57 Process Associate jobs in Hong Kong

Associate – Rates Middle Office Support

Crédit Agricole CIB

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Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

1 day ago Be among the first 25 applicants

Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

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Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

Capital Market Middle Office (CMM):

  • Transaction validation & controls
  • Trade Capture, Amendments and Events management
  • Deal allocations
  • FOBO/FOFO Reconciliation and resolution of breaks
  • Liaising with Trading and Sales teams and BO query management
  • Collateral Management - Liaising with external clients for Margin calls and MTM reports and solve any query
  • Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines

Capital Market Back Office (CMB):

  • Ensuring in liaison with Business Lines and Middle Office teams a smooth transaction integration within the Back Office systems
  • Liaising with external clients for Confirmation and Settlements and solve any query
  • Ensuring cut offs are met for payments
  • Meeting our regulatory requirement sin terms of timely confirmation
  • Client static data and Settlement Instruction creation
  • Funding projection in liaison with multiple Treasury desks
  • Regulatory reporting for several regulators
  • Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines
  • KPI’s production and operational risk mitigation implementation

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

  • MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
  • MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives.
  • MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
  • MO Post Trade: In charge of the processing activities from FO systems to BO systems
  • MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
  • MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

  • Provide support to Front Office business lines under Global Markets Division during Asian trading hours
  • Ensure transactional integrity across trading applications, including 1st level trade checking
  • Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
  • Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
  • Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
  • Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
  • Investigate and follow-up of breaks sent by back office, front office and other internal departments
  • Support local business development and volume increase
  • Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Candidate Criteria

  • University Degree holder from discipline in Finance, Mathematics or Engineering
  • Minimum 5-8 years’ experience in Rates Derivatives Middle Office environment is necessary
  • Good knowledge of financial products and understanding of the operational risks involved in Rates derivatives including the structured products
  • Good analytical, organizational and interpersonal skill
  • Comfortable with multi-tasking and able to work independently with minimal supervision
  • Strong attention to details and a self-starter who is highly motivated
  • Good judgement, alertness and common sense
  • Fluency in English. Proficient in French or other Asian languages a definite advantage
  • Versatile with PC tools and applications, e.g. MS Office, VBA
Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Finance
  • Industries Banking and Investment Banking

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Administrative Assistant (Up to $20,000/mth)

Central & Western District, Hong Kong SAR 9 months ago

(MKT-On-site) Office Administrator - Hong Kong, Hong Kong SAR

Central & Western District, Hong Kong SAR 9 months ago

(MKT-On-site) Office Administrator - Hong Kong, Hong Kong SAR Marriott HK Regional Office Internship (6 months) - 15 Teams Available

Central & Western District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 4 minutes ago

Central & Western District, Hong Kong SAR 5 days ago

Administrative Assistant - Business Advisory Services (Part-Time) Assistant Manager / Manager, Facilities and Office Administration Senior Manager, Chief of Staff Office (HK) Senior Marketing Officer – Office Marketing Wealth Management - Global Family Office Relationship Manager

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Associate – Rates Middle Office Support

Hong Kong, Hong Kong Crédit Agricole CIB

Posted today

Job Viewed

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Job Description

Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

1 day ago Be among the first 25 applicants

Join to apply for the Associate – Rates Middle Office Support role at Crédit Agricole CIB

Get AI-powered advice on this job and more exclusive features.

Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Market Operations (CMO) teams are responsible to process the transaction activities for Credit, Rates, FX/MM, Securities and Equities for multiple geographies (APAC and EMEA). There are 2 teams under CMO HK in charge of:

Capital Market Middle Office (CMM):

  • Transaction validation & controls
  • Trade Capture, Amendments and Events management
  • Deal allocations
  • FOBO/FOFO Reconciliation and resolution of breaks
  • Liaising with Trading and Sales teams and BO query management
  • Collateral Management - Liaising with external clients for Margin calls and MTM reports and solve any query
  • Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines

Capital Market Back Office (CMB):

