60 Administrative Assistant jobs in Hong Kong

Join to apply for the Administrative Assistant role at CLP

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at CLP

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Job Description

Working Location: Shatin office (TBC)

Employment Duration: Permanent/24 months

Responsibilities

Reporting to the Senior Specialist – HSEQ and Administration, the appointee will be responsible for provision of full business support and office services to the Logistics & Transport Branch. Major duties include:

• Lead, supervise, train, and motivate clerical staff to ensure they are competent to provide administrative support for the branch. This includes designing and implementing internal and external training plans, handling leave and OT-related processes and records, and managing authorizations
• Improve administrative efficiency and effectiveness by reviewing relevant work processes and optimizing the use of office equipment and Company IT systems
• Maintain an effective and efficient filing system and handle sensitive/confidential information
• Process invoices and payments according to the Company’s policies and procedures
• Compile, analyze and prepare statistical reports for safety application and performance regularly
• Co-ordinate both internal and external training, seminars and workshops for the department
• Provide procurement support to the Branch, act as an Information Technology Service Ambassador (ITSA), and telecom coordinator
• Assist the Branch in handling all CLP Volunteer team activities, including managing charity stakeholders, organizing volunteer services, and managing activity reports and related administrative documentation
• Assist the Branch in handling departmental activities, such as the annual safety recognition event, appreciation ceremonies, tea gatherings and QWL activities
• Act as a representative in various Company activities and initiatives, and be responsible for other ad-hoc projects, related duties as directed by supervisors as and when required
  
  

• Diploma in Business Studies or equivalent
• At least 5 years of relevant experience
• Good supervisory and communication skills
• Customer-oriented, proactive, willing to work overtime and under pressure
• Proficient in the use of MS Office applications, especially in Excel and MS Word (English and Chinese)
• Good command of both spoken and written English and Chinese and basic knowledge of Putonghua
• Mindful and with good safety awareness
• Knowledge in Safety and Oracle system would be an advantage
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Utilities

Referrals increase your chances of interviewing at CLP by 2x

Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

Sha Tin District, Hong Kong SAR 1 day ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 1 week ago

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Join to apply for the Administrative Assistant role at Cargo Services Far East Ltd.

1 week ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at Cargo Services Far East Ltd.

Founded in 1989, the Cargo Services Group is a leading integrated global logistics solutions provider and international freight forwarder headquartered in Hong Kong and China. Operating offices in 18 locations across China and Hong Kong employing over 6000 staff with global offices and operations in the U.K., South Africa, Singapore, Italy, U.S.A., France, Taiwan, Japan, Korea and India. Over the years, we have established associated companies in Australia, Vietnam, Thailand, Malaysia, Bangladesh, Indonesia, Cambodia, Philippines, Myanmar, Mauritius, Madagascar, Pakistan, Dubai and Egypt, and a global network of agents coverage 50 countries. To cope with our continual expansion, we are looking for capable, pro-active and organized individuals to lead our organization into the future.

職責：

• 一般辦公室助理及接待工作
• 負責辦公室內簡單清潔及茶水接待
• 保持辦公室整齊
• 協助文件存檔工作
• 中文曲詞校對
• 需外出到銀行入票、到律師樓、各政府部門遞交文件及其他一般外勤工作
• 當公司有晚間宴會或表演, 必須加班
  
  

• 具2-3年相關經驗
• 勤力及具責任感
• 略懂閱讀英語
• 略懂電腦簡單操作
• 熟悉一般政府部門遞交文件程序為佳
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Supply Chain, Distribution, and Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at Cargo Services Far East Ltd. by 2x

Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK 18,500.00-HK 19,500.00 14 hours ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 5 days ago

Kowloon City District, Hong Kong SAR 2 months ago

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Join to apply for the Administrative Assistant role at UMP Healthcare 聯合醫務

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at UMP Healthcare 聯合醫務

UMP Healthcare Group, established in 1990 and listed on HKEX (722.HK), is a leading comprehensive healthcare service provider in Hong Kong. Operating under the brands UMP, UMP+, ProCare, and other affiliates, we provide a wide range of services including family medicine, specialist consultation, dental care, medical imaging, day surgery, physiotherapy and more. Our network spans over 1,000 self-owned and affiliated institutions across Hong Kong, Macau, and Mainland China, serving individuals and partnering with over 2,000 businesses and insurance organizations. We are committed to delivering comprehensive, coordinated care for everyone and make a real difference in the lives of our patients.

