456 Office Admin jobs in Hong Kong

Be the welcoming face and office admin coordinator of a US Listed Company's office operations.

This role offers a mix of front-desk hospitality and administrative support. You'll greet visitors professionally, manage incoming calls, and ensure mail and packages are properly handled.

You'll oversee office supplies, coordinate with the tea lady on refreshments and cleanliness, and maintain facilities and equipment.

You'll also manage monthly staff purchases, support purchase order and requisition creation for other departments, and assist with ad hoc projects.

The role involves stock taking, vendor coordination, and keeping the office environment running smoothly.

You are:

We're looking for someone with at least 5 years of experience in office administration or reception, strong communication and interpersonal skills, proficiency in MS Office.

Chinese word processing, and a proactive, detail-oriented approach.

393K per annual (24K – 28K X 13mth + bonus)

Stable business, friendly environment and work-life balance culture.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time

OFFICE ADMIN.

JOB DUTY

• Office Operations: Overseeing & coordinating office operations, managing office supplies & equipment, and ensuring a functional and efficient workspace
• Communication: Acting as a liaison between teams, vendors and external partners, handling incoming and outgoing correspondence and managing phone calls & emails
• Scheduling & Event: Organizing schedules, arranging meetings, appointments, and travel arrangements for staff
• Record Keeping: maintaining accurate records, including invoices, contracts and employee documentation as well as managing filing system .
• Admin Support: providing administrative support to various departments, such as HR , finance, sales and marketing and assisting different dept. for clerical works.
• Efficiency Improvement: Developing and implementing systems to enhance admin efficiency and communication within the office.

Qualifications:

• Organizational Skills: Exceptional ability to manage multiple priorities and tasks effectively
• Communication Skills: Excellent verbal and written communication skills for seamless collaboration
• Technical Proficiency: Proficiency in office tools like the Microsoft Office Suite and other project management software, knowing Canva or PS or any other AI software will be an advantage.
• Proactive Mindset: A proactive approach to identifying and solving problems, with a focus on creating a positive work environment
• Adaptability: The ability to adapt to changing priorities while maintaining a keen attention to details.

About the role:

KKday Hong Kong is a leading travel e-commerce platform dedicated to providing travelers with unforgettable experiences worldwide. As we continue to grow and expand our presence in Hong Kong, we are seeking an HR and Administration to play a pivotal role in supporting our talented team and maintaining efficient administrative operations. 

Job Overview:

As the Office Admin, you will be responsible for overseeing various aspects of administrative functions within our Hong Kong office. You will work closely with the regional office and Administration team to ensure a positive workplace environment, efficient processes and compliance with regulations.

Key Responsibilities:

• Oversee office facilities and maintenance to ensure a safe and efficient workplace.
• Manage office supplies, equipment and vendor relationships.
• Coordinate office events and activities, fostering a positive company culture.
• Assist in submitting and reconciling expense reports such as petty cash, office rental, other company-related expenses.
• Assist in logistic arrangement if required from the business team.
• Handle other ad hoc projects and assigned duties to support the business team.

Qualifications:

• Diploma holder
• 2+ years of relevant Administrative experience
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proactive, detailed-oriented, good time management and able to work independently.
• Immediate availability is highly preferred.

Responsibilities

• Greet visitors in a friendly manner; Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Arrange business travel such as flight and hotel booking
• Oversee standard office equipment and supplies (such as printer, ink, toner, and paper), and report any malfunctions to the appropriate person or department
• Prepare conference rooms for meetings and organize catering, as requested
• Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

• Associate or bachelor degree in a related field
• Prior experience as a receptionist or in a related field
• Consistent, professional dress, and manner
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to work independently and contribute positively as part of a team, helping out with various tasks as required

Job Description

Responsibilities:

• Handle full set of accounts, prepare financial statements and management reports
• Perform financial analyses and schedules
• Assist in annual audit, tax and company statutory requirements
• Support office administrative tasks

Requirements:

• Associate Degree holder in accounting or equivalent;
• 3 years or more working experience in accounting or administration;
• Proficiency in MS office applications;
• Familiar with 金蝶 is an advantage;
• Independent, self-motivated, good team player and willing to learn altitude;
• Good command of Mandarin, Cantonese and English;
• Higher or lower position may offered depend on the candidate's working experience

As part of our commitment to our employees, we offer benefits to employees, including life and medical, dental insurance, MPF, double pay, 15 days paid holidays annually

Interested parties please reply with your full resume together with your present & expected salary and your availability.

