76 Technical Administration jobs in Hong Kong

Join to apply for the Office Assistant, Administration role at CLSA

3 days ago Be among the first 25 applicants

Join to apply for the Office Assistant, Administration role at CLSA

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers
• Backup Tea Lady

Requirements

• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties

• Seniority level Entry level

• Employment type Full-time

• Job function Finance

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Central & Western District, Hong Kong SAR 2 weeks ago

Central & Western District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 9 months ago

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Direct message the job poster from Hengrui Pharma

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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Direct message the job poster from Hengrui Pharma

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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Direct message the job poster from Hengrui Pharma

Office and Administration Manager – Hong Kong, Macau & Asia

Location: Hong Kong

Reports to: Head of Global Business and Portfolio Strategy

Position Summary:

The Office and Administration Manager will oversee all administrative, operational, and office management functions across Hong Kong, Macau, Singapore and selected Asia markets. This role ensures smooth day-to-day operations, supports cross-functional teams and maintains compliance with corporate and local standards. The ideal candidate will have a strong background in pharmaceutical operations, exceptional organizational skills, and fluency in both English, Mandarin and Cantonese.

Key Responsibilities:

Office Management & Operations

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

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2 days ago Be among the first 25 applicants

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Direct message the job poster from Hengrui Pharma

• Develop and execute government affairs strategies to support product access, reimbursement, and policy shaping.
• Build and maintain relationships with health authorities, regulatory agencies, and government stakeholders. Represent Hengrui externally.
• Monitor and influence healthcare policy developments relevant to oncology and pharmaceutical innovation.
• Represent the company in industry associations, policy forums, and public-private partnerships.
• Partner with the China Government Affairs and Strategic Investment team on policy initiatives across China, Hong Kong and other Asian markets

Market Access & Pricing Strategy

• Lead market access planning for oncology products, including HTA submissions, pricing negotiations, and reimbursement strategies.
• Collaborate with medical, regulatory, and commercial teams to align access strategies with clinical and business goals.
• Support health economics and outcomes research (HEOR) initiatives to demonstrate product value.
• Identify and develop strategic commercial partnerships with hospitals, payers, distributors, and other stakeholders.
• Drive commercial initiatives that support product uptake, brand positioning, and revenue growth.
• Provide strategic input into business development opportunities and regional expansion plans.

Cross-Functional Leadership

• Act as a key member of the Global Business Leadership team, contributing to strategic planning and decision-making
• Collaborate closely with medical affairs, regulatory, legal and commercial teams to ensure alignment and execution.
• Lead crisis management and issue resolution related to government or commercial affairs.

Qualifications & Experience:

• Advanced degree in Life Sciences, Public Policy, Business, or related field; oncology specialization strongly preferred.
• Minimum 10 years of experience in government affairs, market access, or commercial roles within the pharmaceutical industry.
• Proven track record in oncology, including successful access and policy initiatives in Hong Kong and Macau
• Deep understanding of Hong Kong and Asia regional healthcare systems, pricing and reimbursement frameworks, and regulatory environments.
• Fluent in Cantonese, Mandarin, and English.
• Strong negotiation, communication, and stakeholder management skills.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

Get notified about new Office Associate jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 4 weeks ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 3 weeks ago

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2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Hengrui Pharma

• Develop and execute government affairs strategies to support product access, reimbursement, and policy shaping.
• Build and maintain relationships with health authorities, regulatory agencies, and government stakeholders. Represent Hengrui externally.
• Monitor and influence healthcare policy developments relevant to oncology and pharmaceutical innovation.
• Represent the company in industry associations, policy forums, and public-private partnerships.
• Partner with the China Government Affairs and Strategic Investment team on policy initiatives across China, Hong Kong and other Asian markets

Market Access & Pricing Strategy

• Lead market access planning for oncology products, including HTA submissions, pricing negotiations, and reimbursement strategies.
• Collaborate with medical, regulatory, and commercial teams to align access strategies with clinical and business goals.
• Support health economics and outcomes research (HEOR) initiatives to demonstrate product value.
• Identify and develop strategic commercial partnerships with hospitals, payers, distributors, and other stakeholders.
• Drive commercial initiatives that support product uptake, brand positioning, and revenue growth.
• Provide strategic input into business development opportunities and regional expansion plans.

