39 Office Administration jobs in Hong Kong

Join to apply for the (Assistant) Vice President, Office Administration role at ConnectedGroup

Join to apply for the (Assistant) Vice President, Office Administration role at ConnectedGroup

Direct message the job poster from ConnectedGroup

We are supporting a growing financial services organisation in their search for an experienced (Assistant) Vice President, Office Administration to oversee and enhance office operations. The ideal candidate will be a proactive leader with strong organizational skills, capable of ensuring a seamless and efficient workplace, and cross-border coordination.

Key responsibilities include and not limited to:

• Lead all aspects of office administration, including international office relocations, setups, and facilities management.
• Manage a small administrative team, and oversee remote resources ensuring standardisation and efficiency across regions.
• Oversee budgeting, financial reporting, and cost optimisation for office operations.
• Drive office-related projects, including renovations, sustainability certifications, and vendor negotiations.
• Ensure compliance with health, safety, and regulatory standards globally.
• Provide executive-level administrative support, including travel coordination and event planning.
• Implement process improvements to enhance productivity and operational effectiveness.

Successful candidates should possess:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• 10-15 years of experience in office/facilities management, including leading admin team, overseeing international office relocations through remote resources .
• Proven ability to manage budgets, schedules, and records with precision .
• Strong problem-solving skills with a track record of anticipating challenges and implementing solutions .
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Highly energetic, resourceful, meticulous, excellent communication skills for stakeholder management across few global offices.
• Experience in corporate event planning and cross-functional collaboration.
• Fluency in both Cantonese and English is required, ideally fluent in Mandarin

This is a high-mpact role for a strategic administrative manager who thrives in a dynamic, global environment. If you meet the criteria, we encourage you to apply.

Interested individuals can click apply now and send updated resume (in WORD format) to Kimmie Chan for further information.

#StayConnected

#ConnectedGroup

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at ConnectedGroup by 2x

Kowloon City District, Hong Kong SAR 1 hour ago

Central & Western District, Hong Kong SAR 5 days ago

Kowloon City District, Hong Kong SAR 2 weeks ago

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You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

At Sun Life Regional Office, we care deeply about the wellbeing of our employees. Our office is a place for ideation, social interaction, and bond building. This role’s purpose is to ensure that we have an office environment that is enticing, safe, well-functioning and welcoming to our employees who come to the office to be productive and have fun.

Job Description

• Oversee daily operations of facilities and replenishment of office supplies, (including but not limited to air-conditioning systems, printers, DTEN, CODECO, pantry /kitchen equipment), toilets, maintenance, repairs, and renovations
• Perform TPRM due diligence for new vendors. Manage vendor relationships and contracts for facilities management-related services. Evaluate the after-service performance of vendors
• Organize office check, office renovations, office move and develop and implement preventative maintenance programs, and conduct regular office check following laws and market best practices
• Ensure compliance with health, safety, and environmental law and regulations. Perform regular checking of facilities, and set up guidelines.
• Act as the Health and Safety leader for the Regional Offices . Coordinate with vendor for office cleaning and hygiene check, including first-aider.
• Stock take office facilities and ensure completeness of the fixed asset register for RO and SLIMA
• Coordinate space planning and allocation for all staff
• Organize interior design, gardening and styling of office facilities to fit the company culture
• Supervise contractors related to facilities management
• Act as the Crisis Management Contact in the Regional Office to respond to emergencies and implement business continuity plans when necessary
• Oversee security systems and procedures
• Operational Incident logging, root cause analysis, actions plan documentation and incident status tracking for RO and SLIMA.
• Business expenses approval for general admin
• Prepare administration and facilities management related communications to internal staff.
  
  

• Proven experience as facilities/office administrator or relevant position
• Well-versed in office operations and facilities management best practices
• Strong project Management skills
• Strong sense of ownership, detail-minded and well-organized
• Excellent verbal and written communication skills
• Excellent organizational and vendor management skill
  
  

• University graduate preferred, degree in Facilities/Business Management an advantage
• 6-8 years’ experience or above in office administration field, including 3 years in supervisory level
• Relevant Office administration experience with proven success
• This is both a manager and worker role – one is expected to stand into all roles within the team if and when needed
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Financial Services and Insurance

Referrals increase your chances of interviewing at Sun Life by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.
Job Description:
At Sun Life Regional Office, we care deeply about the wellbeing of our employees. Our office is a place for ideation, social interaction, and bond building. This role’s purpose is to ensure that we have an office environment that is enticing, safe, well-functioning and welcoming to our employees who come to the office to be productive and have fun.
Job Description

