557 Office Manager jobs in Hong Kong

Responsibilities

• Manage the daily operations of the office, ensuring efficiency and effectiveness in all areas.
• Oversee facilities management, including maintenance, space planning, and vendor relationships.
• Manage a team of legal secretaries, providing guidance, support, and performance management.
• Develop and implement office policies and procedures to enhance productivity.
• Prepare and manage budgets, ensuring financial accountability and resource optimization.
• Generate and present management reports to senior stakeholders, providing insights and recommendations.
• Foster a positive work environment through effective team management and conflict resolution.
• Collaborate with various departments to support organizational objectives and initiatives.

Qualifications

• At least 10 years of total experience, with a minimum of 5 years in a managerial role, overseeing a team of 10 or more.
• Proven experience managing an office with at least 150 staff members.
• Strong background in office operations, facilities management, and budgeting.
• Excellent communication skills in both English and Chinese.
• Demonstrated expertise in senior stakeholder management and conflict resolution.
• Candidates from non-legal backgrounds (e.g., professional firms, consulting firms, financial institutions) are welcome.

Contact

For further details, please contact Wilfred Yu or send your details to

Job Code: WY/60351

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• Mid-Senior level

• Full-time

• Administrative

• Legal Services and Professional Services

We are seeking a talented individual to join Guy Carpenter. This role will be based in Hong Kong:

We will count on you to:

• Assist CEO and Executive team manage travels, preparing meeting documents and presentations
• Lead and manage client and staff events for the business
• Manage and support sales pipeline and process administration
• Manage and monitor expenses for the business to ensure compliance of company policy and budget allocation
• Engage and assist in market research and compilation of reports, analysis and communication of data received from various departments to help drive business decisions.
• Develop professional working relationships with all internal stakeholders and external vendors.
• Oversee the office administration team and handle the development, implementation and ongoing management and analysis of critical projects/ initiatives across the Greater China business.
• Lead and manage all administrative tasks including but not limited to, meeting agendas and minutes, presentations, diary management, agendas/ follow-ups from team meetings and town halls, as needed.
• Coordinate with other departments to handle projects optimally.
• Work collaboratively with internal and external stakeholders on administrative and overall office support and management.
• Support on ad hoc projects.

What you need to have:

• Bachelor's degree or equivalent, ideally in business-related or finance fields.
• A minimum of 8 years' experience in supporting executive-level management from multinational organization.
• Prior experience supporting sales and marketing teams. Hands-on experience in managing and coordinating client events and external vendors.
• Experienced in handling a wide range of administrative duties and executive support-related tasks. Able to work independently with little or no supervision.
• Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
• Outstanding numeric and data skills with the ability to multitask and balance priorities.
• Proficiency in spoken and written English and Chinese. Fluency in Mandarin is a must.
• Outstanding computer and technical skills. Proficiency with Microsoft Office especially working with Word, Excel & PowerPoint.

What makes you a stand-out?

• Prior experience working in an insurance/ financial institution is a plus.
• A people leader – experience managing and mentoring a team.
• A self-driven individual with a strong sense of responsibility and drive.
• Maintain a high level of professionalism, integrity, trust and confidentiality

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

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Our client, a leading investment firm, is currently seeking anOffice Manager to join their dynamic and high-performing team

Responsibilities:

• Oversee daily office operations and ensure smooth workflows.
• Provide admin support, including reception and expense claims.
• Coordinate meeting logistics and prepare materials.
• Manage office supply procurement and inventory.
• Handle office maintenance and repair coordination.
• Support planning of events like training and team-building.

Requirements:

• Bachelor's degree or above, preferably in Administrative Management, Business Administration, or a related field.
• Minimum of two years' experience in office management or a related role.
• Strong organizational, coordination, communication, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in both Chinese and English.
• High attention to detail, strong sense of responsibility, and ability to work well in a team and under pressure.
• Familiarity with office management procedures and relevant laws and regulations.

