What Jobs are available for Office Assistance in Hong Kong?

Talent Nexus is a professional and fast-growing recruitment company. We have a comprehensive database of talented and qualified candidates. We help candidates and companies to make their best choices by our committed and effective recruitment strategies and services.

Job Apply: -

Responsibilities:

Perform full range of office administration duties including office supplies procurement, maintenance of office facilities, security and mails and courier services delivery

Manage daily office operation, including travel arrangements, meeting coordination, and internal communications.

Implement and maintain office systems such as filing, scheduling, and inventory tracking to ensure operational consistency.

Oversee vehicle-related operations including license renewals, reimbursements, and compliance with usage policies.

Monitor office expenditures and ensure alignment with budgetary guidelines

Prepare financial summaries to support planning and resource allocation

Coordinate with vendors and manage procurement of office supplies and services

Handle major costs such as leases, maintenance, and executive-related expenses

Assist with company-wide projects and adapt to evolving organizational needs

Support planning and execution of company events and office-related activities

Perform ad-hoc tasks and contribute to special projects as needed

Requirements:

Bachelor's degree in Business Administration, Management, or a related field

Minimum 5 years of relevant experience in office administration or a similar role

Proficiency in Chinese (Mandarin and Cantonese) and English, with good written and verbal communication skills

Excellent organizational skills and attention to detail

Ability to adapt to new challenges and prioritize tasks effectively

Collaborative mindset with the ability to work across diverse teams

Experience in budget management, data consolidation, and procurement processes

Familiarity with ESG (Environmental, Social, and Governance) or CSR (Corporate Social Responsibility) concepts is a plus

Candidates with extensive experience may be considered for a Senior Officer position.

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

Responsibilities

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

Required Skills

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

Preferred Skills

• Experience in administrative work.

Pay range and compensation package

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year
• Work Location: Tsim Sha Tsui

Office Administration Officer 20-25K

星期一至五 09:00 - 17:30

星期六 09:00 - 12:30

雙糧、12日大假、銀行假

有興趣請致電 楊小姐)

whatsapp 楊小姐)

履歷send 去 -

工作類型: 全職

薪酬: $20,000.00至$25,000.00(每月)

Work Location: 親身到場

Our client is a prestigious French fragrance company, operating within the perfumery and FMCG industry.

Key Responsibilities:

• Provide general administrative support to staff and management.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, manage calendars, and coordinate appointments.
• Prepare and edit documents, reports, and presentations.
• Maintain organized filing systems for digital and physical documents.
• Assist with data entry, record keeping, and office supply management.
• Handle confidential information with discretion.
• Support special projects and other tasks as assigned.

Requirements:

• High school diploma or equivalent; associates or bachelors degree preferred.
• Previous experience in an administrative or office support role is a plus.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management abilities.
• Ability to work independently and collaboratively.
• Attention to detail and problem-solving skills.
• Professional demeanor and positive attitude.
• Immediate availability or short notice preferred.

工作類型: 全職

薪酬: $18,000.00至$20,000.00(每月)

福利:

• 醫療保險

Work Location: 親身到場

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Responsibilities

• To provide full spectrum of administration support to staff and agency
• Facility support and maintenance arrangement for the company
• Manage logistics support, including office supply, fixed assets, and document archives.
• To assist the ah hoc task as assigned, such as relocation project
• Bulleted List

Qualifications & Preferred Skills

• Secondary level/ office administration course or equivalent
• Minimum 2 years of relevant experience
• Strong coordination skills, interpersonal ability and formal presentation skills
• Good communication skill - verbal and written in English
• Proficient in MS Office Applications, especially MS Excel and PowerPoint

Job Category:

Administrative Services

Posting End Date:

23/10/2025

Job Responsibilities:

• Responsible for general office administration work to ensure smooth and efficient operation.
• Documentation and record keeping for office related agreements.
• Answer all incoming and outgoing phone calls, meeting and greeting visitors in a professional manner.
• Liaise with service providers for office facilities to ensure good quality and cost efficiency.
• Order office stationery and office supplies.
• Assist to arrange welcome and farewell luncheons, office parties, annual dinner, etc.
• Provide administrative and secretarial support for Board of Directors Meetings.
• Maintain and review all office related contracts, eg office maintenance service contracts etc.
• Coordinate office renovation including requests for office furniture and fittings, if required.
• Maintain office sitting plan, allocating storage space and record keeping for cabinet keys.
• Responsible for administrative procedures of new comers and exit procedures for leavers in accordance with the respective administrative policy.

