545 Office Support jobs in Hong Kong

• Greet guests, answer and direct incoming calls, and manage conference room bookings and guest registration.
• Ensure the reception area and meeting rooms are kept tidy and organized at all times.
• Maintain records of incoming and outgoing documents and packages.
• Liaise and coordinate with internal teams on administrative matters.
• Provide comprehensive administrative support to the Head of Administration.
• Assist in planning and organizing company events and activities.
• Perform other ad hoc administrative duties as assigned.

• Bachelor’s degree with 2–3 years of relevant experience in reception and administrative support.
• Fluency in Mandarin, Cantonese, and English (both written and spoken).
• Strong problem-solving skills, reliability, discretion, and ability to maintain confidentiality.
• Proactive attitude, fast learner, and strong attention to detail.
• Pleasant and mature personality with excellent interpersonal and communication skills.
• Experience in a Chinese financial institution is highly preferred.
• Proficient in MS Office applications and Chinese word processing.

• Entry level

• Full-time

• Administrative

• Investment Management

Overview

The Economic and Commercial Mission in HK drives trade growth by connecting global businesses with local opportunities in a fast-paced, dynamic role.

We are looking for a proactive and detail-oriented Marketing Intern to join our Hong Kong marketing team. You will gain hands-on experience.

• Support marketing activities for the Hong Kong team.
• Coordinate scheduling and travel arrangements as needed.
• Assist in marketing operations and campaigns under supervision.

• Solid experience in secretarial and personal support, including managing schedules and travel arrangements.
• 2-3 years experience in supporting sales operations.
• Experience in customer coordination and order processing; background from a trading company would be an advantage.

Attractive salary with double pay & year-end bonus; medical & dental coverage; up to 20 days annual leave; attractive salary with 13th-month pay and extra bonus; positive workplace with friendly company culture.

SubClassification: PA, EA & Secretarial; Administration & Office Support. This posting is for a Marketing Intern in Hong Kong.

The Economic and Commercial Mission in HK drives trade growth by connecting global businesses with local opportunities in a fast-paced, dynamic role.

We are looking for a proactive and detail-oriented Marketing Intern to join our Hong Kong marketing team. You will gain hands-on experience.

• Support marketing activities for the Hong Kong team.
• Coordinate scheduling and travel arrangements as needed.
• Assist in marketing operations and campaigns under supervision.

• Solid experience in secretarial and personal support, including managing schedules and travel arrangements.
• 2-3 years experience in supporting sales operations.
• Experience in customer coordination and order processing; background from a trading company would be an advantage.

Attractive salary with double pay & year-end bonus; medical & dental coverage; up to 20 days annual leave; attractive salary with 13th-month pay and extra bonus; positive workplace with friendly company culture.

SubClassification: PA, EA & Secretarial; Administration & Office Support. This posting is for a Marketing Intern in Hong Kong.

Responsibilities:

• Receiving orders and instructions from the company and directing the Contractor's staff to act accordingly;
• Drafting procedural manuals for the services and seeking endorsement of the manuals from the company;
• Supervising and training the Service Team, such as Office Support Services Officer and the General Workers, in connection with the Office Support Services and monitoring the quality of their work to ensure that the company's requirements are met;
• Recording and consolidating any reports (e.g. irregularities, defects, maintenance needs etc.) from the Service Team before reporting to the company;
• Checking, recording and compilation of returns and statistical reports in the format approved by the company;
• Investigating and preparing investigation reports on complaints of the Service Team and the Services rendered for submission to the company;
• Serve as a 24-hour emergency contact point

Requirements:

• At least 2 cumulative years of supervisory experience in office setting in the past 5 years
• Level 2/Grade E or above in five (5) subjects including Mathematics in the Hong Kong Diploma of Secondary Education Examination (HKDSE), or equivalent;
• Met the language proficiency requirements of Level 2 or above in Chinese
• Language and English Language in HKDSEE, or equivalent; and
• Chinese word processing speed of 20 words per minute and English word processing speed of 30 words per minute and knowledge in the application of common business software.

For Interested parties you may submit your application by clicking apply button. Alternatively, please contact Raymond Chan at for a confidential discussion. Only shortlisted candidates will be contacted.

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: , SEHK: 6030), China's leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit

Position Description

We require a high calibre individual who will be responsible for providing administrative and operational support to the team. This role involves strong communication skills, attention to details, and the ability to collaborate with various teams to facilitate effective and efficient office procedures.