Responsibilities:

• Office Management
  : Oversee daily office operations, ensuring seamless workflow and administrative support for all departments.
• Team Leadership
  : Manage a team of 10+ operations staff, fostering a collaborative and high-performance culture.
• Facilities Management
  : Ensure the efficient management of office facilities for an office size of at least personnel.
• Reporting and Compliance
  : Prepare and present management reports related to office operations, ensuring compliance with policies and procedures.
• Budgeting
  : Develop and manage the office budget, ensuring effective resource allocation and cost control.
• Stakeholder Management
  : Build and maintain relationships with senior stakeholders, addressing conflicts and concerns proactively.
• Policy Development
  : Establish and enforce office policies and procedures to enhance operational efficiency.
• Communication
  : Serve as a primary point of contact for both internal and external stakeholders, demonstrating outstanding articulation and communication skills.

Qualifications:

• Minimum of 10 years of total experience, with at least 5 years in a people management role, overseeing a team of 10+.
• Proven experience work independently and managing an office of at least 200+ personnel.
• Strong background in office operations, facilities management, reporting, and budgeting.
• Strong and fluent in English and Chinese, with excellent communication skills in both languages.
• Professional demeanor with the ability to represent the firm effectively.
• Strong conflict management and analytical skills.
• Flexible and able to navigate change in a fast-paced environment.

We are seeking a talented individual to join Guy Carpenter. This role will be based in Hong Kong:

We will count on you to:

• Assist CEO and Executive team manage travels, preparing meeting documents and presentations
• Lead and manage client and staff events for the business
• Manage and support sales pipeline and process administration
• Manage and monitor expenses for the business to ensure compliance of company policy and budget allocation
• Engage and assist in market research and compilation of reports, analysis and communication of data received from various departments to help drive business decisions.
• Develop professional working relationships with all internal stakeholders and external vendors.
• Oversee the office administration team and handle the development, implementation and ongoing management and analysis of critical projects/ initiatives across the Greater China business.
• Lead and manage all administrative tasks including but not limited to, meeting agendas and minutes, presentations, diary management, agendas/ follow-ups from team meetings and town halls, as needed.
• Coordinate with other departments to handle projects optimally.
• Work collaboratively with internal and external stakeholders on administrative and overall office support and management.
• Support on ad hoc projects.

What you need to have:

• Bachelor's degree or equivalent, ideally in business-related or finance fields.
• A minimum of 8 years' experience in supporting executive-level management from multinational organization.
• Prior experience supporting sales and marketing teams. Hands-on experience in managing and coordinating client events and external vendors.
• Experienced in handling a wide range of administrative duties and executive support-related tasks. Able to work independently with little or no supervision.
• Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
• Outstanding numeric and data skills with the ability to multitask and balance priorities.
• Proficiency in spoken and written English and Chinese. Fluency in Mandarin is a must.
• Outstanding computer and technical skills. Proficiency with Microsoft Office especially working with Word, Excel & PowerPoint.

What makes you a stand-out?

• Prior experience working in an insurance/ financial institution is a plus.
• A people leader – experience managing and mentoring a team.
• A self-driven individual with a strong sense of responsibility and drive.
• Maintain a high level of professionalism, integrity, trust and confidentiality

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

Are you a proactive leader with a knack for operational excellence? Malvern College HK is seeking an enthusiastic Office Manager to join our dynamic team and contribute to our vibrant school community

About Us:

At Malvern College HK, we pride ourselves on fostering a supportive environment where both students and staff thrive. As the Office Manager, you will play a pivotal role in ensuring our non-educational functions run smoothly, allowing our educators to focus on delivering exceptional learning experiences.

Key Responsibilities:

Systems Development

• Develop and implement school-wide non-educational systems to ensure operational excellence.

