What Jobs are available for Scheme Coordinator in Hong Kong?

Recruit Ref: L

Posting Date:

Maxim's Caterers Ltd

About Us

Founded in 1956, Maxim's Group is one of Asia's leading food and beverage companies, operating Chinese, Western, Japanese and Southeast Asian restaurants, quick service outlets, bakery shops and cafes, and an institutional catering service. Maxim's Group also produces a range of festive products, including the award-winning Hong Kong MX Mooncakes, and is a licensee of Starbucks Coffee, Genki Sushi, IPPUDO, The Cheesecake Factory and Shake Shack in various territories. Altogether, the Group has over 40,000 employees and 2,000 outlets in Asia.

Proud of our heritage and humbled by our success, we are committed to a sustainable and innovative future. To learn more about Maxim's, visit

Senior Project Administration Officer

Job Responsibilities:

• Assist in the preparation, tracking, and management of project documentation, including contracts, licensing documents, and progress reports
• Coordinate with internal departments and external vendors to ensure timely delivery of project milestones
• Maintain and update project schedules, budgets, and records
• Support tendering processes, including document compilation and submission tracking
• Organize meetings, prepare minutes, and follow up on action items
• Ensure compliance with company policies and procedures in all administrative tasks
• Provide support in handling ad hoc tasks and project-related issues as assigned

Job Requirements:

• Diploma in Business Administration, Engineering, or related discipline
• Minimum 3–5 years of relevant experience in project administration, preferably in engineering or construction-related fields
• Strong organizational and coordination skills
• Proficient in MS Office (Excel, Word, PowerPoint)
• Experience with project management tools is a plus
• Good command of written and spoken English and Chinese
• Detail-oriented, proactive, and able to work independently under pressure
• Candidate with more relevant experience will be considered as Assistant Project Administration Manager

Interested parties please apply with full resume, state expected salaries by clicking "Apply".

All applications and data collected will be treated in strict confidential and used exclusively for recruitment purposes. Only short listed candidates will be invited for interview. The company will retain the applications for a maximum period of 24 months and may refer suitable candidates to other vacancies within the Group.

Industry:

Catering

Job Category / Function:

Administration / Secretary (Administration / Operation Manager)

Administration / Secretary (Clerical / Admin Staff)

Engineering (Others)

Job Position Level:

Middle

Employment Term:

Full Time / Permanent

Min. Edu. Level Req:

Diploma

Minimum QF Level attained:

-

Total Working Exp:

3-5

Salary(HKD):

• (Monthly)

Location:

Sham Shui Po District / Lai Chi Kok

Benefits:

-

*The Department *
The Club has setup of a new Strategic Project for the integrated Conghua Racecourse ('CRC') business which involves consolidating various business and functional workstreams to enable a cohesive and sustainable strategy for the integrated CRC business model, and establish business requirements and timeline.

*The Job *
You will

• Provide professional administrative and secretarial support to handle meeting arrangements, logistical set up for workshops, team related administrative matters, document management, follow up on tasks and actions.
• Take minutes and be able to write clear, concise and accurate minutes of meetings with a fast turnaround.
• Prioritize and arrange internal and external meetings and appointments, conference calls, travel schedules, and bookings for Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC. Manage diary effectively to support them in achieving optimum time management.
• Handle all incoming and outgoing correspondence (emails, letters, etc.). Make preliminary assessments of the importance of the correspondence and forward the correspondence to the appropriate direct report(s) if necessary. Help draft replies when required.
• Support the team in preparing different types of documents, such as reports, meeting papers, agendas, meeting minutes, and presentations on PowerPoint slides, Excel spreadsheets or Word document etc. as required.
• Set up and maintain a good filing system for project documents and support timely document retrievals as and when required.
• Provide support in the various management approval processes (e.g. expense claims, leave applications, etc.) as assigned by management.
• Handle and respond to inquiries and requests from internal departments, including finance, audit, procurement, compliance, and IT, in related matters.
• Act as a communication channel between the teams and other internal and external stakeholders. Maintain collaborative relationships across different departments to keep updated on operations issues.
• Keep watching the Club's rules and policies to ensure Director of Strategic Business Transformation Programme (CRC) and other Executive Managers in SP30 / CRC complies with the updated policies.
• Provide support to project or BAU operations as required. Perform ad-hoc tasks including team administration activities as assigned by management.