• Oversee daily operations of facilities and replenishment of office supplies, (including but not limited to air-conditioning systems, printers, DTEN, CODECO, pantry /kitchen equipment), toilets, maintenance, repairs, and renovations
• Perform TPRM due diligence for new vendors. Manage vendor relationships and contracts for facilities management-related services. Evaluate the after-service performance of vendors
• Organize office check, office renovations, office move and develop and implement preventative maintenance programs, and conduct regular office check following laws and market best practices
• Ensure compliance with health, safety, and environmental law and regulations. Perform regular checking of facilities, and set up guidelines.
• Act as the Health and Safety leader for the Regional Offices . Coordinate with vendor for office cleaning and hygiene check, including first-aider.
• Stock take office facilities and ensure completeness of the fixed asset register for RO and SLIMA
• Coordinate space planning and allocation for all staff
• Organize interior design, gardening and styling of office facilities to fit the company culture
• Supervise contractors related to facilities management
• Act as the Crisis Management Contact in the Regional Office to respond to emergencies and implement business continuity plans when necessary
• Oversee security systems and procedures
• Operational Incident logging, root cause analysis, actions plan documentation and incident status tracking for RO and SLIMA.
• Business expenses approval for general admin
• Prepare administration and facilities management related communications to internal staff.
  

• Proven experience as facilities/office administrator or relevant position
• Well-versed in office operations and facilities management best practices
• Strong project Management skills
• Strong sense of ownership, detail-minded and well-organized
• Excellent verbal and written communication skills
• Excellent organizational and vendor management skill
  

• University graduate preferred, degree in Facilities/Business Management an advantage
• 6-8 years’ experience or above in office administration field, including 3 years in supervisory level
• Relevant Office administration experience with proven success
• This is both a manager and worker role – one is expected to stand into all roles within the team if and when needed
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Financial Services and Insurance

Referrals increase your chances of interviewing at Sun Life by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the (Assistant) Vice President, Office Administration role at ConnectedGroup

Join to apply for the (Assistant) Vice President, Office Administration role at ConnectedGroup

Direct message the job poster from ConnectedGroup

We are supporting a growing financial services organisation in their search for an experienced (Assistant) Vice President, Office Administration to oversee and enhance office operations. The ideal candidate will be a proactive leader with strong organizational skills, capable of ensuring a seamless and efficient workplace, and cross-border coordination.

Key responsibilities include and not limited to:

• Lead all aspects of office administration, including international office relocations, setups, and facilities management.
• Manage a small administrative team, and oversee remote resources ensuring standardisation and efficiency across regions.
• Oversee budgeting, financial reporting, and cost optimisation for office operations.
• Drive office-related projects, including renovations, sustainability certifications, and vendor negotiations.
• Ensure compliance with health, safety, and regulatory standards globally.
• Provide executive-level administrative support, including travel coordination and event planning.
• Implement process improvements to enhance productivity and operational effectiveness.

Successful candidates should possess:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• 10-15 years of experience in office/facilities management, including leading admin team, overseeing international office relocations through remote resources .
• Proven ability to manage budgets, schedules, and records with precision .
• Strong problem-solving skills with a track record of anticipating challenges and implementing solutions .
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Highly energetic, resourceful, meticulous, excellent communication skills for stakeholder management across few global offices.
• Experience in corporate event planning and cross-functional collaboration.
• Fluency in both Cantonese and English is required, ideally fluent in Mandarin

This is a high-mpact role for a strategic administrative manager who thrives in a dynamic, global environment. If you meet the criteria, we encourage you to apply.

Interested individuals can click apply now and send updated resume (in WORD format) to Kimmie Chan for further information.

#StayConnected

#ConnectedGroup

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at ConnectedGroup by 2x

Kowloon City District, Hong Kong SAR 1 hour ago

Central & Western District, Hong Kong SAR 5 days ago

Kowloon City District, Hong Kong SAR 2 weeks ago

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2 days ago Be among the first 25 applicants

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Direct message the job poster from Chandler Macleod

• Location: Kowloon (nearby Kowloon station)
• Working hours: Mon to Fri, 0830 - 1745
• 1-year contract, renewable

• Provide general administrative support to the team, including data entry, photocopying, filing, and other administrative duties.
• Handle registered mails and external hand-delivered items properly, keeping timely and accurate records.
• Perform other ad-hoc duties as assigned.

