88 Office Administrator jobs in Hong Kong

Join to apply for the Office Administrator role at HedgeSPA (Sophisticated Predictive Analytics for Hedge Funds and Leading Institutions)

1 week ago Be among the first 25 applicants

We are seeking an Office Administrator to support our operations at HedgeSPA. The ideal candidate will have proficiency in cloud architecture and virtualization, hands-on experience in OS-level programming, and strong troubleshooting skills at the system level. Responsibilities include collaborating with business analysts, creating prototypes, transforming designs into code, integrating software solutions, performing system upgrades, and supporting documentation creation.

• Minimal experience: Over 1 year
• Career Level: Entry Level
• English Level: Business Level (English usage about 50%)
• Education: Bachelor's Degree
• Skills: Knowledge of administrative procedures and basic accounting, professional maturity

• American-style Employee Stock Option Scheme
• Negotiable salary based on experience
• Bonuses paid on top of salary

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

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Get notified about new Office Administrator jobs in Hong Kong, Hong Kong SAR .

2 days ago Be among the first 25 applicants

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Direct message the job poster from Chandler Macleod

• Location: Kowloon (nearby Kowloon station)
• Working hours: Mon to Fri, 0830 - 1745
• 1-year contract, renewable

• Provide general administrative support to the team, including data entry, photocopying, filing, and other administrative duties.
• Handle registered mails and external hand-delivered items properly, keeping timely and accurate records.
• Perform other ad-hoc duties as assigned.

• Diploma or above in Business Administration, with at least 2 years’ administrative/clerical work experience.
• Good computer skills in Microsoft Excel, Word (English & Chinese), and PowerPoint.
• Good command of written and spoken Chinese and English; proficiency in Putonghua is a plus.
• Immediately available is preferred.

• Not Applicable

• Full-time

• Administrative

• Government Administration and Utilities

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Get notified about new Data Entry Clerk jobs in Hong Kong, Hong Kong SAR .

Hong Kong, Hong Kong SAR HK$240,000 - HK$60,000 1 day ago

Central & Western District, Hong Kong SAR HK 25,000 - HK 29,000 1 week ago

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2 days ago Be among the first 25 applicants

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Direct message the job poster from Chandler Macleod

• Location: Kowloon (nearby Kowloon station)
• Working hours: Mon to Fri, 0830 - 1745
• 1-year contract, renewable

• Provide general administrative support to the team, including data entry, photocopying, filing, and other administrative duties.
• Handle registered mails and external hand-delivered items properly, keeping timely and accurate records.
• Perform other ad-hoc duties as assigned.

• Diploma or above in Business Administration, with at least 2 years’ administrative/clerical work experience.
• Good computer skills in Microsoft Excel, Word (English & Chinese), and PowerPoint.
• Good command of written and spoken Chinese and English; proficiency in Putonghua is a plus.
• Immediately available is preferred.

• Not Applicable

• Full-time

• Administrative

• Government Administration and Utilities

Referrals increase your chances of interviewing at Chandler Macleod by 2x.

Get notified about new Data Entry Clerk jobs in Hong Kong, Hong Kong SAR .

Hong Kong, Hong Kong SAR HK$240,000 - HK$60,000 1 day ago

Central & Western District, Hong Kong SAR HK 25,000 - HK 29,000 1 week ago

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Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

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Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

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Join to apply for the Administrative Assistant role at Nomura

Join to apply for the Administrative Assistant role at Nomura

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit

Investment Banking Overview:

Nomura's Investment Banking department is a leading global player offering a comprehensive range of advisory and capital-raising services to clients. With a focus on innovation and creativity, the team delivers tailored solutions to help clients achieve their strategic objectives. Nomura's Investment Banking team specializes in mergers and acquisitions, equity, and debt capital markets, and restructuring and financing, with a strong track record of success and exceptional service to clients across industries. Through its global network and expertise, Nomura's Investment Banking department is well-positioned to continue driving growth and delivering value to clients in the financial industry.

Responsibilities

• Assistant to Investment Bankingteam – supporting senior stakeholder
• Calendar management and scheduling client meetings
• Travel and hotel arrangements for all team members in line with firm’s travel policies
• Support visitors from other offices for desk under coverage
• Ensure logistics are in place for new staff onboarding /departure logistics
• On time and accurate submission of expense and claims reimbursement for all team members
• Interview scheduling, Video conference, Tele conference (book meeting room, or restaurant outsideand send meeting planner

Requirements

• Minimum 5years of relevant work experience supporting Investment Banking Bankers.
• Minimum 5years of experience within Investment Banking or Global markets.
• Good professional, well-organized with maturity and flexibility in supporting various activities
• Have strong sense of responsibility and attention to detail
• Flexible to work as a team and also be able to work independently
• Good client orientation and communication skills
• Ability to handle pressure
• Proficient in MS Office

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.

