What Jobs are available for Corporate Secretary in Hong Kong?

We're Osome
- an international fintech startup making the lives of entrepreneurs easier. We help thousands of businesses kick admin, accounting and bookkeeping out of their day-to-day, so they can spend more time on what's important to them. We've developed a unique solution that combines SaaS with a human-in-the-loop approach to provide full-fledged services in real-time.

We are seeking a proficient and experienced
Corporate Secretary Executive (HK)
to join our esteemed organization.

We're experiencing tremendous growth in both clients and team members. We have over 500 people in our global offices . We're looking for more bright minds who'd love to change the world by solving complex problems.

What You'll Do
Assist with the preparation and filing of statutory documents.

Maintain accurate and up-to-date company records.

Respond promptly and effectively to client queries, providing outstanding customer service

Collaborate with internal teams to ensure smooth operations and compliance.

Stay updated on relevant regulations and industry best practices experience.

Who You Are
Bachelor's degree in Business Administration or a related field.

Strong attention to detail and excellent organizational skills.

Effective communication and interpersonal abilities.

Knowledge of company secretarial practices and regulations is a plus.

Our Benefits

Osome grows alongside you, but we already have a few perks:

Experience the flexibility of a hybrid work arrangement to enjoy the best of both worlds

Ensure your well-being with a comprehensive healthcare package that covers your various medical needs

Explore the opportunity for professional growth with an annual training benefit of up to HKD$3000

Equal Opportunity Statement

At OSOME, creating a culture where individuals of all backgrounds feel comfortable really matters.

Everyone who applies will receive fair consideration for employment. We do not discriminate based upon race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying. We want to ensure that we represent the diversity of talent in the society we live in today.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know so that we can support you.

We believe that entrepreneurs are society's problem solvers. They see opportunities in complexities and drive us towards progress. Osome doesn't want entrepreneurs to be distracted from the important task of searching for the best solutions. By letting us handle all the routine tasks, entrepreneurs can focus on driving their business forward.

We're Osome - an international fintech startup making the lives of entrepreneurs easier. We help thousands of businesses kick admin, accounting and bookkeeping out of their day-to-day, so they can spend more time on what's important to them. We've developed a unique solution that combines SaaS with a human-in-the-loop approach to provide full-fledged services in real-time.

We are seeking a proficient and experienced Corporate Secretary Executive (HK) to join our esteemed organization.

We're experiencing tremendous growth in both clients and team members. We have over 500 people in our global offices . We're looking for more bright minds who'd love to change the world by solving complex problems.

What you'll do:

Assist with the preparation and filing of statutory documents.

Maintain accurate and up-to-date company records.

Respond promptly and effectively to client queries, providing outstanding customer service

Collaborate with internal teams to ensure smooth operations and compliance.

Stay updated on relevant regulations and industry best practices experience.

Who you are:

Bachelor's degree in Business Administration or a related field.

Strong attention to detail and excellent organizational skills.

Effective communication and interpersonal abilities.

Knowledge of company secretarial practices and regulations is a plus.

Osome grows alongside you, but we already have a few perks:

Experience the flexibility of a hybrid work arrangement to enjoy the best of both worlds

Ensure your well-being with a comprehensive healthcare package that covers your various medical needs

Explore the opportunity for professional growth with an annual training benefit of up to HKD$3000

At OSOME, creating a culture where individuals of all backgrounds feel comfortable really matters.

Everyone who applies will receive fair consideration for employment. We do not discriminate based upon race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying. We want to ensure that we represent the diversity of talent in the society we live in today.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know so that we can support you.

We're an international fintech startup currently looking for a
Corporate Secretary Executive (HK)
to join our esteemed organization. We're experiencing tremendous growth in both clients and team members. We have over 500 people in our global offices.

What you'll do:

• Assist with the preparation and filing of statutory documents.
• Maintain accurate and up-to-date company records.
• Respond promptly and effectively to client queries, providing outstanding customer service
• Collaborate with internal teams to ensure smooth operations and compliance.
• Stay updated on relevant regulations and industry best practices experience.

Who you are:

• Bachelor's degree in Business Administration or a related field.
• Strong attention to detail and excellent organizational skills.
• Effective communication and interpersonal abilities.
• Knowledge of company secretarial practices and regulations is a plus.

This is a pivotal role that involves overseeing and managing complex international corporate structures. The ideal candidate will bring extensive experience in multi-jurisdictional compliance, strong regulatory knowledge, and a proactive approach to supporting both internal stakeholders and external clients.