• Diploma or above in Business Administration, with at least 2 years’ administrative/clerical work experience.
• Good computer skills in Microsoft Excel, Word (English & Chinese), and PowerPoint.
• Good command of written and spoken Chinese and English; proficiency in Putonghua is a plus.
• Immediately available is preferred.

• Not Applicable

• Full-time

• Administrative

• Government Administration and Utilities

Referrals increase your chances of interviewing at Chandler Macleod by 2x.

Get notified about new Data Entry Clerk jobs in Hong Kong, Hong Kong SAR .

Hong Kong, Hong Kong SAR HK$240,000 - HK$60,000 1 day ago

Central & Western District, Hong Kong SAR HK 25,000 - HK 29,000 1 week ago

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2 days ago Be among the first 25 applicants

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Direct message the job poster from Chandler Macleod

• Location: Kowloon (nearby Kowloon station)
• Working hours: Mon to Fri, 0830 - 1745
• 1-year contract, renewable

• Provide general administrative support to the team, including data entry, photocopying, filing, and other administrative duties.
• Handle registered mails and external hand-delivered items properly, keeping timely and accurate records.
• Perform other ad-hoc duties as assigned.

• Diploma or above in Business Administration, with at least 2 years’ administrative/clerical work experience.
• Good computer skills in Microsoft Excel, Word (English & Chinese), and PowerPoint.
• Good command of written and spoken Chinese and English; proficiency in Putonghua is a plus.
• Immediately available is preferred.

• Not Applicable

• Full-time

• Administrative

• Government Administration and Utilities

Referrals increase your chances of interviewing at Chandler Macleod by 2x.

Get notified about new Data Entry Clerk jobs in Hong Kong, Hong Kong SAR .

Hong Kong, Hong Kong SAR HK$240,000 - HK$60,000 1 day ago

Central & Western District, Hong Kong SAR HK 25,000 - HK 29,000 1 week ago

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2 days ago Be among the first 25 applicants

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OFFICE OF THE DEAN OF COMMUNICATION

Hong Kong Baptist University is a leading research liberal arts university in Asia. Founded in 1968, the School of Communication comprises three departments—Journalism, Communication Studies, and Interactive Media. Together they offer seven programmes at the undergraduate and postgraduate (MA, MPhil, PhD) levels to 2,000 students. As a leading school in the Asia-Pacific region, its faculty members work in a dynamic, interdisciplinary academic environment that entails collaboration across multiple fields of study.

Head of School Administration (24250397)

As a senior member of the School, the appointee will work with Associate Deans and Department Heads to assist the Dean. The appointee has to demonstrate the overall leadership to oversee the administrative functions and services within the School in areas such as programme management, research administration, budgeting and finance, human resources, promotion and branding strategies, outreach and engagement, donations, new projects and initiatives, IT services and facilities management,in alignment with the strategic directions of the School and the University.

Applicants should have a master’s degree with at least 10 years of working experience at the managerial or supervisory level in the tertiary education sector or a related field.

Applicants will demonstrate exceptional leadership and conflict resolution skills, with an inspiring and forward-looking aspiration. They should be proficient in written and spoken English and Chinese (Cantonese and Putonghua), with excellent communication skills. They should possess strong analytical and problem-solving abilities, as well as outstanding interpersonal skills to connect with people and motivate colleagues. They should cultivate strong partnerships with academic and administrative professionals to advance institutional goals.

The initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter is subject to mutual agreement.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.

• Seniority level Director

• Employment type Full-time

• Job function Management, Administrative, and Education
• Industries Higher Education

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Wan Chai District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 1 week ago

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Lever Style is the world’s premier apparel production platform for premium labels such as Hugo Boss, Paul Smith, and Amie Leon Dore, outdoor/activewear brands such as Arc’teryx, Vuori and J Lindeberg, and e-commerce pioneers such as Bonobos, Stitch Fix and Mizzen + Main. Our innovative, high mix-low volume solution reduces excess inventory and stockouts, and offers unparalleled product expertise. Listed on the Hong Kong Stock Exchange (stock code 1346 ), our versatile approach is rooted in decades of technical expertise gained from working with many of the world’s top brands.

Our one-stop shop solution allows our clients to focus on what they do best: branding, marketing, and distribution. Behind the scenes we deliver versatility on any product type that a designer can dream of. We enable our clients to consolidate their vendor base, reduce production complexity, overheads, and management headaches.