  • Ensuring in liaison with Business Lines and Middle Office teams a smooth transaction integration within the Back Office systems
  • Liaising with external clients for Confirmation and Settlements and solve any query
  • Ensuring cut offs are met for payments
  • Meeting our regulatory requirement sin terms of timely confirmation
  • Client static data and Settlement Instruction creation
  • Funding projection in liaison with multiple Treasury desks
  • Regulatory reporting for several regulators
  • Coordination of the New Activity and Product (NAP) files for CMO launched by the Business Lines
  • KPI’s production and operational risk mitigation implementation

Capital Market Middle Office team in HK is around 40 staffs and 6 sub-teams:

  • MO Sales and Client Services: In charge of deals originated by Sales including Trade validation, allocations, MTM reporting and collateral management
  • MO IRD/ EIS: In charge of Interest Rate and Equity Derivatives.
  • MO FX/MM/ Credit: In charge of Foreign Exchange, Money Market and Credits
  • MO Post Trade: In charge of the processing activities from FO systems to BO systems
  • MO Reconciliation: In charge of the various reconciliation (FO-BO; FO-FO,…)
  • MDA: In charge of Market Data activities

This role is within the Capital Markets Rates Middle Office Support teams covering Linear and Structured Rates derivatives.

Key Responsibilities

  • Provide support to Front Office business lines under Global Markets Division during Asian trading hours
  • Ensure transactional integrity across trading applications, including 1st level trade checking
  • Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any
  • Monitoring, calculation and validation of events affecting the life of a structured product (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.)
  • Monitoring, calculation and validation of events affecting the life of a structured product (coupons, early partial closing, early exercise, maturity, nominal changes, etc.)
  • Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back office system and front-office to front office system
  • Investigate and follow-up of breaks sent by back office, front office and other internal departments
  • Support local business development and volume increase
  • Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Candidate Criteria

  • University Degree holder from discipline in Finance, Mathematics or Engineering
  • Minimum 5-8 years’ experience in Rates Derivatives Middle Office environment is necessary
  • Good knowledge of financial products and understanding of the operational risks involved in Rates derivatives including the structured products
  • Good analytical, organizational and interpersonal skill
  • Comfortable with multi-tasking and able to work independently with minimal supervision
  • Strong attention to details and a self-starter who is highly motivated
  • Good judgement, alertness and common sense
  • Fluency in English. Proficient in French or other Asian languages a definite advantage
  • Versatile with PC tools and applications, e.g. MS Office, VBA
Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Finance
  • Industries Banking and Investment Banking

Referrals increase your chances of interviewing at Crédit Agricole CIB by 2x

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Administrative Assistant (Up to $20,000/mth)

Central & Western District, Hong Kong SAR 9 months ago

(MKT-On-site) Office Administrator - Hong Kong, Hong Kong SAR

Central & Western District, Hong Kong SAR 9 months ago

(MKT-On-site) Office Administrator - Hong Kong, Hong Kong SAR Marriott HK Regional Office Internship (6 months) - 15 Teams Available

Central & Western District, Hong Kong SAR 1 week ago

Central & Western District, Hong Kong SAR 4 minutes ago

Central & Western District, Hong Kong SAR 5 days ago

Administrative Assistant - Business Advisory Services (Part-Time) Assistant Manager / Manager, Facilities and Office Administration Senior Manager, Chief of Staff Office (HK) Senior Marketing Officer – Office Marketing Wealth Management - Global Family Office Relationship Manager

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TRAINEE: Front-Office Support Equity Derivatives

Hong Kong, Hong Kong Societe Generale

Posted 10 days ago

Job Viewed

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Job Description

workfromhome
TRAINEE: Front-Office Support Equity Derivatives

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

TRAINEE: Front-Office Support Equity Derivatives

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

Get AI-powered advice on this job and more exclusive features.

  • Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
  • Support our derivative listed product front-office desk in their daily IT requests
  • Ensure a high level of production quality and platform availability
  • Collect requirements and provide business analysis when needed
  • Ensure on-duty tasks when required
  • Work with local and global counterparts: raise issues and new requirements

Reference 25000GVD

Responsibilities

  • Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
  • Support our derivative listed product front-office desk in their daily IT requests
  • Ensure a high level of production quality and platform availability
  • Collect requirements and provide business analysis when needed
  • Ensure on-duty tasks when required
  • Work with local and global counterparts: raise issues and new requirements

Department Description

A technically strong candidate who will provide level 2 support to the users of the Global Market activities information system, focusing on equity derivative business activities mainly for Warrants/CBBC/DLC trading.

Working in a Dev/Ops setup, the candidate will be spending 60% on support and the 40% enhancing the CI/CD tools/Monitoring (deployment pipeline, puppet, ansible, jenkins, ELK). The candidate attends daily scrums and actively participate to regular prioritisation meetings, sprints, retrospectives and development effort.

The candidate will need formalise end user’s day to day problems; assesses criticality/priority of these problems and treat them accordingly. Escalates to the next level if need be; gives effective and regular feedback to the end users. Will transform problems to user stories, add it to the product backlog for prioritisation and task building.

Estimates the risks and opportunities in our day to day job, take initiatives to reduce the risks and improve our efficiency. Comply with CyberSecurity requirements and regulatory needs. Reports regularly on issues to direct management, follows IT processes closely on incident, problem and request management, adheres to the code of conduct.

Required

Profile required

  • Hold a relevant Bachelors or Masters degree in Computer Science or similar
  • Able to work in the stressful environment of a trading floor
  • Team player, work hand to hand with our peers, client oriented
  • Familiar with DevOps tools : ELK stack, GitHub, Jira, Azure, Puppet, Jenkins
  • Technical background : Javascript/Angular, Python, Java and Linux is a strong advantage
  • Knowledge of equity derivative products is a plus
  • Aware and curious about new technologies, ability to share and explore them
  • Able to communicate effectively in English

Behavioral Skills

  • Client - Client focus: I put long term relationship with our clients at the center of my actions, whatever my position
  • Client - Risk: I strive to satisfy clients while taking into account risks for the company
  • Innovation - Technology: I adopt new technologies in the solutions and projects I work on
  • Commitment - Sustainability: I strive to develop my skills and knowledge
  • Innovation - Simplification: I make things & ideas simple
  • Team Spirit - Collective mindset: I favour the team’s interest over my own results

Business insight

Our Culture

At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate. Please visit our APAC career website: for more information.

Diversity, Equity & Inclusion (DE&I):

Our mission: Recruit, develop, advance, and retain a diverse workforce that is united in our efforts to enhance our competitive position and deliver innovative solutions to our clients.

Our vision:

  • Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
  • Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
  • Engage our community and marketplace, and position the organization to meet the needs of all its clients

Check out our DE&I initiatives: Work Environment:

Societe Generale offers a hybrid work arrangement that offers employees the flexibility to work remotely, as well as on-site, in order to promote interaction and collaboration with colleagues while adhering to all SG standard protocols. Hybrid work arrangements vary based on business area. The applicable Business lines will determine and communicate the work arrangements that best meet their business needs.

Diversity and Inclusion

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents , regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Full-time
Job function
  • Job function Other
  • Industries Financial Services and Investment Banking

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TRAINEE: Front-Office Support Equity Derivatives

Hong Kong, Hong Kong Societe Generale

Posted 3 days ago

Job Viewed

Tap Again To Close

Job Description

TRAINEE: Front-Office Support Equity Derivatives

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

TRAINEE: Front-Office Support Equity Derivatives

Join to apply for the TRAINEE: Front-Office Support Equity Derivatives role at Societe Generale

Get AI-powered advice on this job and more exclusive features.

  • Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
  • Support our derivative listed product front-office desk in their daily IT requests
  • Ensure a high level of production quality and platform availability
  • Collect requirements and provide business analysis when needed
  • Ensure on-duty tasks when required
  • Work with local and global counterparts: raise issues and new requirements
Reference 25000GVD
Responsibilities
  • Actively participate of the monitoring tools and CI/CD enhancements (Deployment pipeline, ELK)
  • Support our derivative listed product front-office desk in their daily IT requests
  • Ensure a high level of production quality and platform availability
  • Collect requirements and provide business analysis when needed
  • Ensure on-duty tasks when required
  • Work with local and global counterparts: raise issues and new requirements
Department Description
A technically strong candidate who will provide level 2 support to the users of the Global Market activities information system, focusing on equity derivative business activities mainly for Warrants/CBBC/DLC trading.
Working in a Dev/Ops setup, the candidate will be spending 60% on support and the 40% enhancing the CI/CD tools/Monitoring (deployment pipeline, puppet, ansible, jenkins, ELK). The candidate attends daily scrums and actively participate to regular prioritisation meetings, sprints, retrospectives and development effort.
The candidate will need formalise end user’s day to day problems; assesses criticality/priority of these problems and treat them accordingly. Escalates to the next level if need be; gives effective and regular feedback to the end users. Will transform problems to user stories, add it to the product backlog for prioritisation and task building.
Estimates the risks and opportunities in our day to day job, take initiatives to reduce the risks and improve our efficiency. Comply with CyberSecurity requirements and regulatory needs. Reports regularly on issues to direct management, follows IT processes closely on incident, problem and request management, adheres to the code of conduct.
Required
Profile required
  • Hold a relevant Bachelors or Masters degree in Computer Science or similar
  • Able to work in the stressful environment of a trading floor
  • Team player, work hand to hand with our peers, client oriented
  • Familiar with DevOps tools : ELK stack, GitHub, Jira, Azure, Puppet, Jenkins
  • Technical background : Javascript/Angular, Python, Java and Linux is a strong advantage
  • Knowledge of equity derivative products is a plus
  • Aware and curious about new technologies, ability to share and explore them
  • Able to communicate effectively in English
Behavioral Skills
  • Client - Client focus: I put long term relationship with our clients at the center of my actions, whatever my position
  • Client - Risk: I strive to satisfy clients while taking into account risks for the company
  • Innovation - Technology: I adopt new technologies in the solutions and projects I work on
  • Commitment - Sustainability: I strive to develop my skills and knowledge
  • Innovation - Simplification: I make things & ideas simple
  • Team Spirit - Collective mindset: I favour the team’s interest over my own results
Business insight
Our Culture
At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate. Please visit our APAC career website: for more information.
Diversity, Equity & Inclusion (DE&I):
Our mission: Recruit, develop, advance, and retain a diverse workforce that is united in our efforts to enhance our competitive position and deliver innovative solutions to our clients.
Our vision:
  • Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
  • Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
  • Engage our community and marketplace, and position the organization to meet the needs of all its clients
Check out our DE&I initiatives: Work Environment:
Societe Generale offers a hybrid work arrangement that offers employees the flexibility to work remotely, as well as on-site, in order to promote interaction and collaboration with colleagues while adhering to all SG standard protocols. Hybrid work arrangements vary based on business area. The applicable Business lines will determine and communicate the work arrangements that best meet their business needs.
Diversity and Inclusion
We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents , regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Full-time
Job function
  • Job function Other
  • Industries Financial Services and Investment Banking

Referrals increase your chances of interviewing at Societe Generale by 2x

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Front Office Application Support Specialist - NLS

NLS

Posted today

Job Viewed

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Job Description

full-time

My client, a leading financial institution with global offices, are currently seeking a dedicated application support analyst to provide technical support and ensure the smooth operation of their critical trading applications.

As a Front Office Support Engineer, you will play a vital role in supporting and maintaining the performance of key applications used in their hedge fund operations. Your responsibilities will include troubleshooting issues, coordinating with vendors, and collaborating with internal teams to deliver high-quality support services that meet the needs of their traders and analysts.