Key Responsibilities

• Oversee and manage corporate secretarial functions across a wide range of jurisdictions including BVI, Cayman Islands, Panama, Seychelles, the United States, Hong Kong, Singapore, St. Vincent & the Grenadines, Costa Rica, and others.
• Ensure accurate and timely completion of statutory filings, regulatory submissions, and corporate compliance obligations.
• Track regulatory developments and provide practical guidance to management and clients on necessary actions.
• Support the enhancement and implementation of internal IT tools and compliance systems.
• Liaise effectively with colleagues, management, and international clients to ensure smooth operations.
• Prepare and organize corporate governance documentation, including board packs and related materials.
• Provide administrative and documentation support for banking matters, such as account openings and compliance requirements.
• Maintain proper corporate records and ensure deadlines and deliverables are consistently met.

Requirement

• Minimum of 5 years' corporate secretarial experience, ideally with exposure to both offshore and onshore jurisdictions.
• Solid understanding of corporate governance principles, compliance frameworks, and filing procedures across major international financial centres.
• Excellent organizational abilities, with the capacity to manage multiple priorities and jurisdictions simultaneously.
• Strong communication skills—both written and verbal—with a professional and client-focused approach.
• Demonstrated ability to adapt to evolving regulations, deadlines, and digital tools.
• Prior experience in banking and compliance onboarding processes will be advantageous.
• Self-motivated, detail-oriented, and adaptable, with strong problem-solving skills.

• Leading international law firm
• Partner-serving Role
• 5+ years of Legal Secretary experiences preferred

Client Details:Our client, a leading international law firm, is seeking a Legal Secretary to join their Capital Markets team, this role will support a team of fee earners including a Partner.

Key Responsibilities:

• Providing comprehensive administrative support to legal professionals on IPO-related matters.
• Preparing and formatting legal documents with accuracy and efficiency.
• Coordinating schedules, meetings, and travel arrangements for the legal team.
• Manage and coordinate with respective teams on billing, matter openings, and AML matters
• Managing filing systems and maintaining confidentiality of legal documents.
• Liaising with internal and external stakeholders to facilitate smooth communication.
• Ensuring deadlines are met by monitoring and prioritizing tasks effectively.
• Assisting in proofreading and reviewing documents for compliance and accuracy.
• Supporting ad hoc projects and tasks as required by the department.
• Other ad hoc projects as assigned

Requirements:

• 5-10 years' legal secretary experience from law firms, ideally with solid exposure to Capital Markets or IPO transactions
• Experience in serving firm partner would be an advantage
• Proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel)
• Good team player with strong sense of responsibility and excellent organizational skills
• Excellent command of written and spoken English and Chinese (including Mandarin) for internal & external communications and engagement
• Chinese typing skills is essential; knowledge in Simplified Chinese required due to the need to communicate with stakeholders based in China

Job offers:

• Competitive salary and benefits
• 18 days of annual leave
• Competitive medical coverage
• Office located in premium Central area

BeathChapman Pte Ltd

Licence no. 16S8112

To apply, please click the "Apply" button below. For a confidential discussion about this role, please contact Ariel Chan

• Leading international law firm
• Partner-serving Role
• 5+ years of Legal Secretary experiences preferred

Client Details:
Our client, a leading international law firm, is seeking a 
Legal Secretary
 to join their Capital Markets team, this role will support a team of fee earners including a Partner.

Key Responsibilities:

• Providing comprehensive administrative support to legal professionals on IPO-related matters.
• Preparing and formatting legal documents with accuracy and efficiency.
• Coordinating schedules, meetings, and travel arrangements for the legal team.
• Manage and coordinate with respective teams on billing, matter openings, and AML matters
• Managing filing systems and maintaining confidentiality of legal documents.
• Liaising with internal and external stakeholders to facilitate smooth communication.
• Ensuring deadlines are met by monitoring and prioritizing tasks effectively.
• Assisting in proofreading and reviewing documents for compliance and accuracy.
• Supporting ad hoc projects and tasks as required by the department.
• Other ad hoc projects as assigned

Requirements:

• 5-10 years' legal secretary experience from law firms, ideally with solid exposure to Capital Markets or IPO transactions
• Experience in serving firm partner would be an advantage
• Proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel)
• Good team player with strong sense of responsibility and excellent organizational skills
• Excellent command of written and spoken English and Chinese (including Mandarin) for internal & external communications and engagement
• Chinese typing skills is essential; knowledge in Simplified Chinese required due to the need to communicate with stakeholders based in China

Job offers:

• Competitive salary and benefits
• 18 days of annual leave
• Competitive medical coverage
• Office located in premium Central area

BeathChapman Pte Ltd

Licence no. 16S8112

To apply, please click the "Apply" button below. For a confidential discussion about this role, please contact Ariel Chan

We now invite a capable and energetic team player to join the following practices:

Legal Secretary – Corporate Finance

Above 2 years legal experience in Corporate Finance with formal secretarial training;

Fast and accurate typing in both English and Chinese;

Good command of spoken English, Cantonese and Putonghua;

Eager to learn;

Experience in company secretarial service will be an advantage;

A good team player and willing to contribute.