Job Descriptions

• Perform a full spectrum of reception duties and office administration functions, including handling telephone calls, courier services, procurement, and maintenance of office supplies and stationeries, and overseeing repairs and maintenance so on
• Responsible for administrative reports, and data entry
• Support daily outings if necessary
• Support company events or activities occasionally
• Provide secretarial and administrative support to the management team as needed
• Assist in ad-hoc projects as required
  
  

• HKCEE/HKDSE holder or above or equivalent
• Minimum of 2 years relevant experience
• Accurate with figures and able to meet deadlines
• A fast learner with attention to detail, organized and efficient
• Proficient in PC skills, including MS Word and Excel

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Hospitals and Health Care

Referrals increase your chances of interviewing at UMP Healthcare 聯合醫務 by 2x

Sha Tin District, Hong Kong SAR 6 days ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 3 weeks ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 2 months ago

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Join to apply for the Administrative Assistant role at RYDU

3 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at RYDU

We are an automotive start-up company that was founded in Hong Kong in 2018 and officially opened its doors in November 2019. During that period, Hong Kong was going through social unrest immediately followed by the pandemic.

Riding along this growth, and the opportunity posed by the growing awareness and demand for electric vehicles, we are now looking to expand its horizon.

To power this growth, we are now in the process of hiring seasoned professionals to help the Company realize its vision.

The Role

You Will Be Responsible For

• Scan, organize, and file documents (both digital and physical)
• Handle phone calls and follow-ups with various departments (in both Chinese/Cantonese and English)
• Perform general office tasks such as data entry, scheduling, and correspondence
• Run occasional errands (e.g., picking up/dropping off documents, office supplies, etc.)
• Maintain the cleanliness and organization of office areas (light tasks only)
• Ad hoc tasks (during events)
  
  

• Must be based in Hong Kong and available to work onsite
• Fluent in Chinese or Cantonese (both verbal and written)
• Conversational English communication skills
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• Basic proficiency in Google Workspace (Google Docs, Google Sheets, Google Chat, etc.)
• You pay strong attention to detail and deliver work that is of a high standard
• You are highly goal driven and work well in fast paced environments
• You are a self-starter and demonstrate a high level of resilience
• Reliable, trustworthy, and capable of handling sensitive information
• Preferably has own equipment (laptop), but company equipment can be provided if necessary
  
  

• A role that offers a breadth of learning opportunities
• Great work culture
• Opportunities for career growth & development

• Seniority level Entry level

• Employment type Part-time

• Job function Administrative
• Industries Retail Luxury Goods and Jewelry

Referrals increase your chances of interviewing at RYDU by 2x

Get notified about new Administrative Assistant jobs in Hong Kong, Hong Kong SAR .

Hong Kong SAR HK$12,000.00-HK$13,999.00 3 months ago

Kowloon City District, Hong Kong SAR 1 month ago

Central & Western District, Hong Kong SAR 7 months ago

Wan Chai District, Hong Kong SAR 3 weeks ago

Islands District, Hong Kong SAR 1 day ago

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Join to apply for the Administrative Assistant role at Shangri-La Group

Join to apply for the Administrative Assistant role at Shangri-La Group

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

Shangri-La Group

Headquartered in Hong Kong SAR, the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties, wellness and lifestyle facilities. Today, the Group owns, operates and manages 100+ hotels under our family of four brands: Shangri-La, Kerry Hotels, JEN by Shangri-La, and Traders.

We are part of Kuok Group, one of Asia's most dynamic multinational conglomerates and a leader in properties, logistics, agribusiness, maritime and hospitality. From our strong base in Asia, we have expanded into key gateway cities and markets around the world. Our properties sit on some of the world’s most prestigious addresses and exotic destinations. Through the environments we have created, we enable people to come together to live, work, play, eat, and rest well.

We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.

As an Administrative Assistant, we will rely on you to:

• Assist in the creation and maintenance of employee electronic and paper personal files, ensuring all pertinent information is included.
• Manage all administrative matters related to group medical and life insurance, coordinating with brokers and insurers as needed.
• Administer annual health checks and manage the administration of purchase requisitions, invoice settlements and monthly meal coupons.
• Update and maintain the corporate gift database and manage matters related to fruit and flower baskets, service pins, long service awards and recognition awards.
• Assist in managing annual festive staff sales and decorations.
• Administer the issuance of door access cards, staff cards, corporate credit cards and club membership cards.
• Oversee reference check requests for former colleagues and support internal employee relations activities.
• Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
• Manage monthly dental claim reports, company letters and employment proof requests.
• Back up receptionist duties when the primary receptionist is unavailable, including managing the Reception Desk and handling company car bookings.
• Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies, ensuring adequate stock levels.
• Coordinate the maintenance of office equipment and facilities.
• Participate in assigned HR projects.
  
