20 Facilities Coordinator jobs in Hong Kong

Facilities Coordinator

Hong Kong, Hong Kong CBRE

Posted 16 days ago

Job Viewed

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Job Description

Facilities Coordinator
Job ID
231104
Posted
07-Aug-2025
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Hong Kong - Hong Kong
**About the Role:**
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
**What You'll Do:**
+ Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
+ Acknowledge all client inquiries and collect work orders.
+ Collect information reports to find out performance and progress status.
+ File work orders, proposals, department files, and other paperwork submitted by vendors.
+ Monitor activities that happen outside the building, such as proper waste disposal and recycling.
+ Follow instructions, short correspondence, and memos and ask clarifying questions.
+ Respond to common inquiries or complaints from clients, co-workers, and supervisors.
+ Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
+ Impact through clearly defined duties, methods, and tasks are described in detail.
+ Deliver own output by following defined procedures and processes under close supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with up to 2 years of job-related experience.
+ Ability to follow basic work routines and standards in the application of work.
+ Communication skills to exchange straightforward information.
+ Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
+ Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
When you join CBRE, you become part of the global lead in commercial real estate service and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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Manager, Facilities Management

AsiaWorld-Expo Management Limited

Posted 10 days ago

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Job Description

Join to apply for the Manager, Facilities Management role at AsiaWorld-Expo Management Limited

1 day ago Be among the first 25 applicants

Join to apply for the Manager, Facilities Management role at AsiaWorld-Expo Management Limited

Wholly owned by Airport Authority Hong Kong, AsiaWorld-Expo (AWE) is one of the most versatile exhibition and event areas in Hong Kong, offering AWEsome value across an enormous diversity of events. AWE offers huge, column-free, integrated ground-access spaces with high ceilings, flexible configurations and ancillary services that can accommodate everything from rock concerts to global conventions and expositions to product launches. But our real value lies in our exceptionally experienced and professional staff working delicately with an AWEsome spirit to serving every client and realising their wishes.

Responsibilities

Job Descriptions in English version is available / 只提供英文版本

  • Lead and manage teams of in-house staff and outsourced workers, ensuring all service support for events is executed efficiently and effectively
  • Collaborate with internal departments and service partners to plan, implement, and monitor all resources required for event support
  • Provide expert technical support and professional advice to internal departments, event organizers, exhibitors, and external customers to meet their specific needs
  • Develop and implement procurement strategies, including requests for quotations, tenders, and proposals from service providers, suppliers, and vendors. Consolidate cost estimates for external requests
  • Oversee event setup, coordinating with service providers to maintain service records and arrange necessary remedial work prior to client handover
  • Monitor event operations and maintenance related to utility, audio-visual, and rigging services, ensuring compliance with event organizer requirements and company standards
  • Assist in the overall administration of the department, including the standardization of procedures and preparation of tender documents and management reports
  • Be present and available on event days to address any issues that may arise and ensure smooth operations
  • Perform any additional tasks or projects as required to support the team and organization

Requirements

  • Bachelor’s degree in Engineering, Building Surveying, Event Management, Hospitality, or a relevant disciplines
  • At least of 10 years of working experience and minimum 5 years of them are in the related field
  • Holding electrical license A or above is preferred
  • Proficiency in technical aspects of utility, audio-visual, and / or rigging services
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Strong leadership skills including the ability to motivate and foster teamwork and shall also be a mature, independent, responsible team player with strong organizational skills
  • Equip with good analytical skills and ability to effectively solve problems
  • Excellent command of written and spoken English and Chinese, and Mandarin is a plus, to interact with all levels of stakeholders
  • Need to work overnight and in public holiday occasionally for event support
  • Able to work under pressure to meet tight timelines and multi-tasking

Interested parties please click "Apply now" or email your full resume stating the present & expected salaries to HR Department via (email redacted, apply via Company website)

Personal data collected will be used for recruitment-related purpose only.

HKIA Services Holdings Limited and its subsidiaries are equal opportunities employers.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function General Business
  • Industries Events Services

Referrals increase your chances of interviewing at AsiaWorld-Expo Management Limited by 2x

Get notified about new Manager Facilities Management jobs in Hong Kong SAR .

