106 Facility Coordinator jobs in Hong Kong

Overview

Director @ Chelsea Consultancy | Executive Search Expert

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Experience in administrative work.

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year

• Associate

• Full-time

• Administrative
• Industries: Manufacturing, Textile Manufacturing, and Chemical Raw Materials Manufacturing

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

Responsibilities

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

Required Skills

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

Preferred Skills

• Experience in administrative work.

Pay range and compensation package

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year
• Work Location: Tsim Sha Tsui

Director @ Chelsea Consultancy | Executive Search Expert

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Experience in administrative work.

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year

• Associate

• Full-time

• Administrative
• Industries: Manufacturing, Textile Manufacturing, and Chemical Raw Materials Manufacturing

Zeal Group is an award-winning FinTech organization offering a variety of products. Founded in 2017, we have grown to a team of 700+ employees across the globe. Our offices and presence are spread across Europe, Asia, North & South Africa, Middle East and South America, with our Technology hub located in Cyprus. We are a product and people focused company who are passionate about growth, innovative technology, and collaboration.

• Providing comprehensive administrative support
• Assisting with HR-related tasks such as onboarding new employees, maintaining personnel and attendance records, and assisting in preparing Sales commission
• Responsible for full spectrum of office administration functions including daily office administrative operations, conference room arrangement, pantry necessities and office supplies order, internal and external courier, and maintenance of equipment
• Administer payment / reimbursement / budget / costs allocation and resolve related enquiries
• Make travel arrangements for the team such as flights booking, ground transportation, and hotel or restaurant reservations
• Assist in organizing company activities and staff events
• Assist in vendor management and related service contracts
• Assist in office relocation, reviewing tenancy agreement and coordinating with building management office
• Performing ad-hoc duties as required

• Higher Diploma and/ or above in any discipline or equivalent
• At least 2 years of working experience in office administration/ HR supportive function, experience in start-up environment is preferred
• Knowledge of HR policies, procedures, and best practices is an advantage
• Experience in working with regional teams is a plus
• Good communication and interpersonal skills
• Good command of spoken and written English and Chinese (Cantonese and Mandarin)
• Customer oriented and problem-solving mindset
• Well organized and attentive to details
• Good computer skills in MS office and Chinese word processing

• Associate

• Full-time

• Administrative

• Non-profit Organizations and Primary and Secondary Education

Overview

Wholly owned by Airport Authority Hong Kong, AsiaWorld-Expo (AWE) is one of the most versatile exhibition and event areas in Hong Kong, offering AWEsome value across an enormous diversity of events. AWE offers large, column-free, integrated spaces with high ceilings, flexible configurations and ancillary services that can accommodate everything from rock concerts to global conventions and expositions to product launches. Our real value lies in our exceptionally experienced and professional staff working delicately with an AWEsome spirit to serving every client and realising their wishes.

• Lead and manage teams of in-house staff and outsourced workers, ensuring all service support for events is executed efficiently and effectively
• Collaborate with internal departments and service partners to plan, implement, and monitor all resources required for event support
• Provide expert technical support and professional advice to internal departments, event organizers, exhibitors, and external customers to meet their specific needs
• Develop and implement procurement strategies, including requests for quotations, tenders, and proposals from service providers, suppliers, and vendors. Consolidate cost estimates for external requests
• Oversee event setup, coordinating with service providers to maintain service records and arrange necessary remedial work prior to client handover
• Monitor event operations and maintenance related to utility, audio-visual, and rigging services, ensuring compliance with event organizer requirements and company standards
• Assist in the overall administration of the department, including the standardization of procedures and preparation of tender documents and management reports
• Be present and available on event days to address any issues that may arise and ensure smooth operations
• Perform any additional tasks or projects as required to support the team and organization

• Bachelor’s degree in Engineering, Building Surveying, Event Management, Hospitality, or a relevant discipline
• At least 10 years of working experience and a minimum of 5 years in the related field
• Holding electrical license A or above is preferred
• Proficiency in technical aspects of utility, audio-visual, and/or rigging services
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Strong leadership skills including the ability to motivate and foster teamwork; mature, independent, responsible team player with strong organizational skills
• Good analytical skills and ability to effectively solve problems
• Excellent command of written and spoken English and Chinese; Mandarin is a plus, to interact with all levels of stakeholders
• Need to work overnight and on public holidays occasionally for event support
• Able to work under pressure to meet tight timelines and multi-task

Interested parties please click "Apply now" or email your full resume stating present and expected salaries to HR Department via (email redacted, apply via Company website). Personal data collected will be used for recruitment-related purposes only.

