What Jobs are available for Office Admin in Hong Kong?

Responsibilities:

• Support daily workplace operations and corporate service functions.
• Manage staff relocations and housing arrangements, including handling contracts and related billing.
• Review and process invoices and payment requests promptly and accurately.
• Gather and organize data for report preparation.
• Provide logistical support for internal meetings and company events.
• Monitor office supplies and equipment usage, ensuring proper inventory control.
• Offer assistance to the Workplace team and serve as a backup when needed.
• Carry out miscellaneous tasks as assigned.

Requirements:

• Holds at least a Higher Diploma in a relevant discipline.
• Possesses a minimum of three years' administrative experience in the financial sector preferably
• Proficient in Microsoft Office, especially Excel.
• Fluent in English and Cantonese; Mandarin proficiency is an advantage.
• Immediate availability is strongly preferred.

Administrative tasks: Manage schedules, answer phones, respond to emails, and organize office files.

Sales and inventory support: Assist with processing orders, tracking inventory of mobile phones, and providing support to the sales team.

Client communication: Handle customer inquiries via phone, email, or chat, and maintain client records.

Data entry and reporting: Input sales data, update client information, and prepare basic reports.

• Higher Diploma/Degree in Accountancy
• Student member of HKICPA or an equivalent accounting body
• Good accounting knowledge and financial statements interpretation skills
• Assist in carrying out audit, tax or other related assignments
• Assisting in carrying out quality audit and other assurance services to clients in a specific industry sector.
• Identify and communicate accounting and auditing matters to managers and partners
• Identify performance improvement opportunities
• Interact with clients to help ensure that the information flow from the client to the audit team is efficient
• Good written and spoken Chinese and English

Interested candidates please send CV click APPLY NOW for interview arrangement.

OFFICE ADMIN.

JOB DUTY

• Office Operations: Overseeing & coordinating office operations, managing office supplies & equipment, and ensuring a functional and efficient workspace
• Communication: Acting as a liaison between teams, vendors and external partners, handling incoming and outgoing correspondence and managing phone calls & emails
• Scheduling & Event: Organizing schedules, arranging meetings, appointments, and travel arrangements for staff
• Record Keeping: maintaining accurate records, including invoices, contracts and employee documentation as well as managing filing system .
• Admin Support: providing administrative support to various departments, such as HR , finance, sales and marketing and assisting different dept. for clerical works.
• Efficiency Improvement: Developing and implementing systems to enhance admin efficiency and communication within the office.

Qualifications:

• Organizational Skills: Exceptional ability to manage multiple priorities and tasks effectively
• Communication Skills: Excellent verbal and written communication skills for seamless collaboration
• Technical Proficiency: Proficiency in office tools like the Microsoft Office Suite and other project management software, knowing Canva or PS or any other AI software will be an advantage.
• Proactive Mindset: A proactive approach to identifying and solving problems, with a focus on creating a positive work environment
• Adaptability: The ability to adapt to changing priorities while maintaining a keen attention to details.

About the role:

KKday Hong Kong is a leading travel e-commerce platform dedicated to providing travelers with unforgettable experiences worldwide. As we continue to grow and expand our presence in Hong Kong, we are seeking an HR and Administration to play a pivotal role in supporting our talented team and maintaining efficient administrative operations. 

Job Overview:

As the Office Admin, you will be responsible for overseeing various aspects of administrative functions within our Hong Kong office. You will work closely with the regional office and Administration team to ensure a positive workplace environment, efficient processes and compliance with regulations.

Key Responsibilities:

• Oversee office facilities and maintenance to ensure a safe and efficient workplace.
• Manage office supplies, equipment and vendor relationships.
• Coordinate office events and activities, fostering a positive company culture.
• Assist in submitting and reconciling expense reports such as petty cash, office rental, other company-related expenses.
• Assist in logistic arrangement if required from the business team.
• Handle other ad hoc projects and assigned duties to support the business team.

Qualifications:

• Diploma holder
• 2+ years of relevant Administrative experience
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proactive, detailed-oriented, good time management and able to work independently.
• Immediate availability is highly preferred.