Manager, Membership Facilities Management Facilities Manager (Welcome with Property Management background) Assistant Facilities Management Manager (Engineering) Senior Manager, Strategic Procurement (Integrated Facilities Management, MEP) Data Center Operations Cluster Manager, HKG Infrastructure Operations

Wan Chai District, Hong Kong SAR 2 hours ago

Facilities Management and Administration Lead Senior Facilities Management Officer (REF: A3/SFMO/TUNGPO/PD/CTW) Manager, Facilities Management (Facility Planning) Assistant Manager, Corporate Facilities Management (Quality Assurance) Integration Manager / Senior Facility Officer

Kwai Tsing District, Hong Kong SAR 3 weeks ago

Assistant Project and Facilities Manager - ESF Centre Senior Manager, Corporate Affairs Department -Facility Management

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Manager, Facilities Management

Hong Kong, Hong Kong AsiaWorld-Expo Management Limited

Posted 3 days ago

Job Viewed

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Job Description

Join to apply for the Manager, Facilities Management role at AsiaWorld-Expo Management Limited

1 day ago Be among the first 25 applicants

Join to apply for the Manager, Facilities Management role at AsiaWorld-Expo Management Limited

Wholly owned by Airport Authority Hong Kong, AsiaWorld-Expo (AWE) is one of the most versatile exhibition and event areas in Hong Kong, offering AWEsome value across an enormous diversity of events. AWE offers huge, column-free, integrated ground-access spaces with high ceilings, flexible configurations and ancillary services that can accommodate everything from rock concerts to global conventions and expositions to product launches. But our real value lies in our exceptionally experienced and professional staff working delicately with an AWEsome spirit to serving every client and realising their wishes.
Responsibilities
Job Descriptions in English version is available / 只提供英文版本

  • Lead and manage teams of in-house staff and outsourced workers, ensuring all service support for events is executed efficiently and effectively
  • Collaborate with internal departments and service partners to plan, implement, and monitor all resources required for event support
  • Provide expert technical support and professional advice to internal departments, event organizers, exhibitors, and external customers to meet their specific needs
  • Develop and implement procurement strategies, including requests for quotations, tenders, and proposals from service providers, suppliers, and vendors. Consolidate cost estimates for external requests
  • Oversee event setup, coordinating with service providers to maintain service records and arrange necessary remedial work prior to client handover
  • Monitor event operations and maintenance related to utility, audio-visual, and rigging services, ensuring compliance with event organizer requirements and company standards
  • Assist in the overall administration of the department, including the standardization of procedures and preparation of tender documents and management reports
  • Be present and available on event days to address any issues that may arise and ensure smooth operations
  • Perform any additional tasks or projects as required to support the team and organization
Requirements
  • Bachelor’s degree in Engineering, Building Surveying, Event Management, Hospitality, or a relevant disciplines
  • At least of 10 years of working experience and minimum 5 years of them are in the related field
  • Holding electrical license A or above is preferred
  • Proficiency in technical aspects of utility, audio-visual, and / or rigging services
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Strong leadership skills including the ability to motivate and foster teamwork and shall also be a mature, independent, responsible team player with strong organizational skills
  • Equip with good analytical skills and ability to effectively solve problems
  • Excellent command of written and spoken English and Chinese, and Mandarin is a plus, to interact with all levels of stakeholders
  • Need to work overnight and in public holiday occasionally for event support
  • Able to work under pressure to meet tight timelines and multi-tasking
Interested parties please click "Apply now" or email your full resume stating the present & expected salaries to HR Department via (email redacted, apply via Company website)
Personal data collected will be used for recruitment-related purpose only.
HKIA Services Holdings Limited and its subsidiaries are equal opportunities employers. Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function General Business
  • Industries Events Services

Referrals increase your chances of interviewing at AsiaWorld-Expo Management Limited by 2x

Get notified about new Manager Facilities Management jobs in Hong Kong SAR .

