177 Office Operations jobs in Hong Kong

We are looking for a proficient and experienced professional to join our dynamic beauty industry subsidiary. The ideal candidate will be responsible for:

· Managing comprehensive HR and Office Administration tasks.

· Handling book keeping and financial documentation.

· Arranging business travel.

· Coordinating logistics and supply chain activities.

· Preparing and processing Purchase Orders (POs) and invoices.

· Supporting trading-related operations and documentation.

Key Responsibilities:

· Manage office administrative tasks to ensure a well-functioning work environment.

· Support HR activities, including but not limited to recruitment, onboarding, employee records management, and compliance.

· Handle book keeping and basic accounting tasks, such as maintaining financial records and processing invoices.

· Arrange business travel, including flights, accommodations, and transportation for staff.

· Coordinate logistics and supply chain activities to support operational efficiency.

· Prepare and process purchase orders (POs) and manage vendor relationships.

· Assist with trading-related tasks, such as order processing and documentation.

· Maintain accurate records and ensure confidentiality of sensitive information.

Requirements:

· Bachelor's degree in Business Administration, logistics management, or a related field.

· Minimum of 7 years of experience in HR, office administration, and operations.

· Proven experience in book keeping, travel arrangements, logistics, and purchase order processing.

· Familiarity with trading operations is preferred.

· Strong organizational and multitasking skills with a keen eye for detail.

· Ability to work independently and proactively solve problems.

· Excellent communication and interpersonal skills.

· Good command in written and spoken English and Chinese (Mandarin and Cantonese).

· PC proficiency in Microsoft office applications.

Personal Attributes:

· Well-organized and detail-oriented.

· Independent and self-motivated.

· Reliable and able to handle confidential information with discretion.

· Strong sense of responsibility and commitment to completing tasks efficiently.

Candidates with more experience will be considered for the Office & Operations Manager role.

Immediate availability is highly preferred.

We provide attractive remuneration package and fringe benefits to the right candidate.  Interested parties, please send detailed resume with current and expected salaries to HR Department by clicking "Apply Now".

Role Summary

A Middle Office Operations Analyst responsible for strategic information monitoring, system configuration, process optimization, and operational support across business platforms.

Key Responsibilities

• Monitor media and platform announcements for strategic business insights
• Maintain news aggregation system configurations
• Update fee structures across business platforms
• Identify and implement process automation and reengineering opportunities
• Coordinate with developers on automation initiatives
• Provide support for ad-hoc analysis and operational tasks
• Potentially support operations during non-standard hours

Required Qualifications

• University degree in Business, Finance, Statistics, Computer Science, or related field
• 3-4 years experience in business operations or business analysis
• Strong proficiency in MS Excel and SQL
• Excellent English communication skills
• Detail-oriented with high organizational accuracy

Preferred Qualifications

• Understanding of software delivery life-cycle
• Technical team experience
• Basic knowledge of xPath and Regular Expressions

Target profile

You will love this job if:

• You are pioneering and innovative and want to be part of the cutting-edge and disruptive crypto-currency world
• You are eager to learn new knowledge in both financial and technical fields
• You thrive in a non-hierarchical organization with a casual working environment
• You are flexible and dedicated. We operate an on-call rota around the clock to ensure our global operations run smoothly

Team / Role

As a Middle Office Operations Analyst, you will:

• Monitor media and various platforms' announcements to assist business teams in strategic planning and decision making
• Actively maintain configurations of news aggregation systems to ensure information from multiple sources is extracted in a timely manner
• Update the fee structures across all business platforms
• Review existing processes/applications and identify automation and process reengineering opportunities and prepare system requirements or build scripts to implement improvements
• Coordinate with developers to support various automation and process reengineering initiatives to eliminate manual and unnecessary tasks
• Support ad-hoc analysis and other operational tasks as assigned
• Non-office hour support may be required

Required Skillset

• You hold a university degree preferably in Business / Finance / Statistics / Computer Science, Engineering or related disciplines
• You have at least 3-4 years working experience, ideally in business operations, business analysis or a related field
• You are detail-oriented with great organization skills. A high degree of accuracy is required
• You can demonstrate strong proficiency with MS Excel, SQL
• You have good command of English with good communication skills
• You are a good team player and excited to work independently in a fast-paced environment

It is a plus if:

• You have good understanding of software delivery life-cycle
• You have experience working as part of a technical team and high technical literacy
• You have basic experience in xPath and Regular Expression (not mandatory), but willingness to learn is a must

We encourage applicants to read through our Privacy Notice for Applicants before submitting your applications -

Operations Associate

The Role
We are seeking a highly analytical, detail oriented professional to join the team as a Middle Office Operations Analyst at Schonfeld in our Hong Kong office. You will be working with an experienced Operations team to implement best in class operational policies and procedures. You will have a keen attention to detail, a data integrity mindset and be someone who thrives off learning new skills and challenging yourself. You will be a natural team player who can use their strong interpersonal skills to demonstrate

What You'll Do
The individual will work very closely with other middle office team members to assist with day to day operational duties.

