What Jobs are available for Junior Admin in Hong Kong?

The role

We are seeking an experienced and highly organised Administrative Assistant to join our team at DECA VPP' in Hong Kong's Causeway Bay Office. In this full-time position, you will provide comprehensive administrative support to cover our Asian and European operation.

Key responsibilities

1. Manage and prioritise a range of administrative tasks for the company and its subsidiaries in Asia and Europe
2. Work with global service providers to support the project team's work
3. Provide general office support and handle emails and correspondence, manage inventory, and assist with events and travel arrangements
4. Collaborate with cross-functional teams to coordinate projects and ensure deadlines are met
5. Contribute to the implementation of office procedures and policies to enhance efficiency and make regular reports to the management

What we're looking for

1. Responsive and collaborative team player with proactive and efficent work attitude
2. Minimum 2 years of experience as an Administrative Assistant or in a similar role
3. Excellent organisational and time management skills with the ability to multitask effectively
4. Strong communication and interpersonal skills, with a professional and customer-focused approach
5. Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other office software

What we offer

At DECA VPP', we are committed to providing a supportive and inclusive work environment that values our employees. In addition to a competitive salary, we offer a range of benefits including:

1. Opportunities for career development and advancement
2. Comprehensive health and wellness programs
3. Team-building activities and social event

About us

DECA VPP' is a boutique investment firm that specializes in global energy transition asset. We are independent and technology agnostic. We are active in China, South East Asia and Europe. Our mission is to empower our energy using clients with smart and green energy of the future. Join our dynamic team to accelerate the transition and bring about impact.

Apply now to become our next Admin at DECA VPP'

Responsibilities:

• Handle full spectrum of office administrative duties including maintenance of office equipment and supplies, ordering stationery & pantry sundries supplies
• Coordinate with various internal teams to prepare documents, including quotations, contracts, and invoices
• Provide administrative and operation support to the team

• Maintain company's daily operation

• Responsible for sourcing and ordering samples, and systematically arranging stone samples on display racks

• Handling administrative tasks such as filing, record keeping, and data entry (record of petty cash / expenses reimbursement)

• Handle phone calls, emails and receptionist

• Ad hoc duties as assigned

Requirement:

• Diploma or above
• Minimum 2 years of relevant disciplines in Administrative or office support role, Fresh graduates will also be considered
• Proficiency in MS Office, including MS Word, Excel, English and Chinese Processing
• Good command in English and Chinese
• Able to work independently, under pressure and meet tight reporting deadlines
• Excellent attitude with good interpersonal and communication skills
• Hardworking, self-motivated and able to work under pressure and independently
• Immediate available is preferred

Working Hours: 9:00 a.m. to 6:00 p.m., five-day work week

Benefits

· Bank Holiday

· Annual Leave: 10 days per year, Annual leave will increase by one day each year, up to a maximum of 15 days.

Our client is a local construction company

Job Description:

• Manage administrative and clerical tasks
• Hold a Higher Diploma or above, preferably in Business Administration
• Possess at least 5 years of experience in site administration and clerical work.
• Proficient in MS Office applications, including MS Word and Excel.
• Demonstrate strong communication skills in both Chinese and English.
• Availability to start immediately is highly desirable.

We are seeking a detail-oriented and proactive PMO Adminstrator to join us at a leading IT service provider. The successful candidate will collaborate closely with the PMO team and project managers to ensure the smooth delivery of IT projects. Key responsibilities include maintaining comprehensive project documentation and driving continuous process improvements to enhance project outcomes.

Key Responsibilities

· Assist the PMO team and project managers in planning, executing, and monitoring various IT projects.

· Maintain and update project schedules, status reports, documentation, and dashboards.

· Track project deliverables, resources, budgets, and timelines to ensure alignment with project goals.

· Support the preparation and distribution of regular project and portfolio status reports for stakeholders.

· Help coordinate project meetings, document minutes, and follow up on outstanding action items.

· Facilitate risk, issue, and change management processes across multiple projects.

· Ensure all documentation adheres to company and PMO standards.

· Participate in the review and improvement of PMO processes, tools, and templates.

· Assist in collecting and analyzing project data for reporting and decision-making.

Requirements

· Bachelor's degree in Information Technology, Business Administration, or a related field.

· 2-4 years' experience in a PMO, project coordination, or support role within the IT industry.

· Familiarity with project management frameworks (such as Agile, Waterfall, or hybrid approaches).

· Proficient in MS Office (Excel, PowerPoint, Word) and project management tools (e.g., MS Project, Jira, or similar).

· Strong organizational, analytical, and problem-solving skills.

· Excellent communication and interpersonal skills.

· Ability to work collaboratively in a cross-functional team environment.

· Detail-oriented with the ability to manage multiple tasks and priorities.

· Fluent in Cantonese, good written English skills.

· Preferred skills: Powerautomate/ PowerBI/ UIUX experiences

An exciting opportunity to lead the office administration and operations function of a prominent international law firm in Hong Kong. This role oversees daily office operations, ensures compliance with firm standards, and manages a diverse team of support staff. The ideal candidate will be a confident communicator with strong stakeholder engagement skills and a hands-on approach to daily office operations.