Manager, Membership Facilities Management Facilities Manager (Welcome with Property Management background) Assistant Facilities Management Manager (Engineering) Senior Manager, Strategic Procurement (Integrated Facilities Management, MEP) Data Center Operations Cluster Manager, HKG Infrastructure Operations

Wan Chai District, Hong Kong SAR 2 hours ago

Facilities Management and Administration Lead Senior Facilities Management Officer (REF: A3/SFMO/TUNGPO/PD/CTW) Manager, Facilities Management (Facility Planning) Assistant Manager, Corporate Facilities Management (Quality Assurance) Integration Manager / Senior Facility Officer

Kwai Tsing District, Hong Kong SAR 3 weeks ago

Assistant Project and Facilities Manager - ESF Centre Senior Manager, Corporate Affairs Department -Facility Management

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Secretary (Membership Facilities Management)

The Hong Kong Jockey Club

Posted 10 days ago

Job Viewed

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Job Description

Secretary (Membership Facilities Management) Secretary (Membership Facilities Management)

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

The job holder provides high-level secretarial support to the Executive Manager, ensuring seamless communication, meticulous coordination, and proactive stakeholder management.

The candidate must be highly detail-oriented, possess exceptional English writing skills, and have strong expertise in professional communication protocols (emails, reports, PowerPoint presentations). The role requires intelligence, discretion, and the ability to anticipate and mitigate potential issues before they escalate.

The Job

  • Act as the primary liaison between the Executives and internal/external stakeholders (senior management, vendors, clubhouse teams, etc.).
  • Draft, review, and proofread high-quality English correspondence (emails, reports, official letters) with precision and professionalism.
  • Prepare and refine PowerPoint presentations for meetings, ensuring clarity, visual appeal, and alignment with corporate branding.
  • Manage meeting schedules, agendas, and minutes, ensuring follow-ups are tracked and executed.
  • Screen and prioritize communications (emails, calls, requests) to safeguard the Executive’s time and focus.
  • Maintain an organized filing system (digital and physical) for contracts, reports, and critical documents.
  • Coordinate travel arrangements, itineraries, and logistics as needed.
  • Review documents, contracts, and communications for errors, inconsistencies, or compliance risks before submission.
  • Anticipate potential issues and proactively address them to prevent disruptions.
  • Ensure all outgoing materials reflect the highest standards of accuracy and professionalism.
  • Handle sensitive information with absolute confidentiality.
  • Monitor deadlines, commitments, and obligations to prevent oversights or last-minute crises.
  • Serve as a gatekeeper, filtering and escalating matters appropriately to protect the Executive’s priorities.
  • Continuously refining and Membership Facilities Management guidelines in accordance with club standard and departmental operation guidelines.
  • Working closely with Human Resource Department on personnel issues including manning budget plan, recruitment, leaves summary, staff performance review and corporate training etc.
  • Monitoring staff’s qualification record to ensure Facilities Management colleagues acquired valid licences / certificates in compliance with statutory regulation and occupational safety and health requirements.

About You

• Diploma / Degree in Business Administration, Communications, or related field

• A minimum of 2 years as an executive secretary or senior administrative assistance, preferably in facilities management, hospitality, or corporate settings.

• Exceptional English writing & editing (grammar, tone, clarity).

• Advanced PowerPoint (designing executive-level presentations).

• Stakeholder management (diplomatic, proactive, and assertive when needed).

• Quick learner (adapts to new systems, processes, and challenges swiftly).

• Tech-savvy (proficient in MS Office, scheduling tools, digital filing).

Terms of Employment

The level of appointment will be commensurate with qualifications and experience.

Closing Date

Only shortlisted candidates will be notified.

How to Apply

Please send your resume, complete with expected salary and job reference by clicking the Apply Now button or to:

Fax: 2966-5770

Mail: The Human Resources Department, The Hong Kong Jockey Club, 1 Sports Road, Happy Valley, Hong Kong

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Other and Administrative
  • Industries Non-profit Organizations

Referrals increase your chances of interviewing at The Hong Kong Jockey Club by 2x

Sign in to set job alerts for “Secretary” roles. Personal Assistant to Family (Hong Kong) Administrative Assistant (Up to $20,000/mth) Executive Assistant (1 year contract role – with potential to turn into a permanent role)

