What Jobs are available for School Management in Hong Kong?

Job Number:

49466

Department:

Education Bureau

Division/Section/Unit:

Professional Development and Training Division

Job Title:

Project Officer (School Leadership and Professional Development) (EDB/PDT/205/25)

Salary:

$51,545 per month

Entry Requirements:

(a) A Hong Kong bachelor's degree, or equivalent (See Note (i));

(b) A certificate in education from a Hong Kong tertiary educational institution, or equivalent;

(c) Met the language proficiency requirements of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent (See Note (ii)); and

(d) At least 4 years' post-degree full time relevant working experience.

Note:

(i) A locally-accredited Hong Kong bachelor's degree is at Level 5 under the Hong Kong Qualifications Framework (HKQF). While there are other qualifications under HKQF Level 5, only bachelor's degree is acceptable for this recruitment exercise. Further information on HKQF may be accessed on HKQF's website ) or by phone

(ii) For appointment purpose, 'Grade C' and 'Grade E' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to 'Level 3' and 'Level 2' respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties:

(a) To assist in the design of teacher training programmes, development of learning resources and serve as speaker in the training activities;

(b) To assist in administrative, financial, procurement and supporting duties relating to various training programmes;

(c) To assist in the implementation of different training programmes; to collect feedback, provide support in programme evaluation and handle enquiries;

(d) To support and evaluate the progress of the study tours for teachers by joining in; and

(e) To perform any other duties as assigned.

Terms of Appointment:

Successful candidates will be employed on non-civil service contract terms for 1 year.

Fringe Benefits

(a) 14 days annual leave and full pay sickness allowance whereas rest days, statutory holidays(or substituted holidays), maternity leave/paternity leave, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.

(b) A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

General Notes:

(a) Please mark clearly the EDB Job Code and specific contract post applied for, e.g. Project Officer (School Leadership and Professional Development) (EDB/PDT/205/25). (b) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (d) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (e) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (f) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview. (g) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet "Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities" which is available for reference on the Civil Service Bureau's website at under "Administration of the Civil Service – Appointments". (h) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address below.

How to apply:

Application Forms (G.F. 340 (Rev. 7/2023)) are obtainable from any Home Affairs Enquiry Centre of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website ). Application should reach the following enquiry address (Administration Section, Professional Development and Training Division, Education Bureau, 6/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong) on or before the closing date for application (the postmark date on the envelope will be regarded as the date of submission of application). Please mark "Application for the post of Project Officer (School Leadership and Professional Development)" on the envelope. To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Bureau and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. On-line application can also be made through the Civil Service Bureau's web site ). The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates who apply for Government jobs advertised on or after 26 July 2023 should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form (G.F. 340 (Rev. 3/2013)), they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further. Applicants who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. For enquiries, please call the telephone number indicated.

Contact Address:

Administration Section, Professional Development and Training Division, Education Bureau, 6/F, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong

Enquiry Telephone:

Closing Date(dd/mm/yyy):

16/10/ :00:00

Newspaper(s) Advertised and Date(s):

Mingpao (3 October 2025) and SCMP (4 and 11 October 2025)

Application via Internet:

Available

Advertising Date

03/10/2025

Job Responsibilities

• Answer phone calls and handle enquiries
• Provide administrative support to Head Teachers and admissions
• Support data entry and reporting
• Maintain good home-school communication
• Offer helpful information to parents at all times
• Handle all round school administration such as procurement of office equipment, school supplies, snacks and booking coaches, outing venues, filing, office equipment maintenance, etc.
• Other administrative duties and special event projects

Job Requirements:

• Form 6 or above, cert / diploma holder preferred
• Positive attitude, energetic, good presentation skill and enjoys the surrounding of children
• Good English and Chinese speaking and writing skills
• Good communication, selling and negotiation skills
• Mature, confident team player and able to work under pressure in a busy school
• Previous working experience in education sector is a definite advantage
• Proficient in PC applications and Chinese word processing

Please refer to the school website at (link removed) to learn more about us. Interested parties please send cover letter, CV and expected salary to us. Only shortlisted candidates will be contacted.

(All personal data collected will be used for recruitment purpose only)

Stamford American School Hong Kong
Stamford American School Hong Kong is a private school that offers a world-class international education with a rigorous standards-based curriculum for children aged 5 to 18. As an accredited school of the Council of International Schools (CIS) and authorized as an IB World School, we instill an enthusiasm for lifelong learning, a sense of global awareness in every student, and the necessary skills to prepare them for the challenges and changes after graduation.

The school now has an exciting opportunity for an experienced
Elementary School Administrator
to join our fantastic team.

About Cognita
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they're starting from. And each and every one of our schools is unique too.

We protect what's special about them, while offering them rich knowledge, opportunities, and best practices; and they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 16 countries, ensuring every child gets an education that's, quite literally, world class.

It is an individual approach that empowers every school, teacher and student to focus on what they do best; and thrive.

About The Role
The role of the Elementary School Administrator responsible for the day-to-day office administrative support to the Elementary School and its Divisional Leadership Team, students, and staff.