  

• Previous experience in an administrative or receptionist role is preferred.
• A great team player.
• Cheerful, with a positive attitude.
• Excellent communication and interpersonal abilities.
• Dependable and able to work independently.
• A self-starter.
• Able to handle sensitive and confidential information.
• Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Capable of multitasking, with good time-management skills and the ability to prioritise tasks.

• Seniority level Entry level

• Employment type Full-time

• Job function Management, Human Resources, and Administrative
• Industries Hospitality, Travel Arrangements, and Food and Beverage Services

Referrals increase your chances of interviewing at Shangri-La Group by 2x

Hong Kong SAR HK$12,000.00-HK$3,999.00 4 months ago

Sha Tin District, Hong Kong SAR 1 week ago

Kowloon City District, Hong Kong SAR 1 month ago

Wan Chai District, Hong Kong SAR 1 week ago

Sha Tin District, Hong Kong SAR 5 days ago

Central & Western District, Hong Kong SAR 8 months ago

Central & Western District, Hong Kong SAR 8 months ago

Hong Kong SAR HK 12,000.00-HK 13,999.00 1 week ago

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We are looking for an Administrative Assistant to join our team in Hong Kong. The administrative assistant will be providing assistance to the operations of the company by managing ongoing contracts, invoices, purchase orders, and other administrative activities such as generating monthly reports.

AccessOrange helps businesses optimize their operations by utilizing smart technology and cloud solutions. We help our clients to work smarter by implementing solutions such as Office 365, Azure Cloud, ERP, and Business Intelligence solutions.

• Maintain, update, and monitor contracts system
• Manage purchase order and renewal process
• Create invoices, manage billing status, and send reminders
• Act as the point of contact for internal and external clients
• Assist management in administration of daily activities
• Answer and direct phone calls
• Assist in the preparation of regularly scheduled reports
• Answer incoming requests from our IT Support and register tickets in our support system
• Communicate with the customer by phone, email/chat

• Interested in learning new IT skills
• Experienced in Excel
• Attention to detail and problem-solving skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• Team player
• Energetic and able to learn quickly
• Willing to learn new technology and skills
• Fluent in English, Cantonese, and Mandarin (verbal and written)

Join to apply for the Administrative Assistant role at MdME

Join to apply for the Administrative Assistant role at MdME

Get AI-powered advice on this job and more exclusive features.

Company Description
Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.

Company Description
Our multicultural team is driven by a pursuit of technical excellence and innovative legal solutions that help leading companies and entrepreneurs stay ahead of the market. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking world.
For more information regarding our company, please visit our website: Description
Role: The Administrative Assistant is the operational backbone of the Lisbon office. This role blends logistical precision with proactive coordination to keep our legal and other teams focused and friction-free. The role will own processes, anticipate needs, and build smooth experiences for our people, clients, and partners.
Responsibilities

• Daily reception services management, including front desk reception, phone, correspondence (physical and digital) and external services handling, office scheduling and meeting rooms;
• Daily preparation and coordination with accounts payable for timely invoice processing;
• Maintain daily records of databases related to the correspondence and external services handling and respective invoice log;
• Liaison with the IT team to ensure equipment's are working properly and lawyers are well and timely assisted;
• Support in the recruitment processes, such as booking interviews;
• Assist People’s team with the locals activities related to onboarding movers and offboarding processes, ensuring a smooth integration of the team members in the office;
• Coordinate internal events and team buildings;
• Ensure complete and timely execution of the annual facilities maintenance/cleaning plan, ensuring monitoring and improvement suggestions including the relationship with the building management;
• Maintain and monitor office supplies inventory (IT equipment, pantry, cleaning, paper and stationery, branded materials, merchandise, memberships, etc) and place orders, while managing office expenditure, budget and update databases according to existing budget allocations;
• Manage petty cash and assist with urgent payments deadlines (online or credit card).
• Traveling booking and management;
• Coordinate business developments activities and events, locally supporting BD team, including timely record of events and activities.
• Backup support of Private Client practice, when the allocated resource is on leave;
• Provide assistance to Partner and team members, including scheduling and task coordination.
• Support other office activities and perform ad hoc administrative tasks as required by the leadership team.
  

