and resolve issues promptly;
• Manage documents such as contracts and filings efficiently;
• Assist with industrial and commercial registration, changes, and annual inspections of the Hong Kong company to ensure compliance;
• Perform ad-hoc duties as assigned by superiors.

• Knowledge of Japanese business culture and etiquette; experience working in Japan is preferred;
• At least 5 years of experience as a Personal Secretary, familiar with meeting organization, document management, and business travel arrangements;
• Strong attention to detail and work process control;
• Responsible, organized, proactive problem solver, able to complete tasks on time;
• Proficient in English and Chinese writing skills.

• Senior level: Associate
• Employment type: Full-time
• Job functions: Administrative and General Business
• Industries: Financial Services, Technology, Media, Real Estate

Established company under a Hong Kong listed group, one of the leading fintech firms providing financial solutions with advanced technologies.

• Organize and prepare meetings with Japanese partners or clients, including taking meeting minutes;
• Arrange travel and handle related materials, such as hotel bookings in Japan;
• Communicate effectively with Japanese suppliers and vendors, follow up on project progress, and resolve issues promptly;
• Manage documents such as contracts and filings efficiently;
• Assist with industrial and commercial registration, changes, and annual inspections of the Hong Kong company to ensure compliance;
• Perform ad-hoc duties as assigned by superiors.

• Knowledge of Japanese business culture and etiquette; experience working in Japan is preferred;
• At least 5 years of experience as a Personal Secretary, familiar with meeting organization, document management, and business travel arrangements;
• Strong attention to detail and work process control;
• Responsible, organized, proactive problem solver, able to complete tasks on time;
• Proficient in English and Chinese writing skills.

• Senior level: Associate
• Employment type: Full-time
• Job functions: Administrative and General Business
• Industries: Financial Services, Technology, Media, Real Estate

Join to apply for the Office Management Assistant-Hong Kong role at EF Language Abroad

At EF, we open the world through education. We're a global team with a mission — and every role here contributes to helping people discover new places, cultures, and perspectives. As our Office Management Assistant in Hong Kong, you’ll play a key role in creating a welcoming, efficient, and supportive environment for our staff, students, and visitors.

• Greet visitors, answer calls, and create a warm, professional front desk experience
• Manage incoming and outgoing mail, and coordinate courier services
• Handle stock-in/out of company materials with logistics partners
• Manage office supplies, maintain equipment, and prepare business cards
• Assist with visa applications, hotel bookings, and organize internal events and staff activities
• Support ad-hoc tasks and team needs

• HKDSE or above (fresh graduates welcome!)
• Experience in reception, admin, or customer service is a plus
• Excellent communication and interpersonal skills, friendly phone manner
• Detail-oriented, organized, able to multitask
• Proficient in MS Office (Word, Excel, Outlook)
• Fluent in English and Cantonese; Mandarin is a plus
• Overseas study/work experience or a passion for travel is a plus

• Friendly and professional demeanor
• Strong attention to detail and organization
• Excellent communication in Chinese and English
• Calm under pressure, handle requests gracefully
• Self-motivated, entrepreneurial spirit
• Creative problem-solver
• Positive, charismatic, passionate
• Comfortable in multicultural environment

• Competitive salary with MPF and medical benefits
• Global, dynamic, flat-structure work environment
• Travel opportunities to EF schools abroad
• Clear career paths into sales or leadership roles
• Central office location in Times Square
• Staff discounts on EF programs
• Energetic team culture with events

If you’re organized, people-loving, and excited to join a mission-driven company — we’d love to hear from you! Send us your CV and a short note on why EF feels like the right fit.

EF believes the world is better when people understand each other. Since 1965, we’ve helped millions explore new places, cultures, and learn about themselves. Our programs focus on language, travel, cultural exchange, and academics, turning dreams into opportunities. Join our diverse community across 600+ schools and offices in 50 countries, all dedicated to opening the world through education. We are committed to inclusion and equal opportunity.

EF was founded in Sweden in 1965 and has offices worldwide, including Boston, London, Mexico City, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children and vulnerable adults. All positions are subject to background and reference checks.