To view the full Job Description, please Click Here .

What You Will Be Doing
PA to Divisional Principal

• Manage the Divisional School Principal ' s calendar and schedules, screening callers and arranging appointments and meetings, as directed
• Provide secretarial support to the Divisional School Principal, including but not limited to managing travel arrangements, filing, documentation, printing of documents, and claims

Divisional Administration

• Perform all office administrative support for the Principal and Divisional Leadership Team
• Printing of hall passes, signage, posters, and other classroom materials as instructed
• Lead the student registration to any school-sponsored external competitions (e.g., HK Schools Speech and Music Festival membership and application) and support application to other competitions as approved by the relevant Principals or Leads

Event Coordination and Logistics

• Contribute to the school ' s event calendar by managing and maintaining the divisional academic events schedule
• Assist the Divisional leaders with the planning and logistics of academic events (e.g., assemblies, field trips, parties, sports days, swimming galas, competitions, productions, showcase, learning journeys, and graduations)

Who we are looking for:

• Minimum Bachelor ' s degree, at least 2 years of related working experience
• Able to work independently with little or no supervision
• Excellent time management skills and ability to multitask and prioritize work

Benefits At Cognita

• Competitive salary depending upon qualifications and experience
• Annual Leave
• Statutory Pension
• Competitive Group medical coverage
• Professional Development

How To Apply
Please complete your application by following the steps below, and create your profile at Cognita Career portal before the closing date, and ensure a Letter of Application is provided. The Closing Date for Applications is:
12 nd October 2025 (HK Time)
.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.

Stamford American School Hong Kong
Stamford American School Hong Kong is a private school that offers a world-class international education with a rigorous standards-based curriculum for children aged 5 to 18. As an accredited school of the Council of International Schools (CIS) and authorized as an IB World School, we instill an enthusiasm for lifelong learning, a sense of global awareness in every student, and the necessary skills to prepare them for the challenges and changes after graduation.

The school now has an exciting opportunity for an experienced
High School Administrator
to join our fantastic team.

About Cognita
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they're starting from. And each and every one of our schools is unique too.

We protect what's special about them, while offering them rich knowledge, opportunities, and best practices; and they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 16 countries, ensuring every child gets an education that's, quite literally, world class.

It is an individual approach that empowers every school, teacher and student to focus on what they do best; and thrive.

About The Role
The role of the High School Administrator is responsible for the day-to-day office administrative support to the High School and its Divisional Leadership Team, students, and staff.

To view the full Job Description, please Click Here .

What You Will Be Doing
PA to Divisional Principal

• Manage the Divisional School Principal' s calendar and schedules, screening callers and arranging appointments and meetings, as directed
• Provide secretarial support to the Divisional School Principal, including but not limited to managing travel arrangements, filing, documentation, printing of documents, and claims

Divisional Administration

• Perform all office administrative support for the Principal and Divisional Leadership Team
• Support the day-to-day operations of the Division with a problem-solving mindset
• Printing of hall passes, signage, posters, and other classroom materials as instructed

Event Coordination and Logistics

• Contribute to the school' s event calendar by managing and maintaining the divisional academic events schedule
• Assist the Divisional leaders with the planning and logistics of academic events (e.g., assemblies, course selection fair, careers days, university fair, field trips, sports days, swimming galas, competitions, productions, exhibitions, showcase, and proms)

Who we are looking for:

• Minimum Bachelor' s degree, at least 2 years of related working experience
• Able to work independently with little or no supervision
• Excellent time management skills and ability to multitask and prioritize work

Benefits At Cognita

• Competitive salary depending upon qualifications and experience
• Annual Leave
• Statutory Pension
• Competitive Group medical coverage
• Professional Development

How To Apply
Please complete your application by following the steps below, and create your profile at Cognita Career portal before the closing date, and ensure a Letter of Application is provided. The Closing Date for Applications is:
Friday, 15 th August 2025 (HK Time)
.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.

Responsibilities

PA to Divisional Principal

• Manage the Divisional School Principal's calendar and schedules, screening callers and arranging appointments and meetings, as directed
• Provide secretarial support to the Divisional School Principal, including but not limited to managing travel arrangements, filing, documentation, printing of documents, and claims
• Admin support for Teacher's Observation Process and Hiring Process
• Details are to be discussed and refined with the Elementary School Principal

Divisional Administration

• Perform all office administrative support for the Principal and Divisional Leadership Team
• Support the day-to-day operations of the Division with a problem-solving mindset
• Printing of hall passes, signage, posters, and other classroom materials as instructed
• Lead the student registration to any school-sponsored external competitions (e.g., HK Schools Speech and Music Festival membership and application) and support application to other competitions as approved by the relevant Principals or Leads
• Liaise with teachers and parents to resolve attendance concerns
• Provide administrative support to students, including student records, attendance, and disciplinary matters
• Organize, document, and file the Divisional student files and records
• Work closely with the Divisional Principal, School Admin Manager, and the Head of Communications on any ad-hoc tasks requiring support, ensuring timely and accurate completion. This includes adapting to changing priorities and collaborating with team members to meet project goals effectively
• Support other school business needs during school breaks (e.g., Holiday Camps) as assigned by the Head of Communications