The role:

  • Provide first and second line technical support, responding to user queries and issues in a timely and efficient manner.
  • Monitor application performance, identify potential problems, and implement solutions to optimize system functionality.
  • Work closely with traders, analysts, and IT teams to understand application requirements and provide tailored support solutions.
  • Perform software installations, upgrades, and patches, following change management processes and ensuring system stability.
  • Document support activities, resolutions, and system configurations to maintain accurate records and facilitate knowledge sharing.
  • Contribute to the development and implementation of support processes, procedures, and best practices to enhance operational efficiency.

What you offer:

  • Bachelor's degree in Computer Science, Information Technology, or a related field.
  • Proven experience in application support within the financial services industry, preferably in a hedge fund or investment bank.
  • Strong knowledge of financial applications, trading systems, and market data platforms.
  • Proficiency in troubleshooting application issues, analyzing logs, and diagnosing root causes.
  • Knowledge of Python a big plus
  • Excellent communication skills and the ability to collaborate effectively with diverse teams and stakeholders.
  • Ability to work well under pressure in a fast-paced environment and prioritize tasks effectively.

The sell:

  • Market leading compensation
  • Excellent benefits such as a comprehensive medical plan
  • Stable environment coupled with growth opportunities
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Administrative Assistant

RYDU

Posted 10 days ago

Job Viewed

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Job Description

Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

  • Scan, organize, and file documents (both digital and physical)
  • Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
  • Perform general office tasks such as data entry, scheduling, and correspondence
  • Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
  • Maintain the cleanliness and organization of office areas (light tasks only)
  • Ad hoc tasks (during events)

Ideal Profile

  • Must be based in Hong Kong and available to work onsite
  • Fluent in Chinese or Cantonese (both verbal and written)
  • Conversational English communication skills
  • You are organised and have good interpersonal skills.
  • You have good computer skills ( MS Word, Excel, Powerpoint).
  • Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
  • You pay strong attention to detail and deliver work that is of a high standard
  • You are highly goal driven and work well in fast paced environments
  • You are a self-starter and demonstrate a high level of resilience
  • Reliable, trustworthy, and capable of handling sensitive information
  • Preferably has own equipment (laptop), but company equipment can be provided if necessary

What's on Offer?

  • A role that offers a breadth of learning opportunities
  • Great work culture
  • Opportunities for career growth & development

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Part-time
Job function
  • Job function Administrative
  • Industries Retail Luxury Goods and Jewelry

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Administrative Assistant

Shangri-La Group

Posted 10 days ago

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Job Description

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

  • Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
  • Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
  • Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
  • Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
  • Assist in managing annual festive staff sales and decorations.
  • Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
  • Oversee reference check requests for former colleagues and support internal employee relations activities.
  • Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
  • Manage monthly dental claim reports, company letters and employment proof requests.
  • Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
  • Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
  • Coordinate the maintenance of office equipment and facilities.
  • Participate in assigned HR projects.

We Are Looking For Someone Who Is

  • Previous experience in an administrative or receptionist role is preferred.
  • A great team player.
  • Cheerful, with a positive attitude.
  • Excellent communication and interpersonal abilities.
  • Dependable and able to work independently.
  • A self-starter.
  • Able to handle sensitive and confidential information.
  • Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
  • Proficient in Microsoft Office (Word, Excel, and PowerPoint).
  • Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Management, Human Resources, and Administrative
  • Industries Hospitality, Travel Arrangements, and Food and Beverage Services

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Administrative Assistant

AccessOrange

Posted 10 days ago

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Job Description

We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

Job Duties
  • Maintain, update, and monitor contracts system
  • Manage purchase order and renewal process
  • Create invoices, manage billing status, and send reminders
  • Act as the point of contact for internal and external clients
  • Assist management in administration of daily activities
  • Answer and direct phone calls
  • Assist in the preparation of regularly scheduled reports
  • Answer incoming requests from our IT Support and register tickets in our support system
  • Communicate with the customer by phone, email/chat
Requested Profile
  • Interested in learning new IT skills
  • Experienced in Excel
  • Attention to detail and problem-solving skills
  • Excellent time management skills and the ability to prioritize work
  • Strong organizational skills with the ability to multi-task
  • Team player
  • Energetic and able to learn quickly
  • Willing to learn new technology and skills
  • Fluent in English, Cantonese, and Mandarin (verbal and written)
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Administrative Assistant