Compliance

• Ensure reliable data management for compliance reporting.
• Organise school data for reports (attendance, enrollment, staffing, etc.).
• Complete compliance reporting to Government Regional Education Office as well as stakeholders in Malvern College International (Asia) Head office and the family of schools.
• Facilitate communication with the Education Bureau (EDB) as well as Regional Education Office.
• Act as a key member of the MCHK Health & Safety Committee to uphold safety regulations.

School Operations

• Maintain efficient school operations through collaboration and oversight.
• Oversee pupil records management with the IT Team (iSAMS).
• Communicate operational issues to parents.
• Manage office staff related to various school functions.
• Oversee daily execution of catering and transport services.
• Collaborate with facility management for maintenance and renovations.
• Support school clinic operations and manage supply agencies.
• Provide logistics support for school activities and events.
• Identify and manage external partners for educational programs and facility rentals.

Business

• Support the Deputy Head in the development and management of the proposed annual operating budgets for presentation to the Headmaster.
• Manage the procurement lifecycle.
• Ensure accurate and timely distribution of pupil termly bills.

Team and Culture Management

• Foster a supportive and productive school culture.
• Collaborate with the Senior Management Team on goals and challenges.
• Promote a culture of service and support within the team.
• Maintain professionalism in interactions with stakeholders and address queries effectively.

Requirements

• Bachelor's Degree in administration or equivalent
• Bi-lingual: Excellent English and Chinese
• School administration and managerial experience
• Work experience in an international school setting
• Ability to show initiative and suggest solutions to problems
• High-level computing skills, including the ability to use Word, PowerPoint, and Excel
• Database proficiency and willingness to learn new software as required
• Experience in school financial procedures

How To Apply

Please send an application with a cover letter  and full resume  with a photo including your current and expected salaries  addressed to the Human Resources Department, Malvern College Hong Kong by clicking 'Apply now'.

Personal data provided by job applicants will be treated in strict confidence and for recruitment purposes only. Please note that only shortlisted candidates will be invited for interviews.  The final employment will be subject to pre-employment and child protection checks.

Malvern College Hong Kong is committed to safeguarding and promoting the welfare of children. Our safer recruitment and wider safeguarding practices are aligned with UK and international best practice including Keeping Children Safe in Education (KCSiE) and International Taskforce on Child Protection (ITFCP). As such we hold ourselves to a high standard and undertake rigorous safer recruitment and pre-employment checks, with specific attention to child protection, for all applicants. All applicants must be willing to undergo child protection screening appropriate to the post, including employment history and reference checks, criminal record checks, and identity checks.

Prime Consulting Engineers Limited is a structural engineering design consultancy established in Hong Kong in We have established a strong reputation for finding high quality creative technical solutions for projects throughout Hong Kong and South East Asia working closely with local and international clients and design teams.  Our services range from providing engineering advice through structural design to construction services and our clients include many well-known international brands, commercial businesses, clubs, artists and private individuals.

We are looking for a new office manager to be responsible for all administrative duties within a busy design studio with twelve staff.  This role includes financial controls, invoicing and cash collection, management of human resources, dealing with suppliers and sub-consultants and all other tasks needed to keep a small business operating efficiently.

This is a great long-term opportunity for someone wanting to further develop their administrative career within a secure and friendly environment.

Office Manager attributes

• years or more relevant administrative experience within a smaller business environment;

•    Must be fluent in spoken and written English, Cantonese and Mandarin;

•    Previous responsibility working within an internationally minded business is essential;

•    Experience within the architecture and engineering industry is an advantage but not essential;

•    Excellent communication and interpersonal skills with cultural sensitivity is important;

•    Flexible personality and able to work independently under pressure in a multi-cultural environment;

•    Degree holder preferred but not essential depending on experience and personality;

•    Competent in MS Word, Excel, PowerPoint and familiarity with on-line financial systems;

•    Knowledgeable in SME account operations such as A/R, A/P; budgets and financial reports;

•    Understanding of compliance requirements for Hong Kong working visa applications;

•    Experience or knowledge of website maintenance would be an advantage;

Office Manager duties

•    Responsible for all office administration, HR, contract management and accounting tasks;

•    Able to develop close relationship with client counterparts in relevant financial departments;

•    Support the Managing Director with personal travel and schedule managements;

•    Provide a supporting role during preparation of the annual audit with an external auditor;

•    Coordinate with outsourced IT consultant and ensure smooth IT operation at all times;

•    Willing to undertake ad-hoc tasks and functions as required for the smooth office running.