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Personal Assistant - Personal & Family support Secretary (Contract or Perm - local office) Corporate Administrator / Company Secretary (Entry Level) Company Secretarial Officer / Officer, Governance (5 Day Work Week / HK Based)

Wan Chai District, Hong Kong SAR 3 days ago

Central & Western District, Hong Kong SAR 9 months ago

Corporate Administrator / Company Secretary Assistant to CIO | Start Up Family Office | HK$30-40K

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Administrative Officer (Facilities Management)

The Hong Kong Jockey Club

Posted 10 days ago

Job Viewed

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Job Description

Administrative Officer (Facilities Management)

Join to apply for the Administrative Officer (Facilities Management) role at The Hong Kong Jockey Club

Administrative Officer (Facilities Management)

1 day ago Be among the first 25 applicants

Join to apply for the Administrative Officer (Facilities Management) role at The Hong Kong Jockey Club

The Department

The Department

Our Property Department is committed to providing integrated, customer-centric, sustainable and cost effective asset management, development management, project management and facilities management services to the key Business Units in the Club.

The Job

You will:

  • provide administrative and clerical support to the property facilities management team
  • maintain and update the electronic based filing system and documentation system timely, according to reporting guideline and policies
  • work closely and communicate with key stakeholders on communicating and analysing data of market insights and information; identify opportunities and risks which have potential influence or impact to the racing operations, and address appropriate solutions
  • assist in preparing annual budgeting and operating budget for property facilities
  • organize and coordinate meetings with internal and external parties


About You

You should have:

  • a higher diploma or above in business administration / management, property/ facility management, or other relevant discipline
  • a minimum of 4 years clerical experience; working experience in property developer and construction fields will be considered an advantage
  • knowledge of facility management practices and business ethics
  • good analytical, problem solving skills, with attitude of detailed and result oriented
  • hands-on experience of using MS Office applications and SharePoint; advanced user in Excel would be an advantage
  • good communication and interpersonal skills in both English and Chinese


Terms of Employment

The level of appointment will be commensurate with qualification and experience.

How to Apply

Please send your resume, complete with expected salary and job reference by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Non-profit Organizations

Referrals increase your chances of interviewing at The Hong Kong Jockey Club by 2x

Sign in to set job alerts for “Administrative Officer” roles.

Hong Kong, Hong Kong SAR HK$55,000.00-HK$5,000.00 3 days ago

Assistant Manager / Manager, Facilities and Office Administration

Kwai Tsing District, Hong Kong SAR 1 month ago

Hong Kong SAR HK 17,000.00-HK 18,700.00 1 week ago

Assistant Project and Facilities Manager - ESF Centre Assistant Facilities Management Manager (Engineering) Regional Facilities & Warehouse Manager - client side Integration Manager / Senior Facility Officer

Kwai Tsing District, Hong Kong SAR 3 weeks ago

Assistant Facilities Manager (Happy Valley Clubhouse) Manager, Facilities Management (Facility Planning)

New Territories, Hong Kong SAR 3 weeks ago

Hong Kong SAR HK 18,500.00-HK 19,500.00 4 weeks ago

Maintenance Officer-Property (Residential) (Ref: 25000OZ) Facilities Manager (Welcome with Property Management background) Office and Administration Manager– Hong Kong, Macau & Asia

New Territories, Hong Kong SAR 4 days ago

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Manager, Membership Facilities Management

The Hong Kong Jockey Club

Posted 10 days ago

Job Viewed

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Job Description

Manager, Membership Facilities Management

Join to apply for the Manager, Membership Facilities Management role at The Hong Kong Jockey Club

Manager, Membership Facilities Management

1 week ago Be among the first 25 applicants

Join to apply for the Manager, Membership Facilities Management role at The Hong Kong Jockey Club

Get AI-powered advice on this job and more exclusive features.

Our Catering Department manages one of the largest and most diverse catering operations in Hong Kong. We provide a wide range of catering, sports and recreation facilities for Members and their guests in three Clubhouses. In addition, both Happy Valley and Sha Tin Racecourses have numerous catering facilities used by Members, non-members and corporate organizations for a variety of functions.

The Job

Job description:

The Department

Our Catering Department manages one of the largest and most diverse catering operations in Hong Kong. We provide a wide range of catering, sports and recreation facilities for Members and their guests in three Clubhouses. In addition, both Happy Valley and Sha Tin Racecourses have numerous catering facilities used by Members, non-members and corporate organizations for a variety of functions.

The Job

You will:

  • Oversee the work of Engineers, Technicians and other team members to ensure that maintenance services are delivered to internal and external customers efficiently and effectively that meet their requirements.
  • Develop KPIs and service standards; monitor the implementation of a comprehensive maintenance service plans to ensure the operation of the buildings and effective functioning of the facilities in the Clubhouse at all times.
  • Formulate preventive maintenance strategy and ensure the implementation of preventive maintenance programmes to keep the assets in good order and reduce unscheduled downtime and major repairs.
  • Review and formulate Service Level Agreements with customers, and monitor the implementation of tailor-made programmes to ensure services are delivered in the most efficient manner according to customers' needs.
  • Engage consultants and contractors as required, ensure that tender exercises, award of contract, procurement plans and payment are handled in compliance with the Club's policy and procedures; monitor their performance to ensure that services rendered meet the required standards, time frame and budget.
  • Act as in-house consultant to establish design criteria for minor alternation/additions and improvement works; direct the presentation of technical drawings, specifications and tender documents; monitor the progress of works upon project implementation.
  • Develop, maintain and enhance the use of computerized maintenance management system (MAXIMO) to improve the efficiency of corrective and preventive maintenance services.
  • Compile Operation and Maintenance Manuals as well as Standard Operating Procedures (SOPs) and ensure full compliance by the facilities maintenance teams and contractors; develop emergency response plans and ensure that best practice in the industry is implemented.
  • Consolidate annual budgets, capital works programmes and operating budgets for the facilities; ensure that expenses are kept within budget and measures are taken to reduce cost and optimize productivity as required.
  • Create a positive atmosphere to motivate team members; set high standards and train members on proper practices to enhance their performance level; ensure that appraisal system and other people-related programmes are implemented effectively.
  • Ensure compliance with statutory requirements by enforcing the Club's policies, departmental SOPs, laws, and regulations governing safety and health, environmental protection and sustainability, hazardous waste disposal, use of chemical substances and materials, etc.
  • Develop energy conservation programme to help reduce energy consumption in the Clubhouse without compromising the high quality of services.
  • Develop departmental policy on shift pattern, staff deployment, training, coaching, staff development and other operational issues.
  • Perform any other related duties as and when assigned by the supervisor.
  • Deliver products or services with sustainable improvements in resource efficiency without compromising quality.
  • Manage a team whose performance in service excellence is the level of role models for peers.
About You

You should have:

• A degree in Building Services or Electrical/Mechanical Engineering or a related discipline

• A minimum of 10 years' solid experience in facility management gained from hospitality industry including 5 years at managerial level

• Possessing relevant professional qualifications, e.g. HKIE, CIBSE, IFMA, IMechE or IEE. is preferable.

• Knowledge of best practice in facility management, Service Level Agreement and KPIs

• Strong leadership and organizational skills in planning and scheduling

• Excellent customer service skills

• Good communication skills in both spoken and written English and Chinese

Terms of employment

The level of appointment will be commensurate with qualifications and experience.

Other Details

Only shortlisted candidates will be notified.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Other
  • Industries Facilities Services

Referrals increase your chances of interviewing at The Hong Kong Jockey Club by 2x

Sign in to set job alerts for “Membership Manager” roles. Facilities Manager (Welcome with Property Management background) Assistant Facilities Management Manager (Engineering) Senior Manager, Strategic Procurement (Integrated Facilities Management, MEP) Data Center Operations Cluster Manager, HKG Infrastructure Operations

Wan Chai District, Hong Kong SAR 1 week ago

Facilities Management and Administration Lead Senior Facilities Management Officer (REF: A3/SFMO/TL/THP/PD/CTW) Assistant Manager, Corporate Facilities Management (Quality Assurance) Manager, Facilities Management (Facility Planning) Assistant Project and Facilities Manager - ESF Centre Senior Manager, Corporate Affairs Department -Facility Management