MdME

Posted 10 days ago

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Job Description

Join to apply for the Administrative Assistant role at MdME

Join to apply for the Administrative Assistant role at MdME

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Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

Company Description

Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

For more information regarding our company, please visit our website: Description

Role: The Administrative Assistant is the operational backbone of the Lisbon office. This role blends logistical precision with proactive coordination to keep our legal and other teams focused and friction-free. The role will own processes, anticipate needs, and build smooth experiences for our people, clients, and partners.

Responsibilities

  • Daily reception services management, including front desk reception, phone, correspondence (physical and digital) and external services handling, office scheduling and meeting rooms;
  • Daily preparation and coordination with accounts payable for timely invoice processing;
  • Maintain daily records of databases related to the correspondence and external services handling and respective invoice log;
  • Liaison with the IT team to ensure equipment's are working properly and lawyers are well and timely assisted;
  • Support in the recruitment processes, such as booking interviews;
  • Assist People’s team with the locals activities related to onboarding movers and offboarding processes, ensuring a smooth integration of the team members in the office;
  • Coordinate internal events and team buildings;
  • Ensure complete and timely execution of the annual facilities maintenance/cleaning plan, ensuring monitoring and improvement suggestions including the relationship with the building management;
  • Maintain and monitor office supplies inventory (IT equipment, pantry, cleaning, paper and stationery, branded materials, merchandise, memberships, etc) and place orders, while managing office expenditure, budget and update databases according to existing budget allocations;
  • Manage petty cash and assist with urgent payments deadlines (online or credit card).
  • Traveling booking and management;
  • Coordinate business developments activities and events, locally supporting BD team, including timely record of events and activities.
  • Backup support of Private Client practice, when the allocated resource is on leave;
  • Provide assistance to Partner and team members, including scheduling and task coordination.
  • Support other office activities and perform ad hoc administrative tasks as required by the leadership team.

Qualifications And Skills

  • HKID holder.
  • Diploma or certification in paralegal studies, executive assistant training, or a related field.
  • 1-2 years of relevant experience in administrative, preferably within a law firm, or professional services environment.
  • Proficiency in both written and spoken English and Chinese (Cantonese and/or Mandarin).
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proactive attitude with the ability to work independently and as part of a team.
  • Familiarity with Microsoft 365 applications.

Interested parties please send your profile to .

Immediate availability is preferred.

Seniority level
  • Seniority level Not Applicable
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Law Practice, Legal Services, and Administration of Justice

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Sign in to set job alerts for “Administrative Assistant” roles. Administrative Assistant (Up to $20,000/mth)

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Administrative Assistant

Hong Kong, Hong Kong Shangri-La Group

Posted 2 days ago

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Job Description

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group
Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group
Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.
We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.
We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.
As an Administrative Assistant, we will rely on you to:

  • Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
  • Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
  • Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
  • Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
  • Assist in managing annual festive staff sales and decorations.
  • Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
  • Oversee reference check requests for former colleagues and support internal employee relations activities.
  • Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
  • Manage monthly dental claim reports, company letters and employment proof requests.
  • Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
  • Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
  • Coordinate the maintenance of office equipment and facilities.
  • Participate in assigned HR projects.
We Are Looking For Someone Who Is
  • Previous experience in an administrative or receptionist role is preferred.
  • A great team player.
  • Cheerful, with a positive attitude.
  • Excellent communication and interpersonal abilities.
  • Dependable and able to work independently.
  • A self-starter.
  • Able to handle sensitive and confidential information.
  • Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
  • Proficient in Microsoft Office (Word, Excel, and PowerPoint).
  • Capable of multitasking, with good time-management skills and the ability to prioritise tasks.
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Management, Human Resources, and Administrative
  • Industries Hospitality, Travel Arrangements, and Food and Beverage Services

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Sign in to set job alerts for “Administrative Assistant” roles. Administration Officer, Asia (contractor)

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