Looking forward to hearing from you.

Your Responsibilities:

• Handle client enquiries and maintain a log of enquiries and complaints
• Identify the needs of prospective clients in settlement and custody services
• Provide solutions to customer queries and foster strong client relationships
• Occasionally visit and train clients
• Support the Office Manager with clerical and administrative tasks to ensure smooth office operations
• Ensure internal control systems are in place and business processes comply with company policies
• Review invoices and prepare reports on general expenses and petty cash
• Review and update administrative policies and procedures

Our Requirements:

• Bachelor's Degree in Finance, Economics, or equivalent training
• 2 to 4 years of experience in securities or banking, preferably with a custodian bank or securities house
• Familiarity with settlement processes across various markets
• Understanding of income processing and corporate actions
• Fluent in spoken Mandarin and Cantonese, with excellent spoken and written English
• Strong interpersonal skills and a customer-oriented mindset
• Positive attitude and eagerness to learn
• Excellent communication, analytical, and problem-solving skills
• Team player who can adapt to the company's corporate environment
• Proficient in MS Office
• Ability to manage multiple tasks and priorities effectively

Who we are

About BBPOS

BBPOS is one of the world leaders in payment devices and the inventors of mPOS technology. BBPOS products are used by large retailers and leading online platforms across multiple industries. BBPOS is engaged in the business of manufacturing and supplying mobile and smart point-of-sale hardware, and the underlying software and infrastructure to deploy, manage, and monitor those devices. BBPOS is now part of Stripe's Terminal business since the acquisition in March 2022.

About the team

Post acquisition, the BBPOS team is now an extension of the Stripe Terminal team. Stripe Terminal helps Stripe users extend their online presence into the physical world. The Terminal team's mission is to make it as easy for businesses to accept in-person payments as the Stripe API has done for online payments. With Terminal, businesses can unlock in-person payments use cases that are right for their business model—whether it's creating a flagship retail experience, extending their website to a pop-up store, or enabling a mobile point-of-sale at their next event.

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.

We are seeking a detail-oriented and proactive receptionist and office admin to support our corporate admin team. The ideal candidate will have excellent organizational skills, accountability, a strong ability to multitask, and a passion for this role.

Responsibilities:

• Provide general receptionist and administrative supports to ensure smooth office operations
• Greet and welcome visitors in a professional, friendly manner and direct them to the appropriate personnel or meeting rooms
• Answer, screen, and forward incoming phone calls; take and relay messages accurately and promptly
• Manage the reception area to ensure it is tidy, presentable, and equipped with all necessary supplies
• Respond promptly incoming and outgoing mail, courier packages, and deliveries
• Maintain visitor logs and prepare visitor badges according to company security protocols
• Coordinate meeting room bookings and assist with meeting room set-ups as required
• Maintain office supply inventory, managing procurement processes, and liaising with suppliers for timely and cost-effective sourcing
• Assist with basic administrative tasks, such as data entry, filing, photocopying, scanning, and ordering office supplies
• Perform procurement of office supplies such as snacks, drinks etc. and make sure timely submission of invoices and procurement requests
• Collaborate closely with HK, Taiwan and China Office Admin Team
• Assist in ad hoc clerical functions for projects as required

Requirements:

• Diploma or equivalent
• 5+ years' hands-on experience in comprehensive receptionist and office supports
• Strong administrative and organizational skills with a proactive and service-oriented mindset
• High attention to detail and accuracy in handling documents and administrative processes
• Ability to multitask and prioritize workload effectively in a fast-paced environment
• Proficient in PC skills, including MS Windows and MS Office applications
• Good command of English, Cantonese, and Putonghua
• Immediate availability is highly preferred

Join to apply for the Office Admin/Receptionist (Contractor) role at BBPOS | A Stripe company

BBPOS is one of the world leaders in payment devices and the inventors of mPOS technology. BBPOS products are used by large retailers and leading online platforms across multiple industries. BBPOS is engaged in the business of manufacturing and supplying mobile and smart point-of-sale hardware, and the underlying software and infrastructure to deploy, manage, and monitor those devices. BBPOS is now part of Stripe’s Terminal business since the acquisition in March 2022.

