37 Secretarial Services jobs in Hong Kong

2 days ago Be among the first 25 applicants

Direct message the job poster from Dezan Shira & Associates

Responsibilities

• Provide advisory service and project management on a full spectrum of corporate, business, management, and administration services
• Prepare company secretarial statutory documents for client companies
• Support the manager in coaching and developing the team of professional staff
• Handle ad-hoc projects and assignments when required.

Requirements

• Degree holder in corporate governance or business-related disciplines
• Over 5 years of relevant experience gained from professional firms, with hands-on experience in the company secretarial field
• Prior experience in a client servicing environment
• Flexible, detail-oriented, and well-organized, skilled in planning and management reporting
• Demonstrated analytical and problem-solving skills
• Excellent command of both spoken and written English and Chinese

The advantages of working for us:

• International and flat business environment with offices across Asia, Europe and US
• Hectic but friendly and nourishing working environment where to grow and give play to one’s own ambitions and potential
• Career advancement potential open to all levels
• On-job training
• Being part of a successful and well-known fast-developing international consulting firm

We offer attractive salary, fringe and medical care benefits to the right candidates. Interested parties, please send CV with expected salary to

Personal data collected will be used for recruitment purposes only.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Legal, Administrative, and Consulting
• Industries Legal Services and Professional Services

Referrals increase your chances of interviewing at Dezan Shira & Associates by 2x

Wan Chai District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 3 days ago

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Join us to apply for the TAX - LAW - Company Secretarial Services - Manager / Senior - Hong Kong role at EY .

We are expanding our company secretarial practice and seek high-caliber candidates with teamwork spirit and a passion for excellence. As a senior consultant, you will handle various corporate secretarial engagements, develop client relationships, and contribute technically by preparing or reviewing compliance documentation for complex organizations across diverse industries.

• Provide company secretarial compliance and advisory services to clients
• Maintain ongoing client interactions, advise on secretarial matters, and ensure excellent service
• Ensure all work complies with policies and protocols
• Support the development of best practices within our team
• Perform other related duties as assigned

• University degree with at least 3 years of company secretarial experience; client service experience is a plus
• HKICS or ICSA qualification (graduate or finalist)
• Strong knowledge of company secretarial practices under relevant Hong Kong ordinances and regulations
• Excellent client relationship and presentation skills
• Proficiency in English, Mandarin, and Cantonese

Professionals who enjoy promoting organizational people initiatives and managing change, with confidence and strong interpersonal and communication skills to align with executive priorities.

Effective organization, time management, ability to work under pressure, and meet deadlines.

Competitive compensation, performance-based rewards, comprehensive benefits including medical, insurance, annual leave, and retirement plans. We also provide coaching, skill development, career progression opportunities, and flexible work arrangements.

As a global leader in assurance, tax, transaction, and advisory services, EY is committed to building a better working world. We foster a culture of training, opportunity, and creativity, aiming to be the best employer.

If you meet the above criteria, please contact us promptly. Join us in building a better working world. Apply now.

Join us to apply for the TAX - LAW - Company Secretarial Services - Manager / Senior - Hong Kong role at EY .

We are expanding our company secretarial practice and seek high-caliber candidates with teamwork spirit and a passion for excellence. As a senior consultant, you will handle various corporate secretarial engagements, develop client relationships, and contribute technically by preparing or reviewing compliance documentation for complex organizations across diverse industries.

• Provide company secretarial compliance and advisory services to clients
• Maintain ongoing client interactions, advise on secretarial matters, and ensure excellent service
• Ensure all work complies with policies and protocols
• Support the development of best practices within our team
• Perform other related duties as assigned

• University degree with at least 3 years of company secretarial experience; client service experience is a plus
• HKICS or ICSA qualification (graduate or finalist)
• Strong knowledge of company secretarial practices under relevant Hong Kong ordinances and regulations
• Excellent client relationship and presentation skills
• Proficiency in English, Mandarin, and Cantonese

Professionals who enjoy promoting organizational people initiatives and managing change, with confidence and strong interpersonal and communication skills to align with executive priorities.

Effective organization, time management, ability to work under pressure, and meet deadlines.

Competitive compensation, performance-based rewards, comprehensive benefits including medical, insurance, annual leave, and retirement plans. We also provide coaching, skill development, career progression opportunities, and flexible work arrangements.

As a global leader in assurance, tax, transaction, and advisory services, EY is committed to building a better working world. We foster a culture of training, opportunity, and creativity, aiming to be the best employer.

If you meet the above criteria, please contact us promptly. Join us in building a better working world. Apply now.

Join to apply for the Office Management Assistant-Hong Kong role at EF Language Abroad

At EF, we open the world through education. We're a global team with a mission — and every role here contributes to helping people discover new places, cultures, and perspectives. As our Office Management Assistant in Hong Kong, you’ll play a key role in creating a welcoming, efficient, and supportive environment for our staff, students, and visitors.

