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This is a confidential hiring for a Personal Assistant to join a growing business supporting senior management

Client Details

My client has over 10 years history in HK and have global offices, they are looking for a Personal Assistant to join the team to support senior management. This role will be based in Sha tin area, and will require someone who is flexible to handle both business and personal matters.

Description

• Plan and manage complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas.
• Prepare detailed travel briefs and ensure seamless travel experiences.
• Handle last-minute changes and troubleshoot travel-related issues.
• Manage personal appointments, errands, and household-related task
• Handle confidential matters with discretion and professionalism.
• Assist in planning, tracking, and executing various business and personal projects.
• Coordinate with internal teams and external vendors to ensure timely delivery of project milestones.
• Maintain project documentation, timelines, and status reports
• Maintain calendars, schedule meetings, and manage communications.

Profile

• Higher education in business administration or relevant
• Over 7 years solid experience in Secretarial Support supporting senior management
• Experience with project management in the past and working with tight deadlines
• Strong at booking complex travel arrangements
• Ability to work independently and take initiative
• Fluency in English, Cantonese and Mandarin
• Must have experience handling personal matters previously

Job Offer

• Medical Insurance
• Discretionary bonus

To apply online please click the Apply button below. For a confidential discussion about this role please contact Natalie Chung on

We are a well-established aesthetic clinic in Hong Kong, committed to providing exceptional medical beauty services to our valued clients. As we continue to grow and expand our operations, we are seeking a dedicated and highly organized Personal Assistant to support our clinic owner/doctor in managing both professional and personal responsibilities.

We are looking for a proactive and detail-oriented Personal Assistant who will provide comprehensive administrative and operational support to the clinic owner/doctor. This role is ideal for someone who thrives in a fast-paced medical beauty environment, enjoys multitasking, and possesses excellent organizational and communication skills.

• Manage and coordinate the owner's daily schedule, appointments, and meetings
• Screen and prioritize phone calls, emails, and correspondence
• Prepare reports, presentations, and business documents as required
• Maintain organized filing systems for both business and personal matters
• Handle confidential and sensitive information with absolute discretion

• Assist with clinic business development and strategic planning initiatives
• Coordinate with suppliers, vendors, and business partners
• Support marketing activities and social media management for the clinic
• Manage administrative tasks related to clinic licensing and regulatory compliance
• Assist with financial documentation, expense tracking, and invoice processing

• Handle personal errands and tasks as required
• Manage personal appointments and commitments

• Act as the primary point of contact between the owner and internal staff, clients, and external stakeholders
• Facilitate communication across different departments within the clinic
• Coordinate meetings and prepare meeting agendas and minutes

• Bachelor's degree or diploma preferred; high school diploma with relevant experience considered
• Minimum 2-3 years of experience in a personal assistant, executive assistant, or administrative role
• Experience in the healthcare, medical aesthetics, or beauty industry is highly advantageous

• Fluent in Cantonese and English (written and spoken) - essential
• Proficiency in Mandarin is a strong advantage

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with calendar management software and digital communication tools
• Experience with social media platforms and basic digital marketing knowledge
• Comfortable with technology and able to learn new software quickly

• Exceptional organizational skills with keen attention to detail
• Outstanding time management and ability to prioritize multiple tasks effectively
• Excellent communication skills - both written and verbal
• High level of discretion and confidentiality when handling sensitive information
• Proactive and self-motivated with strong problem-solving abilities
• Professional demeanor and polished interpersonal skills
• Flexibility and adaptability to work outside standard hours when needed
• Customer service orientation with a positive attitude

• Reliable, trustworthy, and demonstrates strong work ethics
• Ability to maintain composure under pressure in a fast-paced environment
• Team player with ability to work independently
• Well-groomed with professional presentation
• Genuine interest in the medical aesthetics and beauty industry

• Competitive salary package commensurate with experience
• Comprehensive benefits including medical insurance
• Professional development opportunities and industry exposure
• Employee benefits including potential access to clinic aesthetic treatments
• Paid annual leave and statutory holidays
• Performance bonuses based on achievements
• Dynamic and supportive work environment
• Opportunity to work closely with senior leadership and gain valuable business insights

Interested candidates should submit the following:

1. Updated CV/Resume with recent photograph
2. Cover letter explaining your interest in this position and how your experience makes you an ideal candidate (applications without cover letters will not be considered)

Responsibilities

• Assist insurance agency team leaders on daily business operation and team management.

• Follow up daily administrative work of clients' insurance policies

• Prepare client proposals and presentation materials

• Client relationship management

• Prepare sales report and data

• Arrange meetings and manage leaders' calendar

• Assist in social media planning and content creation

Requirements:

• Form 5

  
  

• 3 years' solid experience in administration preferably in insurance, banking or finance industries

  
  

• Self-starter and result-oriented

• Able to work with others independently

• Proficiency in Chinese and English. Mandarin is preferred.

• Proficiency in MS Offices, Keynote, Numbers, AI

Target profile

You will love this job if:

• You are pioneering and innovative and want to be part of the cutting-edge and disruptive crypto currency world
• You thrive in a non-hierarchical organization with flexible and casual working environment

Team/Role

As an Personal Assistant, you will:

• Provide dedicated administrative support to a senior executive, managing calendars, appointments, and daily schedules
• Coordinate complex travel arrangements including flights, accommodations, visas, and detailed itineraries
• Process expenses, invoices, and reimbursements in a timely manner
• Organize and coordinate meetings, events, and social functions
• Run personal and professional errands as required
• Maintain confidential files and records with utmost discretion
• Anticipate needs and proactively solve problems before they arise

Required Skillset

You should get in touch if:

• 3-5 years working experience as a Personal Assistant, Executive Assistant, or similar role
• You have excellent interpersonal and communication skills
• You have a can-do and proactive attitude with strong problem-solving skills
• You have exceptional organizational abilities and meticulous attention to detail
• You can multi-task, prioritize, work independently and flexibly under a constantly growing environment
• You are highly discreet and can handle sensitive information with confidentiality

We encourage applicants to read through our Privacy Notice for Applicants before submitting your applications -

We are looking for a Personal Assistant to provide comprehensive support to the personal & family matters of the directors of the Company (including driving duties) and to manage properties of the Company and/or the directors. In this full-time role based in Central and Western District, you will be responsible for managing the day-to-day operations and logistics for the family, ensuring their personal and professional needs are met efficiently and discreetly. This role requires excellent organisational skills and the ability to manage multiple tasks. You will have the opportunity to learn about property management and develop your project as well as people management skills in this role.