This role is based in Lever Style Shenzhen office, with daily shuttle commuting between Hong Kong and Shenzhen.

The Project Management Office plays a critical role in supporting C-suite executives and contributing to the success of Lever Style. This key position requires a proactive, resourceful, and efficient individual to implement the company's strategic goals, focusing on cross department communication, corporate strategy, project management, and business analysis and insights within the fashion apparel industry.

Key Responsibilities:

• Executive Support: Provide comprehensive support to the CEO and other senior executives.
• Communication: Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-up.
• Project Management: Assist with special projects, initiatives, and research tasks as assigned by executives.
• Contribution to Corporate Strategy: Collaborate with different departments to propose innovative solutions and process improvements, assist in execution of corporate strategies and strategic planning initiatives, support the CEO in making strategic decisions that align with long-term company objectives.
• Business Analysis and Insights: Conduct thorough analysis of industrial dynamics, product categories, fashion trends, consumer preferences, market competition, and other relevant factors, provide actionable insights to assist the C-suite executives in informed decision-making processes.
• Document Management: Prepare, edit, and distribute correspondence, reports, and meeting agendas; ensure the proper filing and retrieval of documents.
• Event Coordination: Organize and facilitate executive meetings, conferences, and events, including logistics and vendor coordination.

Candidate Specifications:

• Bachelor’s degree in business administration or a related field preferred.
• Proven experience in executive-level project management roles (minimum of 5 years desired).
• Exceptional organizational and multitasking skills with attention to detail.
• Strong interpersonal and communication abilities; proficient in both written and verbal English.
• High level of discretion, integrity, and professionalism in handling confidential information.
• Proficiency with office software (Microsoft Office Suite, CRM, PBI, etc.) and other relevant tools.
• Experience in budget management and financial analysis.
• Ability to thrive in a fast-paced, dynamic environment; proactive and adaptable.

Additional Requirements:

• Ability to occasionally travel and work outside standard business hours as needed.
• A proactive approach to problem-solving with strong decision-making skills.
• Familiarity with fashion apparel, supply chain, manufacturing industry is a plus.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function General Business, Strategy/Planning, and Project Management
• Industries Retail Apparel and Fashion and Textile Manufacturing

Referrals increase your chances of interviewing at Lever Style by 2x

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Join to apply for the Manager, WPB Management Office (HK) role at Hang Seng Bank

2 weeks ago Be among the first 25 applicants

Join to apply for the Manager, WPB Management Office (HK) role at Hang Seng Bank

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A Career with Hang Seng Bank

Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good career development opportunities and competitive compensation packages.

WPB Management Office

Responsibilities

The WPB Management Office adds further strength to the management team as it plays a vital part in driving the formulation of business strategies and managing business performance. The team supports the business to grow revenues and profitability, while meeting de-risking objectives and maintaining an effective risk management framework. Key responsibilities cover the below areas:

• Support formulation, agreement, and implementation of strategic plans for the business
• Cost structure transformation and management to future proof the bank
• Risk governance to support the management team in risk oversight and decision making
• Provide oversight of fraud management and operations activities
  
  
  

• Support formulation, agreement, and implementation of strategic plans for the business
• Cost structure transformation and management to future proof the bank
• Risk governance to support the management team in risk oversight and decision making
• Provide oversight of fraud management and operations activities
  
  
  

• Formulate and monitor business plans including strategic initiatives to drive the growth of Wealth and Personal Banking (WPB) business
• Manage and monitor cost driver of WPB businesses to improve efficiency
• Perform analyses on business performance with good understanding of the business dynamics
• Prepare various business reports to facilitate management decisions on a regular and ad-hoc basis
• Provide advice on the priorities of resources allocation among WPB business units with the aim to drive a balanced growth which include the strategic cost efficiency review, human resources planning and sales incentive scheme review
• Effectively manage a close working relationship with regional and global teams
  
  
  

• University degree in Accounting, Finance or related discipline
• Minimum 5 years’ business/strategic planning or management reporting experience
• Good communication and presentation skills
• Strong analytical reasoning and problem solving capabilities, with sound knowledge of application software such as MS Excel and Access
• Good knowledge of retail banking and wealth management businesses and data analysis, with strong numerical sense
• Proficiency in both English and Chinese
• Great sense of ownership and servicing mindset
  
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Banking

Referrals increase your chances of interviewing at Hang Seng Bank by 2x

Wan Chai District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 4 weeks ago

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