Some Of The Key Responsibilities Are

• Process of trade allocations and bookings as required
• Trade confirmations of various asset types and daily liaison with executing brokers
• Static data management
• Ensure trade flow is accurately processed across all systems
• Work closely with trading desk, PMs, technology and risk teams
• T0 trade matching using Traiana, Markitwire and NYFIX
• T0 recs and ad-hoc requests of various asset classes
• Support data accuracy to trading desk and PMs, through various reporting tools (P&L, NAVs, positions etc.)
• Support with daily FX exposure and swap reset queries

What You'll Bring
What you need:

• A bachelor's degree in Finance, Business Administration or related degree
• Experience in Operations; buy-side experience at a hedge fund with direct exposure to traders/PMs preferred
• Broad exposure to various instruments such as Futures, Options, and FX, as well as Equities and OTC derivatives.
• Experience with various Prime Broker and FCM web portals and reporting
• Capable of setting priorities and carrying multiple tasks in a fast-paced environment with strong attention to detail and the ability to adapt
• Eagerness to learn and contribute to support both the broader operations team and firmwide initiatives
• Strong sense of accountability and ownership, with a track record of delivering results
• Solid communicator with excellent interpersonal skills, with an aptitude towards client service
• Enjoys working with people who challenge you and make you better at what you do
• Advanced Excel skills – vlookups, pivots, etc

We'd Love If You Had

• Experience working in a multi strategy, multi PM fund structure
• Experience with Traiana, Markitwire, Enfusion, Geneva, and EMS platforms.
• Experience with Macros/VBA preferred. Python/SQL familiarity a plus.

Our Culture
The firm's ethos is embedded in our people. 'Talent is our strategy' is our mantra and drives how we approach all initiatives at the firm. We believe our success is because of our people, so putting our talent above all else is our top priority.

Schonfeld strives to create an environment where our people can thrive. We foster a teamwork-oriented, collaborative environment where ideas at any level are encouraged and shared. The development and advancement of our talent is honed through interactions with each other, learning & educational offerings, and through opportunities to make impactful contributions.

At Schonfeld, we strive to cultivate a sense of belonging throughout all of our employees with Diversity, Equity and Inclusion at the forefront of this mission. As a firm we are committed to creating a hiring process which is not only fair, but also welcoming and supportive. On a daily basis, our employees welcome diversity across identity, thought, people and views which serves as the foundation of our culture and success. You can learn more about our DEI initiatives here - Belonging @ Schonfeld.

Who We Are
Schonfeld Strategic Advisors is a multi-manager platform that invests its capital with Internal and Partner portfolio managers, primarily on an exclusive or semi-exclusive basis, across four trading strategies; quantitative, fundamental equity, tactical trading and discretionary macro & fixed income. We have created a unique structure to provide global portfolio managers with autonomy, flexibility and support to best enable them to maximize the value of their businesses.

Over the last 30 years, Schonfeld has successfully capitalized on inefficiencies and opportunities within the markets. We have developed and invested heavily in proprietary technology, infrastructure and risk analytics and continue to capitalize on new opportunities. In 2021 we launched our newest strategy, discretionary macro & fixed income as part of the continual growth of Schonfeld's investible universe. Our portfolio exposure has expanded across the Americas, Europe and Asia as well as multiple asset classes and products
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Job Description:

We are looking for a dedicated and adaptable Middle Office Operations Specialist to join our Private Banking team in Hong Kong. This role will support the PB COO in delivering operational excellence across key functions such as loan operations, remittance processing, and deposit management. The ideal candidate will be responsible for a variety of operational tasks, ensuring compliance, accuracy, and timely execution in a controlled environment.

Job Duties:

1. Remittance & Deposit & Loans Operations:

2. Inward/Outward Payments: Process inward and outward cross-border payments (SWIFT, RTGS), ensuring accurate booking and timely settlement in compliance with SLA and customer requirements.

3. Deposits/Loans: Process fixed deposit and loan transactions, including initiation, maturity and rollover, ensuring proper documentation and compliance with internal policies
4. Payment Investigation and Queries: Handle investigations and cancellations via the SWIFT channel. Liaise with correspondent banks and internal stakeholders on transaction status, discrepancies, and investigations via SWIFT messaging. Handle Front office queries related to payments, including transaction status, discrepancies, and delays, escalating issues as needed.
5. Credit facilities: Manage and update credit facility limits to ensure client accounts are kept up-to-date.
6. Compliance: Ensure all transactions comply with banking regulations and internal policies.