About You
You should have

• A bachelor degree in any Business disciplines, or other related disciplines.
• Minimum 8 years of relevant working experience in operations, administration, or secretarial support
• Experience in assisting senior management levels in a sizable organization is preferable
• Proactive and able to work effectively under pressure coping with changing priorities / requirements
• Prior experience in supporting Project Management Office in running sizable projects is preferred
• Excellent verbal and written communication skills in both English and Chinese. Working knowledge of Putonghua is an added advantage
• Proficient in using Microsoft tools (Word, Excel, PowerPoint, Outlook, Teams etc.)

*Terms of Employment *
The level of appointment will be commensurate with qualifications and experience.

*How to Apply *
Please submit your resume with expected salary by clicking the Apply Now button.

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Hong Kong University of Science and Technology R and D Corporation Limited (the Company) is a wholly-owned subsidiary of The Hong Kong University of Science and Technology (the University). The Company has been serving as the vehicle for commercialization and exploitation of the research conducted at the University. The Company provides contractual, financial and administrative support for the University's technology transfer, collaborative research and consulting activities with industry.

The appointee will be responsible to perform project administration matters of the Company. Major responsibilities of the appointee include:

• provide support in both pre- and post-contract administration, including license and research contracts;
• assist in document preparation to secure government funding, including documents for tender, cash rebate, and RAISe+;
• liaise, coordinate and communicate with project stakeholders including various HKUST departments and external clients;
• review project budget for compliance with the Company's and University's policies and practices;
• maintain an accurate database for contract-related information;
• assist in the preparation of reports; and
• perform any other ad-hoc duties as assigned by the Company.

Requirements:

• Applicants should have a bachelor's degree in any discipline, preferably with 3 years of work experience in higher education. Candidates must be confident, proactive, and highly organized with the ability to work both independently as well as in a team environment. Attention to details and quality, along with proficiency in MS Office (Word, Excel, PowerPoint) and Outlook, are essential.  Good communication and interpersonal skills, as well as a good command of written and spoken English and Chinese, are required. Experience in managing contract databases is an advantage. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits, including annual leave, medical and dental benefits, will be provided. A gratuity will be payable upon successful completion of the contract. Successful applicant will be hired as an employee of Hong Kong University of Science and Technology R and D Corporation Limited.

Application Procedure:

Application forms can be downloaded from the Company's website ). Completed application form and resume (including current and expected salary) should be returned to the Company by clicking "APPLY NOW" on or before 2 October 2025. We thank applicants for their interest but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by the applicants will be used for recruitment and other employment-related purposes only.)

We're Hiring: Client Account Support - Temp Admin

Your new company
Join a prestigious global financial institution with a strong presence across more than 50 countries. Known for its commitment to excellence, innovation, and client-centric solutions, this organization offers a dynamic and collaborative environment where high standards and professional growth are part of the culture.

Your new role entails:

• Conducting client outreach and reviewing suitability documentation.

• Preparing Welcome Packs and resolving returned mail with Sales Team.

• Reviewing account closure and credit file application documents.

• Processing loan registrations, agreement re-executions, and account type changes.

• Handling sub-account opening requests and HKIRD registrations.

• Maintaining SharePoint documentation and preparing MI reports for business units.

What you'll need to succeed:

• Bachelor's degree (Accounting, Finance, or Banking preferred).

• Fluent in English, Cantonese, and Mandarin.

• Strong analytical, documentation, and communication skills.

• High attention to detail and ability to work independently and collaboratively.

• Proficiency in MS Excel, Word, and PowerPoint.

