What Jobs are available for Trainee Assistant in Hong Kong?

**總監秘書

我們現正誠聘一位專業、細心且具高度責任感的總監秘書,以支援本公司保險總監的日常運作與行政事務。該職位需要具備良好的溝通能力與紮實的辦公室行政經驗,能獨立處理多項任務並保持高效率的工作節奏。

**崗位內容:**

1. 協助保險總監安排日程、會議及行程規劃,確保工作進度順利進行。

2. 處理文件整理、報告撰寫、郵件回覆及其他文書行政工作。

3. 統籌內部會議及活動,包括議程安排、資料準備及後續跟進。

4. 作為總監與其他部門之間的溝通橋樑,確保訊息傳達準確無誤。

5. 協助處理突發事務及完成主管交辦的其他相關工作。

**工作要求:**

1. 大學以上教育畢業,主修商業管理、市場營銷或相關科系優先考慮。

2. 具有至少五年秘書、行政助理或相關職務的工作經驗。

3. 精通普通話和廣東話,中文和英文書寫及口語表達能力,熟悉電腦軟件操作(如Microsoft Office)。

4. 個性穩重、具備良好溝通協調能力與團隊合作精神。

5. 能夠承受壓力,具備高度自律性與保密意識。

本職位提供具競爭力的薪酬待遇及良好的工作環境,歡迎有意者儘速遞交履歷申請。**

Unlock Your Potential 

Take a Leap into an Exciting Career

What you'll be doing.

• Provide high-level secretarial and administrative assistance to senior management, ensuring smooth project execution.
• Assist in gathering and consolidating business data to prepare correspondences, presentations, and comprehensive reports that drive project success.
• Act as a liaison between internal teams and external partners to ensure timely completion of projects and tasks.
• Identify potential challenges before they arise and develop solutions proactively to mitigate risks associated with ongoing projects.
• Coordinate business appointments, including scheduling meetings, preparing relevant documentation, and maintaining detailed calendars.
• Support various ad-hoc tasks as assigned, contributing to the overall efficiency of the management team.

What we're looking for.

• Minimum 5 years of experience in similar administrative role;
• Exceptional organizational and communication skills;
• Attention to detail and the ability to prioritize tasks effectively;
• Proficient in using office software, including word processing, excel, and presentation tools;
• Ability to work independently and collaboratively in a fast-paced working environment.

We will offer:

• On-the-Job Training to support your success
• 16 days Annual Leave
• Performance Bonus
• Group Medical & Dental Insurance

We offer 5-day work, attractive remuneration package, and fringe benefits to the right candidates.

Interested parties please click "Apply Now" to submit your application including your expected salary and contact information.

(We are an equal-opportunity employer. All information provided will be solely for recruitment purposes and treated in strict confidence.)

Job description

• Provide clerical and administrative support to the department so as to ensure smooth daily operation
• Handle medical claims and related issues for overseas staff
• Responsible for visa application and travel arrangement as per requisition
• Perform general reception duties such as greeting guests, answering phone calls and handling delivery of packages/documents if necessary.
• Perform any other ad hoc duties as assigned by supervisors.

Job specification

• Tertiary educated or above
• At least 1 year work experience in general office support. Experience in handling visa application is preferred.
• Good command in MS Office Application (i.e. Excel & Word) and Chinese word processing
• Good command in both spoken and written of Chinese, English and Mandarin.
• Well-organized, detailed-oriented and able to work independently.
• Good communication and interpersonal skills
• Immediate available is highly preferred

Applicant please email detailed resume with present and expected salary to Human Resources Dept.

(All personal data collected will be kept confidential and used for recruitment purpose only)

Job Description

• Prepare marketing reports and products presentation for internal interfaces
• Assist to implement marketing plans and new product plans in relation to new product development, advertising, consumer promotions
• Prepare tasting/market researches/analysis and collect/consolidate market information to capture any trends in consumer needs & buying habits, potential markets and competitors' strategies.
• Liaise with internal interfaces to manage smooth running of internal sales programme for staff in terms of stock control, report and sales
• Handle general customer enquiries, clients quality-related forms or complains via phone/email, and escalate to the appropriate team.  Contact and follow up with customers/sales team and keep corresponding record.
• Provide administrative support for the department in terms of courier delivery, sample arrangement, premium house sourcing
• Closely coordinate with internal and external interfaces for assigned products in terms of new product development, package designs, marketing literature designs,  consumer promotions, events, clients form
• Perform other ad hoc tasks or projects as assigned by immediate superior.

Job Specification

• Tertiary educated or above.
• At least 1 year working experience.  Experience in manufacturing working environment is an advantage.
• Good command in both written & spoken English and Cantonese. Mandarin is a plus.
• Good command in using MS Office applications (i.e. Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Willing to learn and do hands-on job. A team player with positive mindset.
• Flexible, independent, patient, well-organized and detail-minded.
• Occasional business trip may be required when necessary
• Candidate with less experience will be considered as Assistant-Marketing.