Please apply with full resume to the Office Manager at 39/F, Gloucester Tower, No. 15 Queen's Road Central, Hong Kong or email to Recruit-- quoting present &     expected salary. All applications will be treated in the strictest confidence. Candidates not invited for interview within 5 weeks may consider their applications unsuccessful and all materials will be discreetly destroyed.

Responsibilities:

• Provide full spectrum of administrative and secretarial support to professional service team
• Provide clerical & administrative support to Training Committee on internal training matters
• Timely and accurately processing of regular reports
• Maintain proper, relevant and up-to-date filing system
• Liaise with internal staff and external parties for daily operations Perform miscellaneous assignments and handle ad hoc duties as required

Requirements:

• Higher Diploma or above
• At least 1 year of working experience; previous experience with professional firm is an advantage
• MS Office including Excel and Word Chinese word processing skill is essential
• Basic written skill in English and Chinese
• Self-motivated, reliable and good team player
• Able to work independently and initiated with strong commitment
• Immediate available is preferred

Job Number:

49416

Department:

Various Government Bureaux and Departments

Job Title:

Administrative Officer

Salary:

Master Pay Scale Point 27 (HK$61,865 per month) to Master Pay Scale Point 44 (HK$119,650 per month)

Entry Requirements:

Candidates should have -

(a) (i) A first or second class honours bachelor's degree from a Hong Kong university, or equivalent (Note (1)); or

(ii) A postgraduate degree from a Hong Kong university, or equivalent, where the qualifications considered in totality are comparable to the requirement in (a)(i);

(b) A pass result in the Aptitude Test in the Common Recruitment Examination (CRE) (Notes (2) and (6));

(c) A good command of both Chinese and English and have met the language proficiency requirements of Level 2 in the two language papers (Use of Chinese and Use of English) in the CRE, or equivalent (Notes (2) to (6)); and

(d) A pass result in the Basic Law and National Security Law Test (Degree / Professional Grades) (BLNST) (Note (7)).

(Remark: Candidates will be required to pass the Joint Administrative Officer / Executive Officer / Labour Officer / Trade Officer / Management Services Officer Recruitment Examination (JRE) to be held tentatively on 29 November 2025 (Notes (8) to (11)).)

Note:

(1) Students pursuing a bachelor's degree or equivalent and graduating in or academic years may also apply. If selected, appointment will be subject to, among others, the attainment of requisite academic qualification in or academic year respectively.

(2) Candidates' results in the Aptitude Test (AT) paper of the CRE are classified as Pass or Fail, while the results of the Use of Chinese (UC) and Use of English (UE) papers of the CRE are classified as Level 2, Level 1 or Fail, with Level 2 being the highest. Level 2 and Level 1 results of the two language papers and Pass result of the AT paper obtained from December 2006 onwards are of permanent validity. Applicants with valid requisite results in the AT, UC and UE papers obtained in previous CREs are deemed to have met the entry requirements (b) and (c) of the post.

(3) Level 5 or above in Chinese Language of the Hong Kong Diploma of Secondary Education Examination (HKDSEE) is accepted as equivalent to Level 2 in the UC paper of the CRE. Level 5 or above in English Language of the HKDSEE is accepted as equivalent to Level 2 in the UE paper of the CRE.

(4) Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the Hong Kong Advanced Level Examination (HKALE) is accepted as equivalent to Level 2 in the UC paper of the CRE. Grade C or above in Use of English of the HKALE or in English Language of the General Certificate of Education (Advanced Level) (GCE A Level) is accepted as equivalent to Level 2 in the UE paper of the CRE.

(5) An overall band of 6.5 or above with no subtest score below band 6 obtained in the same sitting in the Academic Module of the International English Language Testing System (IELTS) within the two-year validity period of the test is accepted as equivalent to Level 2 in the UE paper of the CRE. The IELTS test result must be valid on any date during the application period.