7. System & Process Improvement:

8. Participate in User Acceptance Testing (UAT) for system enhancements to ensure seamless upgrades and changes.

9. Regularly review and update Standard Operating Procedures (SOPs) to align with process and regulatory changes.

10. Ad-Hoc Duties & Support:

11. Assist in adhoc projects and programs as assigned

Requirements:

• 3-5 years of solid experience in middle / back-office operations, including but not limited to transaction processing, deposits and loans administration and cross border remittance handling within the financial services industry.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint). Familiarity with banking platforms and systems is a plus.
• Strong communication skills with fluency in spoken and written Mandarin for effective interaction with Chinese-speaking clients and counterparts.
• Strong attention to detail, capable of handling complex tasks accurately and efficiently.
• A good team player with the ability to work independently.
• Able to multitask and perform well under pressure.

We offer an attractive remuneration package including five-day workweek, medical insurance coverage, performance bonus, OT allowance, public holiday, excellent career development opportunities and other benefit packages to the right candidate. For more information, please visit our website at

Interested parties please forward your resume with current and expected salary to Human Resources Department by APPLY NOW.

All information received will be kept strictly confidential and only for employment-related purposes.

About the role

Are you an experienced Office Manager or Operations professional with a passion for supporting a high-performing team? The Options Group, a leading global financial services firm, is seeking an organised and proactive Office Manager to join their Hong Kong office. This full-time position is based in Central, Hong Kong.

What you'll be doing

• Oversee the smooth day-to-day operations of the office, ensuring all administrative and logistical functions run efficiently
• Manage office supplies, equipment and inventory, and liaise with service providers to coordinate maintenance and repairs
• Act as the main point of contact for staff, clients and visitors, providing a high level of customer service
• Support HR processes such as onboarding new employees and managing staff records
• Assist with event planning and coordination, including travel and accommodation arrangements
• Contribute to continuous improvement initiatives to enhance office productivity and efficiency
• Various finance related activities including payroll, MPF and so on

What we're looking for

• 5+ years of experience in an office management or operations role, ideally within a professional services or financial services environment
• Excellent organisation and time management skills with the ability to multi-task and prioritise effectively
• Strong communication and interpersonal skills, with the confidence to liaise with staff at all levels
• Proven problem-solving skills and a proactive, solutions-oriented approach
• Proficient in Microsoft Office suite and experience using office management software
• Fluency in English and Cantonese, with Mandarin an advantage

What we offer

The Options Group offers a competitive salary and benefits package, including health insurance, pension contributions and annual leave. We are committed to providing our employees with opportunities for professional development and career progression within a collaborative and supportive work environment.

About us

The Options Group is a leading global financial services firm that specialises in executive search, strategic advisory and talent solutions. With over 20 years of experience, we partner with clients to build high-performing teams and drive business success. Our Hong Kong office is part of our growing APAC network, supporting clients across the region.

Ready to take the next step in your career? Apply now to become our new Office Manager.

Our Client is looking for a high calibre to join their team.

Highlight:

Degree holder in Business Administration or related disciplines

At least 2 years' relevant work experience in administrative & HR work

Organization of internal and external correspondence, including handling parcel delivery

Welcoming visitors and professionally managing incoming calls and inquiries

Coordination of housing arrangements and relocation support for expatriate staff

Execution of various HR and office administrative tasks

Proficient in both written and spoken English, Cantonese and Mandarin

Please send cv in WORD format, stating current, expected salary and availability and clicking APPLY NOW.

Full-time,Permanent

Overview

The Economic and Commercial Mission in HK drives trade growth by connecting global businesses with local opportunities in a fast-paced, dynamic role.

We are looking for a proactive and detail-oriented Marketing Intern to join our Hong Kong marketing team. You will gain hands-on experience.

• Support marketing activities for the Hong Kong team.
• Coordinate scheduling and travel arrangements as needed.
• Assist in marketing operations and campaigns under supervision.

• Solid experience in secretarial and personal support, including managing schedules and travel arrangements.
• 2-3 years experience in supporting sales operations.
• Experience in customer coordination and order processing; background from a trading company would be an advantage.

Attractive salary with double pay & year-end bonus; medical & dental coverage; up to 20 days annual leave; attractive salary with 13th-month pay and extra bonus; positive workplace with friendly company culture.

SubClassification: PA, EA & Secretarial; Administration & Office Support. This posting is for a Marketing Intern in Hong Kong.

The Economic and Commercial Mission in HK drives trade growth by connecting global businesses with local opportunities in a fast-paced, dynamic role.

We are looking for a proactive and detail-oriented Marketing Intern to join our Hong Kong marketing team. You will gain hands-on experience.

• Support marketing activities for the Hong Kong team.
• Coordinate scheduling and travel arrangements as needed.
• Assist in marketing operations and campaigns under supervision.

• Solid experience in secretarial and personal support, including managing schedules and travel arrangements.
• 2-3 years experience in supporting sales operations.
• Experience in customer coordination and order processing; background from a trading company would be an advantage.

Attractive salary with double pay & year-end bonus; medical & dental coverage; up to 20 days annual leave; attractive salary with 13th-month pay and extra bonus; positive workplace with friendly company culture.

SubClassification: PA, EA & Secretarial; Administration & Office Support. This posting is for a Marketing Intern in Hong Kong.