• Greet visitors, answer calls, and create a warm, professional front desk experience
• Manage incoming and outgoing mail, and coordinate courier services
• Handle stock-in/out of company materials with logistics partners
• Manage office supplies, maintain equipment, and prepare business cards
• Assist with visa applications, hotel bookings, and organize internal events and staff activities
• Support ad-hoc tasks and team needs

• HKDSE or above (fresh graduates welcome!)
• Experience in reception, admin, or customer service is a plus
• Excellent communication and interpersonal skills, friendly phone manner
• Detail-oriented, organized, able to multitask
• Proficient in MS Office (Word, Excel, Outlook)
• Fluent in English and Cantonese; Mandarin is a plus
• Overseas study/work experience or a passion for travel is a plus

• Friendly and professional demeanor
• Strong attention to detail and organization
• Excellent communication in Chinese and English
• Calm under pressure, handle requests gracefully
• Self-motivated, entrepreneurial spirit
• Creative problem-solver
• Positive, charismatic, passionate
• Comfortable in multicultural environment

• Competitive salary with MPF and medical benefits
• Global, dynamic, flat-structure work environment
• Travel opportunities to EF schools abroad
• Clear career paths into sales or leadership roles
• Central office location in Times Square
• Staff discounts on EF programs
• Energetic team culture with events

If you’re organized, people-loving, and excited to join a mission-driven company — we’d love to hear from you! Send us your CV and a short note on why EF feels like the right fit.

EF believes the world is better when people understand each other. Since 1965, we’ve helped millions explore new places, cultures, and learn about themselves. Our programs focus on language, travel, cultural exchange, and academics, turning dreams into opportunities. Join our diverse community across 600+ schools and offices in 50 countries, all dedicated to opening the world through education. We are committed to inclusion and equal opportunity.

EF was founded in Sweden in 1965 and has offices worldwide, including Boston, London, Mexico City, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children and vulnerable adults. All positions are subject to background and reference checks.

Join to apply for the Office Management Assistant-Hong Kong role at EF Language Abroad

At EF, we open the world through education. We're a global team with a mission — and every role here contributes to helping people discover new places, cultures, and perspectives. As our Office Management Assistant in Hong Kong, you’ll play a key role in creating a welcoming, efficient, and supportive environment for our staff, students, and visitors.

• Greet visitors, answer calls, and create a warm, professional front desk experience
• Manage incoming and outgoing mail, and coordinate courier services
• Handle stock-in/out of company materials with logistics partners
• Manage office supplies, maintain equipment, and prepare business cards
• Assist with visa applications, hotel bookings, and organize internal events and staff activities
• Support ad-hoc tasks and team needs

• HKDSE or above (fresh graduates welcome!)
• Experience in reception, admin, or customer service is a plus
• Excellent communication and interpersonal skills, friendly phone manner
• Detail-oriented, organized, able to multitask
• Proficient in MS Office (Word, Excel, Outlook)
• Fluent in English and Cantonese; Mandarin is a plus
• Overseas study/work experience or a passion for travel is a plus

• Friendly and professional demeanor
• Strong attention to detail and organization
• Excellent communication in Chinese and English
• Calm under pressure, handle requests gracefully
• Self-motivated, entrepreneurial spirit
• Creative problem-solver
• Positive, charismatic, passionate
• Comfortable in multicultural environment

• Competitive salary with MPF and medical benefits
• Global, dynamic, flat-structure work environment
• Travel opportunities to EF schools abroad
• Clear career paths into sales or leadership roles
• Central office location in Times Square
• Staff discounts on EF programs
• Energetic team culture with events

If you’re organized, people-loving, and excited to join a mission-driven company — we’d love to hear from you! Send us your CV and a short note on why EF feels like the right fit.

EF believes the world is better when people understand each other. Since 1965, we’ve helped millions explore new places, cultures, and learn about themselves. Our programs focus on language, travel, cultural exchange, and academics, turning dreams into opportunities. Join our diverse community across 600+ schools and offices in 50 countries, all dedicated to opening the world through education. We are committed to inclusion and equal opportunity.

EF was founded in Sweden in 1965 and has offices worldwide, including Boston, London, Mexico City, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children and vulnerable adults. All positions are subject to background and reference checks.

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

• Provide secretarial and administrative support to the Associate Director and Section Heads
• Compile statistical reports and presentation materials
• Coordinate the timely submission of management reports and handle departmental duties
• Coordinate team meetings and gatherings
• Consolidate departmental budgets and manage cost allocations for projects
• Handle team administrative duties
• Organize and maintain files of correspondence and records
• Assist project teams in project execution, including onsite support when necessary
• Perform other duties as assigned

• Minimum 5 years of relevant experience as an administrative assistant
• Ability to work independently, prioritize, and handle multiple tasks
• Proactive, self-initiated, and attentive to details
• Mature, creative, and team-oriented
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: International Trade and Development

Join to apply for the Senior Project Executive (Administrative Support), Service Promotion role at Hong Kong Trade Development Council .

The Hong Kong Trade Development Council (HKTDC), the statutory organisation promoting Hong Kong’s external trade, is seeking a dynamic, high-caliber, and experienced professional to join our Service Promotion Department.