Please reply with your CV to

We are seeking a talented individual to join Guy Carpenter. This role will be based in Hong Kong:

We will count on you to:

• Assist CEO and Executive team manage travels, preparing meeting documents and presentations
• Lead and manage client and staff events for the business
• Manage and support sales pipeline and process administration
• Manage and monitor expenses for the business to ensure compliance of company policy and budget allocation
• Engage and assist in market research and compilation of reports, analysis and communication of data received from various departments to help drive business decisions.
• Develop professional working relationships with all internal stakeholders and external vendors.
• Oversee the office administration team and handle the development, implementation and ongoing management and analysis of critical projects/ initiatives across the Greater China business.
• Lead and manage all administrative tasks including but not limited to, meeting agendas and minutes, presentations, diary management, agendas/ follow-ups from team meetings and town halls, as needed.
• Coordinate with other departments to handle projects optimally.
• Work collaboratively with internal and external stakeholders on administrative and overall office support and management.
• Support on ad hoc projects.

What you need to have:

• Bachelor's degree or equivalent, ideally in business-related or finance fields.
• A minimum of 8 years' experience in supporting executive-level management from multinational organization.
• Prior experience supporting sales and marketing teams. Hands-on experience in managing and coordinating client events and external vendors.
• Experienced in handling a wide range of administrative duties and executive support-related tasks. Able to work independently with little or no supervision.
• Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people.
• Outstanding numeric and data skills with the ability to multitask and balance priorities.
• Proficiency in spoken and written English and Chinese. Fluency in Mandarin is a must.
• Outstanding computer and technical skills. Proficiency with Microsoft Office especially working with Word, Excel & PowerPoint.

What makes you a stand-out?

• Prior experience working in an insurance/ financial institution is a plus.
• A people leader – experience managing and mentoring a team.
• A self-driven individual with a strong sense of responsibility and drive.
• Maintain a high level of professionalism, integrity, trust and confidentiality

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit , or follow on LinkedIn and X.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

About the role

We are seeking an experienced Office Manager/ Senior Manger to join the corporate services team at one of our leading international law firm dedicated to providing exceptional legal services. This person will be responsible for overseeing the smooth running of the office and providing high-level administrative support to the business operations.

Responsibilities:

• Office Management: Oversee daily office operations, ensuring seamless workflow and administrative support for all departments.
• Team Leadership: Manage a team of 10+ operations staff, fostering a collaborative and high-performance culture.
• Facilities Management: Ensure the efficient management of office facilities for an office size of at least personnel.
• Reporting and Compliance: Prepare and present management reports related to office operations, ensuring compliance with policies and procedures.
• Business Management: Costing & budgeting, develop and manage the office budget, ensuring effective resource allocation and cost control.
• Stakeholder Management: Build and maintain relationships with senior stakeholders, addressing conflicts and concerns proactively.
• Policy Development: Establish and enforce office policies and procedures to enhance operational efficiency.
• Communication: Serve as a primary point of contact for both internal and external stakeholders, demonstrating outstanding articulation and communication skills.

Qualifications:

• Minimum of 10 years of total experience, with at least 5 years in a people management role, overseeing a team of 10+.
• Proven experience work independently and managing an office of at least 200+ personnel.
• Strong background in office operations, facilities management, reporting, and budgeting.
• Strong and fluent in English and Chinese, with excellent communication skills in both languages.
• Professional demeanor with the ability to represent the firm effectively.
• Strong conflict management and analytical skills.
• Flexible and able to navigate change in a fast-paced environment.