What you need to do now

Click apply and submit in your latest resume or ring us at for a confidential chat

• Assist in organizing training programs, member activities, and general Secretariat operations
  
  協助籌備培訓課程、會員活動及秘書處日常運作
• Liaise with trainers, regulatory bodies, and suppliers to ensure smooth coordination
  
  與導師、監管機構及供應商保持聯絡並作出協調
• Support promotion and publicity efforts for events and initiatives
  
  參與活動推廣及宣傳工作
• Support the daily operations of the Air Cargo Import Delivery System (AISRS)
  
  協助航空入口貨物放行系統(AISRS)日常管理
• Update the Association's website and mobile apps
  
  更新協會網站及手機應用程式內容
• Handle ad-hoc tasks and assignments with flexibility and initiative
  
  處理突發或臨時任務,靈活應變

• Bachelor's degree holder (preferably in Business Administration /Logistics /Supply Chain Management or related discipline)
  
  學士學位 (工商管理 / 物流 / 供應鏈管理 /或相關學科優先)
• Fresh university graduates are warmly welcomed to apply — we value passion, potential, and a willingness to learn.
  
  歡迎應屆大學畢業生申請—我們重視熱誠、潛能及學習意願
• Minimum 2 years' work experience is an advantage.  具兩年或以上工作經驗者優先
• Strong written English and confident phone communication and interpersonal skills
  
  良好英文書寫能力及流暢電話溝通及人際技巧
• Dedicated to serving the industry, responsible, detail-oriented, self-motivated, a well-organized approach, fostering strong teamwork
  
  申請人必須願意竭誠致力為行業服務、具責任感、做事細心、積極主動、積極進取、有組織力、促進團隊合作的凝聚力
• Able to work under pressure and tight schedules with a positive attitude
  
  能在壓力及緊湊時間下工作,並保持積極態度
• Knowledge in Microsoft Office and Social media related applications
  
  熟悉微軟辦公軟件及相關社交媒體的應用程操作
• Immediate availability preferred
  
  可即時上班者優先

HK$16,000-HK$8,000 (Negotiable 可議)

• 5-day work week (Sat, Sun & PH OFF)
  
  5天工作週 (週六、週日和公眾假期休息)
• After probation: 14 days annual leave (may increase up to 19 days subject to years of service), medical benefits, and a monthly cash allowance of up to HK$1,100.-
  
  試用期後: 14天年假 (視乎服務年資可增加至19 )、醫療福利、每月現金津貼最高達1,100港元
• After 1 year of service: Guaranteed double pay, birthday leave, marriage leave, healthcare benefit allowance, and/or year-end non-guaranteed bonus (subject to performance)
  
  完成1年服務後: 保證雙糧、生日假、婚假、健康福利津貼及/或年終浮動花紅 (視乎表現)

Interested applicants are requested to send the following documents by email

有興趣申請者請通過電郵向我們發送以下資料:

1. Full resume with salary history (last job title and amount of salary)
   
   完整履歷及過往工作薪酬 (最後職銜及薪酬)
2. Expected salary (MUST)
   
   期望薪酬(必須)
3. Academic proofs, including HKDSE result and university transcript (MUST)
   
   學歷證明,包括香港中學文憑考試成績和大學成績單(必須)

Ms. Law 羅小姐

Hongkong Association of Freight Forwarding and Logistics,

8/F, China Hong Kong Centre, Canton Road, Tsimshatsui

尖沙咀廣東道122-126號中港中心8樓 (香港貨運物流業協會)

Telephone 電話: |  Email 電郵:  |  Website 網站

Only short-listed candidates will be notified. All information provided by applicants will be used for recruitment purposes only and will be destroyed after the completion of the selection process.

只有入圍者才會被通知。 應聘者提供的所有資料將僅用於招聘目的,並在遴選程序完成後銷毀。

Job Title: Administrative Support + Driver

Location: Hong Kong

Position Summary (Full time):

The Administrative Support + Driver role is a dual-function position responsible for ensuring smooth office operations while providing safe and professional transportation support to the CEO and visiting executives. Approximately 50% of the role involves administrative tasks, including general office support, purchase order processing, MPF record handling, employer insurance consolidation, and coordination of courier and parcel logistics. The remaining 50% covers driving duties, requiring punctual, reliable, and discreet chauffeur services. This position demands strong organisational skills, attention to detail, and a high level of professionalism to balance multiple responsibilities in a dynamic business environment.