Ref. No.: 3/03PJET1/SP/HKTDC

• Provide secretarial and administrative support to the Associate Director and Section Heads
• Compile statistical reports and presentation materials
• Coordinate the timely submission of management reports and handle departmental duties
• Coordinate team meetings and gatherings
• Consolidate departmental budgets and manage cost allocations for projects
• Handle team administrative duties
• Organize and maintain files of correspondence and records
• Assist project teams in project execution, including onsite support when necessary
• Perform other duties as assigned

• Minimum 5 years of relevant experience as an administrative assistant
• Ability to work independently, prioritize, and handle multiple tasks
• Proactive, self-initiated, and attentive to details
• Mature, creative, and team-oriented
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office applications such as PowerPoint, Word, Excel, etc.

Salary will be commensurate with qualifications and experience. A competitive package, including annual leave, medical, and dental benefits, will be offered.

Interested candidates should complete the application form on our website. If you do not hear from us within eight weeks after the closing date, your application may be considered unsuccessful. All personal data will be handled confidentially and destroyed six months after the recruitment process concludes.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: International Trade and Development

Join to apply for the Senior Business Analyst, Programme Management Office role at Chubb .

Job Description

We are hiring a Business Analyst to join our team. The successful candidate will be responsible for managing User Acceptance Testing (UAT) and PMO for our project.

Responsibilities

• Function as a PMO business analyst for the mid-back office in the general insurance domain.
• Collaborate with stakeholders to gather project requirements.
• Consult and collaborate with business users / functional units to understand business needs, goals, objectives, processes, and requirements.
• Conduct process gap analysis, develop and review business requirement documents, and to-be process maps to ensure alignment between business users and IT on user requirements.
• Execute/manage test plan & communicate UAT progress, risks, and issues to project stakeholders and escalate any critical issues to the Senior Programme Manager.
• Coordinate business verification testing to ensure overall efficiency, functionality, and user-friendliness of system enhancements/developments.
• Manage change requests and track the progress of bug fixing for designated applications with development teams and vendors.
• Provide roll-out and post-implementation support.
• Support programme governance, monitor project progress, and escalate any risks and issues in time.

Requirements

• Bachelor degree in Business Administration, Computer Science, Information Systems, or related discipline.
• At least 3 years of experience in business analysis or project management including test planning and execution.
• Knowledge of insurance products and operation workflow and/or integration cutover plan will be an advantage.
• Knowledge of UAT methodologies, tools, and best practices is preferred.
• Excellent interpersonal, communication, negotiating, and problem-solving skills.
• Able to work independently and proactively to deliver in accordance with timeline.
• Good command of both written and spoken English and Chinese.

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Research, Analyst, and Information Technology
• Industry: Insurance

Referrals increase your chances of interviewing at Chubb by 2x.

This job posting is active. No indications of expiration are present.

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

1 day ago Be among the first 25 applicants

Join to apply for the Assistant Manager / Officer (Administrative Support to the Dean) (Job ID: 10880) role at The Hong Kong University of Science and Technology

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Job Title: Assistant Manager / Officer (Administrative Support to the Dean)

Job ID: 10880

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office responsible for overseeing postgraduate (PG) education. We partner with academic units and other stakeholders to ensure the consistency and quality of the PG student experience across all PG programs. This includes coordinating PG student recruitment, admission, support and graduation; providing comprehensive oversight of PG program requirements, finances, delivery and quality; and supporting all other areas related to PG affairs.

Position Overview:

The appointee will provide administrative and logistical support to the Dean of FYTGS. Responsibilities include:

• Administrative support to the Dean: managing the Dean’s schedule, coordinating appointments and meetings, handling travel arrangements and expense reimbursement
• Document preparation: managing project and grant matters, document preparation and filing, drafting presentation materials, compiling information,
• Relationship management: ensuring smooth communication and information flow between the Dean and internal/external parties, handling incoming and outgoing correspondence and enquiries
• Office maintenance: assisting in maintaining office accounts and human resources-related matters, supporting the general operation and office administration of FYTGS
• Meeting coordination: providing planning and logistics support for meetings and events, and other ad hoc projects.
• Undertaking other duties as prescribed.

Qualifications:

Applicants for the position of Assistant Manager should have a bachelor’s degree with at least 5 years of relevant administrative experience with experience in secretarial/ administrative work in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and numerical skills with meticulous sense and sound judgement. The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment. Candidates with less experience may be considered for appointment as Officer.

Additional Information:

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure

In support of a green work environment, we accept applications submitted online only. To apply, please complete an online application form through the HKUST Careers website ( and return it online to the Human Resources Office on or before Wednesday, 20 August 2025 . Applicants will receive an acknowledgement by email upon successful submission. We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our

core values of inclusiveness, diversity, and respect.

• Seniority level Associate

• Employment type Full-time

• Job function Administrative and Information Technology
• Industries Higher Education

Referrals increase your chances of interviewing at The Hong Kong University of Science and Technology by 2x

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