HKIA Services Holdings Limited and its subsidiaries are equal opportunities employers.

• Mid-Senior level

• Full-time

• General Business
• Industries

Islands District, Hong Kong SAR 1 month ago

Wholly owned by Airport Authority Hong Kong, AsiaWorld-Expo (AWE) is one of the most versatile exhibition and event areas in Hong Kong, offering AWEsome value across an enormous diversity of events. AWE offers large, column-free, integrated spaces with high ceilings, flexible configurations and ancillary services that can accommodate everything from rock concerts to global conventions and expositions to product launches. Our real value lies in our exceptionally experienced and professional staff working delicately with an AWEsome spirit to serving every client and realising their wishes.

• Lead and manage teams of in-house staff and outsourced workers, ensuring all service support for events is executed efficiently and effectively
• Collaborate with internal departments and service partners to plan, implement, and monitor all resources required for event support
• Provide expert technical support and professional advice to internal departments, event organizers, exhibitors, and external customers to meet their specific needs
• Develop and implement procurement strategies, including requests for quotations, tenders, and proposals from service providers, suppliers, and vendors. Consolidate cost estimates for external requests
• Oversee event setup, coordinating with service providers to maintain service records and arrange necessary remedial work prior to client handover
• Monitor event operations and maintenance related to utility, audio-visual, and rigging services, ensuring compliance with event organizer requirements and company standards
• Assist in the overall administration of the department, including the standardization of procedures and preparation of tender documents and management reports
• Be present and available on event days to address any issues that may arise and ensure smooth operations
• Perform any additional tasks or projects as required to support the team and organization

• Bachelor’s degree in Engineering, Building Surveying, Event Management, Hospitality, or a relevant discipline
• At least 10 years of working experience and a minimum of 5 years in the related field
• Holding electrical license A or above is preferred
• Proficiency in technical aspects of utility, audio-visual, and/or rigging services
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Strong leadership skills including the ability to motivate and foster teamwork; mature, independent, responsible team player with strong organizational skills
• Good analytical skills and ability to effectively solve problems
• Excellent command of written and spoken English and Chinese; Mandarin is a plus, to interact with all levels of stakeholders
• Need to work overnight and on public holidays occasionally for event support
• Able to work under pressure to meet tight timelines and multi-task

Interested parties please click "Apply now" or email your full resume stating present and expected salaries to HR Department via (email redacted, apply via Company website). Personal data collected will be used for recruitment-related purposes only.

HKIA Services Holdings Limited and its subsidiaries are equal opportunities employers.

• Mid-Senior level

• Full-time

• General Business
• Industries

Islands District, Hong Kong SAR 1 month ago

Job Description

The Department of Catering manages one of the largest and most diverse catering operations in Hong Kong, providing a wide range of catering, sports, and recreation facilities for Members and their guests in three Clubhouses.

The Job involves overseeing the work of Engineers, Technicians, and other team members to ensure that maintenance services are delivered efficiently and effectively. Key responsibilities include:

• Developing KPIs and service standards, and monitoring the implementation of comprehensive maintenance service plans.
• Formulating preventive maintenance strategies and ensuring the implementation of preventive maintenance programs.
• Reviewing and formulating Service Level Agreements with customers, and monitoring the implementation of tailor-made programs.
• Engaging consultants and contractors as required, and ensuring compliance with the Club's policy and procedures.
• Developing, maintaining, and enhancing the use of computerized maintenance management systems.
• Compiling Operation and Maintenance Manuals, Standard Operating Procedures, and emergency response plans.
• Consolidating annual budgets, capital works programs, and operating budgets for the facilities.
• Creating a positive atmosphere to motivate team members, and setting high standards for performance.
• Ensuring compliance with statutory requirements, including safety and health, environmental protection, and sustainability.