Client Details

Our client is a well-established, globally recognised law firm with a sizable presence in Hong Kong. Known for its professional, inclusive, and Westernised culture, the firm offers a stable and collaborative working environment with high standards of service delivery.

Description

• Oversee daily office functions, ensuring smooth operations aligned with firm standards and local regulations
• Engage and communicate effectively with senior stakeholders across departments and regions
• Supervise the Office Admin & Operations team (reception, mailroom, pantry, office assistants)
• Manage vendor contracts, facilities, space planning, office supplies, and insurance
• Ensure compliance with global and regional policies, including reporting requirements
• Lead facilities and premises management, including procurement of office supplies, as well as office-related insurances and licenses
• Engage effectively with senior stakeholders and cross-functional teams
• Provide training, performance feedback, and resource planning for team members
• Promote best practices and continuous improvement across office operations
• Manage operations budget, forecasts, and business planning
• Lead space and headcount planning initiatives

Profile

• Strong stakeholder management, communication, and interpersonal skills
• Proven ability to manage and supervise sizable teams
• Degree holder in business administration, facilities management, or related discipline
• At least 10 years' experience in office operations or facilities management
• Background in international firms or professional services preferred
• Fluent in English, Cantonese, and Mandarin
• Proficient in MS Office and comfortable with IT systems

Job Offer

Attractive remuneration and benefits will be offered to the right candidate. Office is located in a premium Central location.

To apply online please click the Apply button below. For a confidential discussion about this role please contact Janice Wong on

• Support 4-5 shops operations at back end
• Listed energy company
• $20K-$23K, 12-month renewable contract, contract end bonus

Our client is listed energy supplier. They are looking for a Retail Operations Assistant to support retail operations at back end.

Job Description:

•   Support store operations and facilitate issue resolution.

•   Assist with clerical work and ad hoc assignments for offline channels.

•   Handle CS cases including customer complaints and negotiation with different parties.

•   Manage logistics for stock transfers and merchandise display.

•   Handle sales order preparation, cancellation, and manage shipments.

•   Process payments, refunds, and purchase order.

•   Perform administrative tasks, including purchasing, staff movement coordination, roster management, stock takes, and report preparation.

Requirement:

•   Associate Degree holder or above

•   High attention to detail and strong organizational skills.

•   Excellent communication and interpersonal abilities.

•   Proactive approach to problem-solving and ability to handle multiple tasks simultaneously.

•   Proficiency in using computer systems and software, including SAP.

•   Previous experience in operations support or a similar role is preferred.

•   Knowledge of administrative processes and logistics coordination is an advantage.

•   Ability to work effectively in a team and collaborate with cross-functional departments.

Please note that only short listed candidates will be notified. All information gathered will be treated in strict confidence and solely used for recruitment purposes.

Responsibilities:

• l Handle expense claims and travel booking procedures through the OA system
• l Travel arrangement including accommodation and transportation booking
• l Renew insurance policy for warehouse, laboratory, employees etc.
• l Verify and review expense claims and bookings
• l Handle employees' enquiries about their claims and travel arrangement
• l Handle urgent matters

Requirements:

• l Diploma or Bachelor's degree in Business Administration or related disciplines
• l 1+year experience in handling operation systems and handling travel arrangement and expenses claim
• l Proficiency in MS Office (Word, Excel, PowerPoint)
• l Fluent Mandarin and English

Responsibilities:

• Support daily workplace operations and corporate service functions.
• Manage staff relocations and housing arrangements, including handling contracts and related billing.
• Review and process invoices and payment requests promptly and accurately.
• Gather and organize data for report preparation.
• Provide logistical support for internal meetings and company events.
• Monitor office supplies and equipment usage, ensuring proper inventory control.
• Offer assistance to the Workplace team and serve as a backup when needed.
• Carry out miscellaneous tasks as assigned.

Requirements:

• Holds at least a Higher Diploma in a relevant discipline.
• Possesses a minimum of three years' administrative experience in the financial sector preferably
• Proficient in Microsoft Office, especially Excel.
• Fluent in English and Cantonese; Mandarin proficiency is an advantage.
• Immediate availability is strongly preferred.

Our client, a China-based company engaged in the operation of power producer, is seeking a Admin Officer to support their daily operation.

Job Duties:

• Support the Investment Relationship Senior Manager & ESG Assistant Manager on clerical tasks
• Performing documents proofreading, simple translation, preparing and formatting reports
• Taking minutes if needed

Requirements:

• Associate degree or above in any disciplines
• Strong language background (both English & Chinese)
• Strong in Multitasking
• Proficiency in MS office, especially in Chinese word processing

Details:

• One Year Renewable Contract
• Five days work, Medical, 12 days AL

To apply for this position, please simply click on the "APPLY" button or apply through below link :

GO App -

or

send your full resume to ) word format indicating the job title.  If you are not contacted by our consultants within 2 weeks, please consider your application unsuccessful. All applications will be treated in strict confidence and used for recruitment purposes only in accordance with PERSOLKELLY Hong Kong Limited's Privacy Notice.

PERSOLKELLY Hong Kong Limited: Employment Agency Licence No. 79017

PERSOL Hong Kong: Employment Agency Licence No. 79006