Join to apply for the Office Management Assistant-Hong Kong role at EF Language Abroad

At EF, we open the world through education. We're a global team with a mission — and every role here contributes to helping people discover new places, cultures, and perspectives. As our Office Management Assistant in Hong Kong, you’ll play a key role in creating a welcoming, efficient, and supportive environment for our staff, students, and visitors.

• Greet visitors, answer calls, and create a warm, professional front desk experience
• Manage incoming and outgoing mail, and coordinate courier services
• Handle stock-in/out of company materials with logistics partners
• Manage office supplies, maintain equipment, and prepare business cards
• Assist with visa applications, hotel bookings, and organize internal events and staff activities
• Support ad-hoc tasks and team needs

• HKDSE or above (fresh graduates welcome!)
• Experience in reception, admin, or customer service is a plus
• Excellent communication and interpersonal skills, friendly phone manner
• Detail-oriented, organized, able to multitask
• Proficient in MS Office (Word, Excel, Outlook)
• Fluent in English and Cantonese; Mandarin is a plus
• Overseas study/work experience or a passion for travel is a plus

• Friendly and professional demeanor
• Strong attention to detail and organization
• Excellent communication in Chinese and English
• Calm under pressure, handle requests gracefully
• Self-motivated, entrepreneurial spirit
• Creative problem-solver
• Positive, charismatic, passionate
• Comfortable in multicultural environment

• Competitive salary with MPF and medical benefits
• Global, dynamic, flat-structure work environment
• Travel opportunities to EF schools abroad
• Clear career paths into sales or leadership roles
• Central office location in Times Square
• Staff discounts on EF programs
• Energetic team culture with events

If you’re organized, people-loving, and excited to join a mission-driven company — we’d love to hear from you! Send us your CV and a short note on why EF feels like the right fit.

EF believes the world is better when people understand each other. Since 1965, we’ve helped millions explore new places, cultures, and learn about themselves. Our programs focus on language, travel, cultural exchange, and academics, turning dreams into opportunities. Join our diverse community across 600+ schools and offices in 50 countries, all dedicated to opening the world through education. We are committed to inclusion and equal opportunity.

EF was founded in Sweden in 1965 and has offices worldwide, including Boston, London, Mexico City, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children and vulnerable adults. All positions are subject to background and reference checks.

We are an international investment management firm based in Hong Kong, founded in 2016. We manage long-term capital for highly sophisticated professional investors and clients globally.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Hong Kong SAR. The Executive Administrative Assistant will be responsible for managing all aspects of administrative functions in support to the executives, including travel, calendar and event management, office management and administrative support.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and multitasking abilities
• Documentation experience preferred
• Strong attention to detail
• Proficiency in Microsoft Office suite
• Proficiency in computer management and hardware
• Ability to work independently and prioritize tasks effectively
• At least 1 year of experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field preferred
• Fluency in Mandarin, Cantonese and English required

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Anatole Investment Management by 2x

Sha Tin District, Hong Kong SAR 4 days ago

Hong Kong SAR HK$8,500.00-HK 19,500.00 1 week ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 2 weeks ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 month ago

Islands District, Hong Kong SAR 3 days ago

Central & Western District, Hong Kong SAR 9 months ago

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We are an international investment management firm based in Hong Kong, founded in 2016. We manage long-term capital for highly sophisticated professional investors and clients globally.

Role Description

This is a full-time on-site role for an Executive Administrative Assistant located in Hong Kong SAR. The Executive Administrative Assistant will be responsible for managing all aspects of administrative functions in support to the executives, including travel, calendar and event management, office management and administrative support.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Clerical Skills
• Excellent organizational and multitasking abilities
• Documentation experience preferred
• Strong attention to detail
• Proficiency in Microsoft Office suite
• Proficiency in computer management and hardware
• Ability to work independently and prioritize tasks effectively
• At least 1 year of experience in a similar role is preferred
• Bachelor's degree in Business Administration or related field preferred
• Fluency in Mandarin, Cantonese and English required

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Anatole Investment Management by 2x

Sha Tin District, Hong Kong SAR 4 days ago

Hong Kong SAR HK$8,500.00-HK 19,500.00 1 week ago

Sha Tin District, Hong Kong SAR 3 weeks ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 2 weeks ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 month ago

Islands District, Hong Kong SAR 3 days ago

Central & Western District, Hong Kong SAR 9 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Willa Legal is a trusted boutique Hong Kong law firm providing private investment fund-related legal services to fund sponsors, asset managers, family offices, high-net-worth individuals, and fund investors. Recognized as a leading firm by Legal500 and IFLR1000, Willa Legal stands out for its expertise in various fund strategies and structures, including hedge, private equity, and venture capital. The firm excels in establishing and growing fund businesses and fund management platforms for its clients. Willa Legal also represents investors in negotiating and reviewing investment product offering documents.