• HKID holder.
• Diploma or certification in paralegal studies, executive assistant training, or a related field.
• 1-2 years of relevant experience in administrative, preferably within a law firm, or professional services environment.
• Proficiency in both written and spoken English and Chinese (Cantonese and/or Mandarin).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive attitude with the ability to work independently and as part of a team.
• Familiarity with Microsoft 365 applications.
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Administrative
• Industries Law Practice, Legal Services, and Administration of Justice

Referrals increase your chances of interviewing at MdME by 2x

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 9 months ago

Central & Western District, Hong Kong SAR 2 days ago

Southern District, Hong Kong SAR 1 day ago

Central & Western District, Hong Kong SAR 2 hours ago

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Join to apply for the Administrative Assistant role at CLP

2 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at CLP

Get AI-powered advice on this job and more exclusive features.

Job Description
Working Location: Shatin office (TBC)
Employment Duration: Permanent/24 months
Responsibilities
Reporting to the Senior Specialist – HSEQ and Administration, the appointee will be responsible for provision of full business support and office services to the Logistics & Transport Branch. Major duties include:

• Lead, supervise, train, and motivate clerical staff to ensure they are competent to provide administrative support for the branch. This includes designing and implementing internal and external training plans, handling leave and OT-related processes and records, and managing authorizations
• Improve administrative efficiency and effectiveness by reviewing relevant work processes and optimizing the use of office equipment and Company IT systems
• Maintain an effective and efficient filing system and handle sensitive/confidential information
• Process invoices and payments according to the Company’s policies and procedures
• Compile, analyze and prepare statistical reports for safety application and performance regularly
• Co-ordinate both internal and external training, seminars and workshops for the department
• Provide procurement support to the Branch, act as an Information Technology Service Ambassador (ITSA), and telecom coordinator
• Assist the Branch in handling all CLP Volunteer team activities, including managing charity stakeholders, organizing volunteer services, and managing activity reports and related administrative documentation
• Assist the Branch in handling departmental activities, such as the annual safety recognition event, appreciation ceremonies, tea gatherings and QWL activities
• Act as a representative in various Company activities and initiatives, and be responsible for other ad-hoc projects, related duties as directed by supervisors as and when required
  

• Diploma in Business Studies or equivalent
• At least 5 years of relevant experience
• Good supervisory and communication skills
• Customer-oriented, proactive, willing to work overtime and under pressure
• Proficient in the use of MS Office applications, especially in Excel and MS Word (English and Chinese)
• Good command of both spoken and written English and Chinese and basic knowledge of Putonghua
• Mindful and with good safety awareness
• Knowledge in Safety and Oracle system would be an advantage
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Utilities

Referrals increase your chances of interviewing at CLP by 2x

Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

Sha Tin District, Hong Kong SAR 1 day ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Administrative Assistant role at Cargo Services Far East Ltd.

1 week ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at Cargo Services Far East Ltd.

Founded in 1989, the Cargo Services Group is a leading integrated global logistics solutions provider and international freight forwarder headquartered in Hong Kong and China. Operating offices in 18 locations across China and Hong Kong employing over 6000 staff with global offices and operations in the U.K., South Africa, Singapore, Italy, U.S.A., France, Taiwan, Japan, Korea and India. Over the years, we have established associated companies in Australia, Vietnam, Thailand, Malaysia, Bangladesh, Indonesia, Cambodia, Philippines, Myanmar, Mauritius, Madagascar, Pakistan, Dubai and Egypt, and a global network of agents coverage 50 countries. To cope with our continual expansion, we are looking for capable, pro-active and organized individuals to lead our organization into the future.
職責：

• 一般辦公室助理及接待工作
• 負責辦公室內簡單清潔及茶水接待
• 保持辦公室整齊
• 協助文件存檔工作
• 中文曲詞校對
• 需外出到銀行入票、到律師樓、各政府部門遞交文件及其他一般外勤工作
• 當公司有晚間宴會或表演, 必須加班
  

• 具2-3年相關經驗
• 勤力及具責任感
• 略懂閱讀英語
• 略懂電腦簡單操作
• 熟悉一般政府部門遞交文件程序為佳
  

• Seniority level Entry level

• Employment type Full-time

• Job function Supply Chain, Distribution, and Administrative
• Industries Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at Cargo Services Far East Ltd. by 2x

Get notified about new Administrative Assistant jobs in Hong Kong SAR .

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong SAR HK$12,000.00-HK$3,999.00 1 month ago

Sha Tin District, Hong Kong SAR 2 weeks ago

Hong Kong SAR HK 18,500.00-HK 19,500.00 14 hours ago

Sha Tin District, Hong Kong SAR 1 week ago

Hong Kong, Hong Kong SAR HK 50,000.00-HK 60,000.00 5 days ago

Kowloon City District, Hong Kong SAR 2 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.