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Administrative Officer (Facilities Management)

Hong Kong, Hong Kong The Hong Kong Jockey Club

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Administrative Officer (Facilities Management)

Join to apply for the Administrative Officer (Facilities Management) role at The Hong Kong Jockey Club

Administrative Officer (Facilities Management)

1 day ago Be among the first 25 applicants

Join to apply for the Administrative Officer (Facilities Management) role at The Hong Kong Jockey Club

The Department

The Department
Our Property Department is committed to providing integrated, customer-centric, sustainable and cost effective asset management, development management, project management and facilities management services to the key Business Units in the Club.
The Job
You will:

  • provide administrative and clerical support to the property facilities management team
  • maintain and update the electronic based filing system and documentation system timely, according to reporting guideline and policies
  • work closely and communicate with key stakeholders on communicating and analysing data of market insights and information; identify opportunities and risks which have potential influence or impact to the racing operations, and address appropriate solutions
  • assist in preparing annual budgeting and operating budget for property facilities
  • organize and coordinate meetings with internal and external parties
About You
You should have:
  • a higher diploma or above in business administration / management, property/ facility management, or other relevant discipline
  • a minimum of 4 years clerical experience; working experience in property developer and construction fields will be considered an advantage
  • knowledge of facility management practices and business ethics
  • good analytical, problem solving skills, with attitude of detailed and result oriented
  • hands-on experience of using MS Office applications and SharePoint; advanced user in Excel would be an advantage
  • good communication and interpersonal skills in both English and Chinese
Terms of Employment
The level of appointment will be commensurate with qualification and experience.
How to Apply
Please send your resume, complete with expected salary and job reference by clicking the Apply Now button.
We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request. Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Non-profit Organizations

Referrals increase your chances of interviewing at The Hong Kong Jockey Club by 2x

Sign in to set job alerts for “Administrative Officer” roles.

Hong Kong, Hong Kong SAR HK$55,000.00-HK$5,000.00 3 days ago

Assistant Manager / Manager, Facilities and Office Administration

Kwai Tsing District, Hong Kong SAR 1 month ago

Hong Kong SAR HK 17,000.00-HK 18,700.00 1 week ago

Assistant Project and Facilities Manager - ESF Centre Assistant Facilities Management Manager (Engineering) Regional Facilities & Warehouse Manager - client side Integration Manager / Senior Facility Officer

Kwai Tsing District, Hong Kong SAR 3 weeks ago

Assistant Facilities Manager (Happy Valley Clubhouse) Manager, Facilities Management (Facility Planning)

New Territories, Hong Kong SAR 3 weeks ago

Hong Kong SAR HK 18,500.00-HK 19,500.00 4 weeks ago

Maintenance Officer-Property (Residential) (Ref: 25000OZ) Facilities Manager (Welcome with Property Management background) Office and Administration Manager– Hong Kong, Macau & Asia

New Territories, Hong Kong SAR 4 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr
This advertiser has chosen not to accept applicants from your region.
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About the latest Facilities coordinator Jobs in Hong Kong !

Secretary (Membership Facilities Management)

Hong Kong, Hong Kong The Hong Kong Jockey Club

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Secretary (Membership Facilities Management) Secretary (Membership Facilities Management)

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

The job holder provides high-level secretarial support to the Executive Manager, ensuring seamless communication, meticulous coordination, and proactive stakeholder management.

The candidate must be highly detail-oriented, possess exceptional English writing skills, and have strong expertise in professional communication protocols (emails, reports, PowerPoint presentations). The role requires intelligence, discretion, and the ability to anticipate and mitigate potential issues before they escalate.

The Job

  • Act as the primary liaison between the Executives and internal/external stakeholders (senior management, vendors, clubhouse teams, etc.).
  • Draft, review, and proofread high-quality English correspondence (emails, reports, official letters) with precision and professionalism.
  • Prepare and refine PowerPoint presentations for meetings, ensuring clarity, visual appeal, and alignment with corporate branding.
  • Manage meeting schedules, agendas, and minutes, ensuring follow-ups are tracked and executed.
  • Screen and prioritize communications (emails, calls, requests) to safeguard the Executive’s time and focus.
  • Maintain an organized filing system (digital and physical) for contracts, reports, and critical documents.
  • Coordinate travel arrangements, itineraries, and logistics as needed.
  • Review documents, contracts, and communications for errors, inconsistencies, or compliance risks before submission.
  • Anticipate potential issues and proactively address them to prevent disruptions.
  • Ensure all outgoing materials reflect the highest standards of accuracy and professionalism.
  • Handle sensitive information with absolute confidentiality.
  • Monitor deadlines, commitments, and obligations to prevent oversights or last-minute crises.
  • Serve as a gatekeeper, filtering and escalating matters appropriately to protect the Executive’s priorities.
  • Continuously refining and Membership Facilities Management guidelines in accordance with club standard and departmental operation guidelines.
  • Working closely with Human Resource Department on personnel issues including manning budget plan, recruitment, leaves summary, staff performance review and corporate training etc.
  • Monitoring staff’s qualification record to ensure Facilities Management colleagues acquired valid licences / certificates in compliance with statutory regulation and occupational safety and health requirements.

About You

• Diploma / Degree in Business Administration, Communications, or related field

• A minimum of 2 years as an executive secretary or senior administrative assistance, preferably in facilities management, hospitality, or corporate settings.

• Exceptional English writing & editing (grammar, tone, clarity).

• Advanced PowerPoint (designing executive-level presentations).

• Stakeholder management (diplomatic, proactive, and assertive when needed).

• Quick learner (adapts to new systems, processes, and challenges swiftly).

• Tech-savvy (proficient in MS Office, scheduling tools, digital filing).

Terms of Employment

The level of appointment will be commensurate with qualifications and experience.

Closing Date

Only shortlisted candidates will be notified.

How to Apply

Please send your resume, complete with expected salary and job reference by clicking the Apply Now button or to:

Fax: 2966-5770

Mail: The Human Resources Department, The Hong Kong Jockey Club, 1 Sports Road, Happy Valley, Hong Kong

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Other and Administrative
  • Industries Non-profit Organizations

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Manager, Membership Facilities Management

Hong Kong, Hong Kong The Hong Kong Jockey Club

Posted 18 days ago

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Job Description

Manager, Membership Facilities Management

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Manager, Membership Facilities Management

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Our Catering Department manages one of the largest and most diverse catering operations in Hong Kong. We provide a wide range of catering, sports and recreation facilities for Members and their guests in three Clubhouses. In addition, both Happy Valley and Sha Tin Racecourses have numerous catering facilities used by Members, non-members and corporate organizations for a variety of functions.

The Job

Job description:
The Department

Our Catering Department manages one of the largest and most diverse catering operations in Hong Kong. We provide a wide range of catering, sports and recreation facilities for Members and their guests in three Clubhouses. In addition, both Happy Valley and Sha Tin Racecourses have numerous catering facilities used by Members, non-members and corporate organizations for a variety of functions.

The Job

You will:

  • Oversee the work of Engineers, Technicians and other team members to ensure that maintenance services are delivered to internal and external customers efficiently and effectively that meet their requirements.
  • Develop KPIs and service standards; monitor the implementation of a comprehensive maintenance service plans to ensure the operation of the buildings and effective functioning of the facilities in the Clubhouse at all times.
  • Formulate preventive maintenance strategy and ensure the implementation of preventive maintenance programmes to keep the assets in good order and reduce unscheduled downtime and major repairs.
  • Review and formulate Service Level Agreements with customers, and monitor the implementation of tailor-made programmes to ensure services are delivered in the most efficient manner according to customers' needs.
  • Engage consultants and contractors as required, ensure that tender exercises, award of contract, procurement plans and payment are handled in compliance with the Club's policy and procedures; monitor their performance to ensure that services rendered meet the required standards, time frame and budget.
  • Act as in-house consultant to establish design criteria for minor alternation/additions and improvement works; direct the presentation of technical drawings, specifications and tender documents; monitor the progress of works upon project implementation.
  • Develop, maintain and enhance the use of computerized maintenance management system (MAXIMO) to improve the efficiency of corrective and preventive maintenance services.
  • Compile Operation and Maintenance Manuals as well as Standard Operating Procedures (SOPs) and ensure full compliance by the facilities maintenance teams and contractors; develop emergency response plans and ensure that best practice in the industry is implemented.
  • Consolidate annual budgets, capital works programmes and operating budgets for the facilities; ensure that expenses are kept within budget and measures are taken to reduce cost and optimize productivity as required.
  • Create a positive atmosphere to motivate team members; set high standards and train members on proper practices to enhance their performance level; ensure that appraisal system and other people-related programmes are implemented effectively.
  • Ensure compliance with statutory requirements by enforcing the Club's policies, departmental SOPs, laws, and regulations governing safety and health, environmental protection and sustainability, hazardous waste disposal, use of chemical substances and materials, etc.
  • Develop energy conservation programme to help reduce energy consumption in the Clubhouse without compromising the high quality of services.
  • Develop departmental policy on shift pattern, staff deployment, training, coaching, staff development and other operational issues.
  • Perform any other related duties as and when assigned by the supervisor.
  • Deliver products or services with sustainable improvements in resource efficiency without compromising quality.
  • Manage a team whose performance in service excellence is the level of role models for peers.
About You

