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Purpose of the Role

The Office Manager – Hong Kong is responsible for ensuring the effective and efficient operation of the Hong Kong office, providing comprehensive support across administration, finance, and personnel functions for both the office and the ATCO team.

Key Accountabilities

Administrative Responsibilities

• Ensure the effective, safe, and smooth operation of the Hong Kong office.
• Oversee relationships with building facilities management, subcontractors, local hotels, and suppliers (e.g., cleaning company, telecommunications).
• Collaborate with the Supply Chain team to ensure timely contract negotiations and renewals.
• Accountable for timely processing of invoices, utility bills, accurately tracking each payment to submit for approval and processing.
• Assist and submit annual audits documentation
• Organise and file documents correctly to ISO standards.
• Manage the renewal of office leases, commercial licences, and certifications.
• Ensure timely preparation and submission of attendance reports to the Airport Authority Hong Kong, with all leave records (annual and sick leave) accurately stored on the SharePoint drive for audit compliance.
• Support the annual employee tax return cycle.
• Maintain data protection standards in accordance with the Personal Data (Privacy) Ordinance.
• Act as the key contact for the Hong Kong MPF scheme and Airport Restricted Permits.
• Identify and implement opportunities for cost savings and cost avoidance within office operations.
• Support regulatory compliance requirements in collaboration with NATS stakeholders (e.g., Health & Safety, audit).
• Ensure the timely processing of payments, and maintain and update the invoice tracker.

Office Support

• Foster and maintain positive relationships with key stakeholders (e.g., Civil Aviation Department, Airport Authority Hong Kong, Aviation Academy).
• Organise logistics for local and regional events, conferences, and assessment centres (e.g., accommodation, flights, interviews).
• Serve as the primary coordinator during significant technical, operational, or security incidents.
• Collaborate with the Executive's PA to arrange C-Level visits and meetings.
• Act as the main point of contact for the Hong Kong office and participate in Occupational First Aid and Fire Warden training.
• Oversee local IT acquisitions and maintenance in accordance with central IT protocols.
• Ensure adequate stock and maintenance of office supplies, equipment, and miscellaneous items.
• Maintain office cleanliness and ensure compliance with Health & Safety requirements.
• Manage the Class 3 medical process for ATCOs, including both initial and renewal appointments.
• Support travel bookings and facilitate office visits.
• Serve as the CSR Champion to plan and coordinate local CSR initiatives.
• Support local event planning and coordination (e.g., team building, company gatherings, social functions).
• Provide administrative support for project management activities and bids as required.

Recruitment and Onboarding

• Facilitate recruitment assessments conducted in Hong Kong, including scheduling and coordination with candidates and key stakeholders (e.g., International recruiter, the Aviation Academy and HKCAD).
• Support the international recruiter in the creation of candidate profiles.
• Manage all aspects of local onboarding and offboarding processes, collaborating with the ATC Manager and HR to establish timelines and induction schedules for new employees.

Qualifications, Skills and Personal Attributes

• Excellent standard of spoken and written English.
• Proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
• Strong communication and interpersonal skills; self-motivated and able to engage effectively with individuals from diverse cultural backgrounds.
• Excellent planning and organisational abilities.
• Strong networking skills, with the ability to build key contacts across the airport community quickly.
• Decisive and capable of resolving conflicts effectively.
• Able to assimilate unfamiliar information and promptly relay relevant details to appropriate stakeholders.
• Works independently with minimal supervision, effectively managing priorities and meeting deadlines in a fast-paced environment.

Other Information

• Occasional domestic and international travel may be required.
• Office-based role with standard office hours (9:00 am – 5:00 pm).
• There is no relocation allowance for this role.

About the role

We are seeking an experienced Office Manager/ Senior Manger to join the corporate services team at one of our leading international law firm dedicated to providing exceptional legal services. This person will be responsible for overseeing the smooth running of the office and providing high-level administrative support to the business operations.

Responsibilities:

• Office Management: Oversee daily office operations, ensuring seamless workflow and administrative support for all departments.
• Team Leadership: Manage a team of 10+ operations staff, fostering a collaborative and high-performance culture.
• Facilities Management: Ensure the efficient management of office facilities for an office size of at least personnel.
• Reporting and Compliance: Prepare and present management reports related to office operations, ensuring compliance with policies and procedures.
• Business Management: Costing & budgeting, develop and manage the office budget, ensuring effective resource allocation and cost control.
• Stakeholder Management: Build and maintain relationships with senior stakeholders, addressing conflicts and concerns proactively.
• Policy Development: Establish and enforce office policies and procedures to enhance operational efficiency.
• Communication: Serve as a primary point of contact for both internal and external stakeholders, demonstrating outstanding articulation and communication skills.

Qualifications:

• Minimum of 10 years of total experience, with at least 5 years in a people management role, overseeing a team of 10+.
• Proven experience work independently and managing an office of at least 200+ personnel.
• Strong background in office operations, facilities management, reporting, and budgeting.
• Strong and fluent in English and Chinese, with excellent communication skills in both languages.
• Professional demeanor with the ability to represent the firm effectively.
• Strong conflict management and analytical skills.
• Flexible and able to navigate change in a fast-paced environment.

Responsibilities:

• Formulation in the development and implementation of HR strategies and company policies.
• Oversee all HR & Admin operations.
• Follow Group's development strategies, to establish HR policies, monitor the process closely with regular review and updates.
• Oversee and manage people strategies, including HR regulations, management training programme, recruitment, and employee relations.
• Ensure HR management policies and employment contracts in compliance with PRC Employment Ordinance.
• Be a problem solver to handle Ah hoc duties related in HR and take corresponding action in a timely manner.

Requirements:

• Degree or above, preferred in Human Resources Management.
• At least 5 years of human resource experience, well versed with HK and PRC employment ordinance and other related laws and legislation.
• Experienced in HR & Administration management in China companies is preferable.
• Excellent organizational and communication skills.
• High proficiency of written and spoken Chinese (Cantonese & Putonghua) and English.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time

Job Responsibilities:

• Responsible for office administration, including facilities management, office supplies, staff claims;
• Coordinate travel and flight itineraries for all levels;
• Provide all-round administrative, logistics, and clerical work and assist in organizing company activities;
• Ad-hoc projects and assignments;

Drive when required

Requirements

• HKCEE or above in business administration or related disciplines;
• Basic knowledge of accounting;
• Minimum 1 year working experience;
• Proficiency in Mandarin, good command of both spoken & written English and Chinese;
• Detail-oriented, good communication skills and problem solving skills;
• Ability to evaluate multiple ongoing tasks, determine priorities and organize work in a timely manner;
• Conscientious, reliable, good team player and communication skills;
• Immediately available is preferred.

Holding a valid driving license and has driving experience

Responsibilities:

Formulation in the development and implementation of HR strategies and company policies.

Oversee all HR & Admin operations.

Follow Group's development strategies, to establish HR policies, monitor the process closely with regular review and updates.

Oversee and manage people strategies, including HR regulations, management training programme, recruitment, and employee relations.

Ensure HR management policies and employment contracts in compliance with PRC Employment Ordinance.

Be a problem solver to handle Ah hoc duties related in HR and take corresponding action in a timely manner.

Requirements:

Degree or above, preferred in Human Resources Management.

At least 5 years of human resource experience, well versed with HK and PRC employment ordinance and other related laws and legislation.

Experienced in HR & Administration management in China companies is preferable.

Excellent organizational and communication skills.

High proficiency of written and spoken Chinese (Cantonese & Putonghua) and English.

A jewelry manufacturer and exporter, with headquarters located in USA. We are looking for an energetic candidate to join us.

Job Description:

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Completes operational requirements by scheduling and assigning employees; following up on work results
• Maintains office staff by recruiting, selecting, orienting, and training employees
• Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
• Monitors with IT outsource company on all office equipment and performance
• Oversees Shipping & Logistics operation to ensure effective risk management
• Handles Ad hoc projects assigned by General Manager

Requirements:

• People oriented and results driven
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labor law, HR best practices, office management system & procedures
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• With Financial, Shipping, IT and Purchasing background should be an advantage
• Immediately available is preferable

We offer excellent career prospects and competitive remuneration to the right candidate. Interested applicant should apply with detailed resume and expected salary by "Click Now".

(All information collected will be used for recruitment purpose only)

The Office Manager will have direct responsibility for HR and administration issues including but not limited to the following requirement to ensure the smooth operations of the company. Our remuneration package including 5 working days per week, MPF, performance bonus, annual leave and medical insurance to the right candidate.

Human Resources

Ÿ   Manage the onboarding and offboarding processes for employees.

Ÿ   Handle recruitment and interview processes for staff at all levels, including managing internship arrangements.

Ÿ   Manage work visa applications and renewals for employees whenever necessary.

Ÿ   Prepare reports on payroll summary, leave records, headcounts, and other human resources matters for management review.

Ÿ   Good communication skills professionally with all levels of internal staff, including top management.

Ÿ   Update employee handbook.

Ÿ   Work out new policies if necessary.

Office Administration

Ÿ   Oversee the day-to-day operations of the office, ensuring smooth functioning and efficiency.

Ÿ   Manage office facilities and maintenance work, including assisting in office renovation projects and space planning.

Ÿ   Handle reimbursement applications, MPF and medical insurance

Ÿ   Assist in the renewal process for medical and office insurances reviewing policies and preparing cost summaries and reports.

Qualifications requirement

Ÿ   Bachelor's degree holder.

Ÿ   More than 15 years' relevant experience in engineering or professional services environment

Ÿ   Excellent communication and interpersonal skills.

Ÿ   Knowledge of HR practices and procedures in compliance to the Labour Ordinance.

Ÿ   Familiar with legal and compliance requirements in engineering operations.

Ÿ   Proficiency in MS Office, SAP ERP, IPL and other relevant software.

Ÿ   Ability to work independently and manage priorities effectively.

Personal data collected will be treated in strict confidence and used for recruitment related purposes only.

Office Manager (Finance & Administration) - Key Responsibilities:

1. Office Administration:

• Manage day-to-day office operations, including facilities, vendor relations, and procurement.

• Maintain and improve administrative systems and processes on ensuring efficient office management.

• Ensure compliance with local regulations, including health, safety, and statutory requirements.

1. Accounting & Financial Tasks:

• Handle accounts payable/receivable, invoicing, payroll, and month-end closing.

• Assist in budgeting, forecasting, and preparation of management reports.

• Collaborate with external accountants for bookkeeping, tax filings, and annual audits.

• Monitor cash flow and identify cost-saving opportunities.

1. HR Support:

• Manage local HR administrative duties, including onboarding and employee records.

• Ensure adherence to Hong Kong labour ordinances.

Ideal Candidate:

• Proven experience in office management and accounting, preferably within an SME with over 10 years of work experience.

• Strong financial skills and proficiency in accounting software (e.g., QuickBooks) and Excel.

• Full fluency in English, Cantonese, and Mandarin.

• Excellent organizational and problem-solving abilities, with a proactive mindset.

• Adaptable and willing to handle diverse tasks in a lean working environment.

Established in Hong Kong in 1991, Radiolocation Group specializes in providing advanced instruments and integrated solutions for underground pipeline management. Our products serve critical industries such as water supply, gas, petrochemicals, power, and telecommunications. With a strong presence across Greater China and our own manufacturing facilities in Guangzhou and Wuhan, we continue to drive innovation and infrastructure modernization.

Interested parties, please send your resume with expected salary to

Purpose

• This role is responsible for the effective development, implementation and management of operations in the office in accordance with the firm's standards and ensuring they satisfy local statutory requirements.
• To lead and coach other members of the GO team to develop their knowledge, skills and competence.
• To provide guidance on best practice across the team.
• To monitor and drive forward global and regional best practice initiatives and make recommendations for change as required.

Key Responsibilities

• Office Administration
• Responsible for the smooth and efficient running and delivery of all Operations functions in the office in such a way as to meet the requirements of the partners and staff based in that office, and of the clients of the firm served by the office;
• Supplier and third-party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems relating to goods or services supplied, relations with public authorities, landlord(s), sub-tenant(s), other occupier, etc);
• Responsible for the office's international Operations' obligations, including:
• ensure that the office implements and complies with the firm's agreed global and regional Operations' standards, policies and procedures;
• promote co-operation between and the firm's other offices worldwide; and
• provide management reports and information regarding the Operations functions
• Facilities/premises management including building services, procurement of office supplies, furniture and equipment
• Contract review or liaison with external contractors, including building contractors, couriers, landline/mobile phone service providers, travel agents, air carriers, hotels, serviced apartments, document storage company
• Oversee and administer general insurances (property all risks, business interruption, money, public liability, employees' compensation, computer all risks, household package and fidelity guarantee)
• Oversee administration of junk and speedboat licences, insurances, junk diaries, boat captain/ assistant and junk expenses
• Oversee and monitor operational services (reception, general office, pantry, document centre, float secretarial, and other general support services)
• People

Leadership And Co-ordination Of Operations Including

• providing advice, guidance, training and support to operations team in all aspects of their role
• co-ordination of regional operations where appropriate
• initiating and implementation of best practice initiatives and make recommendations for change as required

Line Management Responsibility For The Staff Working In

• general office
• reception
• catering services team
• junk boat team

This includes ensuring the recruitment, development, feedback and assessment of all the above staff.

Resource planning and allocation of general services staff.

• Compliance (Policies & Procedures)
• Office operations policies & procedures management (including complying to global standards, policies and procedures).
• Budgeting and Business Planning
• Business planning and budgeting for Operations and monitoring actual spend to budget and reforecast
• Resource and headcount planning for Operations and secretarial resources
• Space planning for the office
• Additionally, the role may support and manage Secretarial Services Team and Document Centre including the below.

Please note that the assignment of these responsibilities will be finalised and communicated with the successful candidate.

• Active involvement in management of the Secretarial Services Team and Document Centre to ensure agreed KPIs are met and reassessed as appropriate
• Develop and implement best practices across the Secretarial Services Team and Document Centre; and instill a culture of continuous improvement
• Be the point of escalation for operational and team issues
• Work with the HR Team to drive any resourcing requirements within the Secretarial Services Team and Document Centre
• Conduct regular discussions and run performance and salary/bonus processes for the team, liaising with partners, fee-earners and other key stakeholders, and collaborating with the HR team for successful implementation
• Highlight any issues to the HR Manager and senior management as required and manage any remedial action

Character

• Professional, approachable
• Strong organizational skills, detail-oriented
• Proactive approach with ability to remain calm and focused under pressure or tight deadlines
• Strong communication skills, both oral and written
• Committed and determined, with a can-do attitude
• Strong team player

Education / Qualification

• Degree (or equivalent)

Language

• Fluency in both oral and written English and Chinese
• Good presentation skills

Skills/Practical Experience

• Minimum 7 years of experience in an Office Administration and/or Operations role within professional services
• Experience in managing and supervising sizable teams and working with senior stakeholders
• Ability to challenge existing procedures and policies
• Strong MS Office skills and good overall IT literacy

Technical Skills
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.