• Minimum 3 to 5 years of relevant experience.
• Tertiary qualifications/Diploma/Degree Holder.
• Relevant experience in office administration work, preferably in the Financial Services industry.
• Effective written and oral communication in English and in Chinese. Fluent in Mandarin is an advantage.
• Have working experience in multi-national corporations.
• Ability to work as part of a team, willingness to get involved and to work across disciplines.
• Ability to suggest changes for improving operational efficiency.

Peak Reinsurance Company Limited ("Peak Re" or the "Company") is a Hong Kong-based global reinsurance company. Since commencing operations in 2012, the Company has grown steadily to rank 27th* among global reinsurance groups in terms of net reinsurance premiums written. For the year ended 31 December 2024, Peak Re reported a reinsurance revenue of USD1.16 billion and a net profit of USD187 million. With total equity of USD1.43 billion as of 31 December 2024, Peak Re is rated A- by AM Best. Peak Re is authorised by the Insurance Authority of Hong Kong under the Insurance Ordinance (Cap. 41). The Company offers both Property & Casualty ("P&C") and Life & Health ("L&H") reinsurance. It provides innovative and tailored reinsurance, risk and capital management solutions to clients around the world. Fosun International Limited HK) and Prudential Financial, Inc. own approximately 87% and 13% of Peak Re, respectively, through Peak Reinsurance Holdings Limited.

*S&P Global Ratings' Top 40 Global Reinsurers In 2024 And Reinsurers By Country; 2024, S&P Global, 2024.

About this Position:

The candidate will be responsible for all-rounded receptionist duties and providing administrative support to the team.

Job Responsibilities:

• Responsible for general office administration work to ensure smooth and efficient operation.
• Documentation and record keeping for office related agreements.
• Answer all incoming and outgoing phone calls, meeting and greeting visitors in a professional manner.
• Liaise with service providers for office facilities to ensure good quality and cost efficiency.
• Order office stationery and office supplies.
• Assist to arrange welcome and farewell luncheons, office parties, annual dinner, etc.
• Provide administrative and secretarial support for Board of Directors Meetings.
• Maintain and review all office related contracts, eg office maintenance service contracts etc.
• Coordinate office renovation including requests for office furniture and fittings, if required.
• Maintain office sitting plan, allocating storage space and record keeping for cabinet keys.
• Responsible for administrative procedures of new comers and exit procedures for leavers in accordance with the respective administrative policy.

Job Requirements

• Minimum 3 to 5 years of relevant experience.
• Tertiary qualifications/Diploma/Degree Holder.
• Relevant experience in office administration work, preferably in the Financial Services industry.
• Effective written and oral communication in English and in Chinese. Fluent in Mandarin is an advantage.
• Have working experience in multi-national corporations.
• Ability to work as part of a team, willingness to get involved and to work across disciplines.
• Ability to suggest changes for improving operational efficiency.

Talent Nexus is a professional and fast-growing recruitment company. We have a comprehensive database of talented and qualified candidates. We help candidates and companies to make their best choices by our committed and effective recruitment strategies and services.

Job Apply: -

Key Responsibilities: Oversee full-spectrum office administration, including:

Procurement of office supplies

Implementation and maintenance of office systems

Inventory control and facility upkeep

Security and mail/courier service coordination Manage daily office operations: travel arrangements, meeting logistics, and internal communications Prepare financial summaries to support planning and resource allocation Assist in company-wide projects and adapt to evolving organizational needs Plan and execute company events and office-related activities Handle ad-hoc tasks and contribute to special projects

Requirements:

Bachelor's degree in Business Administration, Management, or a related field

Minimum 3 years of relevant experience in office administration or a similar role

Strong command of Chinese (Mandarin & Cantonese) and English, both written and spoken

Proven experience in budget management, data consolidation, and procurement processes

Candidates with extensive experience may be considered for a Senior position

Job Apply to email: -

Responsibilities:

• In charge of office renovation, office relocation and decoration projects
• Coordinate with contractors, suppliers and vendors, in order to monitor the progress
• Handle ad hoc projects as assigned

Requirements:

• University graduate
• At least 8 years' relevant working experience with at least 3 years' supervisory experience.  Experience in agency office renovation projects will be an absolute advantage
• Mature, self-motivated, meticulous and well-organized
• Excellent problem-solving and communication skills
• Able to meet tight deadlines and willing to work overtime
• Proficient in both spoken and written Chinese and English

Attractive salary and fringe benefits, including 5-day work week, medical, life insurance, annual leave, pension scheme and training subsidies, etc. will be offered to this permanent appointment. Interested parties please send full resume, with academic results, current and expected salary to Human Resources Manager by clicking "Apply Now" .  All information received will be used for recruitment purposes only.