Cross-Functional Leadership

• Act as a key member of the Global Business Leadership team, contributing to strategic planning and decision-making
• Collaborate closely with medical affairs, regulatory, legal and commercial teams to ensure alignment and execution.
• Lead crisis management and issue resolution related to government or commercial affairs.

Qualifications & Experience:

• Advanced degree in Life Sciences, Public Policy, Business, or related field; oncology specialization strongly preferred.
• Minimum 10 years of experience in government affairs, market access, or commercial roles within the pharmaceutical industry.
• Proven track record in oncology, including successful access and policy initiatives in Hong Kong and Macau
• Deep understanding of Hong Kong and Asia regional healthcare systems, pricing and reimbursement frameworks, and regulatory environments.
• Fluent in Cantonese, Mandarin, and English.
• Strong negotiation, communication, and stakeholder management skills.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

Get notified about new Office Associate jobs in Hong Kong, Hong Kong SAR .

Wan Chai District, Hong Kong SAR 2 weeks ago

Wan Chai District, Hong Kong SAR 4 weeks ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 1 week ago

Wan Chai District, Hong Kong SAR 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Direct message the job poster from Hengrui Pharma

Office and Administration Manager – Hong Kong, Macau & Asia

Location: Hong Kong

Reports to: Head of Global Business and Portfolio Strategy

Position Summary:

The Office and Administration Manager will oversee all administrative, operational, and office management functions across Hong Kong, Macau, Singapore and selected Asia markets. This role ensures smooth day-to-day operations, supports cross-functional teams and maintains compliance with corporate and local standards. The ideal candidate will have a strong background in pharmaceutical operations, exceptional organizational skills, and fluency in both English, Mandarin and Cantonese.

Key Responsibilities:

Office Management & Operations

• Set-up and then manage the daily office operations including facilities, supplies, equipment, and vendor relationships.
• Ensure a safe, efficient, and compliant working environment across regional offices.
• Coordinate office relocations, renovations, and space planning as needed.

Administrative Support

• Provide high-level administrative support to leadership and functional teams.
• Organize meetings, travel arrangements, and logistics for internal and external stakeholders.
• Maintain accurate records, documentation and filing systems in accordance with company policies.

Compliance & Governance

• Ensure adherence to local regulatory requirements and corporate policies.
• Support internal audits, inspections, and compliance reviews.
• Liaise with legal, finance, and HR teams to ensure operational alignment.
• Oversee procurement of office supplies, services, and equipment.
• Manage contracts and relationships with external vendors and service providers.
• Monitor budgets and expenses related to office operations.

Cross-Functional Coordination

• Act as a liaison between local teams and China headquarters.
• Support onboarding and offboarding processes in collaboration with HR.
• Facilitate internal communications and employee engagement initiatives
• Provide support for HKEX listing working with Hong Kong investor relations

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Operations, or related field.
• Minimum 5–8 years of experience in office management or administrative roles, preferably in the pharmaceutical or life sciences industry.
• Proven ability to manage multi-country operations and navigate complex organizational structures.
• Fluent in English, Mandarin and Cantonese with the ability to be an oral translator if needed at key meetings
• Strong interpersonal, organizational, and problem-solving skills and excellent team working, integrity and openness to learning
• Experience with ERP systems, procurement platforms, and office management tools.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Pharmaceutical Manufacturing

Referrals increase your chances of interviewing at Hengrui Pharma by 2x

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

Referrals increase your chances of interviewing at RYDU by 2x

Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

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Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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