Your Responsibilities:

• Handle client enquiries and maintain a log of enquiries and complaints
• Identify the needs of prospective clients in settlement and custody services
• Provide solutions to customer queries and foster strong client relationships
• Occasionally visit and train clients
• Support the Office Manager with clerical and administrative tasks to ensure smooth office operations
• Ensure internal control systems are in place and business processes comply with company policies
• Review invoices and prepare reports on general expenses and petty cash
• Review and update administrative policies and procedures

Our Requirements:

• Bachelor's Degree in Finance, Economics, or equivalent training
• 2 to 4 years of experience in securities or banking, preferably with a custodian bank or securities house
• Familiarity with settlement processes across various markets
• Understanding of income processing and corporate actions
• Fluent in spoken Mandarin and Cantonese, with excellent spoken and written English
• Strong interpersonal skills and a customer-oriented mindset
• Positive attitude and eagerness to learn
• Excellent communication, analytical, and problem-solving skills
• Team player who can adapt to the company's corporate environment
• Proficient in MS Office
• Ability to manage multiple tasks and priorities effectively

Who we are

About BBPOS

BBPOS is one of the world leaders in payment devices and the inventors of mPOS technology. BBPOS products are used by large retailers and leading online platforms across multiple industries. BBPOS is engaged in the business of manufacturing and supplying mobile and smart point-of-sale hardware, and the underlying software and infrastructure to deploy, manage, and monitor those devices. BBPOS is now part of Stripe's Terminal business since the acquisition in March 2022.

About the team

Post acquisition, the BBPOS team is now an extension of the Stripe Terminal team. Stripe Terminal helps Stripe users extend their online presence into the physical world. The Terminal team's mission is to make it as easy for businesses to accept in-person payments as the Stripe API has done for online payments. With Terminal, businesses can unlock in-person payments use cases that are right for their business model—whether it's creating a flagship retail experience, extending their website to a pop-up store, or enabling a mobile point-of-sale at their next event.

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.

We are seeking a detail-oriented and proactive receptionist and office admin to support our corporate admin team. The ideal candidate will have excellent organizational skills, accountability, a strong ability to multitask, and a passion for this role.

Responsibilities:

• Provide general receptionist and administrative supports to ensure smooth office operations
• Greet and welcome visitors in a professional, friendly manner and direct them to the appropriate personnel or meeting rooms
• Answer, screen, and forward incoming phone calls; take and relay messages accurately and promptly
• Manage the reception area to ensure it is tidy, presentable, and equipped with all necessary supplies
• Respond promptly incoming and outgoing mail, courier packages, and deliveries
• Maintain visitor logs and prepare visitor badges according to company security protocols
• Coordinate meeting room bookings and assist with meeting room set-ups as required
• Maintain office supply inventory, managing procurement processes, and liaising with suppliers for timely and cost-effective sourcing
• Assist with basic administrative tasks, such as data entry, filing, photocopying, scanning, and ordering office supplies
• Perform procurement of office supplies such as snacks, drinks etc. and make sure timely submission of invoices and procurement requests
• Collaborate closely with HK, Taiwan and China Office Admin Team
• Assist in ad hoc clerical functions for projects as required

Requirements:

• Diploma or equivalent
• 5+ years' hands-on experience in comprehensive receptionist and office supports
• Strong administrative and organizational skills with a proactive and service-oriented mindset
• High attention to detail and accuracy in handling documents and administrative processes
• Ability to multitask and prioritize workload effectively in a fast-paced environment
• Proficient in PC skills, including MS Windows and MS Office applications
• Good command of English, Cantonese, and Putonghua
• Immediate availability is highly preferred

About our Client

We are representing a reputable insurance company. They are currently looking for an Assistant Manager, Office Administration to manage a sizeable team and maintain the smooth office operation.

About the Role

• Report to Director, supervise the office operation team.
• Manage all aspects of office administration, ensuring a clean, safe, and professional environment.
• Handle stakeholder queries and resolve complex issues promptly.
• Supervise team performance to meet turnaround times and quality standards.
• Coordinate with vendors and suppliers for procurement and facility management.
• Monitor office budgets, track expenses, and ensure cost-effectiveness.
• Responsible for business reports consolidation for management review.
• Support company events and internal projects to enhance processes and delivery.

The Successful Applicant

• Diploma or above
• With minimum 5 years of office administration, ideally from sizeable companies/ MNCs
• Detail-minded, proactive and with strong multi-tasking skills
• Excellent communication and interpersonal skills
• Good command in English, Cantonese, and Mandarin
• Advance in MS Office (Outlook, Excel, Words and Powerpoint)

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Job Responsibilities

Executive support

• Secretarial support to a C-level support including calander management, meeting arrangments, travel logistics, expenses, and ad-hoc duties

Office Administration

• Vendor management and contract negotiations regarding office maintainece
• Procurement and keeping track of administrative budgeting
• Handling reception and general administrative work
• Answering incoming calls and transferring, and taking call messages
• Greeting customers/taking care of visitors-external & internal
• Monitoring the conference room booking system and process
• Arranging couriers, mailings, and office supplies
• Providing support on any ad hoc administrative work or projects as and when required

Job Requirements

• Fluent command of English and Cantonese, Mandarin is a plus
• +5 years experience in receptionin or administrative work in professional firms
• Helpful, energetic and cheerful team player
• Well versed in Microsoft Office and Chinese Word Processing