Nomura is an Equal Opportunity Employer

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Analyst, Finance, and Other
• Industries Banking, Financial Services, and Investment Banking

Referrals increase your chances of interviewing at Nomura by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 1 week ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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Join to apply for the Administrative Assistant role at Starbucks Asia Pacific

Join to apply for the Administrative Assistant role at Starbucks Asia Pacific

Direct message the job poster from Starbucks Asia Pacific

Now Brewing – Talent Seekers! #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee but also connection. We are a neighborhood gathering place, a part of your daily routine. Get to know us and you will see: we are so much more than what we brew. We call our employees partners because we are all partners in shared success. We are known to develop and support partners who are guided by the passion of providing service to others. We make sure everything we do is through the lens of humanity—from our commitment to the highest-quality coffee in the world, to the way we engage with our customers and communities to do business responsibly.

Our Mission:

To be the premier purveyor of the finest coffee in the world, inspiring and nurturing the human spirit - one person, one cup, and one neighborhood at a time.

The Hong Kong Support Center (HKSC) is the regional corporate hub for the 15 markets in the Asia Pacific region - Australia, Brunei, Cambodia, Hong Kong/Macau, India, Indonesia, Korea, Laos, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand and Vietnam. With over 5,700 stores, the region is a key growth driver for the organization.

Job Summary and Mission

This job contributes to Starbucks success by providing administrative support of a moderately complex nature to leaders and teams of multiple functional organizations. This important role generates results with confidence and trust, with a focus on customer service and teamwork while managing leaders’ workflow and proprieties to support the Starbucks Mission and Values.

Summary of Key Responsibilities

Responsibilities and essential job functions include but are not limited to the following:

• Completes administrative projects including coordinating or tracking budgets, invoice coding, tracking travel expenses, updating databases, generating reports and identifying variances.

• Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.

• Organizes and schedules small, moderately complex meetings, business travel, conferences and departmental activities. May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. Maintains manager and departmental calendar.

• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, sorting and distributing mail, and taking phone messages.

• Provides administrative support to departments or division managers. Serves as a primary point of contact for business unit or department inquiries. Answers routine questions, directs requests to appropriate partners, and works with other partners to exchange information. May escort visitors.

• Types general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits. Responsible for accuracy and appearance of final documents.

• Handles highly confidential and sensitive information with internal and external contacts with a high level of professionalism and composure

• Collaborates closely with admin teams across the enterprise for events or projects; directs partners to appropriate resources

Summary of Experience

• Progressive administrative experience and/or Starbucks store experience. (3+ years)

• Experience managing calendars and email on MS Outlook (3+ years)

• Project or event management (3+ years)

• Fast-paced environment (3+ years)

Required Knowledge, Skills and Abilities

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.

• Collaboration - demonstrate confidence, composure and professionalism; able to build trust and works collaboratively in a team environment.

• Communication - able to communicate clearly and concisely, both verbal and written.

• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.

• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.

• Technology - proficient with Microsoft Office 365 (Powerpoint, Excel, and Word) and virtual tools.

• Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on.

Preferred Knowledge, Skills and Abilities

• Business Acumen - able to learn and understand the business, function and company priorities.

• Development - self-driven with an ownership mentality.

• Problem Solving - critical thinking and strong analytical skills.

Let us give you the opportunity to be part of something bigger than yourself. It is time for you #tobeapartner. Apply today!

• Seniority level Associate

• Employment type Full-time

• Job function Administrative
• Industries Food and Beverage Retail

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Get notified about new Administrative Assistant jobs in Kowloon, Hong Kong SAR .

Kowloon City District, Hong Kong SAR 1 month ago

Kwun Tong District, Hong Kong SAR 2 months ago

Kowloon City District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Kowloon City District, Hong Kong SAR 4 months ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kowloon City District, Hong Kong SAR 2 weeks ago

Kowloon City District, Hong Kong SAR 3 weeks ago

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3 days ago Be among the first 25 applicants

Direct message the job poster from Sound For Life

Company Description

Sound For Life (SFL) is a neurotechnology company that designs, produces, and sells innovative hardware-based programs online to enhance education and quality of life. Our mission is rooted in brain stimulation, helping children and adults overcome challenges related to learning, attention, speech and language, sensory integration, and auditory processing. We also support individuals recovering from brain injuries.

Through our E-commerce platforms, we offer three core tools and programs—Forbrain , Soundsory , and Pronounce —each built on patented technology and grounded in research from experts in psychology, speech therapy, and occupational therapy. These solutions are carefully engineered to improve both cognitive and motor functions, empowering users to reach their full potential.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Hong-Kong. The Administrative Assistant will be responsible for providing general administrative support, managing phone calls, and handling executive administrative tasks. The role also involves performing clerical duties, managing schedules, and maintaining organized record-keeping to ensure smooth office operations.

Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and strong Communication skills
• Clerical Skills, including proficiency in record-keeping and scheduling
• Excellent organizational and multitasking abilities
• Proficiency in office software (e.g., MS Office) and office equipment
• Previous experience in a similar role is a plus
• Fluency in English and French

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Education Management

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Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Hong Kong SAR HK$12,000 - HK$3,999 4 months ago

Hong Kong, Hong Kong SAR
HK 30,000.00
-
HK 35,000.00
3 days ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong SAR
HK 12,000.00
-
HK 13,999.00
5 days ago

Islands District, Hong Kong SAR 2 weeks ago

Sha Tin District, Hong Kong SAR 3 days ago

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