About the team

Post acquisition, the BBPOS team is now an extension of the Stripe Terminal team. Stripe Terminal helps Stripe users extend their online presence into the physical world. The Terminal team’s mission is to make it as easy for businesses to accept in-person payments as the Stripe API has done for online payments. With Terminal, businesses can unlock in-person payments use cases that are right for their business model—whether it’s creating a flagship retail experience, extending their website to a pop-up store, or enabling a mobile point-of-sale at their next event.

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.

Responsibilities:

• Provide general receptionist and administrative supports to ensure smooth office operations
• Greet and welcome visitors in a professional, friendly manner and direct them to the appropriate personnel or meeting rooms
• Answer, screen, and forward incoming phone calls; take and relay messages accurately and promptly
• Manage the reception area to ensure it is tidy, presentable, and equipped with all necessary supplies
• Respond promptly to incoming and outgoing mail, courier packages, and deliveries
• Maintain visitor logs and prepare visitor badges according to company security protocols
• Coordinate meeting room bookings and assist with meeting room set-ups as required
• Maintain office supply inventory, managing procurement processes, and liaising with suppliers for timely and cost-effective sourcing
• Assist with basic administrative tasks, such as data entry, filing, photocopying, scanning, and ordering office supplies
• Perform procurement of office supplies such as snacks, drinks etc. and ensure timely submission of invoices and procurement requests
• Collaborate closely with HK, Taiwan and China Office Admin Team
• Assist in ad hoc clerical functions for projects as required

Requirements:

• Diploma or equivalent
• 5+ years' hands-on experience in comprehensive receptionist and office supports
• Strong administrative and organizational skills with a proactive and service-oriented mindset
• High attention to detail and accuracy in handling documents and administrative processes
• Ability to multitask and prioritize workload effectively in a fast-paced environment
• Proficient in PC skills, including MS Windows and MS Office applications
• Good command of English, Cantonese, and Putonghua
• Immediate availability is highly preferred

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Industries

• Information Technology & Services
• Financial Services

我們正在尋找一名積極主動且注重细節的工程公司行政助理加入我们。该職位主要負責支持工程團隊的行政工作,協調項目文件,并協助日常運营的順利進行。 We are seeking a motivated and detail-oriented Construction Office Admin Assistant to join us. This role involves supporting the project team with administrative tasks, coordinating project documentation, and assisting in the smooth operation of day-to-day activities.

Responsibilities:

• Provide administrative support to the engineering & project team.
• Assist in managing project documentation and records.
• Coordinate communication between different departments.
• Manage Project team schedules.
• Handle office supplies and equipment maintenance.
• Assist project supplies planning and ordering
• Prepare reports, presentations, and other documents as needed.
• 5 ½ days work.
• Other tasks as assigned.
• 為工程團隊提供行政支持。
• 協助管理項目文件和記錄。
• 協調各部门之間的溝通。
• 安排團隊日程。
• 處理辦公用品和設備維護。
• 幫忙工程項目的設備計劃及安排。
• 根據需要準備報告、文稿和其他文件。
• 五天半工作。
• 其他被分配的任務。

Requirements:

• High school diploma or above; relevant experience is preferred, minimum 2 years experiences.
• With understanding of construction project company's works.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent communication skills in both Chinese and English.
• Ability to work independently and as part of a team.
• 高中學歴或以上;有相關工程公司經驗者優先, 最少两年工作經驗。
• 有工程公司及項目運作的理解優先。
• 熟練使用 Microsoft Office(Word, Excel, PowerPoint)。
• 具有較强的组織能力和多任務處理能力。
• 良好的中英文溝通能力。
• 能够獨立工作,也能團隊合作。