Duties:

Assist the team leader in managing the retail shop operation

Support production & materials planning and replenishment

Assist with routine purchasing activities and stock management

Handle ad-hoc duties as assigned by management

Requirements:

Energetic, proactive, and willing to learn

Diploma or above in Business Management

1-2 years of working experience in the F&B industry

Proficiency in MS Office

Immediate availability is a must

We offer

• 5-day work week
• Discretionary Annual Merit Bonus
• Double Pay
• Near MTR at Lai Chi Kok Station
• Good career path

Duties include, but are not limited to:

· Handle the CEO's Personal and household matters and secretarial support

· Responsible for organizing, scheduling, and personal matter follow-up

· Communication/coordination with domestic helper & company drivers

· Prepare marketing research and marketing proposal for clients

· Responsible for Media Design Collaboration with internal staff

· Assist in the Management, Supervision, and Execution of activities related to the marketing & design department

· Liaise with client and sub-contractors whilst supervising to digital content developed in-house or outsourced

· Carry out research and development work on business development in media design

· Perform ad hoc duties as assigned by top Management

Requirements:

· Diploma or Bachelor's Degree in Marketing/ Communication, Business Administration, or related discipline with formal secretarial training

· Minimum 2 years of solid experience serving top management

· Able to maintain highly confidential information

· Capable of communicating with different levels of staff

· Highly organized with the ability to prioritize, strong sense of responsibility, mature, and with excellent communication skills

· Detail-minded, patient, independent, good time management

· Excellent command of spoken and written English and Chinese (Cantonese & Mandarin)

· Familiar with MS Word, Excel, and PowerPoint

Our client is a MNC with a strong presence in Hong Kong and is seeking for an Executive Assistant to report to two senior management on all business related duties.

Responsibilities

·    Provide comprehensive administrative support to the Senior Management in business activities

·    Manage and organise daily schedules and appointments

·    Arrange meetings, prepare agendas, and draft minutes

·    Organise travel arrangements for business trips, including flights, hotels, and accommodation bookings

·    Handle calls and email enquiries with internal staff and external parties independently

·    Draft and distribute internal and external communications

·    Maintain work templates and reporting schedules

·    Conduct research and provide analysis support

·    Assist with personal assistant tasks

·    Perform ad hoc duties as assigned

Requirements

·    Degree holder with at least one year of relevant experience in a Secretary or Executive Assistant position, Fresh Graduates will also be considered

·    Good command of verbal and written English, with fluency in Mandarin

·    Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, SharePoint, etc.)

·    Demonstrate full commitment, high professional standards of integrity and confidentiality

·    Possess good communication, interpersonal, and organisational skills

·    Show flexibility at work and excellent interpersonal skills

Responsibilities:

To carry out daily operations in the property including patrol, handling customers' enquiries, complaints and emergency incidents

Requirements :

Primary 3; 1 year of experience required; Fluent Cantonese ; Fair Putonghua ; Fair English ; Able to read & write Chinese ; Able to read & write simple English ; Security Training Course Certificate (QAS); Security Personnel Permit

Employment Terms:

$17,500 - $18,500 per month, with Promotion Opportunity and Medical Benefits, 7:30PM-7:30AM, 6 working days per week, shift holiday, 12 working hours per day

Application Information:

Job seekers may contact MR. SING CHAN / MR WU of SAVILLS PROPERTY MANAGEMENT LIMITED at /

Senior Executive Assistant/Executive Assistant (Finance & Operations) (at the rank of Clerk I/II) in the HKU Jockey Club Enterprise Sustainability Global Research Institute, Faculty of Business and Economics (Ref.: to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

HKU Jockey Club Enterprise Sustainability Global Research Institute, a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC), aspires to establish as a world-class hub for Environmental, Social, and Governance (ESG) best practices for Hong Kong, Asia and beyond. Bringing together distinguished global scholars from diverse fields, our mission is to foster a multidisciplinary approach to ESG research and training, as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.

As a leading institute in ESG research, we are dedicated to creating meaningful, lasting impact through pioneering studies, actionable insights, ESG index development, start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable growth. In our pursuit of excellence, we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators, corporates, NGOs, and academics, to ensure the development and dissemination of best practices in ESG. Together, we aim to shape a more sustainable, equitable, and responsible future for all stakeholders.

The Role

Key responsibilities include, but not limited to, the following:

• supporting financial and operational workflows, including budgeting, procurement, claim and vendor coordination for Knowledge Exchange activities and Institute projects;

• supporting Finance Manager to administer financical needs for  grants, prizes and sponsorship programs as well as overseeing the drawdown and claim process, and assist in coordination and communication with University and Faculty central teams;

• providing administrative support for HR, operational tasks, and internal stakeholder management to ensure smooth Institute operations; and

• performing ad-hoc duties as assigned by supervisor; work outside normal office hours maybe required.

Qualifications and Qualities

• a good bachelor's degree in Accounting, Business Administration, or a related discipline;

• at least 2 years of relevant work experience, preferably in higher education, public organization or a related field;

• strong command of written and spoken English and Chinese (including Putonghua);

• excellent interpersonal, communication, and organizational skills;

• proficiency in computer applications (MS Office, finance systems, etc.);

• ability to multitask, work independently, and as part of a team; and

• mature, detail-oriented, self-motivated, and with a strong sense of responsibility.

Shortlisted candidates will be required to attend a written test and interview.   Those with less experience may be considered as Executive Assistant.

What We Offer:

A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave and medical benefits.

How to apply:

The University only accepts online application for the above post. Applicants should apply online at the University's careers site ) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency