410 Records Technician jobs in Hong Kong

Manulife Regional Office is currently seeking an Administrative Assistant for providing administrative and office management support to the Regional Actuarial Team.

• Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
• Manages projects as assigned and ensures the accurate and timely completion of tasks. Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent individuals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates.
• Composes correspondence and documents of a highly confidential nature.
• Maintains file records for executive and/or officer.
• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
• Uses various applications to produce reports, spreadsheets, presentations and other documents.
• Generally, plans, organizes and schedules own work.
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas.
• Completes expense reports and maintains detailed records of expenses.
• Performs other duties as assigned.
• Assignments involve work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy.

• Bachelor’s Degree preferred,
• Has progressed to this level after 8+ years in a related secretarial or administrative assistant role
• Proficiency in all MS Office applications
• Comprehensive skill and knowledge of organization policies and practices.
• Competencies:
• Activity Coordination
• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

Hybrid

• Mid-Senior level

• Full-time

• Administrative

• Insurance

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit

Manulife/John Hancock embraces diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact

Hybrid

Join to apply for the administrative Assistant role at Epro Telecom Services Limited

Incorporated in 1990 as a pioneer in the local outsourcing business, Epro Telecom is one of the largest contact centres in the market. We provide complete solutions on multi-media contact centre ranging from 24x7 Inbound and Outbound Services, experience-based Contact Centre System application as well as full scale Training and Consultation Service support.

To cope with our rapid business expansion, we are currently looking for candidate with suitable caliber to fill up the following position.

To learn more about Epro Telecom, please visit our website

• Handle full spectrum of office administrative duties including maintenance of office equipment and supplies, ordering stationery & pantry sundries supplies
• Provide administrative and operation support to the team
• Maintain company's daily operation
• Handling administrative tasks such as filing, record keeping, and data entry (record of petty cash / expenses reimbursement)
• Handle phone calls, emails and receptionist
• Reception duties including greeting visitors, answering incoming calls, emails, and correspondence in a professional and courteous manner.
• Maintain office facilities and ensure a clean, safe, and functional workspace.
• Monitor and order office supplies, coordinate maintenance and service requests for office equipment.
• To organize monthly activities for internal staff
• Perform other ad-hoc duties as assigned.

• HKCEE / HKDSE with 1-3 years of experience in administrative or office support roles
• Good command of written and spoken in English and Cantonese
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Google Docs
• Excellent communication & interpersonal skills
• A positive attitude, a willingness to learn, self-motivated and multi-tasking
• Ability to work independently and collaboratively in a team environment

Interested parties, please forward your full resume to Epro Telecom Services Limited by clicking "Apply Now".

Personal data collected will be kept confidential and used only for recruitment purpose. Applicants who are not contacted within 6 weeks may consider their applications unsuccessful. All data will be destroyed after completed the applications processing.

Responsibilities

• Maintain complex and detailed calendars which include setting up internal and external meetings / conferences.
• Provide administrative support to Investment Banking team
• Provide administrative support to regional and global visitors
• Screen incoming calls and determine the level of priority, whilst using caution in distributing information and redirecting calls in a professional and appropriate manner.
• Coordinate travel arrangements including visa coordination, process reimbursement claims, prepare detailed itineraries and ensure accurate delivery of plans to travelers.
• Process expense claims and invoices for team members and ensure all guidelines are followed, it is vital to demonstrate knowledge and act as a SME for bank procedures and policies.
• Coordinate onboarding arrangements for new staff including system set up, phone and office supply arrangement, etc.
• Handle office administrative functions
• Will support 9-11 bankers of different levels

Employment Type: 12 months contract (for extension or conversion to permanent role)

• Associate

• Contract

• Administrative

• Banking, Investment Banking, and Administrative and Support Services

Central & Western District, Hong Kong SAR

Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

We are one of Hong Kong's leading Out-of-Home (OOH) media companies with a mission to transform the OOH media landscape in Hong Kong. We are the exclusive advertising agency for the Bus Body advertising of Citybus and managing media resources across MTR's East Rail Line, Tuen Ma Line, Light Rail, and MTR Bus. With the recent expansion, Bravo Media now also holds exclusive advertising rights for Citybus Bus Shelter.

Bravo Media is built upon a team of talented, creative and industry professionals. Our team has amassed over five decades of experience in the creative and advertising market in the Asia Pacific region. We are expanding our footprint and are obtaining more exclusive Media rights across the OOH spectrum in Hong Kong.

We are now looking for a passionate, detailed oriented Sales Admin professional to join our creative, smart, and fun team

What you need to do:

• Work closely with Bus Sales team and other internal departments to ensure a smooth delivery of all Bus advertising related projects.
• Conduct reporting and ensure all information and data are up-to-date in the system.
• Work with Bus Sales leaders to design and implement the best sales operational procedures.
• Support on project coordination and administrative works if required.

What we need from you:

• Diploma holder or above.
• Ideally 1-2 years of working experience in sales support, project coordinator role.
• Good organizing skills and attention to details.
• Proficiency in Excel with strong data analytics skills.

What we offer:

• Transportation Allowances
• Medical and life insurance
• Flexible working arrangement
• Performance bonus
• Competitive salary
• Personalized career development plan An awesome team with a great culture We care, we listen, and we take action

Bravo Media is committed to providing equal employment opportunity to job applicants and employees in our talent selection process and take affirmative action to ensure equal opportunity for all applicants, irrespective of  gender, race, color, sexual orientation, disability, or other legally protected characteristics. We are one of the employer signatories for the racial diversity and inclusion charter under the Equal Opportunities Commission.

This Administrative Assistant position plays a key role in supporting the office administration tasks, as well as 1-2 teams on secretarial tasks including complex travel and meeting arrangements.

Client Details

Our client is a well-established financial services firm with strong business growth, particularly the Asia market. They share a very westernized and friendly work culture.

Description

As an Administrative Assistant, your main responsibilities will include:

• Provide all-round secretarial and administrative support to the teams
• Manage intensive travel arrangements including flight, hotel, car bookings
• Handle complex calendars and arrange meetings across different parties and time zones
• Answer incoming phone calls and emails in a professional manner; meet and greet VIPs at reception desk
• Process expense claims and update related records
• Coordinate office administrative work including office supplies procurement, building management office liaison, etc.
• Support on any hoc assignments or personal matters as required

Profile

• 3-5 years of experience in administrative or secretarial support role within financial services firms
• Strong written and verbal communication skills in English and Chinese (Mandarin, Cantonese)
• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint
• Excellent organizational and time management skills and the ability to prioritize tasks effectively
• A proactive and detail-oriented approach to handling tasks
• The ability to work both independently and as part of a team, under a fast-paced environment

Job Offer

• Competitive remuneration package
• High-end medical plan
• Attractive performance bonus scheme
• Flexibility at work

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Ivonka Fung on

Join the team behind Harry Potter, One Piece, Le Petit Prince, Brawl Stars merchandising & more 

Location: Wong Chuk Hang, 1-min walk from MTR | Schedule: 5-day work week

FAME BROS Limited is the company behind Cinereplicas, the go-to brand for official licensed merchandise from global hits such as Harry Potter, One Piece, The Little Prince, Brawl Stars, Stranger Things, Wednesday, and many more.

We imagine, create, and distribute high-quality pop culture products sold across more than 60 countries.

Want to be part of a creative and international team where every day brings something new? Join us.

• Bookkeeping: Manage basic accounting duties such as invoices, payments, and expense reports
• Admin support: Help keep the office running smoothly and support daily operations
• Order handling: Coordinate B2B and B2C shipments across marketplaces and websites
• Logistics: Liaise with freight forwarders and suppliers to ensure smooth deliveries
• Customer service: Assist in communication with professional clients around the world
• Sales assistance: Support our commercial team with follow-up, quotes, and client inquiries
• Get involved: Contribute to product launches and campaigns — your input matters

• Diploma holder or above
• Proficient in written and spoken English, Cantonese, and Mandarin
• Detail-oriented, reliable, self-motivated and eager to learn
• Able to prioritize and multitask in a fast-paced environment
• Comfortable with MS Office (Word, Excel, etc.)
• Immediate availability is a plus

• Young, multicultural, and supportive work environment
• Variety of tasks depending on projects and licenses — no two days are alike
• Your ideas are welcomed from product creation to communication strategy
• Modern office, 7 minutes from Admiralty by MTR
• Year-end performance bonus
• Health insurance
• Sports allowance
• Public holidays off (Hong Kong calendar)

The Association for Well-being Economy (AWE) is a purpose-driven organization dedicated to shaping a new economic paradigm rooted in holistic well-being, sustainability, and ethical business practices. We work across sectors to build a cross-regional business community that blends Eastern and Western wisdom to catalyze systemic change.

At AWE, we believe that economic activities should enrich human connection, societal impact, and environmental harmony. We convene thought leaders, businesses, and changemakers to co-create programs, partnerships, and actionable pathways toward a well-being economy.

Role Overview

We are seeking a 
detail-oriented, reliable, and mission-aligned Administrative & Operations Assistant
 to support the 
daily internal operations
, particularly in the areas of 
finance, accounting, HR support
, and general administrative functions.

This role is instrumental in ensuring smooth organizational functioning and compliance, working closely with the Executive team and external service providers.

Key Responsibilities

1. Finance & Accounting Support

• Process payments, reimbursements, and expense claims in a timely manner
• Prepare and maintain financial records, invoices, and receipts
• Liaise with external accountants or auditors to support bookkeeping and reporting
• Assist in managing budgets, cash flow tracking, and financial reporting for internal review
• Support preparation of documentation for annual audits or compliance filings

2. Human Resources Support

• Maintain staff records including contracts, leave tracking, and documentation
• Support recruitment processes including job posting, interview coordination, and onboarding
• Coordinate staff welfare activities and internal communications
• Assist in implementing HR policies and procedures in line with best practices

3. Administrative & Operational Coordination

• Manage office supplies, subscriptions, and basic IT/admin systems
• Coordinate internal schedules and calendars for core team members
• Support filing systems (digital and physical) and maintain organizational records
• Liaise with vendors, service providers, and external consultants as needed
• Ensure internal processes and workflows are consistent, compliant, and efficient

4. Process Improvement & Internal Systems

• Recommend and implement improvements to administrative processes and systems
• Help maintain internal manuals, policies, and operational checklists
• Assist in the smooth operation of the Association's internal ecosystem across committees

Qualifications & Skills

• 2–5 years of experience in administrative, finance, or HR support roles
• Good understanding of basic accounting principles and bookkeeping
• Familiarity with accounting software (e.g., Xero, QuickBooks), Microsoft Excel and CRM
• Experience with HR processes and handling confidential information
• Highly organized, proactive, and able to work independently
• Strong communication skills in English (Cantonese/Mandarin a plus)
• Alignment with AWE's mission, values, and commitment to ethical transformation