Key Areas of Responsibilities

• Provide administrative and secretarial support to the Front Office team
• Coordinate meetings, conference calls, and client visits, including scheduling and logistics.
• Draft and manage correspondence, emails, and other communications on behalf of the Front Office team.
• Handle administrative duties such as filing, document management, and maintaining office supplies.
• Assist in preparing agendas, taking meeting notes, and follow-up on action items.
• Support with travel arrangements and calendar management for Front Office team members.
• Assist to prepare regular report for management review.
• Assist in ad hoc assigned when needed

Requirements

• Degree holder preferably in Business Administration, Banking, Finance, Accounting, or equivalent
• Minimum 2 to 3 years of Equity sales/Prime brokerage sales/sales trader experience preferred.
• Excellent attention to detail and exceptional communication skills.
• Ability to multitask and adapt to various requests and deadlines.
• Proficient in both spoken and written English and Mandarin.

Position Description

We require a high calibre individual who will be responsible for providing administrative and operational support to the team. This role involves strong communication skills, attention to details, and the ability to collaborate with various teams to facilitate effective and efficient office procedures.

Key Areas of Responsibilities

• Provide administrative and secretarial support to the Front Office team
• Coordinate meetings, conference calls, and client visits, including scheduling and logistics.
• Draft and manage correspondence, emails, and other communications on behalf of the Front Office team.
• Handle administrative duties such as filing, document management, and maintaining office supplies.
• Assist in preparing agendas, taking meeting notes, and follow-up on action items.
• Support with travel arrangements and calendar management for Front Office team members.
• Assist to prepare regular report for management review.
• Assist in ad hoc assigned when needed

Requirements

• Degree holder preferably in Business Administration, Banking, Finance, Accounting, or equivalent
• Minimum 2 to 3 years of Equity sales/Prime brokerage sales/sales trader experience preferred.
• Excellent attention to detail and exceptional communication skills.
• Ability to multitask and adapt to various requests and deadlines.
• Proficient in both spoken and written English and Mandarin.

** This position will be under the Employee Referral Program in Hong Kong.

Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

• Capital Market Middle Office (CMM)
• Capital Market Back Office (CMB)

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

• MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
• MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives
• MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
• MO Post Trade: In charge of the processing activities from FO systems to BO systems
• MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
• MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

• Provide support to Front Office business lines under Global Markets Division during Asian trading hours
• Ensure transactional integrity across trading applications, including 1st level trade checking
• Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
• Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
• Investigate and follow-up of breaks sent by back office, front office and other internal departments.
• Support local business development and volume increase.
• Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided immediately upon request.

La version française est disponible sur demande à votre RH locale

Job description

Types of Jobs - Operations

Associate – Rates Middle Office Support **

Permanent Contract

** This position will be under the Employee Referral Program in Hong Kong.

Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

• Capital Market Middle Office (CMM)
• Capital Market Back Office (CMB)

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

• MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
• MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives
• MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
• MO Post Trade: In charge of the processing activities from FO systems to BO systems
• MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
• MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

• Provide support to Front Office business lines under Global Markets Division during Asian trading hours
• Ensure transactional integrity across trading applications, including 1st level trade checking
• Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
• Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
• Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
• Investigate and follow-up of breaks sent by back office, front office and other internal departments.
• Support local business development and volume increase.
• Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided immediately upon request.

La version française est disponible sur demande à votre RH locale

Position location

Asia, Hong Kong

HONG KONG

Candidate criteria

Bachelor Degree / BSc Degree or equivalent

University Degree holder from discipline in Finance, Mathematics or Engineering

6-10 years

Minimum 5-8 years' experience in Rates Derivatives Middle Office environment is necessary

• Good knowledge of financial products and understanding of the operational risks involved in Rates derivatives including the structured products
• Good analytical, organizational and interpersonal skill
• Comfortable with multi-tasking and able to work independently with minimal supervision
• Strong attention to details and a self-starter who is highly motivated
• Good judgement, alertness and common sense
• Versatile with PC tools and applications, e.g. MS Office, VBA

Fluency in English. Proficient in French or other Asian languages a definite advantage

Responsibilities:

• Responsible for Data input
• Document handling

Requirements:

• F.5 or above
• One year or above experience in airfreight industry is preferred
• Familiar with Chinese and English typin
• Willing to work shift duty

Working Hours:

• 6 days per week, 9 hours per day on shift