Job Duties:

• Handle personal and family affairs of the directors, including kids matters
• Provide secretarial and administrative support for the directors
• Driving duties
• Assist with managing the properties of the Company and/or the directors, including handling renovation or maintenance projects, liaising with estate agents, tenants, service providers and contractors, and organizing relevant documents and records
• Responsible for supervising domestic helpers on household matters including arrangement for purchasing daily necessities
• Driving duties
• Assist in any ad-hoc tasks

Requirements:

• Minimum 2 years' experience as a Personal Assistant is highly desirable, ideally supporting family or executives. However, fresh graduates with good track record will also be considered.
• Valid Hong Kong driving licence with clear record

• Excellent communication and interpersonal skills

• Highly flexible, adaptable, detail-minded with can-do spirit

• Outstanding organizational and time management abilities, with a proven track record of juggling multiple priorities
• Exceptional attention to detail and follow-through
• Proficient in Microsoft Office suite and comfortable using various digital tools and platforms
• Fluency in English and Cantonese, with Mandarin an advantage
• Discretion, confidentiality and integrity are essential
• Immediate availability is highly preferred

Job offer:

• 5.5 day week
• Discretionary bonus
• Salary HK$30k-35k, with yearly increment

(Ref Number: )

Our client, a well-established Hong Kong trading company, is now looking for a high-caliber candidate for the following position:

Personal Assistant

Responsibilities:

• Provide comprehensive personal and administrative support to the Director, including handling private and household matters.
• Manage daily communications via WhatsApp and WeChat; prioritize, reply, or seek instructions when necessary.
• Coordinate travel itineraries, meetings, and personal appointments, including medical check-ups for family members.
• Liaise with internal staff and external parties in a professional and discreet manner.
• Handle confidential information with sensitivity and sound judgment.
• Perform ad hoc duties and assignments as required.

Requirements:

• Minimum 5 years' relevant experience as Personal Assistant or Executive Assistant, preferably supporting top management or business owners.
• Good command of spoken and written English, Cantonese, and Mandarin.
• Mature, detail-minded, discreet, and able to handle sensitive matters independently.
• Strong interpersonal and communication skills; proactive and well-organized.

Please send in your full resume with the last drawn, expected salary, and availability to Bond West Application Email Address "Click Here" or via the "APPLY" button.

For more job opportunities, please visit our website:

(Data collected is only for recruitment purposes)

Responsibilities

Manage the Director's calendar, meetings, and travel arrangements

Act as a liaison with internal teams and external contacts

Prepare polished documents, presentations, and reports

Handle confidential information with professionalism and integrity

Assist with personal tasks and ad-hoc projects as needed

Provide flexible, comprehensive support based on evolving priorities

Requirements

Prior experience as a Personal Assistant, Executive Assistant, or similar support role

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficient in Microsoft Office, Google Workspace, and scheduling tools

Discreet, dependable, and proactive in problem-solving

Excellent command of written and spoken English and Cantonese; Putonghua is a plus

Availability for part-time work

Immediate availability is preferred

Please click "Quick apply" or email your resume, availability, and current & expected salary to (email redacted, apply via Company website)

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time

工作範圍:

• 為集團高級管理層提供全面的行政及秘書支援
• 與不同部門和/或外部企業聯絡及協作
• 處理日常文書工作、公司註冊、信件、繳付費用及報銷
• 收集、分析資訊並依照指示安排執行及處理
• 必要時跟進臨時任務/專項

職位要求:

• 高級文憑或以上
• 1 年或以上私人助理或秘書相關經驗,尤其是美容、金融、地產、保險或銀行相關領域較佳
• 能同時執行多重工作
• 處事細心、冷靜,有耐性及責任心,組織及抗壓能力強,勇於接受挑戰
• 良好人際關係及溝通能力
• 熟悉電腦技能,MS Office,中英文打字
• 即時上班者優先考慮

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Job Highlights

• Personal Assistant to director
• Strong sense of responsibility
• Challenging and excellent career prospect
• Fresh-grad are also welcome

Job Description

Responsibilities:

• Provide administrative and secretarial supports, business and personal;
• Arrange director' daily schedule;
• Perform as key contact person to internal and external parties;
• Assist in general office administrative and HR duties;
• Out of office work may be required;
• Carry out ad-hoc assignments as assigned.

Requirements:

• High diploma or above ;
• Fluent in both verbal and written English and Chinese including Mandarin;
• Flexible, responsive & willing to learn;
• Hard working and able to work under pressure;
• Immediately available is highly preferred

We Offer:

• Five Days work week & bank holidays, with 14 days Annual leave
• Discretionary bonus scheme
• Medical insurance
• Long term career progression
• Unique opportunity for personal growth

Attractive remuneration package and fringe benefits will be offered to the right candidate.

Interested parties please send detailed resume with current and expected salaries to us by clicking "Apply Now". All information collected will be used for recruitment purpose only, only shortlisted candidates will be notified.