About You:

• A degree in Building Services or Electrical/Mechanical Engineering, or a related discipline.
• A minimum of 10 years' solid experience in facility management, including 5 years at a managerial level.
• Possessing relevant professional qualifications, such as HKIE, CIBSE, IFMA, IMechE, or IEE.
• Knowledge of best practices in facility management, Service Level Agreements, and KPIs.
• Strong leadership and organizational skills, with excellent customer service skills and good communication skills in both English and Chinese.

Terms of Employment:

The level of appointment will be commensurate with qualifications and experience.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance.

About this Employer

Prestigious employer in Hong Kong with a brand which is reputable for its high-end and premium properties.

Responsibilities and Duties

• Lead a sizable facilities management team to ensure the property can be operated reliably, efficiently, in the most cost-effective manner and compliant with environmental, health, safety, statutory, licensing and sustainability requirements;
• Ensure operational requirement is incorporated into design and facility readiness; ensure proper handover and receiving for the facilities
• Service Level Agreement (SLA) Formulation and Management to ensure the Property Opening Facility Service Readiness
• Design SOPs for routine checks and maintenance of both hard and soft services
• Utilize industry best practices in FM and construction to enhance operational reliability, service levels and cost efficiencies
• Promote knowledge sharing and continuous improvement through lessons learned and knowledge management initiatives

Desired Skills and Experience

• A minimum of 20 years' experience in related technical fields, including managing large-scale property and facilities operations. Technical experience in managing and maintaining mission critical assets such as Grade A commercial buildings, offices, hospitality and mixed-use developments
• Outstanding technical skills and experience in leading/managing complex building operations, maintenance and assets upkeep.
• Excellent leadership, organizational, managerial, analytical, problem-solving, interpersonal, communication, facilitation, negotiation and presentation skills.
• Proficient in written and spoken English and Putonghua/ Cantonese.

This is an excellent opportunity to work for a client that continually promotes within and offers the potential for strong career growth throughout the organisation.

About the role

An exciting opportunity has arisen for an Account Lead, Facilities Management within the Consultancy side.

What you'll be doing

• Strategic Leadership & Growth

Provide strong leadership to ensure all contractual obligations are not only fulfilled but consistently exceeded.

Identify and pursue opportunities to expand the scope of services, increase revenue, and enhance profitability.

Drive contract renewals and successful re-tendering through strategic relationship management and service innovation.
- Operational Excellence

Ensure company policies and procedures are clearly communicated and effectively implemented across all contract operations.

Promote a culture of safety and compliance, ensuring health and safety standards are upheld for employees, clients, and subcontractors.

Optimize workforce structures to balance cost efficiency with high-quality service delivery, including contingency planning for workload fluctuations and emergencies.
- Talent Management

Build and maintain high-performing teams with the right skills and competencies to meet contract demands.

Implement succession planning to ensure continuity and capability within the team.

Foster collaboration across operational teams to support business development and shared success.
- Financial Performance

Develop and execute financial strategies to achieve revenue targets, reduce outstanding work-in-progress and debt, and control costs.

Monitor and manage financial performance to ensure consistent growth and profitability.
- Governance & Compliance

Establish robust control systems to ensure compliance with statutory requirements, company policies, and contractual commitments.
- Client Relationship Management

Maintain strong client relationships through proactive communication, responsiveness, and a customer-centric approach.

Ensure client satisfaction is embedded in all aspects of service delivery.
- People Development

Provide coaching, mentorship, and support to team members to promote best practices in recruitment, training, performance management, and recognition.

Create a learning-focused environment where employees receive the training needed to excel in their roles and grow professionally.
- Communication & Engagement

Lead effective communication across teams and stakeholders through meetings, reports, forums, and other channels.

Contribute to internal and external communications that support transparency, engagement, and alignment.
- Sales & Mobilization Support

Collaborate with the sales team in developing tailored solutions, participating in client presentations, and supporting the onboarding of new contracts.

What we're looking for

• Bachelor's degree in Property Management/Facilities Management/Building Services Engineering, or related discipline with a minimum of 12 years of related experience
• Solid experience in property management & facilities management
• Excellent communication and interpersonal skills
• Fluent in both written and spoken English and Chinese (Cantonese & Mandarin)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Chinese Word Processing