You should have:

• A degree in Building Services or Electrical/Mechanical Engineering or a related discipline

• A minimum of 10 years' solid experience in facility management gained from hospitality industry including 5 years at managerial level

• Possessing relevant professional qualifications, e.g. HKIE, CIBSE, IFMA, IMechE or IEE. is preferable.

• Knowledge of best practice in facility management, Service Level Agreement and KPIs

• Strong leadership and organizational skills in planning and scheduling

• Excellent customer service skills

• Good communication skills in both spoken and written English and Chinese

Terms of employment

The level of appointment will be commensurate with qualifications and experience.

Other Details

Only shortlisted candidates will be notified.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Other
  • Industries Facilities Services

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Procurement Manager (Integrated Facilities Management)

Hong Kong, Hong Kong CBRE

Posted 3 days ago

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Job Description

Procurement Manager (Integrated Facilities Management)
Job ID
234787
Posted
20-Aug-2025
Role type
Full-time
Areas of Interest
Purchasing/Procurement
Location(s)
Hong Kong - Hong Kong
**Job Requirements**
+ Manage the sourcing, procurement, and management of suppliers and vendors in support of the delivery of real estate, facilities, and project management services.
+ Responsible for designing and implementing sourcing strategies and procurement plans to support account, corporate and client strategies and objectives.
+ Drafts, reviews, negotiates, and maintains contracts and other business documents in support of the purchase of goods and services.
+ Includes contract review and/or preparation and negotiation, contract administration and adherence to company policies and legal requirements and compliance.
+ Manages the process of contract terminations, expirations, extensions and renewals. Interfaces with/advises peers and corporate management staff with changes or results.
+ Manages the supplier performance management and development program.
+ Negotiates contracts for goods, services, supplies, equipment, etc., ensuring quality, cost-effectiveness, Sox compliance and timely delivery.
+ Designs and manages the RFP processes to support program goals and requirements. Works with internal and client stakeholders in establishing, managing, creating RFPs and analyzing purchasing projects.
+ Other duties may be assigned.
**Qualifications and Requirements**
+ Degree and above in Business Administration, Supply Chain Management, Purchasing or related discipline
+ Minimum of 5-8 years of hands-on Procurement experience in large MNCs or sizable companies
+ With Procurement experience in Facilities Management/Property Management will be an advantage
+ Strong organisational, negotiation, communication and interpersonal skills
+ Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Chinese Word Processing
+ Fluent in both written and spoken English and Chinese (Cantonese & Mandarin)
**Application**
We offer a 5-day week with excellent fringe benefits, including medical insurance, dental plan, life insurance and performance-linked bonus to the right candidate.
Interested candidates, please send your detailed resume stating your current and expected salary (with the date of availability) to Talent Acquisition Team by clicking "APPLY NOW".
For other job openings, please visit CBRE's career website for more details. information provided by applicants will be treated in strict confidence and used exclusively for recruitment only.
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
**Applicant AI Use Disclosure**
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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