Role Description

This is a full-time on-site role for an Executive Assistant located in Central, Hong Kong SAR. The Executive Assistant will provide executive administrative support and ensuring smooth office operations and supporting the executive team in daily activities, including:

• Managing and organizing schedules, appointments, and meetings for the Founding Principal.
• Bookkeeping travel and expense claims, and payments to vendors, corporate consultants and business association memberships.
• Leading special projects such as corporate gift design, procurement, and delivery.
• Handling general office administrative duties, including ordering office supplies (e.g., water, paper, stationeries and groceries) and liaising with suppliers.
• Handling electronic filing of emails and documents, format Word, Excel, and PowerPoint files.
• Drafting, revising and formatting emails and documents.
• Performing other duties reasonably assigned by the Founding Principal.

Qualifications

• Fresh bachelor degree's graduates are welcome. Remuneration will be commensurate with relevant experience.
• Good command of oral and written English and Chinese (Cantonese and Mandarin) and Microsoft office (e.g. Outlook, Word, Excel and PowerPoint).
• Detail-oriented, organized, discreet, efficient, eager to learn and problem solving.
• Ability to multitask effectively and prioritize in a fast-paced environment.
• Basic website maintenance and Canva skills are preferred.

Application

Interested candidates should send cover letter, resume and expected salary to with an appropriate subject line in English.

Personal Information Collection Statement

All information collected from and provided by the applicant to Willa Legal will be kept strictly confidential and will be solely used by Willa Legal, and Willa Services Limited, for assessing the applicant's suitability for the position. The applicant may make a request to access to, and to request correction of, his/her own personal data provided by the applicant to Willa Legal by contacting Willa Legal by email. Willa Legal has the right to charge a reasonable fee for processing applicant’s data access and correction request. All personal data of applicants that are not employees of Willa Legal will be kept for a period of 12 months from the application date and will be destroyed afterwards.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Legal Services

Referrals increase your chances of interviewing at Willa Legal by 2x

Get notified about new Executive Assistant jobs in Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 days ago

Kowloon City District, Hong Kong SAR 2 months ago

Hong Kong, Hong Kong SAR HK$80,000.00-HK$100,000.00 2 days ago

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Join to apply for the Executive Assistant role at Ralph Lauren

Join to apply for the Executive Assistant role at Ralph Lauren

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

• Administrative Support
• Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.
• A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Maintain professionalism, handle confidential documents and communications with discretion.
• Draft and distribute internal communications on behalf of the People leadership team.
• Conduct research and compile data to support strategy and decision-making.
• Proceed the expenses related to APAC Management Office
• Office Coordination
• Ensure smooth day-to-day operations of the APAC Management Office.
• Liaise with internal and external stakeholders to schedule and facilitate key discussions.
• Organize and support executive meetings, including preparing agendas and taking minutes.
• Project and Event Support
• Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.
• Track progress on strategic projects and follow up on action items.
• Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.
• Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Track deadlines, deliverables, and progress on related projects.
• Communication Management
• Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.
• Draft and proofread communications on behalf of leadership.
• Data and Document Management
• Maintain filing systems (digital and physical).
• Track key documents, contracts, and compliance deadlines.
  
  

• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 3+ years of experience as an Executive Assistant
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).
• Exceptional organizational, time-management and multitasking abilities.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Retail Apparel and Fashion

Referrals increase your chances of interviewing at Ralph Lauren by 2x

Get notified about new Executive Assistant jobs in Tsim Sha Tsui, Hong Kong SAR .

Kwun Tong District, Hong Kong SAR 1 day ago

Hong Kong, Hong Kong SAR HK$35,000.00-HK$45,000.00 9 hours ago

Tsuen Wan District, Hong Kong SAR 2 weeks ago

New Territories, Hong Kong SAR 3 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

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