22 Program Coordinator jobs in Hong Kong

Join to apply for the SoW Uplift Program Coordinator role at UBS

Job Reference BR

Job Type Full Time

We are seeking a detail-oriented and all rounded business analyst to join our major regulatory remediation program aimed at uplifting our existing client’s Source of Wealth (“SOW”) for GWM Hong Kong and Singapore. This Remediation program coordinator role will be pivotal as the conduit of communication between the Front Office (CAs) and external vendors to facilitate clear understanding of requirements, timelines, and expectations. The case managers will ensure key performance indicators (KPIs) for their respective market segments are met including completion rates, while maintaining high standards of quality in delivery. The ideal candidate will have a strong background in the wealth management business, some client service, KYC process knowledge and has the ability to work collaboratively across various departments

As the Remediation program coordinator for the SOW Uplift Program, you will:

• Case Oversight: Monitor the end-to-end progress of KYC case files. Track status, proactively address bottlenecks, and ensure timely submission of accurate documentation from the Front Office.
• Escalation Point: Act as the first line of escalation for vendor related issues within the assigned business line. Identify and resolve policy or process-related queries in collaboration with Business Risk Organization or Financial Crime Prevention.
• Quality and Compliance Coordination: Ensure Front Office accountability for the completeness and accuracy of client-provided information. Work with vendors to clarify deficiencies and communicate feedback constructively to Front Office stakeholders.
• Process Improvement: Identify trends or recurring issues in the SOW uplift process. Provide feedback to Program manager to improve operational efficiency, communication flow, or client experience.
• Documentation & Reporting: Maintain clear and accurate records of all communications, escalations, and decisions. Generate and present periodic progress reports to senior stakeholders.

• 5-8 years of experience in the banking industry, preferably with experience in the wealth management business
• Preferably with 2–3 years of experience in client onboarding, KYC/AML operations, or relationship management within financial services
• Preferably with experience in large-scale, bank-wide regulatory remediation programs or similar initiatives
• Good understanding of AML/KYC regulatory frameworks and front-to-back onboarding and/or periodic review process and workflows
• Excellent stakeholder management and communication skills, including the ability to influence and negotiate with senior front-office staff
• Problem-solving mindset with the ability to resolve conflicts and manage escalations effectively
• High attention to detail and ability to work under pressure and manage deadlines
• Familiarity with KYC tools, workflow systems, and CRM platforms is an advantage

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

We may request you to complete one or more assessments during the application process. Learn more

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

• Not Applicable

• Full-time

• Other

• Banking, Financial Services, and Investment Banking

Overview

Director @ Chelsea Consultancy | Executive Search Expert

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Experience in administrative work.

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year

• Associate

• Full-time

• Administrative
• Industries: Manufacturing, Textile Manufacturing, and Chemical Raw Materials Manufacturing

Zeal Group is an award-winning FinTech organization offering a variety of products. Founded in 2017, we have grown to a team of 700+ employees across the globe. Our offices and presence are spread across Europe, Asia, North & South Africa, Middle East and South America, with our Technology hub located in Cyprus. We are a product and people focused company who are passionate about growth, innovative technology, and collaboration.

• Providing comprehensive administrative support
• Assisting with HR-related tasks such as onboarding new employees, maintaining personnel and attendance records, and assisting in preparing Sales commission
• Responsible for full spectrum of office administration functions including daily office administrative operations, conference room arrangement, pantry necessities and office supplies order, internal and external courier, and maintenance of equipment
• Administer payment / reimbursement / budget / costs allocation and resolve related enquiries
• Make travel arrangements for the team such as flights booking, ground transportation, and hotel or restaurant reservations
• Assist in organizing company activities and staff events
• Assist in vendor management and related service contracts
• Assist in office relocation, reviewing tenancy agreement and coordinating with building management office
• Performing ad-hoc duties as required

• Higher Diploma and/ or above in any discipline or equivalent
• At least 2 years of working experience in office administration/ HR supportive function, experience in start-up environment is preferred
• Knowledge of HR policies, procedures, and best practices is an advantage
• Experience in working with regional teams is a plus
• Good communication and interpersonal skills
• Good command of spoken and written English and Chinese (Cantonese and Mandarin)
• Customer oriented and problem-solving mindset
• Well organized and attentive to details
• Good computer skills in MS office and Chinese word processing

• Associate

• Full-time

• Administrative

• Non-profit Organizations and Primary and Secondary Education

Director @ Chelsea Consultancy | Executive Search Expert

About the Company

Our client is a global leader in advanced materials, renowned for its expertise in innovative technologies across fibers, textiles, plastics, chemicals, and carbon fiber composites.

About the Role

The Administrative Coordinator will play a key role in supporting staff and managing various administrative tasks to ensure smooth operations.

• Coordinate housing arrangements and provide relocation support for expatriate staff.
• Monitor and ensure the timely replenishment of office supplies and materials.
• Organize internal and external correspondence, including the delivery and distribution of parcels.
• Coordinate fleet arrangements.
• Manage enrolment and administration of club and golf memberships.
• Perform a variety of office and HR administrative tasks.
• Assist with ad hoc assignments and projects as directed by supervisors.

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum of 2 years of relevant experience in administrative work.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Proficient in written and spoken English, Cantonese, and Mandarin.
• Self-motivated, responsible, organized, detail-oriented, and eager to learn.
• Strong team player with excellent interpersonal and communication skills.

• Experience in administrative work.

• Working Hours: 9:15 AM to 5:45 PM
• Salary: $20,000 to $22,000
• Medical Benefits: Coverage for employees and immediate family members
• Annual Leave: Starts with 15 days per year

• Associate

• Full-time

• Administrative
• Industries: Manufacturing, Textile Manufacturing, and Chemical Raw Materials Manufacturing

Zeal Group is an award-winning FinTech organization offering a variety of products. Founded in 2017, we have grown to a team of 700+ employees across the globe. Our offices and presence are spread across Europe, Asia, North & South Africa, Middle East and South America, with our Technology hub located in Cyprus. We are a product and people focused company who are passionate about growth, innovative technology, and collaboration.

• Providing comprehensive administrative support
• Assisting with HR-related tasks such as onboarding new employees, maintaining personnel and attendance records, and assisting in preparing Sales commission
• Responsible for full spectrum of office administration functions including daily office administrative operations, conference room arrangement, pantry necessities and office supplies order, internal and external courier, and maintenance of equipment
• Administer payment / reimbursement / budget / costs allocation and resolve related enquiries
• Make travel arrangements for the team such as flights booking, ground transportation, and hotel or restaurant reservations
• Assist in organizing company activities and staff events
• Assist in vendor management and related service contracts
• Assist in office relocation, reviewing tenancy agreement and coordinating with building management office
• Performing ad-hoc duties as required

• Higher Diploma and/ or above in any discipline or equivalent
• At least 2 years of working experience in office administration/ HR supportive function, experience in start-up environment is preferred
• Knowledge of HR policies, procedures, and best practices is an advantage
• Experience in working with regional teams is a plus
• Good communication and interpersonal skills
• Good command of spoken and written English and Chinese (Cantonese and Mandarin)
• Customer oriented and problem-solving mindset
• Well organized and attentive to details
• Good computer skills in MS office and Chinese word processing

• Associate

• Full-time

• Administrative

• Non-profit Organizations and Primary and Secondary Education

Overview

Join to apply for the School Receptionist & Office Administration role at Cognita Schools .

The school now has an exciting opportunity for an experienced School Receptionist & Office Administration to join our fantastic team.

• Reception and Help Desk Duties: Greet and welcome visitors and all walk-in traffic (families, colleagues, students) professionally and politely at the reception area, liaising with various parties for visit logistics, maintain the visitor log, and offer support.
• Provide excellent customer service as expected from a premium international school. Assist all guests, parents, students, and colleagues who approach the school office/reception desk. Address their questions, and/or take notes on the requests, and deliver them to the appropriate parties.
• Update, maintain, and ensure parents' contact information is accurate in assisting students.

• Attendance: Monitor and manage attendance with teachers, parents, students, sub-teachers & supervisor.
• Collect daily attendance records and report as required.
• Sign in students arriving late and sign students out when departing early.
• Follow up with families when students are absent.

• Administration: Assist in general office administration, e.g., stationery and office supplies ordering and maintenance.
• Provide secretarial support to the office admin team.
• Assist in school events, functions, and any other ad-hoc activities, e.g., fire drills.

• Others: Manage lost and found properties.
• Oversee students waiting to be picked up after school.
• Carry out duties such as dismissal and other tasks as reasonably directed by the Head of School or their delegated responsible person.
• Assist the Transport Administrator in drawing up the daily Bus list requirements, and booking of buses for trips (as required).

Support other business needs of the school during school breaks as assigned by the Head of Communications.

• Minimum Bachelor’s degree, at least 2 years of related working experience.
• Good interpersonal and collaboration skills.
• Able to work independently with little or no supervision.

• Competitive salary depending upon qualifications and experience
• Annual Leave
• Statutory Pension
• Competitive Group medical coverage
• Professional Development

Please complete your application by following the steps below, and create your profile at Cognita Career portal before the closing date, and ensure a Letter of Application is provided. The Closing Date for Applications is: 12 October 2025 (HK Time) .

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.

Join to apply for the School Receptionist & Office Administration role at Cognita Schools .

The school now has an exciting opportunity for an experienced School Receptionist & Office Administration to join our fantastic team.

• Reception and Help Desk Duties: Greet and welcome visitors and all walk-in traffic (families, colleagues, students) professionally and politely at the reception area, liaising with various parties for visit logistics, maintain the visitor log, and offer support.
• Provide excellent customer service as expected from a premium international school. Assist all guests, parents, students, and colleagues who approach the school office/reception desk. Address their questions, and/or take notes on the requests, and deliver them to the appropriate parties.
• Update, maintain, and ensure parents' contact information is accurate in assisting students.

• Attendance: Monitor and manage attendance with teachers, parents, students, sub-teachers & supervisor.
• Collect daily attendance records and report as required.
• Sign in students arriving late and sign students out when departing early.
• Follow up with families when students are absent.

• Administration: Assist in general office administration, e.g., stationery and office supplies ordering and maintenance.
• Provide secretarial support to the office admin team.
• Assist in school events, functions, and any other ad-hoc activities, e.g., fire drills.

• Others: Manage lost and found properties.
• Oversee students waiting to be picked up after school.
• Carry out duties such as dismissal and other tasks as reasonably directed by the Head of School or their delegated responsible person.
• Assist the Transport Administrator in drawing up the daily Bus list requirements, and booking of buses for trips (as required).

Support other business needs of the school during school breaks as assigned by the Head of Communications.

• Minimum Bachelor’s degree, at least 2 years of related working experience.
• Good interpersonal and collaboration skills.
• Able to work independently with little or no supervision.

• Competitive salary depending upon qualifications and experience
• Annual Leave
• Statutory Pension
• Competitive Group medical coverage
• Professional Development

Please complete your application by following the steps below, and create your profile at Cognita Career portal before the closing date, and ensure a Letter of Application is provided. The Closing Date for Applications is: 12 October 2025 (HK Time) .

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.

Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

Referrals increase your chances of interviewing at CLSA by 2x

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Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

Referrals increase your chances of interviewing at CLSA by 2x

Get notified about new Office Assistant jobs in Hong Kong, Hong Kong SAR .

Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 9 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.