Event Coordination and Logistics

• Contribute to the school's event calendar by managing and maintaining the divisional academic events schedule
• Assist the Divisional leaders with the planning and logistics of academic events (e.g., assemblies, field trips, parties, sports days, swimming galas, competitions, productions, showcase, learning journeys, and graduations)

As a member of the School Office Team, the candidate is also expected to support and cover other office administration duties as needed. These include, but are not limited to:

• Support and cover for the Transport Officer (as needed) to coordinate the school transport service, ensuring smooth operation during arrival and dismissal
• Reception and help desk duties at the school reception desk, maintain the visitor log, issue and collect badges
• Provide excellent customer service as expected from a premium international school. Assist all guests, parents, students, and colleagues who approach the school office / reception desk.
• Monitor and manage student attendance and follow up with families when students are absent; including signing in students arriving late, signing students out when departing early, and overseeing students waiting to be picked up after school
• Office admin such as mail and courier arrangements, and managing the lost and found

Position Requirements

• At least 2 years of related working experience
• Good interpersonal and collaboration skills
• Able to work independently with little or no supervision
• Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal English and Chinese, ability to speak Mandarin is a plus

Proficiency in computer skills

Qualifications

• Minimum Bachelor's degree or equivalent is required

Contacts

• Elementary School Principal
• Head of Communications and Community Engagement
• School Admin Manager
• Regular interactions with staff, students, and parents

Working Conditions

• School Environment
• Will be required to work independently and as part of a collaborative team effort
• Working hours 7:00am to 4:30pm (or 7:30am to 4:30pm), Monday to Friday, plus occasional extended working hours to complete some projects and to support school-related events may be required

Terms of Employment

• Referee request: Required
• Background Check: Required

The job holder's responsibility for promoting and safeguarding the welfare of children and young person's for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School's Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.

Responsibilities

PA to Divisional Principal

• Manage the Divisional School Principal's calendar and schedules, screening callers and arranging appointments and meetings, as directed
• Provide secretarial support to the Divisional School Principal, including but not limited to managing travel arrangements, filing, documentation, printing of documents, and claims
• Admin support for Teacher's Observation Process and Hiring Process
• Details are to be discussed and refined with the Elementary School Principal

Divisional Administration

• Perform all office administrative support for the Principal and Divisional Leadership Team
• Support the day-to-day operations of the Division with a problem-solving mindset
• Printing of hall passes, signage, posters, and other classroom materials as instructed
• Lead the student registration to any school-sponsored external competitions (e.g., HK Schools Speech and Music Festival membership and application) and support application to other competitions as approved by the relevant Principals or Leads
• Liaise with teachers and parents to resolve attendance concerns
• Provide administrative support to students, including student records, attendance, and disciplinary matters
• Organize, document, and file the Divisional student files and records
• Work closely with the Divisional Principal, School Admin Manager, and the Head of Communications on any ad-hoc tasks requiring support, ensuring timely and accurate completion. This includes adapting to changing priorities and collaborating with team members to meet project goals effectively
• Support other school business needs during school breaks (e.g., Holiday Camps) as assigned by the Head of Communications

Event Coordination and Logistics

• Contribute to the school's event calendar by managing and maintaining the divisional academic events schedule
• Assist the Divisional leaders with the planning and logistics of academic events (e.g., assemblies, field trips, parties, sports days, swimming galas, competitions, productions, showcase, learning journeys, and graduations)

As a member of the School Office Team, the candidate is also expected to support and cover other office administration duties as needed. These include, but are not limited to:

• Support and cover for the Transport Officer (as needed) to coordinate the school transport service, ensuring smooth operation during arrival and dismissal
• Reception and help desk duties at the school reception desk, maintain the visitor log, issue and collect badges
• Provide excellent customer service as expected from a premium international school. Assist all guests, parents, students, and colleagues who approach the school office / reception desk.
• Monitor and manage student attendance and follow up with families when students are absent; including signing in students arriving late, signing students out when departing early, and overseeing students waiting to be picked up after school
• Office admin such as mail and courier arrangements, and managing the lost and found

Position Requirements

• At least 2 years of related working experience
• Good interpersonal and collaboration skills
• Able to work independently with little or no supervision
• Well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal English and Chinese, ability to speak Mandarin is a plus

Proficiency in computer skills

Qualifications

• Minimum Bachelor's degree or equivalent is required

Contacts

• Elementary School Principal
• Head of Communications and Community Engagement
• School Admin Manager
• Regular interactions with staff, students, and parents

Working Conditions

• School Environment
• Will be required to work independently and as part of a collaborative team effort
• Working hours 7:00am to 4:30pm (or 7:30am to 4:30pm), Monday to Friday, plus occasional extended working hours to complete some projects and to support school-related events may be required

Terms of Employment

• Referee request: Required
• Background Check: Required

The job holder's responsibility for promoting and safeguarding the welfare of children and young person's for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School's Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.