(6) Applicants who have not attained the requisite CRE results, or equivalent, may also apply for the post(s). They will be arranged to take the relevant paper(s) in a designated CRE on the same day of JRE or another date within November 2025. Their applications will be processed subject to their obtaining the requisite CRE results.

(7) All applicants for civil service jobs will be assessed on their knowledge of the Basic Law and the National Security Law. Attaining a pass result in the BLNST is an entry requirement for all civil service jobs. Only those candidates who have passed the BLNST (Degree / Professional Grades) will be considered for appointment. Local candidates who have not taken the relevant BLNST or have not attained a pass result in the relevant BLNST at the time of application, they may still apply for the post(s). They must separately apply for Digitalised BLNST (application details are available in ) and obtain a pass result before the specified date (i.e. 29 November 2025) in order to be considered for appointment. Their applications will be processed subject to their obtaining the requisite BLNST results.

(8) Eligible applicants will be arranged to sit the JRE to be held tentatively on 29 November 2025. Candidates residing or studying outside Hong Kong may take the JRE on the same date outside Hong Kong.

(9) As it takes time to process all applications, an invitation to the JRE does not imply that an applicant has met the entry requirements of the post(s) being applied for.

(10) Eligible applicants should immediately contact the Civil Service Examinations Unit by phone at or by e-mail to if they do not receive the e-mail notifying them of the relevant details of the JRE by 17 November 2025.

(11) Any request for review of examination results of the JRE should be sent by e-mail to Civil Service Examinations Unit (e-mail address: ) within 7 calendar days from the date of notification as to whether an applicant is invited to attend selection interview. Requests submitted by post, fax or in person will NOT be accepted. Late requests will not be entertained. Please note that a review of JRE results may lead to upward, downward or no adjustment to the original marks.

Duties:

Administrative Officers are professional public administrators who play a key role in the HKSAR Government. They are involved in policy formulation, resource allocation, implementation of major government programmes and promotion of the interests of Hong Kong in the Mainland and overseas. Posted around different bureaux and departments at regular intervals, they enjoy variety in their career and contribute to different areas of work in the Government.

Terms of Appointment:

A new appointee to the Administrative Officer rank will normally be appointed on civil service probationary terms for three years. Upon passage of probation bar, he/she may be considered for appointment on the prevailing permanent terms.

General Notes:

(a) Candidates must be permanent residents of the HKSAR at the time of appointment.

(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.

(c) Civil service vacancies are posts on the civil service establishment. Candidates selected for these vacancies will be appointed on civil service terms of appointment and conditions of service and will become civil servants on appointment.

(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

(e) The information on the monthly salary and maximum pay point is for reference only and may be subject to changes.

(f) Fringe benefits include paid leave, medical and dental benefits, and where appropriate, assistance in housing.

(g) Where a large number of candidates meet the specified entry requirements, the recruiting departments may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend selection interview.

(h) It is the Government's policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements (including passing the JRE to be held tentatively on 29 November 2025), he/she will be invited to attend the selection interview without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government's policy and other related measures on employment of persons with disabilities are set out in the booklet "Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities" which is available for reference on the CSB's website at under "Administration of the Civil Service - Appointments".

(i) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. Current final year / penultimate year undergraduate students should state in their applications the qualifications they would attain on completion of the final examination. At this stage of application, all applicants are not required to attach any originals/copies of diplomas/certificates, transcripts and other qualification documents issued by the academic institutions.

(j) Civil service vacancies information contained in this column is also available on GovHK on the internet at

How to apply:

Each applicant should submit only ONE application on or before the deadline through on-line application system on the Civil Service Bureau website at Applications submitted by post, fax, e-mail or other means will NOT be accepted.

Deadline for Application:

3 October 2025 (Friday) at 11:59 p.m. Hong Kong Time. Late or incomplete applications will NOT be accepted. Towards the deadline for application, the on-line system would likely be heavily loaded with large volume of applications, and it may render applicants unable to complete their on-line applications in time. Applicants should therefore submit their applications as early as possible.

Contact Address:

Administrative Service Division, Civil Service Bureau (Address: Room 918, 9/F., West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong. / Tel. No.: / E-mail address: )

Enquiry Telephone:

Closing Date(dd/mm/yyy):

03/10/ :59:00

Newspaper(s) Advertised and Date(s):

Local Newspaper: South China Morning Post on 13 and 20 September 2025; Ta Kung Pao on 13 September 2025; Wen Wei Po on 20 September 2025; Sing Tao Daily and Headline Daily on 27 September 2025

Web Site of Department:

Application via Internet:

Available

Advertising Date

13/09/2025