Company Overview:

JIA Investment Limited is a diversified investment company specialising in the education, financial, and real estate sectors. Headquartered in Hong Kong, we are committed to creating long-term value through strategic investments and innovative solutions. Our trading division plays a critical role in managing the company's financial assets and driving its growth strategies.

Key Responsibilities:

Administration (50%)

• General office support: reception cover, meeting room set-up, stationery and pantry replenishment, vendor coordination, and courier/parcel pick-up & drop-off.
• Purchasing & records: raise purchase orders, maintain inventory logs, reconcile petty cash/expense claims, and file invoices.
• MPF coordination: assist with monthly MPF processing and records in line with statutory requirements.
• Insurance admin: collate and maintain employer insurance documentation (including employees' compensation insurance) and renewal schedules.HR/ops support: assist with onboarding packs, access cards, office maintenance tickets, and ad-hoc admin projects.
• Mail & logistics: liaise with building management and service providers; schedule couriers and manage incoming/outgoing shipments.

Driving (50%)

• Provide safe, courteous, and confidential point-to-point transportation for the CEO and visitors during HK trips; flex to early/late hours on those days.
• Plan optimal routes across Hong Kong Island, Kowloon, and New Territories with real-time adjustments for traffic/weather.
• Vehicle care: coordinate fueling, cleaning, servicing, and maintenance; keep mileage and service logs; manage parking and tunnel/eToll charges.
• Errands: time-critical document runs, airport pick-ups, and ad-hoc deliveries as assigned.
• Flexibility to be on call during executive visits to Hong Kong, time off in lieu will be applied

Requirements

• Clean, full Hong Kong driving licence (Class 1)
• 3+ years' driving experience in Hong Kong with strong road knowledge; prior executive/chauffeur experience preferred.
• 1+ years' office administration experience (or equivalent), ideally in a small to mid-size office.
• Good spoken Cantonese/Putonghua and English.
• Proficient with MS Office/Google Workspace; able to draft simple POs and maintain spreadsheets.
• High discretion, customer service mindset, and calm under time pressure.

Benefits:

Competitive salary - HK$20,000–25,000 per month.

Comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

Opportunities for professional development and career advancement.

Dynamic and collaborative work environment with a diverse team.

How to Apply:

Interested candidates should submit their CV and cover letter to Please include "Accountant Application – (Your Name)" in the email subject line.

Equal Opportunity Employer Statement:

JIA is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.

Requirements

• High Diploma in Business Administration or HR or above education
• 2–3 years of solid experience in office administration, operations, and some HR duties
• Familiar with Hong Kong Labour Ordinance
• Proficient in Microsoft Word and Excel
• Good command of English and Mandarin
• Immediate availability is preferred

Health goods trading and ecommerce under expansion

Responsibilities

• Handle general office administrative tasks
• Arrange staff duty rosters and manage leave records
• Update staff records, employee handbook, and revise company policies as needed
• Modify and update SOP (Standard Operating Procedures)
• Coordinate staff training and internal activities
• Review and update office vendor lists, licenses, and contracts
• Assist with ad hoc projects, including marketing events

Benefits

• Double pay
• Monthly incentive bonus
• Year-end bonus
• 14 days annual leave
• Medical allowance

(all data to be collected is for recruitment use only)

Job Types: Full-time, Permanent

Pay: $20, $25,000.00 per month

Benefits:

• Employee discount
• Medical Insurance

Experience:

• Hr and admin: 3 years (Required)

Work Location: In person

佛法心靈輔導中心 (工作地點:筲箕灣)

慈山寺佛法心靈輔導中心為香港首間結合佛法與專業輔導的中心。有需要人士如遇到情緒困擾,並希望憑藉佛法洞察人生,轉煩惱為智慧。我們的社工和輔導員會幫助他們面對困難、舒緩情緒,重拾生活的步伐,駕馭人生的順逆。為配合中心發展,現誠聘有志透過佛法輔導服務和教育活動、關愛社會的人士,加入我們的團隊,淨化心靈,普利香港市民。

為配合中心服務發展,現招聘高級社工(項目及行政)負責中心以下工作:

職 責

• 發展中心服務及大型活動統籌
• 拓展中心不同活動/課程/社區服務
• 中心行政管理
• 機構項目發展
• 按中心主管要求執行指派工作

要 求

• 持有社會工作碩士或同等學歷
• 至少十年或以上的行政管理或工作經驗
• 優良中英文口語及書寫能力
• 認同中心的服務宗旨和理念

本寺僱員福利包括有薪年假16天、醫療、人壽及個人意外保險及在職培訓。有意應徵者請按"Quick apply"遞交個人履歷及要求薪金。

(一切申請資料絕對保密及只用作招聘用途)

公司簡介

慈山寺以弘揚佛法為本義,推動慈悲關愛精神,締造和諧社群。本寺秘書處現誠邀對三寶具虔誠信仰、或有志服務本寺的人士加入,輔助僧團,推動各項弘法利生事業。

FF level 1 - EB Operations Administrative Support

Global Support Team (GST) - Team Member – Hong Kong

Euroclear Bank is the premier provider of settlement and related securities services for cross-border transactions involving domestic and international bonds, equities, derivatives and investment funds. We offer clients a single access point to post-trade services covering domestic securities from over 40 markets.

We are currently hiring for a Team Member to join our Global Support Team (GST) as part of our EB Transversal Services APAC team.

Your part of the deal:

The EB Transversal Services APAC team is a key driver of the business strategy of Euroclear Bank. We operate in a dynamic, multi-location environment and drive the transformation as a center of excellence. We position ourselves as a leader by triggering or supporting change locally, we act as a bridge between APAC offices and the rest of the group in the spirit of OneEuroclear and we inspire local talents by providing them the right level of support and tools.

We are providing support to APAC operations on a variety of dimensions, the key ones being:

• People & Training
• Automation and New technologies
• Quality, Risk and Control
• Continuous improvement
• Project management
• Direct operational support

The Global Support Team is responsible to provide direct support on entry-level tasks to Operational teams across the group. We process various administrative duties, Reporting, KPI's and other centralised operational activities for the Operational Teams within Euroclear Bank.

We are looking for an ambitious junior talent with a strong desire to grow and learn in a caring environment and a long term career vision.

Our part of the deal is to offer you:

Our operations team is consistently growing. As the perfect entry point into Euroclear Bank, this is a great opportunity for the right candidate to develop within our business while improving your knowledge and soft skills. By working in a team composed by 2/3 of senior project leaders covering an extensive support scope, we provide an unique opportunity for a young candidate to grow and nurture in the best environment possible.

Your Role:

The main tasks:

• Produce regular reports and metrics in a timely and accurate manner.
• Facilitate and manage asset servicing instructions using Euroclear's systems.
• Centralised dispatching of emails and instructions
• Administrative tasks required by Euroclear Operations.
• Actively participate in the team's collaboration and dynamic.
• Contribute in the continuous improvement of the team's processes by identifying and following up of deviation of efficiency opportunities.

Your Profile:

• The ideal candidate will have excellent problem solving & multi-tasking capabilities
• Strong commitment to exemplary service delivery
• Strong time management and ability to work to deadlines
• Precise and detail orientated
• Self-motivated and be a good team player
• Good communication skills
• Autonomous, open minded and a quick learner
• Proficient in using excel.
• Comfortable with Office 365 applications.
• Fluent in English.
• Flexibility.

What we offer:

• An excellent opportunity to practice and develop your talents in a highly professional international environment.
• Working closely with inspiring, supportive and engaged colleagues from 80+ different countries, interacting with many stakeholders at all levels across the organization.
• A learning and development focused environment with an emphasis on knowledge sharing, training, and reskilling.
• We're agile, we're growing and so will you"

"Great Place to Work for All

We believe that our people are our strength. The diverse talents that our employees bring to the table, are directly linked to our global success. We are committed to creating an inclusive culture that celebrates diversity, and strive to be a Great Place to Work for All. All qualified applicants will be considered for employment, regardless of their race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, pregnancy, neurodiversity, disability, or any other aspect that makes them unique. If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process."